Record of Board Proceedings
SUMMARY – Not Official Minutes
The Metcalfe County Board of Education met at 109 Sartin Drive on Tuesday, September 09, 2015 @
6:00 PM for the regular monthly meeting. The following members were present:
1) Joey Shive
2) Tim Brown
3) Donnie Perry
4) John Caffee 5) Robin McMurtrey
Present - Superintendent
Absent - Board Attorney
1) Call to Order
Invocation/ Pledge of Allegiance
Chairman Shive called the regular September meeting to order and led the Pledge of Allegiance.
Donnie Perry gave the invocation.
2) Recognition
Students
Audrey Young - MCHS Student of the Month
Staff
Justin Smith - MCHS Certified Staff of the Month
Tim South - MCHS Classified Staff of the Month
Deborah Anderson - MCHS Food Service - Retirement
Sponsored by Alliance Corporation and Metcalfe County Board of Education
3) Superintendent Report
Dr. Lile
There are a couple of salary updates under Personnel, this is needed to be consistent in our
language. One update is on bus drivers and one is on custodians.
 If you have been by the construction site you see there is a lot of activity going on. We have
been fortunate with the weather so far.
Ryan Martin
 The building pad has been poured and footing excavation began last Friday and it ongoing at this
time. The block foundation should began in a couple of weeks , walls will be coming up soon
and you will be able to see the shape of the building. Storm drainage work continues. Plans
are being made to pave the bus loop the week of October 5th, which is fall break. We are not to
far off schedule right now. Dr. Lile added originally we had planned to pave the bus loop in
February. After discussion, it was decided to go and ahead and pave now in order not to have
issues in case of bad weather this winter. We know there may be some construction equipment
moving across the road, but think it would be best go ahead and pave now. We will not be able
to grade the road if it is gravel and that could cause up some problems in case of freezing
weather this winter.
Bennie Stephens
 Shared the ACT scores of the 2015 Graduating Class. They are as follows:
English
17.1
Math
20.0
Reading
19.2
Science
19.5
Composite
19.1
Scores are shown on the report for the last five years. Overall the trend is up. We continue to
strive to help students meet benchmarks before they graduate. Kelly Bell added that having a
fifth Language Arts and Math teacher has been helpful.
 Things are going well at the middle and high schools, teachers are working hard.
Michael Gill
Shared Good News from Metcalfe County Elementary School. They had a great start to the
school year and everything is running smoothly. Drop-off and pick-up has been going better
that expected with the construction on-site. MCES is a Leader in Me School, 60 students each
nine weeks (a total of 240 for the year) will participate by making morning announcements and
participate in various other leadership activities. This week students are interviewing for
Lighthouse Team, which is a student advisory committee. Meetings will be held once a month
and students will share how they think improvements can be made. He also shared a poster
picture of the Kentucky State Fair winners from the elementary school.
Buddy Brown
 Approval is being sought to declare some technology items and various other items as surplus .
These items are no longer useful to us and we have salvaged what we can. There is a company
that will pick these items up and pay us for some of the items.
Jamie Moss
 Shared that his department is off to a good start and no one is over cap at this time.
Jamie Howard
 Shared there will be two student teachers from Sweden for five to six weeks. They will be at
the middle school and later in the year they will be at the elementary school.
 A sixth Preschool teacher had been added. Currently we have 115 students. Teachers will be
responsible for no more than twenty students at one time and the ratio will be no more than
ten students to one adult.
Chris Huffman
 Shared the first month attendance report as follows:
Enrollment
MCHS
514
MCMS
353
MCES
693
Enrollment overall, we are down eight students from the last school year at the same time.
The attendance percentage for month 1 is as follows:
MCHS
94.3%
MCMS
96.8%

MCES
97.4%
There are 43 ISS days, 1 EHO day at the high school and 1 homebound at the elementary school.
The construction project is like a partnership, Alliance as well as others involved are working
well with the school staff.
Dwight Ross
 The Payment Application has been reviewed and verified by the construction manager.
 The BG-1 the funding did not change, just where the money was being spent.
 The Real Estate & Personal Property Tax rate recommended is the compensating rate of 51.2
with an exoneration of .2 for a total of 51.4. This compensating rate will produce approximately
the same amount of revenue as last year and does not require a hearing. The Motor Vehicle
rate recommended is 56.6 cents per $100.00 of assessed value.
 The Working Budget required approval. SEEK is up about $26,000 from last year. The funding
did not cover all of the mandated 2% raise for all employees. The beginning balance will be
about 1.7 million, which is a drop from last year. We have made adjustments to the budget and
staffing . We are close to being back to where we can live on our new revenues. We have
budgeted 1.2 million for contingency.
