CONTENTS
pg no.
A.
B.
GENERAL INFORMATION
1
Welcome …………………………………………..……………….
2
School of Engineering and Science ………..……………………..
3
Academic Programs …………………………..……………………
4
School Organizational Chart ……………………………………...
5
Service Agreement …………………………………………………
PROCESS AND PROCEDURES
1
School Operational Chart …………………………………………
2
School Reporting Chart ……………………………………………
3
4
School Information Flow Chart ………………………………….
Appointment of Head of Department …………………………..
5
Budgeting Process ………………………………………………….
 Flow Chart of Budgeting Process
6
Purchase Requisition Process ………………………………………
 Flow Chart of Requisition Process
 Flow Chart of Software Requisition Process
7
Field Trip ……………………………………………………………
 Flow Chart of Field Trip Process
8
Official Business Travel …………………………………………….
 Flow Chart of Travel Request/Academic Visit Procedures
 Flow Chart of Academic Visit Procedures II
9
10
C.
Academic Visits ……………………………………………………..
EAC Accreditation ………………………………………………….
11
Unit Review …………………………………………………………
12
Room Allocation ……………………………………………………
SCHOOL COMMITTEES
1
Establishing of School Committee …………………………………
2
Appointment of Committee Chair………………………………..
3
Research and Development Committee ………………………….
 R&D TOR
 R&D Conference Attendance
4
Teaching and Learning Committee ………………………………..
 T&L TOR
5
Industrial Relation Committee …………………………………….
 Industrial Relation TOR
 Industrial Placement
6
Occupational Health and Safety (Lab) Committee ……………….
 OHS TOR
 Lab Safety Procedure
 Maintenance Procedure for Lab Equipment
7
Student and Staff Consultative Committee ………………………..
 SSC TOR
8
Resource and Physical Development Committee ………………..
 RPD TOR
9
Student Recruitment Committee
 SRC TOR
D.
SCHOOL ACTIVITIES
1
Industrial Advisory Panel Establishment………………………….
2
First Aid Course ……………………………………………………
A. GENERAL INFORMATION
WELCOME
To all the new staff I would like to extend a warm welcome to the School of Engineering
and Science. This SOP booklet was put together to serve as a guide, especially, for new staff
on the school operational processes. It highlights the school’s organization and operational
charts, the service agreement for academic co-operation with Perth and the standard
procedures that underpin the various school activities and operational processes.
1.0
SCHOOL OF ENGINEERING AND SCIENCE
It consists of four Departments of Engineering, namely, Chemical, Mechanical, Civil and
Construction, Electrical and Communication Engineering and Computing, and a
Department of Science and Math. Over the last 7 years, our staff strength has grown to
over fifty and our student population has breached the 800 mark.
2.0
ACADEMIC PROGRAMS
All our Engineering programs received both international and national recognition from
the various engineering accreditation Boards, including, EAust, IChemE and EAC,
Malaysia. Similarly, our Bachelor of Technology gained accreditation from EAust and our
Computing Science program also received recognition and accreditation from the
Australian Computing Society. For this reason, School of Engineering and Science is
reputed for its international recognition in our engineering programs and they have
become the student’s choice in this region. Our new Applied Geology program has entered
its year two and will see its first cohort of graduates in 2009
3.0
4.0
SCHOOL ORGANIZATIONAL CHART
Assoc. Prof. Chua Han Bing
Director
Jacqueline N Martin
Administrative Assistant
A/P Dr. Andrew Whyte
Head, Dept. of Civil
& Construction Engineering
A/P Dr. Yudi Samyudia
Head, Department of
Chemical Engineering
Dora Cecelia Indin
Admistrative Assistant
Dr. Khaled Hossien
Head, Department of
Mechanical Engineering
Waseem Ahmed
Head, Department of
Electrical, Communication
Engineering & Computing
A/P Dr. Eswaran Padmanabhan
Head, Department
of Science and
Mathematics
Dr. Kaniraj Shenbaga
Associate Professor
Dr. Chua Han Bing
Associate Professor
Dr. Alexander Gorin
Associate Professor
Dr. Zhuquan Zang
Associate Professor
Dr. Osama Twaiq
Lecturer
Dr. Lau Hieng Ho
Senior Lecturer
Dr. Abdul Ghani
Senior Lecturer
Dr. Raisul Islam
Lecturer
Dr. Nader Basoum
Associate Professor
Dr. Elisabeth Dominique
Lecturer
Dr. Ngu Ling Ngee
Senior Lecturer
