Version: 03/21/12
DEPARTMENT OF PSYCHIATRY (DOP), RESEARCH DIVISION
Request for Approval to Apply for Research Division Resources &/or Extramural Evaluation/Research Funding
Purposes: To provide a process of evaluating requests for DoP resources and pursuing external evaluation-related or research funding,
and to weigh all relevant factors in the decision-making process.
Policy: All research grant/contract proposals must be approved by the DoP, which will take into account such factors as consistency
with the Department’s mission, probability of funding, infrastructure support needed, and compliance with regulatory requirements.
This policy is also applicable to non-funded research projects that will entail resources from the DoP. Not following through on the
procedures of this policy may cause a delay in the processing of the proposal, including possibly not meeting the deadline.
Procedures:
 Notify the Research Council (RC) on your intent to apply for DoP &/or extramural/external resources. [Note: If an
immediate funding opportunity arises and is very time-sensitive, please contact one of the Research Council members
ASAP.]
1. Members: Earl Hishinuma (RC Chair; hishinumae@dop.hawaii.edu), Naleen Andrade, Deborah Goebert, Jane Onoye
2. Meetings: Standing meetings are held monthly or on an “as-needed” basis
 Either:
1. Complete the form to follow, and submit it to a Research Council member either in hardcopy or via e-mail attachment.
2. Attend a Research Council meeting in-person to discuss the questions/topics below; please be prepared to address each
item.
 Subsequently, in consultation with the other Associate Chairs when appropriate, a recommendation by the Research Council
will be made to the Chair of the DoP for a decision.
 Once approved, John A. Burns School of Medicine (JABSOM), Office of Research Services (ORS-UH), and UH policies
must also be followed. This includes using the UH’s myGRANT online system that requires time (e.g., 1-2 weeks) for
review, modification, and processing.
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Version: 03/21/12
Please complete the date, principal investigator, title, deadline, and Applicant’s Response Column. For the latter, brief/short responses
are expected. Submit the completed form to one of the Research Council members &/or attend one of the Research Council’s
meetings to discuss each of the questions. The Research Council will review the application and inform the applicant of their decision.
Date:
Principal Investigator:
Title of Project:
Funder’s Grant/Contract Deadline:
Domain
Internal
SubDomain
Probability
Criteria
Description
High Probability
What are the chances for funding (e.g., factoring in # of awards, competition, own project
strengths/weaknesses, etc.)?
Are there any eligibility criteria that may negate this opportunity (e.g., only 1 application per
institution)?
Is/are there competition within the UH system for the same funding opportunity, and if so, how
does the project compete with the other project(s)?
What is/are the project’s purpose(s), and why is this an important priority area?
How is the project’s purpose in line with the DoP’s mission and targeted areas of emphasis?
Briefly, what research approach will be used (e.g., sample/size, research design, measures,
procedures, analysis plan)?
What are the project’s limitations?
Who will be the “champion” of this project (e.g., who will see this project through come rain or
shine)?
What is the PI’s track record related to the topic?
Other than the PI, whose track record(s) will be enhanced?
Qualifications
Competition
Research
DoP Mission
Methodology
Personnel
General
Leadership
Professional
Development
Project Support
Resources
Preparation
Support
Impact on Other
Project
Infrastructure
Budget & Duration
Funder
Regulations
Sustainability
IRB, HIPAA, etc.
Who will be the important personnel who will support the project (e.g., key personnel, program
manager, nurse, etc.)?
What resources (e.g., personnel, other infrastructure) will be needed to complete the
proposal’s submission? For example, who will help with the preparation? Who will write the
proposal? Etc.
How will this project positively and negatively impact other current or future projects (e.g.,
decrease FTE from other project)?
What additional resources will the project require for success (e.g., in-kind support,
infrastructure)?
How will the project enhance the DoP’s resources (e.g., pay for 10%-20% of administration
infrastructure, upgrade technology opportunities)?
How long will the project be, and what will be the budget amount per year?
Who will fund the project, and what is the reputation of the funder (e.g., timely contract
execution, timely payments)?
How will the project increase future resources &/or be sustainable?
What regulations must be considered?
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Applicant’s
Response
%
Version: 03/21/12
Domain
External
SubDomain
Reputation
Implications
Applicant’s
Response
Criteria
Description
Local
National &
International
Clinical
Applications
Scientific
Advancement
Future
How will the project enhance the DoP’s local reputation with communities &/or statewide?
How will the project enhance the DoP’s national and/or international reputation?
How will the project advance clinical practice?
How will the project advance science?
What are the project’s future implications?
For Research Council use only:
Note: In the context of the above AND the DEADLINE, is submitting the proposal realistic?
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Domain
Yes Maybe No
Probability
Research – Mission
Research – Methodology
Personnel
Resources – Preparation
Resources – Implementation
Regulations
Reputation
Implications
Overall
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