2016 Westcoast Building & Hardware Show
RULES AND REGULATIONS
1.
2.
3.
Admission Policy: a) Exhibitors must be actively
engaged in wholesale distribution and/or manufacturing
of products or services for sale to the building supply
industry retailers. Services or products to be exhibited
must be for resale to or for use by retail lumber,
hardware, building material, industrial, or paint and
decorating. Show management reserves the right to
refuse space and will act as the sole judge of applicability
and fitness of exhibits. Exhibitors are asked to report any
infractions to the show management so that remedial
action, if necessary in the opinion of show management,
can be taken. b) Building supply, hardware and related
product retailers will be admitted. Contractors, architects,
designers, specification writers will be admitted at
2:00pm, and as these guests are not retail members, all
price lists and pricing discussions must cease and desist
at 2:00pm and for the balance of the show. Anyone
found to deviate from this rule and regulation will result in
immediate removal from the show.
Soliciting: Participating exhibitors have the exclusive
rights to promote, sell goods and services in this show.
All booth personnel must be pre-registered in order to
gain entrance to the show. Any other parties will not be
allowed to make any sale solicitations without the
express written permission of show management.
Exhibitors are asked to report any infractions to the show
office so that immediate remedial action, when
necessary in the opinion of show management, can be
taken. Distribution of samples, souvenirs and promotion
material and soliciting of business must be confined to
the exhibitor’s own space(s).
Show Specials: Exhibitors who are offering show
specials must only offer the specials for the duration of
the tradeshow and only to retailers in attendance. No
advance or after show specials are to be offered. Show
management will closely monitor the offering of show
specials and if necessary in the opinion of show
management, take immediate action for any reported
infractions.
4.
Booth Specifications: Booths are 10’ wide by 8’ deep.
Backdrops and rail type separating bars between booths
will be provided free of charge. Company identification
signs are the responsibility of the individual exhibitors.
120 volt/15 amp duplex outlet is provided within all
booths. An electrician on site to be confirmed with Levy.
Additional electrical requirements must be arranged with
Levy. Rental of sundry items for exhibitor booths such as
tables, chairs, etc., or different coloured carpet are the
responsibility of the exhibitor and can be arranged
directly through the show services provider Levy
Show
Services
Inc.
5.
Height Limitations and Appearance: Standard and
prefabricated booths; large equipment or structures shall
be placed as close as possible to the rear of the booth in
consideration of neighboring exhibitors. The height of the
equipment on display may not exceed 8’, and such
equipment must be self-supporting and freestanding.
Exhibitors must not unduly obstruct visibility of adjacent
booths, i.e. 50% visibility allowance for booths on either
side (in-line booths).
6.
7.
Prefabricated Booths: Projection of side walls from
rear of booth more than 4’ high must be limited to a
maximum length of 5’ from the rear wall of the booth,
allowing 50% visibility at the sides of exhibit. All sides
and surfaces of exhibit (booth and signs) that are
exposed to view must be properly finished and
decorated. Show management reserves the right to
refuse entry or to remove at the exhibitor’s expense any
display that is not in accordance with these rules and
regulations. If your booth DOES NOT meet these rules
and regulations, you MUST make arrangement with the
BSIA prior to the show.
Sound: Exhibitors must police their own booth(s) to be
sure the noise level from any demonstrations or sound
systems is kept to a minimum and does not interfere with
others. The use of sound systems or equipment
producing sound is an exception to the rule, not a right.
Show management reserves the right to determine at
what point sound constitutes interference with others and
must be discontinued.
8.
Nuisance: Exhibitor displays causing a disturbance or
nuisance through excessively noisy machinery or
demonstrations, flashing light, objectionable devices or
any description, or unseemly conduct by personnel
whether in the booth or not is not permitted. Show
management reserves the right to stop or remove the
source of such disturbance.
9.
Cancellation and Refunds:
In the event that an
exhibitor cancels booth space(s) for any reason, the
following policy will apply. The booth deposit is nonrefundable in all circumstances. If the cancellation is
received more than 90 days prior to the show a refund of
the remaining balance shall be issued.
10.
Booth Rental: Rental fees cover space(s) inside and
within the parking lot of The Agriplex.
11.
Terms: Full payment of booth space required by
February 15th, 2016. If registered late, all booth space
must be paid for in full before any exhibit will be
allowed to be set up.
12.
Subletting of Any Space: Exhibitors shall not sublet or
transfer any portion of their rented space(s) without
permission of show management.
13.
