FAIR BOARD REGULAR MEETING
Lane Events Center, Meeting Room #1
May 7 th , 2015, 7:30AM
Others Present:
Corey Buller – Division Manager/Fair Director, Lane Events Center
Rachel Bivens – Marketing Manager/Assistant Fair Manager Lane Events Center
Faye Stewart – County Commissioner
1.
ITEMS FROM THE COMMUNITY
None
2.
APPROVAL OF MINUTES – April 1 st , 2015
MOTION: Sascha Cosio
SECOND: Randy Thwing
VOTE
COMMENTS: Sid Voorhees motioned to approve the April 1 st , 2015 minutes as written. Cliff
Kelley seconds. All in Favor. No discussion.
Name
Cliff Kelley
Sid Voorhees
Sascha Cosio
Jack Harris
Randy Thwing
Yes
Yes
Vote
Absent
Yes
Absent
3.
FINANCIALS
DISCUSSION TOPICS:
Corey presented the annual Fair budget to Commissioner Stewart and the Fair Board. Minimal discussion surrounding a few line items for clarification. Commissioner Stewart questioned if we charge for all parking or no during Fair. Staff advised it is too late to make such a change for 2015.
ACTIONS/DIRECTION:
Staff will consider paid parking for the 2016 Fair.
4.
FAIR SURVEY RESULTS
DISCUSSION TOPICS:
Corey presented his findings from surrounding Fairs. Each fair reports differently making direct comparison difficult however what can be compared shows that LCF is in line if not performing better than most of those surveyed.
ACTIONS/DIRECTION:
No further action is required on this item.
5.
WEIGH MASTER
DISCUSSION TOPICS:
County Weigh Master, Delores, attended the Sheep weigh in recently and committed to being here for the 2015
Fair to assist.
ACTION/DIRECTION:
Corey will find out what the cost of Delores’s hours (8am to 8pm) will be. Cliff asked that the scale be certified.
In the past this was done by American Scale.
6.
FAIR LAYOUT
DISCUSSION TOPICS:
Discussion of the new areas (Agri-Culture Land and Discovery Park) as well as the map. Discussion regarding moving Open Show cattle to Expo 6, the fact that this is where they used to be, some current exhibitors aren’t happy, why the change is being made etc.
ACTION/DIRECTION:
Corey to meet with Bob Simmons to ensure a smooth transition and potential exhibitor changes/additions.

7.
ADVERTISING UPDATE
DISCUSSION TOPICS:
Media partnerships are in place with all 4 TV stations as well as the 3 radio families, this extends the Fair reach beyond the media we pay for. Outdoor will be up at the beginning of June with the exception of 2 boards that go up in July.
ACTION/DIRECTION:
Rachel will look in to the possibility of being included on the electronic board outside Mathew Knight arena.
8.
SECURITY UPDATE
DISCUSSION TOPICS:
RFQ for security for single year is out now. All the info should be in before the next Board meeting and will be brought for discussion. Board inquired as to whether or not DPSST is considered in the RFQ. Staff advised that it is and has been a reason why different companies have been used over others in previous years. Board suggested we ask the new Sheriff to participate in the Fair. Staff advised we have a number of additional parties over the T-shirt security on-site such as EPD, Posse, Deputies, Weight Master, Search and Rescue and EMS.
ACTION/DIRECTION:
Corey to collect and organize the RFQ information for discussion at June Board meeting.
9.
OTHER
DISCUSSION TOPICS:
-Minutes Requirements: it was brought to Corey’s attention that we don’t currently follow minute posting procedure as they need to be posted within a shorter time period than currently occurs. Minutes will be posted in draft form as soon as ready after the meeting with a disclaimer that these are a draft and subject to change.
-Milking Machine: Bob Simmons asked if a Milking Machine will be at the Fair and if so where it will be located.
Jack advised that it is a mobile milker that you just plug in and go.
-Cattle Exhibitors: Bob Simmons advised that he is working on keeping the Open Show Cattle exhibitor numbers up. If some of our previous exhibitors opt not to show this year, Bob has been working on increasing the number of Dairy cattle to fill the barn.
-Auction Move-Out: There is concern that the barns look to desolate on Sunday once the Auction animals have moved out. Is there a way to change when they move out to match when the other animals leave to allow for a better customer experience in the barns on Sunday of Fair?
ACTION/DISCUSSION:
Corey to look into the possibility of digitally recording the meeting as the BCC does.
Meeting adjourned.
X_______________________________________________
Jack Harris, President