Department of Human Resources
OPSEU Job Description
Job Title:
Job Number:
NOC:
Band:
Department:
Supervisor Title:
Career Resources Advisor
A-155
4033
6
Student Transitions and Careers
Director, Student Transitions and Careers
Last Reviewed:
March 26, 2013
Job Purpose
Briefly describe the main purpose of the position. In a few short sentences, a small paragraph at most,
describe the position’s overall responsibility/services provided/role at Trent.
Key Activities
Career and Employment:
1.
Advises students with career exploration and employment preparation activities
2.
Meets individually with students for resume/cover letter critiques and interview
preparation.
3.
Orients and monitors students using Office of Student Transitions and Careers resources
(computers, library).
4.
Refers students to appropriate print and on-line career development resources.
5.
Develops and delivers workshops on career-related topics; develops career & employment
resources (i.e. Tip Sheets)
6.
Liaises with Trent departments to develop targeted programming (i.e. in-class
presentations)
7.
Assists in the organization of on-campus career events.
8.
Researches relevant career information for the purpose of updating resources and
informing students.
9.
In consultation with the team, updates and organizes the career library and database.
10. Commitment to continuous professional learning and development.
11. Performs other duties as required
Marketing:
1.
Develops and implements Career Centre marketing strategy; creates promotional
materials (i.e. Career Centre News).
2.
Represents Career Centre at internal and external events (i.e. Open House, New Student
Advising)
Job Number: A-155
Page 1 of 4
Last updated: August 17, 2015
Office Administration:
1.
With the Director, is responsible for hiring student staff. This includes reviewing
résumés, arranging and conducting interviews, making job offers, and completing all
necessary paperwork
2.
Provides direction and training to student staff and student volunteers.
3.
Serves as front-line reception and telephone reception for Career Centre.
4.
Responds to general enquires and provides information to internal and external
clients/customers.
5.
Provides support to Career Centre staff. Support includes, but is not limited to, word
processing, handling/sorting mail, faxing, email, preparing email distribution lists, data
entry, ordering office supplies, scheduling appointments.
6.
Co-ordinates SEP funding applications and allocation and reconciliation of funds for Trent
faculty and staff
7.
Provides back-up for on-campus recruitment events and posting job opportunities for
students as needed.
8.
Reviews statistics and surveys to assist with planning and assessment of services.
9.
Maintains and compiles statistics on Career Centre usage.
Analytical Reasoning
Indicate degree of complexity or difficulty of thinking and reasoning required by the job. Provide a
relevant work example that is typical of roles and responsibilities of the job (i.e. not an occasional duty).
Decision Making
Indicate the degree of freedom to exercise initiative or act independently in making day- to-day decisions.
Provide a relevant work example that is typical of roles and responsibilities of the job (i.e. not an
occasional duty).
Impact
Indicate the impact or consequence to the department or University of typical actions or decisions taken by
the job incumbent. Provide a relevant work example that is typical of roles and responsibilities of the job
(i.e. not an occasional duty).
Education
General University Degree (3 year) required; completion of a Career and Work Counsellor
Diploma or career development courses an asset.
Experience Required
Two years’ experience in career and employment advising required; two years’ experience in
customer service and/or public relations or reasonable equivalent.
 Must possess a diversity of interpersonal skills to deal with the wide range of student
perspectives.
Job Number: A-155
Page 2 of 4
Last updated: August 17, 2015








Knowledge of career and employment resources, print and on-line.
Proven facilitation and public speaking skills.
Excellent marketing and promotion abilities.
Demonstrated ability to work as part of a small team.
Strong organizational and professional communication skills.
Proficient in the use of computer applications such as intermediate level MS Office
(Word, Excel, Access, PowerPoint), Internet, Email.
Demonstrated skills in, and commitment to, customer service and continuous
improvement.
Ability to maintain confidentiality.
Responsibility for the Work of Others
Indicate whether the incumbent is directly or indirectly responsible for the work of others. Provide the title
of the position(s) as well as an example of how the incumbent is responsible for the work of others on a
daily basis. Specifically, indicate whether the position has responsibility for hiring and supervision of
student workers.
Direct Responsibility
Students
Indirect Responsibility
N/A
Communication
Indicate the title(s) of individuals internal and external to the University that the incumbent communicates
with on a regular basis. Provide a brief description of the purpose for communicating with these
individuals.
Internal
External
Motor/ Sensory Skills
Indicate the level of proficiency or precision in motor or sensory skills required by the job. Examples
include but are not limited to: small/large movement to operate machinery; coordinated movement;
equilibrium to maintain balance; dexterity to grasp, move, assemble objects or operate equipment;
hearing, sight, touch, smell, taste. Provide a brief description of tasks performed that require
motor/sensory skills.
Effort
Indicate the physical and/or mental demands of the position in the ordinary course of performing the role.
Examples include but are not limited to: lifting, moving, carrying, pushing/pulling, reaching, kneeling,
remaining motionless, sustained concentration or focus. Provide a brief description of the tasks
performed that are physically and/or mentally demanding.
Job Number: A-155
Page 3 of 4
Last updated: August 17, 2015
Mental
Physical
Working Conditions
Indicate any physical and psychological conditions of the position that make the job unpleasant,
disagreeable and/or hazardous to health and well-being. Describe the nature, frequency and duration of
exposure.
Physical
Psychological
Job Description Approved by Human Resources (as per Article 17.1):
Name (print):
Signature:
Date:
Signatures - indicating that the job description has been read and understood:
Incumbent
Name (print):
Signature:
Date:
Immediate Supervisor:
Name (print):
Signature:
Date:
Department Head/ Dean:
Name (print):
Signature:
Date:
Job Number: A-155
Page 4 of 4
Last updated: August 17, 2015