Shipping Instructions: Shipments to The Agriplex will
be accepted by Levy Show Service Inc. The official show
carrier will be Levy Show Services Inc. All exhibitors
who ship their merchandise with the designated show
carrier or use advanced freight services will have it
delivered to their booth space prior to move in. All times
of receiving of freight shipped by other means will be
strictly adhered to. Any exhibitor shipping Advanced
Freight should be PREPAID and consigned to the BSIA,
c/o Levy. Material handling costs and all arrangements
should be made with the Levy. The organizers will not be
responsible for any loss or damage to exhibits or
displays. Note: Exhibitors should clearly mark their
identifying company name and booth number(s) on
all cartons and crates so that they will be placed in
the proper area on arrival. Please use a Shipment
Tag like the sample in the exhibitor forms available
online or PDF.
14.
Moving In: Exhibitor move in will be Thursday, March
10th, 2016. 7:00 am – 7:00 pm, and 7:00 am – 8:00 am,
Friday, March 11th, 2016. Forklift service will be
Thursday, March 10th, 2016 from 7:00am – 7:00pm.
Arrangements to be made through BSIA Office,
Additional charges may apply.
15.
IMPORTANT: (a) All vendors not staying for the
public show, must have booth remain completely set
up and decorated until 12:00pm on Saturday March
12th, 2016. (b) All new vendors setting up for public
show, must setup from 12pm-1:30pm. Public Show is
1:30pm-5pm on Saturday & 9am-4pm on Sunday.
16.
Storage or Crates:
Limited site storage will
accommodate some crates, containers and cartons.
Please communicate your storage requirements to Levy
Show Services. Ensure that all crates, containers and
cardboard boxes are clearly marked. Show services
personnel will provide assistance for storage of the
crates, containers and boxes.
17.
Moving Out: Move out: Saturday, March 12th 12:00pm
– 7:00pm. Carry out may begin at 12:00pm, March 12th,
2016 through alternate exits via the Main Entrance. Move
out: Sunday March 13, 5:00pm – 11:00pm & Monday
March 14, 8:00am – 12:00pm. Forklift service available
for move-out.
18.
Insurance: Neither the Association, nor The Agriplex will
be responsible for damage, theft, or personal injury,
howsoever caused, nor for goods sent to Shannon Hall
before or remaining after, the exhibit, nor while in transit
to or from the exhibit, or during the show.
19.
Security: If your product or display requires extra
security, arrangements can be made through the BSIA
Office, extra charges may apply.
20.
Food or Beverage: The Agriplex retains the right to all
food and beverage concessions and/or the supply and
service of all food and beverages at the Hall unless
otherwise agreed. Any exhibitor inquiries regarding the
service of any food or beverage from their booth space
are to be forwarded to the BSIA office.
21.
Indemnity: The exhibitor shall be solely responsible for
and answerable for damages and for all acts or
omissions due to or caused by any person at any time
while the exhibitor is in occupation of the assigned
booth(s) or any portion thereof, and shall indemnity the
Association, its officers, servants, agents or anyone for
whose actions or defaults the Association would be
responsible for all claims or losses arising from or in
connection with such acts or omissions. Exhibitors
hiring a third party installation or construction
company must have the third party submit a liability
insurance certificate of 5M and clear WCB certificate
to execute work during the exhibitor move in/out.
Industry standard for EAC’s and Sub Contractors.
22.
Limitations on Rentals: a) The Association assumes no
liability for fulfillment of the lease contract with exhibitors
for space if prevented there from by any of the following
causes: partial or total destruction of the premises by fire,
an act of God, the public enemy, strikes, operation of
law, or any other cause beyond the control of the
Association. The Association will, however, in the event
of their not being able to provide the exhibit space(s) for
any of the above-named reasons, reimburse space
renters prorate on any amount paid in, less any and all
legitimate expenses incurred by reason of the lease
contract, including advertising, salaries, etc. b) The
Association reserves the right, in case the exhibitors
shall (i) fail or refuse to comply with the orders or
requests of the Association or (ii) permit any conduct or
act which in the opinion of the Association is improper, or
renders it inadvisable that the exhibitors shall be allowed
to continue carrying on business under this Agreement,
or (iii) fail to comply with the terms and conditions herein,
to forthwith terminate this Agreement and take
possession of the assigned booth(s) and at the cost of
the exhibitor remove him and all property there from, and
the Association shall not, nor shall any or its officers,
servants, or agents, be liable in damages or otherwise by
reason of such termination or removal and
notwithstanding such termination or removal the exhibitor
shall pay in full the fee set out above. c) The exhibitor
agrees to comply with the terms and the lease
agreement between Cloverdale and the Association, and
also to comply with the orders and regulations of
the
association.
23.
Binding of Contract: This agreement shall not be
binding until accepted by the Association. The Exhibitor
shall not be entitled to exhibit in the show unless the
space rental has been paid in full.
24.
2016 Westcoast Logo: Use of the BSIA 2016 Westcoast
logo is permitted with permission of the Association. The
BSIA encourages exhibitors to promote the show
throughout Western Canada and the NW USA.