Invitation for proposals to support Sign up to Safety campaign 2014/15
NHS Portsmouth CCG is supporting the national Sign Up to Safety campaign to help halve
avoidable harm in the NHS over the next 3 years and save 6,000 lives as a result. The five
Sign Up to safety pledges are:
1. Put safety first
2. Continually learn – make our organisation more resilient to risks by acting on
feedback from patients
3. Honesty – be transparent with people about our progress to tackle patient safety
issues and support staff to be candid with patients and their families if something
goes wrong
4. Collaborate – take a leading role in supporting collaborative learning
5. Support people to understand why things go wrong and celebrate improvement
These five pledges mirror Portsmouth CCG’s guiding principles in our Strategic Quality
Framework:
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We will listen to our patients, their families and friends and hear what they are
telling us
We will act quickly when we know that something is not right
We will be honest if things go wrong
We will strive for continuous improvement & learning
We will not rely on tick boxes to assure ourselves of quality
and support one of our five year strategic priorities:
Priority 2: We want to ensure that when people receive health services they are treated
with compassion, respect and dignity and that health services are safe, effective and
excellent quality
As part of our commitment to the Sign Up to Safety campaign Portsmouth CCG is making
available non recurrent funding for organisations commissioned to provide NHS care to
develop and implement patient safety initiatives.
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Guidance Notes for the Application Process
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Organisations providing NHS care are eligible to apply:
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Solent NHS Trust
Portsmouth Hospitals NHS Trust
Portsmouth GP Practices
Primary Care Alliance/Federations
Portsmouth Nursing Homes
Care UK
SCAS
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Applications from Solent NHS Trust and Portsmouth Hospitals NHS Trust should be at
ward / team level rather than organisational

Safety initiatives must clearly link to the delivery of one or more of the five Sign Up to
Safety pledges (see above). The table below gives an indication of the type of areas
which could be targeted

Submit your completed application form to Soraya Saeed, NHS Portsmouth CCG (email
Soraya.Saeed@portsmouthccg.nhs.uk) by Friday 10th October 2014.
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Any individual bid should not exceed £20,000. There is no lower limit.
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An organisation may submit more than one safety initiative, but a separate application
form will be required for each.
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NHS Portsmouth CCG has a limited financial sum available for investment at this time,
and may need to prioritise between bids if there is significant interest. Not all bids will
be successful. A total of up to £400,000 is expected to be invested by NHS Portsmouth
CCG at this time (with no single bid exceeding £20,000). Bids will be evaluated against 6
criteria: - guiding principles of Strategic Quality Framework; need; innovation; exit
strategy; value for money and evaluation of outcomes.
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Representatives from the city’s Patient Participation Groups, GP Executives and CCG
senior officers will be involved in evaluating applications and awarding funding.
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Any conflicts of interest in this decision making process will be identified and managed
in accordance with the CCG’s ‘Standards of Business Conduct’ policy.
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Funding is time limited and consideration must be given to what will happen when the
funding ends to ensure patient safety is not compromised.
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Successful bidders will be required to submit a short report on their safety initiative i.e.
what happened, what were the outcomes. A standardised template will be issued for
this. Applicants should note that key findings from their safety initiative may be shared
with other organisations so that best practice can be widely shared and used for the
benefit of all patients.

