SF Bay Area 925.705.1464
Sanctuary Catering and Events
Pacific Coast Entertainment Group LLC
2369 First St
Livermore, Ca 94551
Client Info:
Contract/Services
Name:
Company:
Work/Home Phone:
Cell Phone:
Billing Address:
City
State:
Zip:
Email Address:
Event Info:
Event Date:
Event Address:
Event Start Time:
Event End Time:
Staff Arrival:
Staff Departure:
Head Count:
Event Type:
Day Of Event Contact Name:
Day Of Event Contact Phone
Number:
THIS CONTRACT IS A WORD DOC. TO COMPLETE, HIGHLIGHT THE ITEMS YOU WANT AND INSERT
THE NUMBER OF STAFF OR ITEMS YOU WANT IN THE APPROPRIATE FIELD AND EMAIL BACK WITH
CREDIT CARD INFO IN THE APPROPRIATE FIELD
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Please read and sign last page of contract and return with specified deposit. All payment terms and info are on last page of contract. Please only mail back sections of contract in which you are requiring services along with first and last pages.
(5 Hour Minimum applies to all staff)
*Rates are advance rates for bookings at least one week in advance.
**Holidays double rate: Thanksgiving, Xmas eve, Xmas, New years Eve, New Years Day $100 deposit
*** Travel Fees: We are located in the Tri-Valley Area. Beyond 50 miles from Pleasanton there is a
$100 travel fee for every 4 staff. Beyond 75 miles $200, 76-100 miles $275.
Servers, General Party Staff, Banquet/Catering Staff(1 staff every 25 guests recommended)
1 Staff Member
2 or more staff members
6 or more staff members
$32
$27 per hour
$26 per hour
Servers and general party staff are NOT permitted to do any sort of reheating, barbequing, or preparing of food. Food must be prepared as servers are only allowed to plate and serve food.
Please see food prep staff below. They may prepare salads, cold appetizers, cheeses etc.
Bartender Rental(2 Bartenders for every 100 people)
1 Bartender
2 or more bartenders
4 or more bartenders
$35
$29 per hour
$26per hour
Bar Consult Fee: $50
(If you would like help with purchasing quantities for your bar)
Captains/Event Coordinator
Event Coordinator(Owner, One of Three Managers) $40 per hour
Captain(required for 4 or more servers) $35 per hour
(Captain is not an event coordinator. For large groups please make sure you have a coordinator or someone to manage your event and give our crew instructions on site)
Food Prep Staff:
1 or more staff members $35 per hour
Food prep staff is only allowed to reheat food and do some Limited barbequing a well as prepare salads etc. THESE STAFF ARE NOT PERMITTED TO COOK MEAT, SEAFOOD, OR POULTRY THEY ARE ONLY
PERMITTED TO REHEAT, MAKE SALADS, ASSEMBLE APPETIZERS, PLATE FOOD.
Cooks:
$50 per hour 1 or more staff members
Personal Chefs $75 per hour
Site Visit: $50 east bay/75 bay area/$150 North bay
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Staffing Number Guidelines:
For every 100 people: 2 Bartenders and 4 Servers are required/recommended for bar with buffet dinner. 2 Bartenders and 6 servers are recommended for a sit down dinner. 2 kitchen staff for every
100 guests for buffet, 3 for sit down dinner.
Set up time guidelines:
If everything is set up and ready to go we need about one hour to set up and organized from our end. If rentals, guest tables, buffet etc need to be set up we need 3 hours minimum to set up. 1
Hour for General clean up, 2 hours for facility to be left in condition it was in upon entry. All staffing in excess of 8 hours will be billed at time and a half and holidays at double time.
Dress Code for Staff: Our general dress code unless otherwise notified is the bistro look. The bistro look consists of black pants or knee length skirt, black button up dress shirt.
Please break down the number of staff members you need:
QTY
Bartenders
Captains
Servers
Food Prep
Cooks
All alcohol and supplies must be within 15 ft of bar area. A $75 fee will be applied if it is necessary to move alcohol and supplies from elsewhere at location to bar area. Not necessary to refrigerate, as we will ice down anything that needs to be iced upon arrival.
Additional Insured: If you wish to be added to our insurance as additional insured or the venue which your event is at requires that they be added to our policy there is a $150 fee.
Highlight or Circle Items to Order
Glassware:
Style
Cocktail
Wine
Water Globate
Champagne Flute
.
