[Date]
Position Number: [Individual Position Number]
Index Code:
Activity Code:
PI/DRA Approval: _______________
SEIU – Classified Staff
Letter of Offer
[Name]
[Street Address]
[City, State, Zip]
Dear [Name]:
I am pleased to offer you the position of [working title] with [department] at Portland State
University. This position is important to our organization and we look forward to having you
join our team. Here are the details of your appointment:
Start Date:
FTE:
Classification:
Hourly/Salary Rate:
Step Number (out of 10):
Benefits Eligible (yes/no):
Does this position require trial service?
[yes, 6 months initial/yes, 6 months promotional/no
trial service]
Timesheets required; Overtime eligible?
Is this appointment contingent upon successful
completion of a background check?
Supervisor’s Name & Position Number:
Work Schedule:
For more information regarding your employment at PSU, please talk with your supervisor and
review PSU policies and collective bargaining agreement at:
http://www.pdx.edu/hr/policies-contracts-forms
[This is a limited duration appointment. The appointment begins [start date] and is scheduled
to end [end date]. Your appointment may exceed this maximum period. However, your
appointment may cease at any time if funding is not continued to the end date specified, or for
other reasons.
No newly hired person on a limited duration appointment shall be entitled to layoff rights (nor
re-employed, nor appointed during trial service, nor appointed from another limited duration
appointment).
A person appointed from regular status to a limited duration appointment shall be entitled to
rights under the layoff procedure starting from the prior class within the new agency.
In all other respects, limited duration appointees have all rights and privileges of other regular
status employees, including, but not limited to wages, benefits (if applicable), and union
representation (if applicable) under the collective bargaining agreement.]
This position is subject to all applicable rules and policies. Please be advised that you are
subject to the terms of the current Collective Bargaining Agreement between the Oregon
University System (OUS) and SEIU Local 503, Oregon Public Employees Union which requires
that we withhold either a dues or “fair share” contribution from your pay once per month.
I encourage you to visit the PSU home page (www.pdx.edu) and the Human Resources website
(www.pdx.edu/hr). You will find these websites very informative. You will also receive by e-mail
the weekly PSU electronic newsletter, the Currently, containing the latest University news,
events, and information updates. General information regarding the University and the terms
and conditions of your appointment will be provided to you upon your reporting for work.
I look forward to working with you as you take on this new role at Portland State University. If
the terms of this appointment are satisfactory, please sign this letter and return it to me by
[date].
Sincerely,
[Supervisor Name]
[Rank/Title]
[Department]
I accept the appointment described above and agree to be subject to its terms.
Signature
Copy to Department and Employee
9/1/14
Date
Original to HR
Employee ID Number or SSN
WELCOME TO PORTLAND STATE UNIVERSITY!
Dear [Name]:
Welcome to the [Dept] Department at PSU. We are pleased that you are joining us as part of the PSU
community and excited about the skills you will bring to the department. Your smooth and efficient startup as an employee with PSU is important to us. We encourage you to visit
http://www.pdx.edu/hr/preparing-to-start-work and complete the following forms:
●
●
●
●
Employee Information Form
W-4 Form
I-9 Work Authorization
Direct Deposit
______________________________________________________________________________
On your first day, please bring photo ID, your Social Security Card for payroll, and the completed forms
listed above with you to Human Resources located in the Market Center Building at 1600 SW 4th Avenue,
Suite 518. You can find the I-9 directions and the required document options at:
http://www.uscis.gov/files/form/i-9.pdf. If you have any questions please call HR at (503) 725-4926.
Here is some basic information for beginning work in the [Dept] Department:
● Your office will be located at: [Building & Room #]. [Dept to Assign person] will greet you on on
[date] at [time].
●
Your phone number is: [Phone Extension]. Information on setting up and accessing your voicemail is
available at http://oit.pdx.edu.
●
Your email and PSU Information System (banweb) accounts can be activated in the HR offices.
We will be happy to escort you!
●
After you receive your ODIN (PSU email) account please add yourself to the PSU online directory
located at http://www.pdx.edu/directory.
●
●
Please register to participate in a New Employee Briefing when you visit HR.
●
If you have any questions regarding your departmental arrangements or your position, please contact
me at [phone number].
Information on transportation options for getting to campus can be found at
www.pdx.edu/transportation.
Best Regards,
[Department Representative Name]
[Department Name]