Researcher details
Title _____ Given Name/s:
SURNAME:
____________________________
______________________
PERMANENT RESIDENTIAL ADDRESS:
____________________________________________ Postcode
________
__
WORK ADDRESS __________________________
_____________________________________________Postcode ___
TELEPHONE: Work Home: Mob.____________
EMAIL: _____________________________________________________
___
Declaration: I HAVE READ THE CONDITIONS FOR THE USE OF STATE ARCHIVES
IN THE SRO’S SEARCH ROOM ON THE REVERSE OF THIS PAGE AND I AGREE
TO ABIDE BY THEM:
Any infringement of these conditions may result in researcher registration being cancelled
Identification witnessed by a staff member: Date: _______
The following section of this form is voluntary, but completing it will assist the
SRO in planning future research services for clients:-
Major subject of research (two maximum)
Family history/genealogy
Type of researcher
General public
Local history
Legal research
Indigenous research
Schools and education
Transport history
Government agency
Academic
Student
Non-government agency
Media
Land history
Heritage and house history
Other – please specify:
Arts
Other – please specify:
Privacy notice: The State Records Office of Western Australia (SRO) is collecting information on this form, including your personal information, for the purpose of managing a system that provides for the issue of State archives to researchers. SRO will not disclose your personal information to any third parties or use it for another purpose without your consent, unless authorized or required by law.
REMEMBER: YOU MUST USE PENCIL. COPYING IS LIMITED.

Section 51 of the State Records Act 2000 allows for conditions to be set to allow for the safe custody and protection of State archives while providing access to them. We ask researchers to respect the physical integrity of archives while handling them. These records are unique and cannot be replaced. Failure to comply with these conditions may result in access to archives being withdrawn.
Following are items/actions permitted and not permitted in the Search Room:-
Following items are permitted
 Lead pencils only
 Laptops without bags/covers
 Tablet devices (e.g. IPads) without covers
 Pads, bound notebooks, loose
Following items/actions are
NOT permitted
-No ink pens or markers
-No food and drink of any kind
-No water bottles
-No handbags, laptop and tablet paper
 Research notes
 Spectacles and spectacle cases
 Small wallets and purses
 Digital cameras (set to No flash)
 USB devices/ memory sticks
 Mobile phones turned to silent device bags/covers, camera cases, pencil cases, shopping bags, large purses/wallets
-No folders with pockets, plastic sleeves and inserts
-No files only
-No scanning equipment
-No flash photography
Please note: Lockers are provided for bags and personal effects
Use of archival materials:-
 Hands must be clean before handling archives. Use gloves as directed.
 Do not use rubber finger stalls or lick your fingers to turn pages.
 Be gentle - do not flick through pages, fold or bend pages.
 Loose papers and pages in files and folders must be left in the order in which they are received
 Do not remove pages for copying or rearrange the records
 Use book pillows provided for bound volumes
 Archives are not to be marked or damaged. Do not trace over archives
 Do not lean on archives
 Do not use post-it notes or other sticky markers or labels
 Follow the instructions of Search Room staff at all times
Please consult Search Room staff if you have any queries about use and/or copying of archives.
Researchers agree to protect the privacy of individuals by judiciously using information located in records held by the State Records Office of WA.
Copying : - Copying of archives is permitted under the private study and research provisions of the Copyright Act. Copying, other than photographic copies, may only be done by staff. In doing any copying the physical integrity of the record is the primary consideration.
End of use : – Return records to the Search Room Desk. The yellow slip that accompanied the item should be marked “Finished”, or with the name on the tag end scored through, and must be returned with the item .
REMEMBER: YOU MUST USE PENCIL. COPYING IS LIMITED.