Please ensure that completed application forms (excluding guidance notes) do not
exceed four A4 pages in total.
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The outcome of all bids will be confirmed to submitting applicants by 30 November
2014. For all approved bids, invoices must be submitted to NHS Portsmouth CCG by the
end December 2014.
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Application
Initial review
Approval
•Organisation completes application form describing the proposal, the
expected improvement outcomes, how it supports the delivery of CCG's
priorities and the Sign Up to Safety pledges, meets the funding criteria and
submits to soraya.saeed@portsmouthccg.nhs.uk by 10 October 2014.
•Organisations may submit more than one proposal for consideration - a
separate application form is required for each proposal.
•All applications will be assessed by a panel including two CCG Directors,
Clinical Quality Manager (nursing) and representatives from the CCG's Finance
and Planning teams.
•Proposals will be evaluated against the criteria set out in Appendix 1.
•Organisations will be notifed of the outcome of their application by 30
November 2014. Start and end dates for successful initatives will be agreed,
and all schemes must be fully invoiced by 31 December 2014.
•Successful organisations will be required to submit a short report on their
safety initiative i.e. what happened, what were the outcomes. Key findings
Monitoring and
from safety initiatives may be shared with other organisations so that best
evaluation
practice can be widely shared and used for the benefit of all patients.
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APPLICATION FORM
Please complete each section below as fully as possible and attach any essential
accompanying information, ensuring that application form submission does not exceed four
A4 pages. Please submit by Friday 10 October 2014 to soraya.saeed@portsmouthccg.nhs.uk
Name of Safety Initiative
Proposed Start and End Date of Safety Initiative
Name of Organisation
Name of Ward / Team (if applicable)
Applicants Name (authorised representative of the organisation and accountable for
ensuring delivery of initiative, if approved), position in organisation and contact details
Please describe your safety initiative (what will it do, how and when will it happen?)
Why is this safety initiative needed? Describe what the problems are now and provide
evidence if available.
Which of the five Sign Up to Safety pledges does your safety initiative support and how?
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Who will benefit from your safety initiative (how many patients and which patients)?
What outcomes are you expecting and how will you evaluate these? How will you involve
patients in your evaluation?
What will happen to your safety initiative when the funding comes to an end? How will
you ensure that patient safety is not compromised? How will the project lead to
sustainable improvements once the funding is no longer available?
Have patients, their carers and staff been involved in the development of this safety
initiative and if so how?
How much funding do you require and what will the money be spent on (bids should not
exceed £20,000)?
Any other information you wish to provide?
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Appendix 1
Criteria (all criteria
The proposal scores HIGH
have equal weighting) (scores 3)
The proposal scores
MEDIUM (scores 2)
The proposal scores
LOW (scores 1)
The proposal scores NONE
(scores 0)
STRATEGIC FIT
The initiative supports the
CCGs strategic quality
framework guiding principles,
the Sign Up to Safety pledges
and the NHS outcome
framework, improvement
areas and / or other major
sources of death or severe
harm and /or supports
vulnerable groups for whom
improving safety is a priority
The initiative supports the
CCGs strategic quality
framework guiding
principles and the Sign Up
to Safety pledges and
clearly identifies the harm
it will address
The initiative supports
the CCG’s strategic
quality framework
guiding principles or the
Sign Up to Safety
pledges
The initiative does not
support the CCG’s strategic
quality framework guiding
principles or the Sign Up to
Safety pledges
NEED
Need has been quantified and
well evidenced
Need has been
extrapolated on national
prevalence data
Need has been based
on soft intelligence
There is no evidence of need
INNOVATION
The initiative seeks to deliver
something new which is not
currently commissioned
The initiative seeks to
expand / extend existing
commissioned service
provision
N/A
The initiative is a
replacement of existing
commissioned service
provision
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VALUE FOR MONEY
Can be implemented within 1
month.
Leads to improvement for
most of the patients in the
ward / service area / nursing
home
Learning can be shared/rolled
out to benefit many others
No exit costs
Can be implemented within Long time to implement Unable to determine benefit
3 months.
derived from funding
Leads to improvement
Leads to improvement for
for a few patients in the
many of the patients in the ward / service area /
ward / service area /
nursing home
nursing home
Learning unlikely to be
Learning can be
easily shared
shared/rolled out to
Exit costs unclear
benefit others
No exit costs
EXIT STRATEGY
There is evidence of a planned
exit strategy for when the
funding ends
N/A
There is some evidence
of an exit strategy
There is no clear exit
strategy
EVALUATION OF
OUTCOMES
The initiative has clear
outcomes and SMART
evaluation criteria
N/A
The initiative has some
evaluation criteria
No evaluation criteria.
Benefits can be measured
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Benefits can be partly
measured
Benefits cannot be
measured
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