Dunn Guest House
40 Mountain Avenue
Lewiston, ME 04240
The Rooms:
The Myhrman Room
[Handicapped Accessible First Floor Guest Room – located off the kitchen; 1
Queen Bed]
The Ulrich-Harris Room
[First Guest Room, Second Floor; 1 Queen Bed]
The Penney Room
[Second Guest Room, Second Floor; 1 Queen Bed]
The Papaioanou Room
[Third Guest Room, Second Floor – down the hall, around the corner; 1
Queen Bed]
The Kendall Suite
[Family Suite, Third Floor – entrance at end of 2nd floor hall; 1 Queen Bed in
bedroom area; there is also a day bed which can be used as 1 twin bed as
well as a single trundle bed which can be pulled out and made up to a twin
bed, thus giving the room 2 twin beds in the sitting area]
The Purpose of the Guest House:
The Dunn Guest House was dedicated in 2001 and is the gift of alumni Robert and Gladys Dunn ‘50/’51.
Its purpose is to provide a warm, inviting and comfortable place for overnight visitors to the College
including alumni, speakers, potential employees and others on College business. While the primary
purpose of the house is a guest residence, the kitchen/dining area can also be reserved for small meetings
or events that are related to the life of the College (see page 2).
Making Room Reservations:
Only employees and student organizations can reserve rooms on behalf of guests. When requesting a
reservation, it is important to give the purpose of the visit, the name of the guest, arrival and departure
dates, the name and phone number of the on-campus host, and the organization number (including the
name associated to the org number) to be charged.
Contact for Reservations:
All requests for a reservation must be made through Michelle Lewis at (mlewis2@bates.edu).
Reservations will be handled on a first-come, first served basis.
Fees:
For each day’s use of a room, the fee of $50.00 will be charged to the department reserving the room.
You may be assessed another night's stay if your guest does not check-out by the designated time.
Use of the meeting area is $25.00 for up to four hours and $50.00 after four hours each day. The meeting
area must be reserved if you plan on having a gathering/meeting in the house, even if your meeting
includes a guest already staying in the house.
No cash will be accepted for any reservation; only department charges. Thus, guests must be guests of the
College.
Added Fees:
If a room is found to be damaged or left excessively dirty (beyond the normal wear and tear) an added fee
may be assessed to your org number to cover the cost of the repair or the added cleaning (if linens are
damaged, etc.). If this occurs, you will be notified.
Dunn Guest House Fact Sheet
Page 2 of 4
Check In / Check Out:
CHECK IN is after 2:00pm.
CHECK OUT is no later than 11:00am. Please note that it is absolutely essential that all guests check-out
no later than the designated time. Should your guest have business on campus throughout the day of
departure, please remind them that they must check-out of the house by 11:00am (unless other
arrangements have been approved by Michelle Lewis). If they do not check-out by the designated time,
their belongings will be moved out of the room in order to prepare for incoming guests, and the
sponsoring department may be assessed another night’s fee. Belongings moved out of a room after
check-out time will be placed in an unsecured area in the kitchen and the College will not be responsible
for theft or damage resulting from this move. We will make every attempt to contact the sponsor and
inform them of the situation.
Keys:
There is no on-site manager of the Guest House. Staff hosting a guest must pick up the keys for the guest
and make arrangements on how the guest will get the keys. Keys must be picked up at the Access Control
Office located at 140 Chase Hall – next to Chase Lounge – between the hours of 8:00am and 4:30pm
Monday through Friday (please note that this office is not open on weekends or holidays).
Keys will be handed out the day the guest is scheduled to arrive – with the exception of weekends and
holidays. Individuals with guests arriving on Saturday or Sunday can pick up the keys on Friday; those with
guests arriving on a holiday can pick up the key on the last day of regular business hours prior to the
holiday closure (i.e., if the holiday falls on a Wednesday, keys will be available on Tuesday).
Please observe check-in and check-out times. The exterior doors at Dunn Guest House are on the
College's e-access system, therefore guests will need to swipe the key-card to gain access to the house
(both entrances are accessible with a card reader). Each key-card will be programmed to allow your guest
to gain entrance into the building after 2:00pm the day of arrival and will be de-programmed by 11:00am
the day of departure, resulting in a lock-out. Please make sure your guests are aware and plan
accordingly.
Note: Security is not responsible for letting guests into the house or their rooms. The host (or a
designee) is responsible for key pick up and key distribution to the guests.
Meeting Area:
The meeting area consists of the kitchen and dining room (Lindholm Room). When hosting a meeting in
this space, please note that the space has room for a maximum of 14 guests. This area is a reserved space
(even if you have an overnight guest in the house) – please see fees on page 1 of this document for the
cost of using this area. We remind those using this space for a meeting that there is no custodial service at
the conclusion of the meeting, as there would be in areas such as Commons. Therefore, it is imperative
that the group pick up the area after the meeting (i.e., place trash in the trash cans, place any dishes you
might have used from the kitchen into the dishwasher, remind catering that they must pick up their items
immediately after the meeting, etc.), which will help in keeping the area clean for the overnight guests.
