STAFF SENATE MINUTE
SEPTEMBER 24, 2015
10:03AM – 11:05AM
Present:
Tara Adams, Ana Baida, Brittany Bailey, Carla Barnes, Lisa Bauer, Jeffrey Bernard, Christy Bohannon,
Emmanuel Campbell, Aisha Cheeks, Ashlee Clark, Donald Coleman, Alberta Cook, Elizabeth Davis,
Angela Evans, Sarah Fanning, Amanda George, Felex Griffin, Sharon Hodge, Traci Hubbard, Jessi
Jones, Scott Jordan, Ann Lay, Lisa Lewis-Fear, Ashley McClure, Vickie Moody, Cynthia Parkins, Nicole
Phillips, Kathy Rechsteiner, Levi Sexton, Stacey Solomon, Sherida Studwood, Cynthia True, Becca Tuck,
Ann Vancza, Christine Zelt, and Angie Conti for Jennifer Figueroa.
Absent:
Derek Brott, Bobby Burk, Timothy Dombrowski, Debra Mahan, and Tim Murphy
Guests:
Ron Bullock, Facilities – Plant Operations; Percy Ivey, KSU Bookstore; Rosemary Humphrey, University
Library; Dr. Joshua Gunn, Student Success Services
1.
Welcome: Ann Lay
 The meeting was called to order at 10:03AM by Ann Lay, Chair
 Introduced Executive Board Members: Ann Lay, Chair, Kathy Rechsteiner, Chair Elect; Sharon
Hodge, Secretary; and Elizabeth Davis, Treasurer.
 Introduced our guests, and introduced Angie Conti as proxy for Jennifer Figueroa.
 Ann discussed the new badges that were made for each of our Staff Senators. She requested those
attending the Staff Council Conference in Columbus, GA next week to wear their badge.
2.
Treasurer’s Report (Elizabeth Davis, Treasurer)
 Balance for August, 2015:
o Agency Account:
199.80
o Gift:
591.30
o Operation:
1,381.92
o Scholarship:
2,983.22
o Cash:
3.74
 Elizabeth explained Gift debits for supplies, snacks, and dues; and the Cash Gifts and Pledge
Payments. She also requested that when the annual donation campaign begins it would be nice if
everyone would consider donating to the Staff Senate. The Staff Senate is funded primarily by
donations.
 Yard Sale, and cookbooks money made going to Operating Account because the money can be moved
as needed to Scholarship but can’t go from scholarship to operating. Some money will be put in to the
Agency account as it will be used up y the van used to go to the conference.
 No questions, therefore we will file the Treasurer’s Report for audit.
3.
The minutes of the August 6 meeting with Senators’ changes were available for this meeting. The minutes were
presented. Jeffrey Bernard made a MOTION that the minutes be approved as presented, and Alberta Cook
seconded. They were unanimously approved.
4.
University Committee Reports:

Christine Zelt: Athletic Board
o
o

Guest Speaker: Nitra Perry, Head Coach Women’s Basketball spoke about the scheduling of a
freshman team member verses a senior team member. The biggest struggle student athletes have
is with time management and nutrition.
Athletic Director Vaughn Williams spoke about how all the teams are doing. KSU Athletics can be
found at ksuowls.com. Most events are free except football, baseball, and basketball. KSU have
65% or better athletes with a 3.0 GPA or better.
Alberta Cook: Parking & Transportation
o
o
o
o
Issue with a student who had vehicle booted but was satisfactorily handled
KSU purchased 6 new BOB buses
A third day was added for the Trolley
Premier Parking in Central Deck: pay to park…first 20 min free, $5.00 first hour, max out
o
o
o
o
o
at $16.00; possibly in some areas max out at $12.00
10,000 decals were distributed for Fall Semester including Marietta campus.
Parking fee for PT faculty on Kennesaw campus..trying to have the change to begin with
September pay period. Was $26.00 and now $13.00
Towing company Kennesaw Wrecker for Kennesaw campus, and Marietta Wrecker for Marietta
Zip car rental is $7.50/hr for all students, staff and faculty which includes insurance and gas
Doing marketing campaign for BOB – “BOB in Motion”
ANN: Debra Mahan needs one more representative on the Parking & Transportation committee. Jeffrey
Bernard volunteered to serve along with Alberta Cook.
Question on the floor from Kathy Rechsteiner: Will they decrease the parking costs for part time staff as well?
What is the cost for part time staff? Is it the same or different in comparison to full time staff? Alberta will obtain
clarification at the next Parking & Transportation meeting.

