[Date]
Position Number: [Individual Position Number]
Index Code:
PI/DRA Approval: ________________
AAUP – NTTF – Grant Funded
Notice of Appointment
[Name]
[Street Address]
[City, State, Zip]
Dear [Name]:
I am pleased to offer you a non-tenure track faculty appointment beginning [start date]. This
appointment is for a period of [1/2/3] years from the start date or until funding from the grant/sponsored
projects(s) funding this project has terminated, whichever is sooner. The current anticipated termination
date of funding is [DATE]. In addition, if the contract or sponsored project(s) which is funding this
agreement is terminated, redirected or reduced earlier, your appointment may be terminated or reduced
early. Details of this appointment are as follows:
Department
FTE
Rank
Term of Service
Annual Salary Rate
Monthly Salary Rate
Supervisor
Renewable/Nonrenewable
[This appointment is contingent upon successful completion of a background check.]
In this position, you will be eligible for all benefits related to your term of service which are outlined in
detail on the Human Resources website at www.pdx.edu/hr. Your employment is subject to the terms of
all applicable rules and policies, which are incorporated herein by reference. Please be advised that this
position is subject to the terms of the current collective bargaining agreement between Portland State
University and the American Association of University Professors (AAUP), including salary increments for
continuing appointments and faculty development opportunities. You may contact the AAUP office at 7254414 (aaup@psuaaup.net) for additional information.
Your duties and expectations for annual review and renewal are outlined in the attached position
description. If the terms of this appointment are satisfactory please sign this letter and return both the
letter and position description to me by [return date]. Please contact me if you have any questions.
Sincerely,
[Name]
[Rank/Title]
[Department]
Dean’s/Director’s Approval
I accept the appointment described above and agree to be subject to its terms.
Signature
Date
Employee ID Number
Encl: Position description
Copy to Department and Employee
Updated 9/1/2014
Original to HR
Name:
Date:
Position Number:
Position Title:
Department:
School/College:
Various assignments for fixed-term instructional and research faculty may include direct instruction,
supporting scholarly activities, and service to the University, community, and profession. Expectations
for the position are summarized below and will be the principal components upon which annual review
and reappointment decisions will be based. The position description is incorporated by reference in
the Notice of Appointment, consistent with the practices outlined for fixed-term faculty in the current
PSU-AAUP collective bargaining agreement (Article 18).
Instructional Activities: <Indicate specific course assignments, when known, and the total credit
hour workload. Also include expectations for course or curriculum development, student advising, or
direction of graduate theses, if appropriate.>
Research/Scholarly Activities: <Indicate the kinds of scholarly activities expected, if any,
including scholarly research, teaching scholarship, community outreach.>
University Service Activities: <Indicate expectations for department, school, or college committee
service, if any. Also include expectations for supervision of student groups or other administrative
service to University units, if appropriate.>
Professional Service Activities: <Indicate expectations for professional service in the community or
service to professional groups, if any.>
Essential Key Cultural Competencies <do not delete>

Create an environment that acknowledges, encourages, and celebrates differences.

Function and communicate effectively and respectfully within the context of varying beliefs,
behaviors, orientations, identities, and cultural backgrounds.

Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and
inclusive setting with a willingness to change for continual improvement.

Adhere to all of PSU’s policies including the policies on Prohibited Discrimination & Harassment
and the Professional Standards of Conduct.
Other responsibilities: <List any other job-specific responsibilities not included above.>
WELCOME TO PORTLAND STATE UNIVERSITY!
Dear [Name]:
Welcome to the [Dept] Department at PSU. We are pleased that you are joining us as part of the PSU
community and excited about the skills you will bring to the department. Your smooth and efficient
start-up as an employee with PSU is important to us. We encourage you to visit
http://www.pdx.edu/hr/preparing-to-start-work and complete the following forms:
●
●
●
●
Employee Information Form
W-4 Form
I-9 Work Authorization
Direct Deposit
______________________________________________________________________________
On your first day, please bring photo ID, your Social Security Card for payroll, and the completed
forms listed above with you to Human Resources located in the Market Center Building at 1600 SW
4th Avenue, Suite 518. You can find the I-9 directions and the required document options at:
http://www.uscis.gov/files/form/i-9.pdf. If you have any questions please call HR at (503) 725-4926.
Here is some basic information for beginning work in the [Dept] Department:
● Your office will be located at: [Building & Room #]. [Dept to Assign person] will greet you on on
[date] at [time].
●
Your phone number is: [Phone Extension]. Information on setting up and accessing your voicemail
is available at http://oit.pdx.edu.
●
Your email and PSU Information System (banweb) accounts can be activated in the HR offices.
We will be happy to escort you!
●
After you receive your ODIN (PSU email) account please add yourself to the PSU online directory
located at http://www.pdx.edu/directory.
●
●
Please register to participate in a New Employee Briefing when you visit HR.
●
If you have any questions regarding your departmental arrangements or your position, please
contact me at [phone number].
Information on transportation options for getting to campus can be found at
www.pdx.edu/transportation.
Best Regards,
[Department Representative Name]
[Department Name]