Moola Mohan Reddy
Lecturer
Dr. Naing Oo
Senior Lecturer
Zeya Oo
Senior Lecturer
Dr. Veena Doshi
Lecturer
Cheng Chin Fook
Lecturer
Dr. Wong Kiing Ing
Lecturer
Rajalingam Sokkalingam
Lecturer
Freddie Panau
Lecturer
Rajamohan Ganesan
Lecturer
Dr. Ashutosh Kumar
Lecturer
Samson Philip
Technical Officer
Jobrun Nandong
Lecturer
Habib Johar
Lecturer
Dr. Hadi Hassan
Lecturer
Tan Yin Ling
Lecturer
Michael Ding Poh Hua
Lab Technician
Veeramani S
Lecturer
Dr. Tang Fu Ee
Coordinator EFY
Dr. Djwantoro Hardjito
Senior Lecturer
Dr. Jayakumar M
Senior Lecturer
Carrie Ho
Lecturer
P. Suresh Kumar
Lecturer
Nuri Elbasha
Lecturer
George Edmund
Technical Officer
Jeffrendy Zulendy
Lab Technician
Florence Wong
Assoc. Lecturer
Mohd. Amaluddin
Lecturer
Joanna Thayun
Technical Officer
Terence Tan
Lecturer
Helda Puyang Jau
Lab Technician
Kenneth Adan
Lecturer
Than Soe
Senior Tech.
Officer
Rabi Habash
Lecturer
Suresh Reuben
Technical Officer
Tiong Teck Chai
Lecturer
Daniel Wong
Technical Officer
Gopal Lenin
Lecturer
Elda A. Jailani
Technical Officer
5.0
SERVICE AGREEMENT
5.1
AGREEMENT FOR ACADEMIC COOPERATION
This agreement is between the Division of Engineering, Science and Computing, Curtin
University of Technology and Curtin Sarawak Malaysia.
5.2
RECITALS
Curtin University of Technology (Curtin) and Curtin Sarawak Malaysia (CSM) have
entered into a contract under which, in exchange for an agreed consideration, Division of
Engineering, Science and Computing (ES&C) courses may be undertaken at the CSM
Miri campus leading to the award of the corresponding Curtin degree.
5.2.1
CSM has agreed to provide the physical and human resources required to offer a
pathway to each relevant degree that is equivalent to the pathway offered within
ES&C, with equivalent learning outcomes for students;
5.2.2
CSM has agreed to provide appropriately qualified and experienced staff to
present units;
5.2.3
ES&C has agreed to fully support CSM in the provision of courseware and
procedures.
5.2.4
ES&C courses have an established place in the education market. ES&C and
CSM have agreed that it is essential that these be delivered, and continue to be
developed, to satisfy relevant educational accreditation requirements. In
particular:
 ES&C and CSM have agreed that accreditation of Curtin engineering degrees by
relevant accrediting bodies is an essential element of their value;
 Both parties acknowledge that Engineers Australia is the recognised accrediting
body for engineering courses offered by Australian universities;
 In accrediting courses, Engineers Australia requires that all pathways for
pursuing a course must meet its published standards. Thus, where ES&C and
CSM offer the same course, in order for the course to be accredited at all,
accreditation standards must be met at both locations;
 ES&C and CSM have agreed that both will maintain the standards required for
accreditation of relevant courses by Engineers Australia;
 Both parties acknowledge that it is also necessary that CSM Engineering Courses
meet Malaysian Government accreditation and professional requirements;
 Furthermore, ES&C and CSM have agreed that both will maintain the standards
required for accreditation of the Chemical Engineering course by the Institution
of Chemical Engineers.
5.3
DEFINITIONS
5.3.1
In this document the following definitions apply:
 CSM means Curtin Sarawak Malaysia
 CSM Lecturer means the lecturer responsible for delivering a particular unit at
CSM
 Curtin means Curtin University of Technology
 ES&C means the Division of Engineering, Science and Computing within Curtin
University of Technology
 Course Coordinator means the ES&C academic staff member designated to be
responsible for a course by the organisational entity (e.g. Department) that owns
the course
 Executive Dean means the Executive Dean of ES&C
 Head of Discipline refers to the CSM staff member responsible for the
management of the particular engineering discipline at CSM
 HOD means Head of Department (ES&C) or Head of Discipline (CSM)
 PVC means Pro Vice-Chancellor CSM
 Unit Coordinator means the academic staff member designated to be responsible
for a unit by the organisational entity (e.g. Department) that owns the relevant
unit.