Lisa Bauer: Public Safety
o
o
o
o
o
o
o
o
o
5.
New Campus Safety App coming to KSU that allows you to report sexual assault – Kathy
Rechsteiner side note that that you can currently use the app already in place for Georgia Tech
and the repots will get to KSU
September is National Preparedness month
Public Safety Awards
Smoke Free Campus – 18 people have received citations since the start of school year
Campus Climate Survey for Public Safety is in the planning stages
Timely Warnings
Discussion of cycling on campus – some not abiding by the rules of the road
Atlanta Walk like MADD & MADD Dash
AED’s have been approved for and will be installed on the Marietta campus
By-Laws Amendment:

Ann Lay proposed an amendment to the By-Laws regarding the first year of the New U Staff Senate to
have members serve a 1, 2, or 3 year term. Some members told the Senate they wanted to serve for
1, 2, or 3 years. Since this was promised to them, we need to amend the By-Laws.
Elizabeth Davis expanded on the proposal. This is to be in compliance with the By-Law VII.A.7 to allow
1/3 of the Senate to drop off every year. Since all members are starting with fresh terms of service for
the FY16 year, we need to divide the senate up by 1/3 1 year service, 1/3 2 year service, and 1/3 3
year service. This was discussed and decided upon during the OWG Governance group during
consolidation but not put into the By-Laws, but rather understood this was the way it needed to be. To
ensure records are clear, Ann Lay proposes to amend the By-Laws to specify the terms for the first
year to be set up this way so all the following years will follow suit.
Question from the floor: Lisa Bauer – Since the voting is over, why are we changing it now? Since
there is enough documentation in the OWG that this is the way it needs to be done, then why is there
a need to change the By-Laws now because that would mean changing them again next year. Ann Lay
confirmed that would be the process.
Ann Lay explained the motion would be on the floor for 30 days and will be voted on at the October 29 th
meeting. At that point, Senators will be able to email staff_senate@kennesaw.edu with their desired
term. This will be on a first come, first serve basis. Anyone who does not advise the Senate officers
what term they want, their term will be determined by the Executive Board.
6.
Ann was to introduce Lynda Johnson, Executive Assistant to the President, but Lynda was unable to attend
due to illness. She will attend the October 29 meeting. Lynda had planned to discuss Professional Development,
as there were concerns in the recent Climate Survey.
7.
Ann announced there is a committee being formed to try to promote additional staff awards to focus on more
categories than we presently have. Faculty, at this time, has an abundance of awards given at the Opening of
the University.
8. 2015 Staff Council Conference Update
 Ann has a list of the agenda of the conference. Please see her after the meeting.
 There will be about 17 KSU people attending the conference. We will leave on Tuesday, September
29, at 3:00PM from Parking Lot 30 on the Marietta Campus. Ann will drive one of the Athletic
Department’s vans. We will return Thursday, October 1, in the afternoon. Others will be driving down
separately.
 Kathy Rechsteiner will be on the Panel. If anyone has questions for the panel, please give them to Ann
and she will pass them on.
 Ann reminded everyone to wear his or her nametags.
9. Open Enrollment
 Will begin October 22, 2015 on the KSU campus with a Benefits Fair in the Convocation Center.
 Staff Senate will be setting up a table. Ann will send out times to man the table..30-45 min. at the most.
 The Communications Committee will revise a previous information brochure to give to attendees.
 We will be looking for some freebees to giveaway.
MOTION: Kathy Rechsteiner made a motion that Staff Senate purchase a promotional item under $1.00,
with the new website address, to hand out at the Benefits Fair. Elizabeth Davis must first approve the item.
The Motion was made, seconded by Alberta Cook, voted on by the Senate and approved.
10. New Business:

