IRVINE VALLEY COLLEGE
PROGRAM REVIEW/PLANNING PROCESS
I.
PURPOSE OF PROGRAM REVIEW
A.
Program review is an opportunity for self-study, self-renewal and
recognition of the excellence of educational programs and support services.
Program review also provides an opportunity to identify the need for
improvement. Program review involves self-scrutiny by all college entities to
determine how well each program or service is achieving objectives and
advancing the mission, vision, goals and institutional learning outcomes of the
college.1
B.
A program may be defined as a certificate or degree program, a coherent
educational experience such as tutoring or orientation program, a co-curricular
learning program or an academic discipline.2
C.
Program or service objectives and strategies shall be integrated with the
college strategic planning process in order to pursue the congruence between
the mission, vision, and goals of the college, including the institutional core
learning outcomes as well as degree, certificate, program, and course learning
outcomes.
II.
PROGRAM REVIEW/PLANNING CYCLE
A.
All academic and student services programs are reviewed on six year
cycle.
B.
The Office of the President, the Office of Instruction, and the Academic
Senate collaborate on the development of the six year program review cycle. In
the spring of each year, the cycle is reviewed and revised, if necessary.
III.
THE PROCESS: KEY PERFORMANCE INDICATORS
A.
In the Spring prior to the year of the review:
1.
The dean or director and the departmental faculty/staff develop program
review teams.
2.
The Office of Institutional Research and the dean or director assist the
departmental faculty/staff in the development of key performance
1
Meehan, Kenneth, Research and Planning Group for CA Community Colleges citing E. Craven, (1980)
Academic Program Evaluation. New Directions for Institutional Research, No. 27
2
Beno, Barbara, Accreditation Notes, Accrediting Commission for Community and Junior Colleges, , ( )
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indicators, student surveys, and select the classes and/or offices to be
surveyed.
IV.
B.
In the Fall of the review, the Office of Planning and Research will:
1.
Assist the dean or director and faculty/staff in administering the student
surveys.
2.
Compile and distribute data from the student surveys as well as data
generated by key performance indicators.
ACADEMIC AND STUDENT SERVICES PROGRAM REVIEW TEMPLATES
A.
In the Fall of the review, using the templates provided, the Program
Review Team shall submit a preliminary draft to the dean or director for review.
B. In the Spring of the review, the Program Review Team submits a final draft of
the academic or student services template to the learning outcomes co-chair and
the dean or director for review and approval.
C. The dean or director shall forward the completed program review document
to the Office of Instruction for review and approval.
D. Upon approval from the Office of Instruction, the program review document
shall be forwarded to the Office of the President for review and approval.
V.
PROGRAM REVIEW, BUGDET, AND COLLEGE STRATEGIC PLANNING
A.
Program review recommendations, objectives, and strategies are a major
component of the college strategic planning process which is designed to lead to
enhanced utilization of existing resources commensurate with the college
mission/vision statement and should increase the quality of instruction and
services based upon institutional, program, degree, and course learning
outcomes.
B.
The final program review document is reviewed by the School and/or
Department; the Instructional Council; and the Office of the President.
1.
The Office of the President, the Office of Instruction, the Office of Student
Services, and the Academic Senate will mutually agree upon which the
program review recommendations, objectives, and strategies will be
forwarded to the appropriate planning committee and/or the Strategic
Planning Budget Development Committee for implementation
commensurate with the budgetary considerations of the College.
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C.
In order to integrate program level planning within the College
Strategic Planning Process:
1.
All recommendations, objectives, and strategies regarding facilities
(including classroom/labs) will be directed to the Academic and Facilities
Planning Committee.
2.
All recommendations, objectives, and strategies for additional
equipment will be directed to the Dean and/or the Vice President of
Student Services to be incorporated into a budget proposal from the
school, if appropriate, which will be considered in the College budget
development process.
3.
All recommendations, objectives, and strategies for additional fulltime faculty positions will be directed to the Dean for consideration in the
development of Tier 3 of the Deans’ hiring priority proposal.
4.
All other recommendations, objectives, and strategies will be
reviewed according to Section V. B. 1.
Proposed:
Senate Approved:
Student Services Approved:
Dean’s Council Approved:
President Approved
10-11-06
10-12-06
10-30-06
11-8-06
11-16-06
Proposed Revisions:
(Strategic Planning
Steering Team)
Amended & Endorsed
(Instructional Council)
Amendments Approved
(Academic Senate)
7-12-07
8-7-07
8-30-07
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