President’s Intercommunication Team May 17, 2012– 2:00 p.m. WHCL Conference Rm. 124 District Office Conf. Rm. Minutes Present: Pedro Avila, Vice Chancellor of Institutional Effectiveness & Enrollment Services Dave Bolt, Vice President of Educational Services Bob Clement, Athletic Director Stephanie Droker, Administrative Intern Jose Lopez, Dean of Student Services Frances Squire, WHCCD Foundation, Executive Director Kurt Sterling, Academic Senate President Don Warkentin, President Sylvia Dorsey-Robinson, Vice President of Student Services Deborah Soria, WHCL Financial Aid Director Ken Stoppenbrink, Vice Chancellor of Administrative Services Carole Goldsmith, Vice Chancellor of Educational Services and Workforce Development Lataria Hall, Administrative Intern Charles Freeman, Director of Nursing James Preston, Interim Dean of Educational Services Don Branker, Events Coordinator Absent: Cathy Barabe, Director of Grants Michelle Kozlowski, Associate Vice Chancellor of Information Technology Services Brittany Burkhart, Student Representative John Bernal, Director of Maintenance & Operations Vera Kennedy or designee, Curriculum Committee Chair John Ieronimo, CSEA President Representative Jody Ruble, Dean of Categorical Programs 1. Budget Update Ken Stoppenbrink reported that budget assumptions were built in January. The Governor’s May Revise did not make much of a change to the community college systems. The red flag now is that the revenue stream is going to be short and community colleges will be cut, with a $735,000 shortage reduction to WHCCD. We were planning to build a budget assuming the tax initiative would fail. We, as a district, have no intention of reducing our offerings. How do we resolve? We will have indirect fees from grants for administrative overhead of $400,000 and next year $440,000. Not included is the C6 impact, but direct program cost savings anticipated will be in the $900,000 range. $1.1 million in cuts will be needed. We will transfer money. According to recent polls concerning the tax initiatives, 54% are in favor of them passing. The campus responsibility is to makeup $381,000. How to make up short falls? Mr. Warkentin stated that in Lemoore an offset will be the retirement of Pat Kraft. Ken added that discussion with CSEA and CTA will be the possibility of furlough days. He reported that San Joaquin Delta is planning to shut down for the month of July as a cost saving measure. Some colleges are assuming the tax initiatives are going to pass and building their budgets accordingly. Not all colleges are taking the same measures. Some are using their reserves and some are not filling positions. This is not a one-year problem. Ken believes a three-year approach is best. Ken stated that he had just returned from oversight committee meetings and Redevelopment Agency’s (RDA’s) have been shut down. No one knows how many dollars this will net the state. The counties have to look at tax rolls of RDA’s. 2. Graduation Mr. Warkentin invited all to attend graduation. Jose reported that 170 caps & gowns have been reserved in the Bookstore thus far. Jose displayed the commemorative medallion that has been ordered to give to graduates. He has order 235. Graduation preparations are in place and rehearsal will be held on May 23rd. The Middle College High School graduation will be on May 25th. 3. C6 Update Carole reported that she has good news. She was in Sacramento yesterday and met at the chancellor’s office and included in the meeting was a representative from the Employment Development Department (EDD). Discussion has been transpiring with EDD concerning tracking. Colleges don’t necessarily track data as to where students go and if they get jobs. There has not been a systemic approach to data being tracked. They are now moving forward to an interagency agreement and they will have an online tool that they will roll out in July. We will have access. This is mandated data and will help us with our gainful employment. Updates are being sent. We are making great progress. There will be no new programs until January. These funds will be used for direct instruction. Documentation must be in place and the Department of Labor will require it. A lot of movement is going on. Much work will be done in preparation this summer. West Hills will be hosting a “train the trainer” session on the WHCL campus on May 30-31st. 4. Foundation Update Scholarships President’s Scholars Frances reported that $70,000 was earned on the golf tournament. This will be used for the President’s Scholars program. Frances reported that on May 16th rather than a dinner, an ice cream social was held to present scholarships. She appreciated Jose and his staff for their work in coordinating the decorations, etc. Participation was not high. The employee philanthropy scholarship donors were invited. Frances thanked all those who participate in the employee philanthropy program. She would like to speak to groups concerning employee philanthropy. Frances shared that Ventura College offers free tuition to all incoming high school students which is funded through profits from a swap meet they hold. Frances believes we also need to get creative. Monica Santino, foundation secretary, is back in the Foundation office since her time off, and Olga is working to wrap up for the fiscal year. 5. Athletics Update Bob Clement reported that it is an exciting time of year to see athletes getting recruited to four-year colleges. The Eagles Landing event on May 11th was successful. There were approximately 100 staff/potential students/parents in attendance. The women’s basketball schedule is full with four tournaments planned outside of WHCL. Next year we hope to have our own tournament. The hiring process for a women’s basketball coach is still occurring with interviews currently being scheduled. All the paperwork has gone to Human Resources. Nineteen applications are being considered. There is quite a range of applicants. There will be a compliance summit on August 17th which is a first for the conference. We have been selected as the host institution. We have a new women’s assistant soccer coach to assist Coach Lopez. She has a good soccer background. Additionally, Bob reported another first; that of a dirt track for WHCL. It will be used for cross country training. Also Bob reiterated the success of the recent program review. Bob reported that he had purchased 200 custom folding chairs to be used for VIP seating at athletic events. 6. Nursing Pinning Ceremony Charles Freeman reported that the Nursing Pinning Ceremony will be held on May 27 at 2:00 p.m. in the Golden Eagle Arena. A Power Point presentation will be shown. Charles reported that official notification has been received for a Psych Tech to RN program. This will hinge on C6 funding. Currently there is not a projected start date. 7. 5C’s James Preston reported on the upcoming summer 5c’s program. This year will bring the largest group ever of 6th through 8th graders. College students will be mentors and there is a 9-1 ratio. All students are coming on a full scholarship. It is a huge need. Hanford Migrant is sponsoring 90 students. Life After School Program is sponsoring 100 students from 8 different schools; another migrant program is also sending students. The curriculum includes gliders in the science classes, technology and writing will be taught; there will be a performing arts class, art class, and a fitness class in the Arena. Teachers will teach in the mornings and students will teach electives in the afternoons. Students choose their electives. This year’s theme is ID: 2022 to get them thinking 10 yrs. ahead. It will be much fun, much work, much entertainment, but also exhausting. 8. S.O.A.R. Lataria Hall explained the Summer Opportunities for Academic Readiness, S.O.A.R. program, WHCL’S newest summer enrichment program. The focus is on incoming 9th through 12th Kings County students. Sixty students will be accepted and over 300 flyers have gone out. Additional flyers will be sent to former 5’c students. Topics are: science/robotics, web page design, critical thinking skills, and an academic readiness program. There will be six mentors, three from 5c’s and three from the Engineering Program. The long term plan is to add different components, i.e., performing arts, leadership, and students will eventually have an opportunity to pick from an array of programs. The cost is $325 and there are no scholarships this year due to the newness. If anyone would like to donate to sponsor a student please contact Sylvia or Lataria. This is a quality summer enrichment program from students to attain a broader experience. Sylvia asked that Frances work with her to create a donation sheet for contributions. 9. 2012-2013 Schedule of Meetings The 2012-2013 Schedule of Meetings was distributed. 10. Other There were no other items at this time.