Price per unit Total Units Rented
$.75
$.75
$.95
$.95
Pilsners
Martini
$.95
$.95
Chairs and Chair Covers
Chivari Chairs/With Cushions $10
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White Folding Chairs
White Padded Folding chair
Chair Covers with Sash
Tables and Linen:
Banquet Tables(square, round and rectangle)
Round Linens(90-120”Rnds/Most Banquets
Linen/Drapes(Floor Length on 6ft, 8ft banquet tables
Skirting for food tables(four sides)
$3.00
$5.00
$5.00
$15 per
$15 per
$30 six ft/$40 eight ft round
$25
Ask for Quote Specialty Linens(Satin, Damask, Velvet,
Organza etc)
Cloth Napkins
Table Runners
Premium Linen(Damask, Satins, Etc
Plates, Flatware and Service Equipment
Plates White
Plates White w/platinum band or square
House Flatware (knives, forks and spoons)
Chaffing Dishes and Sternos
Large Waitstaff Tray with stand
Cocktail Serving Trays for staff
Salad Bowl /Serving Bowl
Large Appetizer Trays
Serving Platters
Coffee Makers
Patio Heaters
Water Pitcher/Carafe
Salt and Pepper Set
Chargers
Bar Rental:
6ft Bar with Black Skirt
5ft Bar Height table With Linen
Aisle Runners
25’ x 3’ Aisle Carpet Runner
50’x3’ Aisle Carpet Runner
Fountains:
Champagne Fountain
$ .85
$25
Call for quote
$.75
$.95
$.75
$39
$20
$9.00
$12.00
$12.00
$12.00
$30.00
$150.00
$4.00
$4.00
$5.00
$95
$65
$100
$150
$175
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Chocolate Fountain
Miscellaneous Items:
Ice:
Ask for quote
Garnishes:
Lemons, Limes, Cherries, Olives
Ice charge is
$75 First 100 lbs
$60 every
100lbs thereafter
General Rule is 1.5 lbs of ice per person.
$45 per 100 guests
(Minimum amount is for
100 people do not prorate)
Stir Sticks and Toothpicks
Cocktail Napkins
$20
Galvanized
$25
Tubs and coolers(Good for set up of one bar) $30 up to 4
$50
$85.00 Complete Bar Package: Garnishes, Stir Sticks,
Toothpicks, Cocktail Napkins, Tubs & Coolers
Mixologist Bar Kit(pour spouts, shakers, muddler, mixing glass, mixing spoon, wine opener, wine key, bar mats, ice scoop)
$40
Ice Luge Sculpture
Ice Bar
$400-$500
$3000
Trash Removal: (For up to 250 guests)
Bar Trash Removal $125
Complete event food and bar trash removal $350
(Includes Trash Bags, Trash Cans, and complete removal and disposal of all trash, boxes, and recyclables)
Food Pick Up and Delivery $200 charge for pick up of food at one location and delivered to your event. There is a subsequent $35 charge for each additional pick up location.
Alcohol Pick Up/Storage/Delivery There is a $350 fee for us to pick up, store and deliver the alcohol for your event. $225 if you drop off at our location.
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Misc. Charges: There is a $50 charge to move a bar from one location to another in the middle of an event or to have bartender leave one bar and go to another.
*18.5% Gratuity/Service Charge apply on all services regardless whether you give them a cash tip or not. You are more than welcome to give the staff an additional gratuity in cash, however the gratuity service charge still applies.
** or 20% Gratuity/Service Charge if using a credit card for payment. Gratuity Service Charge Includes: Staff Gratuity,
Delivery of Rentals(not requiring truck) , and damage insurance on rentals.
***(Events are planned so far in advance it is sometimes hard to determine what our distributors have in inventory. We therefore reserve the right to replace any brand with a brand of equal or greater value for any party package)
-A non-refundable deposit of $75 due now with a signed copy of this contract. Final head count is due one week before the event. Final balance is due the day of the event be credit card or 7 days before event by check.
Credit Card #:
Expiration:
3 Digit Verification:
Billing Zip code:
Cancellation Policy: If cancelled before 7 days before the event there is no penalty except for loss of deposit. Within 7 days of the event 50% of the balance is due, within 72 hours of the event 75% of total balance, within 24 hours 100% of total balance is due.
Thank you so much and we look forward to working with you!
Sign:
Date:
How did you hear about us? Circle or highlight one:
Google Craigslist Referral Friend Other_________________
EVENT QUESTIONAIRRE(this is given to staff to prepare them for event)
Event Date:
Event Address:
Event Start Time:
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Event End Time:
Staff Arrival:
Staff Departure:
Head Count:
Event Type:
Day Of Event Contact Name:
Day Of Event Contact Phone Number:
-Servers: If you are having servers at your event what are their responsibilities:
-Cooks/Food Prep Staff: If are having cooks or food prep staff what are their responsibilities?
What is on your menu? What are they preparing, cooking?
-Bartenders: What kinds of drinks will your bartenders be serving? Specialty drinks?
Please provide a timeline for your event including when dinner is served, dessert, any toasts etc:
Please note any special requests or circumstances regarding your event:
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