5.4
INTRODUCTION
5.4.1
The purpose of this document is to:
 Describe mutual expectations as to the level and manner of support provided by
ES&C to CSM;
 Ensure consistency in standards of content, presentation and assessment of
courses offered at both ES&C and CSM;
 Provide a guide to the operation of ES&C courses at CSM and to ensure Curtin’s
quality management procedures are adhered to; and
 Encourage and facilitate collegial interaction between the staff of ES&C and
CSM.
5.4.2
Curtin University’s policies and procedures will prevail unless modified by this
document.
5.4.3
All academic activities at CSM are governed by the following policies and
procedures:
 Quality Management Procedures
http://www.policies.curtin.edu.au/documents/qlty_mgt_proc.doc
 Code of Ethical Practice in the Provision of Education to International Students
by Australian Universities
http://www.policies.curtin.edu.au/documents/code_provis_education_internat_studs_aus_unis.doc
 International Education Services Policy and Procedures for Annual Review of
International Education Services
http://policies.curtin.edu.au/documents/international_education_services.doc
http://policies.curtin.edu.au/documents/annual_review.doc
 Teaching and Learning Policies and Procedures
http://policies.curtin.edu.au/teaching_learning.html
5.4.4
5.5
It is the responsibility of all academic staff at both ES&C and at CSM to be
familiar with the above policies. Although these policies will govern the
operation of Curtin courses at CSM, certain specific modifications to the
implementation of the above policies may be required to accommodate the
different operating environment at CSM.
RESPONSIBILITY AND COLLEGIAL INTERACTION
5.5.1
ES&C and CSM will each nominate a single appropriately qualified Liaison
Officer who will be responsible for facilitating the exchange of scheduled
information and materials between ES&C and CSM.
 The Liaison Officer at a particular campus is to act as a single point of contact for
the other campus in pursuing its formal requests for information.
 It is not intended that Liaison Officers will be involved in, or necessarily be
informed of, ad hoc and informal communications between ES&C and CSM
staff.
5.5.2
Both ES&C and CSM will work cooperatively to monitor the delivery,
assessment and performance of units undertaken at both campuses, and undertake
moderation as required in order to ensure equivalence of standards.
5.5.3
The development of courseware and curriculum review will be undertaken in a
collegial manner with input from relevant staff at both campuses.
 CSM staffs are invited to provide information regarding any variations,
consistent with the overall objectives and outcomes of the Curtin courses that
would help to ensure the curriculum is appropriate for CSM students.
 Any formal changes made will be approved through the normal Curtin processes
and all intellectual property rights belong to Curtin University of Technology.
5.5.4
Equivalent pathways and equivalent learning outcomes will be provided, and the
same standards of academic performance will be maintained on both campuses.
 The academic staff member responsible for teaching units at either campus may
present the material in the way believed to be most effective for student learning
in accordance with best practices for teaching and learning under the
circumstances pertaining at that place and time.
 Unit Coordinators will ensure that students at both campuses are given equivalent
advice and guidance about the unit and the way students’ performance will be
assessed.
5.5.5
5.6
ES&C and CSM HODs will endeavour to ensure direct communication channels
between academic staff at the two campuses are well established prior to
commencement of teaching.
COURSES
5.6.1
CSM will comply with ES&C course structures and other course requirements.
5.6.2
CSM will be granted representation on ES&C Course Committees, and other
committees as appropriate.
5.7
STAFF SELECTION PANELS
5.7.1
5.8
QUALITY AUDITS
5.8.1
5.9
5.10
CSM will involve the relevant ES&C Bentley campus Head of Department in its
selection processes for academic and senior technical appointments.
Both CSM and ES&C will cooperate in carrying out any quality audits required
by either party.
ACADEMIC MISCONDUCT
5.9.1
CSM students are subject to the same procedures for dealing with academic
misconduct including plagiarism as ES&C students. CSM staff, in conjunction
with the Unit Coordinator, will conduct initial investigation and subsequent
recommendation under the relevant policy.
5.9.2
Where the misconduct is brought to an ES&C disciplinary panel, the relevant
Dean within ES&C will ensure that CSM staffs are appropriately involved in the
decision-making process.