Tim Geegan
 Change Order # 1 - During excavation there were two foundations were discovered that
required additional demolition. Brockman Contracting worked with Alliance to take care of this
issue. Alliance feels that Brockman Contracting was very reasonable regarding the cost to take
care of this issue.
 Award Bid Packages - When we took bids for the project, we felt two of the bids were too high.
One was the steel and one was the flooring. The steel only had one bid and was considerably
higher than what was budgeted. The flooring looked high also. Both packages were re-bid and
came in right on budget. By rejecting and re-bidding the bids the board saved $157,000. The
awards should be approved as follows:
BP 050 Structural & Miscellaneous Steel to
$197,757.00
Brown's Welding & Fabrications
BP 096 Resilient Tile Flooring to Bennett's Carpets
$ 63,500.00
 Amend BG-1 - since we re-bid the two of the packages, it is necessary to update the BG-1.
The total cost of the project did not change.
4) Consent Items
Minutes
August 11, 2015
Fieldtrips
MCES
Beta
Fundraisers
MCHS
Beta
Beta
FCA
Leadership Summit
Bake Sales
Yankee Candle Sales
BBQ Sandwiches
Gatlinburg, TN
10/22-23/15
09/04 & 11/2015
/12-30/2015
Oct 2015 - May 2016
FCA
Fall Formal
Algebra 2
Desserts/Craft Sales
Football Boosters
IGA Cookout
Football Boosters
T-Shirt Sales
Football Boosters
Fruit Sales
Girls BB
Little Dribblers Basketball
Girls BB Boosters
Coke Sales
Girls BB Boosters
Little Dribblers Concessions
Boys & Girls BB Boosters
Digital Advertising
Relay for Life Team
Pink-Out Items
10/17/2015
Sept 2015 - May 2016
09/21 & 22/2015
Sept - Oct 2015
11/01-30/2015
09/08-10/23/2015
10/05-11/02/2015
09/12-10/24/2015
2015-16 Ball Season
09/18/2015
MCMS
Girls BB Boosters
Digital Advertising
2015-16 School Year
MCES
Art Classes-Grades 3/4/5
Art Classes - Grades PS/K/1/2
Library
Library
Pumpkin Decorating Contest
Pumpkin Decorating Contest
Book Fair
Book Fair
10/21-23/2015
11/17-19/2015
10/15-22/2015
02/29-03/04/2016
Personnel
Appointments
Larry Harbison
Christy Stinson
Emily Coffey
Kelly Crawhorn
Whitney Curd
Stephen Dover
June Hammontree
Tyler Richardson
Chris Long
Emma Shirley
Abbie Walker
Arianna Smith
Jared Sanchez
Wanda Barlow
Heather Estes
Sarah Harper
Regina Walker
Rob Bunch
MCMS Football Coach
MCMS 21st CCLC After-School Teacher
MCMS 21st CCLC After-School Teacher
MCMS 21st CCLC After-School Teacher
MCMS 21st CCLC After-School Teacher
MCMS 21st CCLC After-School Teacher
MCMS 21st CCLC After-School Teacher
MCMS 21st CCLC After-School Teacher
MCMS 21st CCLC After-School Teacher
MCMS 21st CCLC After-School Student Mentor
MCMS 21st CCLC After-School Student Mentor
MCMS 21st CCLC After-School Student Mentor
MCMS 21st CCLC After-School Student Mentor
MCMS 21st CCLC After-School Student Assistant
MCMS 21st CCLC After-School Student Assistant
MCMS 21st CCLC After-School Student Assistant
MCMS 21st CCLC After-School Student Assistant
MCHS YSC Tutor
08/20/2015
09/08/2015
09/02/2015
09/08/2015
09/08/2015
09/08/2015
09/08/2015
09/08/2015
09/08/2015
09/08/2015
09/08/2015
09/08/2015
09/08/2015
09/08/2015
09/08/2015
09/08/2015
09/08/2015
09/01/2015
Substitutes
Amber Baxter
Kimberly Kroger
Jessica Lindsey
Melissa Brown
Paraeducator
Teacher
Teacher
Paraeducator
08/19/2015
08/20/2015
08/27/2015
08/31/2015
FMLA
Hannah Shaw
MCES Teacher
Resignations
Ashley Evans
MCHS Asst. Softball Coach
08/20/2015
Retirement
Deborah Anderson
MCHS Cook/Baker
09/01/2015
5) Action Items
5A. Consider Payment Application for Elementary Construction Project
5B. Consider Change Order # 1 for Elementary Construction Project
5C. Consider Amended BG-1
5D. Consider Awarding Bids
5E. Consider Real Estate & Property Tax Rate
5F. Consider Working Budget
5G. Consider September Financial Reports
5H. Consider Surplus Technology & Other Items
All action items were approved as presented.
7) Board Discussion
None
8) Public Comment
None
9) Adjourn
09/21-11/16/2015