Meetings will not be scheduled before 8:00am or beyond 6:00pm; this will allow overnight guests the use
of the kitchen.
Note: A notice of all meetings is posted on the bulletin board in the foyer; however, we cannot guarantee
that your meeting will not have any interruptions from other guests; please take this into consideration
when reserving the space.
The meeting area does not include the living room (the Harward Room). If you would like to use the living
room, please indicate that when making the request for the meeting area. The Harward Room requires
approval based on a number of factors; you may discuss this with the scheduler/approver.
Dunn Guest House Fact Sheet
Page 3 of 4
Meals and Food:
The Guest House does not have a full kitchen. Snack foods such as bread, bagels, cream cheese, jam,
coffee, tea, soda, juice and water are provided. Dining passes to Commons and the Den are available to
guests staying at the house; the cost will be charged to the sponsoring department (please contact David
Perreault at ext. 8237 or by email at dperreau@bates.edu for information; please copy Cheryl Lacey –
clacey@bates.edu). Catering does not deliver individual meals to guests.
Catered meals are available to anyone reserving the meeting area; the sponsor of the guest or
department is responsible for arranging this and charging it to the proper budget.
Housekeeping:
Rooms will be cleaned following the scheduled departure of a guest with appropriate linen and toiletries.
There is no daily service, such as beds being made, etc. for guests staying multiple nights. Guests who stay
longer than a week will have their room cleaned once a week. Please note check-in times and check-out
times – it is important that each guest abide by these rules, allowing adequate time for our custodial staff
to clean each room thoroughly for the next guest.
Other:
All rooms are equipped with an iron and ironing board (in closet) and a hairdryer (in bathroom).
Computing:
There is a computer in the dining room area which is connected to a printer and has internet access as
well as the Microsoft Office Suite (Word, Powerpoint, Excel) which is available to all guests. Visitor to
campus can connect to the BatesGuest wireless SSID, by going to
http://cmapp.bates.edu/registration click on the "Bates Visitor" link, enter their First Name, Last Name
and Email address, click the Submit button and they'll be automatically registered on the Bates wireless
network. As a reminder, the house does have a kiosk computer in the kitchen which can get onto the
internet and has a printer. This computer is also equipped with Microsoft Word, Excel and Power Point.
Emergency Contacts:
During regular business hours (Monday-Friday, 8:00am to 4:30pm) if a guest experiences a problem
during their stay (i.e., no hot water, frozen pipes, water leak, etc.) please contact the host/sponsor and
inform them immediately. The guest may also contact Michelle Lewis (x6957) or Facility Services (x6449)
to report the problem.
After hours, please contact Security by dialing 6254.
Restrictions:
NO SMOKING in the building; please inform your guest(s) [see Smoking Policy below].
NO ANIMALS permitted; only animals assisting visually impaired guests will be permitted (please notify
Michelle of this situation when making the request for a reservation).
Students (and children) must be accompanied by an adult.
Note:
We are not responsible for any personal items left behind; please check carefully before you leave.
Thank you.
College Smoking Policy: [excerpts from the Smoking Policy are listed below – the full policy can be viewed at:
http://www.bates.edu/employee-handbook-120.xml]
*
Smoking, the burning of any type of pipe, cigar, cigarette, or similar product, and chewing tobacco is
prohibited in all campus buildings, including residence halls, as well as in all vehicles owned, leased
or rented by the College. Smoking is also prohibited within 50 feet, approximately 20 paces, of all
campus buildings, including residence halls.
*
Organizers and attendees at public events using Bates facilities, such as conferences, meetings,
public lectures, athletic events, social and cultural events will be required to abide by the College’s
Smoking Policy. Organizers of such events are responsible for communicating and enforcing this
policy.
Dunn Guest House Fact Sheet
Page 4 of 4
Phone Directory
FIRST FLOOR LEVEL
Rm. 107
The Lindholm Room (Dining Room) ............................... 777-6585
Rm. 108
The Kitchen .................................................................... 777-6584
Rm. 110
The Myhrman Room (Bedroom #1) ............................... 777-6583
SECOND FLOOR LEVEL
Rm. 203
The Ulrich-Harris Room (Bedroom #2) .......................... 777-6582
Rm. 205
The Penney Room (Bedroom #3) ................................... 777-6581
Rm. 208
The Papaioanou Room (Bedroom #4)............................ 777-6580
THIRD FLOOR LEVEL
Rm. 301
The Kendall Suite (Front Sitting Room).......................... 777-6579
Rm. 302
The Kendall Suite (Bedroom #5) .................................... 777-6578
NOTE: To call other guests in the house or individuals on campus you need only dial the last 4 digits of
the phone number. Campus Directories are located in each room.
SECURITY: 786-6254
Updated July 2014