BC Ministry of Advanced Education
Capital Asset Reference Guide
Version 1.2
March 31, 2014
Template 2: Routine Capital Project Proposal
1.0 PROJECT DESCRIPTION
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Project Scope (space, infrastructure requirements)
Provide a brief description of project scope (including campus location)
Provide a description of the need for the investment
2.0 PROJECT CATEGORY
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Identify the category of project:
o Category 4(a): Major Maintenance & Rehabilitation Projects (≥$250,000)
o Category 5: Upgrade & Renovation Projects
(Refer to Section 3.0 Categories of Projects of the CARG for further information)
3.0 PROJECT PRIORITY NUMBER
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Indicate the priority order of the proposed projects
4.0 PROJECT OUTCOMES
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Indicate how the project will meet project objectives and Ministry priorities
5.0 PROJECT COST/FUNDING
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Estimate of total capital cost identifying expected provincial debt impact and
other financial sources
Estimate of annual operating costs
Project capital cash flow
6.0 PROCUREMENT
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Description of recommended procurement strategy
7.0 KEY RISKS
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Identify key risks and mitigation strategies
Refer to the Ministry’s Risk Management Guide for further details and examples of
risk identification
Routine Capital Project Proposal | Page 1 of 3
BC Ministry of Advanced Education
Capital Asset Reference Guide
Version 1.2
March 31, 2014
Template 2: Routine Capital Project Proposal
8.0 PROJECT SCHEDULE
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
Indicate anticipated start/end dates including anticipated phases
Include a simple Gantt chart with high level activities such as planning, design,
construction, commissioning and occupancy
Note: The Routine Capital Project Proposal will be evaluated based on the following:

Infrastructure Improvements: Describe how and to what extent the project will
improve FCI and/or reduce life safety & occupational health risks. Although the
proposed project may not relate directly to learning outcomes, describe how it is
critical to the Institution’s business continuity.

Cost Effectiveness: Describe how and to what extent there are funding
partnerships and/or cost benefits throughout the project lifecycle.

Innovation: Describe how and to what extent it demonstrates sustainable
solutions and/or demonstrates collaboration.

Strategic Alignment: Describe how the project aligns with government priorities
(e.g., Ministry Service Plan) and how the project aligns with institutional priorities? (e.g.,
mission statement, master planning, etc.).

Quality Education: Describe how and to what extent the project will improve
student learning outcomes, and/or improve access to learning and/or student
full time equivalents (FTE) and space utilization rates

Energy usage and GHG emissions: Describe how and to what extent the project
will reduce energy usage and greenhouse gas emissions.
Note: This summary should not exceed 2 pages
Routine Capital Project Proposal | Page 2 of 3
BC Ministry of Advanced Education
Capital Asset Reference Guide
Version 1.2
March 31, 2014
Template 2: Routine Capital Project Proposal
Routine Capital Project Proposal | Page 3 of 3