Department of Human Resources
OPSEU Job Description
Job Title:
Job Number:
NOC:
Band:
Department:
Supervisor Title:
Financial Services Analyst
A-291
1431
8
Financial Services
Manager, Financial Services
Last Reviewed:
June 18, 2015
Job Purpose
Key Activities
1. Review and approve accounts payable data entry.
2. Assist in month-end and year-end closing. Prepare summaries, run interfaces, reports and
statements to assist the Senior Manager of Accounting Services.
3. Prepare special reports for the Senior Manager of Accounting Services and the Associate
Vice President of Finance. Analyze data with the aid of Excel, Word, Datatel and Access to
assist in clarification and decision making.
4. Assist Manager of Student Accounts with manually billing participants of Trent’s exchange
programs throughout the academic year. Work with the International Office to process
billing adjustments or corrections to accounts if students change their registration.
5. Prepare journal entries analyzing account problems to adjust/correct problems on a timely
basis.
6. Process and track all approved sponsorships. Calculate and adjust for detailed billing and
invoice for applicable academic term. Provide detailed billing to sponsored agencies for
payment. Liaise with Band contacts providing additional information as requested and
collection of all outstanding fees. Provide monthly statements to all sponsored accounts.
7. Analyze, verify and process all staff, faculty, exempt and dependents' fee waivers for
eligibility. Adjust accounts for registration changes in accordance with the corresponding
collective agreement and University policy.
8. Process departmental charges to student accounts. Prepare annual spreadsheet summary
for tax purposes. Process student refunds with accuracy.
9. Assist with receiving all revenue. Balance cash, prepare deposits for bank and file all
corresponding reports.
10. Provide detailed analysis of large volumes of data to identify errors and items requiring
investigation.
11. Reconcile accounts receivable and accounts payable sub-ledgers in addition to other
miscellaneous general ledger control accounts.
Job Number: A-291
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Last updated: June 2015
12. Process monthly file interface for payroll and other journal entry interface files.
13. Issue all refund cheques on behalf of Conference Services. Support Conference Services in
accounting processes.
14. File and correct T4A remittances to CRA.
15. Maintain and test student billing tables.
Analytical Reasoning
Indicate degree of complexity or difficulty of thinking and reasoning required by the job. Provide a
relevant work example that is typical of roles and responsibilities of the job (i.e. not an occasional duty).
Decision Making
Indicate the degree of freedom to exercise initiative or act independently in making day- to-day decisions.
Provide a relevant work example that is typical of roles and responsibilities of the job (i.e. not an
occasional duty).
Impact
Indicate the impact or consequence to the department or University of typical actions or decisions taken by
the job incumbent. Provide a relevant work example that is typical of roles and responsibilities of the job
(i.e. not an occasional duty).
Education
Honours University Degree (4 year) with CPA designation.
Experience Required
 3 years’ experience in intermediate finance position, including 2 years audit, review and
large volume data manipulation experience
Responsibility for the Work of Others
Indicate whether the incumbent is directly or indirectly responsible for the work of others. Provide the title
of the position(s) as well as an example of how the incumbent is responsible for the work of others on a
daily basis. Specifically, indicate whether the position has responsibility for hiring and supervision of
student workers.
Direct Responsibility
N/A
Indirect Responsibility
N/A
Communication
Job Number: A-291
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Last updated: June 2015
Indicate the title(s) of individuals internal and external to the University that the incumbent communicates
with on a regular basis. Provide a brief description of the purpose for communicating with these
individuals.
Internal
External
Motor/ Sensory Skills
Indicate the level of proficiency or precision in motor or sensory skills required by the job. Examples
include but are not limited to: small/large movement to operate machinery; coordinated movement;
equilibrium to maintain balance; dexterity to grasp, move, assemble objects or operate equipment;
hearing, sight, touch, smell, taste. Provide a brief description of tasks performed that require
motor/sensory skills.
Effort
Indicate the physical and/or mental demands of the position in the ordinary course of performing the role.
Examples include but are not limited to: lifting, moving, carrying, pushing/pulling, reaching, kneeling,
remaining motionless, sustained concentration or focus. Provide a brief description of the tasks
performed that are physically and/or mentally demanding.
Mental
Physical
Working Conditions
Indicate any physical and psychological conditions of the position that make the job unpleasant,
disagreeable and/or hazardous to health and well-being. Describe the nature, frequency and duration of
exposure.
Physical
Psychological
Job Description Approved by Human Resources (as per Article 17.1):
Name (print):
Signature:
Date:
Signatures - indicating that the job description has been read and understood:
Incumbent
Name (print):
Job Number: A-291
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Last updated: June 2015
Signature:
Date:
Immediate Supervisor:
Name (print):
Signature:
Date:
Department Head/ Dean:
Name (print):
Signature:
Date:
Job Number: A-291
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Last updated: June 2015