HARBOUR PLACE CITY HOMES CONDOMINIUM ASSOCIATION, INC.
A Corporation-Not-for-Profit
NOTICE IS HEREBY GIVEN, that a meeting of the Board of Directors of Harbour Place City Homes
Condominium Association, Inc. will be held:
DATE OF MEETING:
TIME OF MEETING:
PLACE OF MEETING:
Tuesday, August 27, 2013
6:30 P.M.
Harbour Place Management Office
AGENDA
The order of business for the meeting of the Board of Directors will be as follows:
1.
2.
3.
4.
5.
6.
7.
a.
8.
Call to Order, Proof of Quorum, Proof of Notice, Roll Call
Approval of July 16, 2013 BOD Meeting Minutes
Treasurer’s Report
a. Approval of July 2013 Financials
b. Discussion on Bad Debt
c. A/R Update – Current through August 23, 2013
d. Vote to Suspend Property Access
Homeowners’ Questions and Concerns
Manager’s Report
a. Reports sent to Board on August 23, 2013
b. Project Updates –Gemstone Unit Flooring Repair, Breezeway Painting, Storm Drain Clean Out, Landscaping
Installs, Bicycle Storage
Old Business
a. HPCH Policy Review –The Board will consider amending the HPCH Unit Maintenance Guide and HPCH
Collections Policy to reflect recent changes to the Florida Statutes that allow the Association to collect the costs
of common element repairs from homeowners that fail to follow the Association’s maintenance and renovation
rules.
b. Vehicle Gates – Proposals received to re-wire all electrical to the three vehicle gates, to replace all of the
underground sensors associated with the vehicle gates, and to replace the gate arm operators at the vehicle
gates.
New Business
a. Budget Meeting – Schedule Budget Workshop date and Budget Meeting date
b. Guests’ Use of Amenities –A resident requested the ability to provide personal training services to other
residents and non-residents in the fitness center. The BOD will discuss the potential liability and approval
process surrounding the use of the amenities (e.g. fitness center, pool) by personal trainers.
Approvals Via Email:
a. Reserve Study Update – Emily Shaw moved to approve an update to our Reserve Study with Reserve
Advisors for a total cost of $4,000 to be paid from Reserves, Mark Truax seconded the motion. All in favor,
motion carried.
b. Landscaping – Emily Shaw moved to approve the proposal from Fieldstone Landscaping, dated 7/23/13 in the
amount of $2,596.58 for the completion of the final C-shaped bed. Susanne Williams seconded the motion. All
in favor, motion carried.
c. HPCH Bicycle Policy - Emily Shaw moved to approve the amended HPCH Bicycle Policy, Susanne Williams
seconded the motion. All in favor, motion carried.
d. HPCH 2013 Hurricane Policy – Emily Shaw moved to approve the 2013 Hurricane Policy including the three
‘to-do lists’; Jill Marcus seconded the motion. All in favor, motion carried.
Motion to Adjourn
Dated August 20, 2013
By Order of the Board of Directors of Harbour Place City Homes Condominium Association, Inc.
Amanda Smith
Community Association Manager for
Harbour Place City Homes Condominium Association Inc.
(813) 225-1564