Standing Committee Reports:
o
Elizabeth Davis: Budget & Finance
Yard Sale:
a. Ann thanked all those Senators who worked at the Yard Sale
b. Elizabeth – thanks to Ron Bullock for all his help and thanks to the Bookstore for their
donations….
c. Made approx. $280.00 with pending sales still out on a few items.
Cookbook Sale:
a. There are 134 KSU cookbooks from 2009. Elizabeth will place on KSU Inform that the Senate
will sell these cookbooks for $5.00 each. Elizabeth & Lisa will have some in their offices with
the remainder being delivered to Ann on the Marietta campus. Money will go to Staff Senate
operating account.
Relay for Life – American Cancer Society:
a. 3rd year doing Relay for Life
b. Event will be held on the Campus Green, April 15, 2016 from 7:00PM to 7:00AM.
c. You can join on-line with a donation of $10.00, but you do not have to join to participate.
d. Elizabeth will send out an e-mail.
e. Goal is $4,000.
f. There will be a kick off meeting next month.
o
Ann Vancza: Communication
a. Posted to KSU Inform promoting the 2015 Conference
b. Developed a flyer for the Yard Sale, posted it to KSU Inform, and put it up around campus
c. Levi is updating the website and moving it to the new site, adding By-Laws, listing new
Executive Board and new members
d. Ann Lay gave Ann Vancza a pamphlet from FY13 with information on Staff Senate. She asked
if they could redo this pamphlet and bring it up-to-date.
o
Kathy Rechsteiner & Alberta Cook: Ad Hoc 2016 Staff Conference
a. The date is October 6-7, 2016 on the Marietta Campus – in conjunction with Founders Day and
Homecoming week
b. The theme is “Staff Make the Difference”
c. Angela Evans made some “Save- the-date” cards to take to the Columbus conference
d. Ann Lay stated that everybody has to participate – this will be a huge event. The committee is
already looking at a prospective keynote speaker.
o
Elections and Nomination: no report
o
Jeff Bernard: Policy & Procedure
a. Unmanned Aerial System (UAS) and Other Aircraft Policy
b. Parking – fee issues – looking at policy to see if it needs to be changed or if it can be changed
c. Merit Increases regarding promotion – 15% rule – if you get an internal promotion you can only
receive 15% of your current pay or the first tier o the job you are being promoted to
o
Ashlee Clark & Sarah Fanning: Staff Development & Recognition
a. They want to bring the Monthly Employee Award back; award for October; would get donations
from local businesses; 2 IPED groups a month; more fair process and less popularity contest
structure. Ann Lay suggested they ask the President’s office for monetary support, and to
mention the $1,000 Lynda promised Staff Senate for meeting refreshments. Ashlee agreed to
check with Lynda.
b. Lisa Lewis-Fears from Center for University Learning stated that the majority of the professional
development programs are free and others range from $30-$70 each. Usually ½ day once a
week. She suggested we look at the website - She will bring flyers to the next meeting
c. Ann gave her a brochure on “The All New Administrative Assistant Conference” to see if CUL
offers something comparable that is helpful for office admins.
NOTE FROM THE FLOOR: Stacey Solomon – Policy and Procedure
Education support time is available to use USG employees and listed on your ADP to input; she
checked with the USG and found out it is in practice as of this year and can be used towards any time
needed for parent-teacher conferences, professional development, etc. Does not rollover; established
to help support work life equity.

Ann Lay – Food Advisory Committee needs a representative – Stacey Soloman volunteered.

Ann introduced Percy Ivey from the bookstore. For Veteran’s Day, November 11, there will be a
ceremony. More information will be forthcoming. Percy also requested the use of the faculty/staff lounge
from December 17 – January 20 as the bookstore will be doing some renovations and will need some
additional storage space. Faculty Senate and Staff Senate gave the bookstore permission to use the
lounge.
Movement to Adjourn meeting
 Moved by Alberta Cook
 Seconded by Jeffrey Bernard
 The meeting was adjourned at 11:05 AM
Respectfully submitted:
Sharon Hodge
Staff Senate Secretary
Approved: Motion by: Jeff Bernard, Seconded by Jessi Jones
MOTION CARRIED
Sharon Hodge, Secretary
October 29, 2015