MARKING AND MODERATION
5.10.1 Examination scripts are to be marked by the CSM staff member in Miri, using
marking guides provided by the Unit Controller
5.10.2 For moderation purposes, CSM Lecturers will extract, after marking, two
excellent, two average and two poor examples of students’ work, and arrange for
them to be couriered to the Unit Coordinator at ES&C. However, if the unit is
being run for the first time at CSM, or the staff member is new to the unit or has
limited experience, five examples of each need to be couriered.
 This will occur progressively throughout the semester for assignments, laboratory
reports, etc. that contributes more than 10% to the final grade, as well as for any
tests or examinations held during the semester.
 It is essential that selected examination scripts be couriered from CSM to ES&C
immediately upon completion of the examination marking for that particular unit.
5.10.3 Unit Coordinators will ensure that examination papers are moderated prior to any
relevant Board of Examiners meeting and they will provide to the BOE
information on the passing rates of local and International students at each
campus, and overall.
 Evidence of difference in the learning environment, but without compromising
maintenance of standards and compliance with course structures and
requirements. In circumstances of concern the ES&C Unit Controller may
recommend to the Dean of Teaching & Learning E&SC that the remarking of all
papers is necessary. Moderation may involve adjustment of results at CSM taking
into account
5.10.4 Immediately after the completion of moderation, the Unit Coordinator will send
the relevant Miri lecturer a spreadsheet showing all raw and moderated marks,
for both progressive and final assessment.
 In addition to ensuring maintenance of standards and compliance with course
structures and requirements, another important purpose of the moderation is to
provide feedback to the CSM Lecturer. Accordingly, the Unit Coordinator will
also advise the CSM Lecturer of any changes to the approach to marking that
should be borne in mind the next time the unit runs.
5.10.5 Following completion of overall moderation, the Unit Coordinator will advise the
CSM Lecturer of any changes to the results and recommend any changes to the
approach to future marking required to ensure consistency with ES&C practices.
5.10.6 All final results will be entered into Student One at the campus where they are
marked. If there are changes to CSM marked units after moderation by ES&C,
these will be re-entered by CSM following notification by ES&C.
5.11
PPLICATIONS TO GRADUATE
5.11.1 Applications to graduate must be forwarded to the relevant Department in ES&C.
5.11.2 The relevant HOD in ES&C has the authority to determine eligibility to graduate
and the level of award.
5.12
ENROLMENTS
5.12.1 University calendar and prescribed dates will be adhered to.
5.12.2 CSM will enter all enrolments directly into Student One.
5.12.3 For initial entry into an ES&C course, CSM will apply enrolment standards that,
while appropriate to the local matriculation system, match as nearly as is
practicable entry standards applied in ES&C.
5.12.4 CSM will apply the rules set by ES&C and within Student One for recognition of
prior learning (RPL).
5.12.5 CSM will maintain students’ academic records in Student One.
5.12.6 For continuing enrolment within a course, CSM will meet the same standards and
requirements as are applied in ES&C.
5.13
UNIT RESPONSIBILITIES
5.13.1 The CSM HODs will contact the ES&C Liaison Officer at least three months
prior to the start of semester to confirm the units that will be running at CSM and
to ascertain whether any changes are planned or expected.
5.13.2 CSM will compile a list of all units taught at Miri, CSM Lecturers and other
responsible academics, and will provide this list to ES&C four weeks prior to the
start of semester.
5.13.3 ES&C will compile a list of the names of Course Coordinators and Unit
Coordinators who are involved in units taught at CSM, and will provide this list
to CSM four weeks prior to the start of semester.
5.13.4 ES&C will provide all unit outlines to CSM two weeks before the start of
semester in which they are to be taught.
5.13.5 Unit outlines will comply with Curtin University and ES&C requirements.
5.14
COURSEWARE
5.14.1 The Unit Coordinator is responsible for the courseware content for the unit to be
taught at CSM. Courseware refers to materials used for teaching units within a
course, typically including:
 The unit outline
 Lecture material to be used by a Lecturer (notes, overheads, designs for physical
items, etc.)
 Tutorial material to be used by a Lecturer (laboratory assignments, course
software, etc.)
 Lists of text books, required laboratory resources and recommended reference
material
 Assessment procedures and guidelines regarding the expected assessment
standards
5.14.2 ES&C will provide complete courseware to CSM a minimum of two weeks prior
to the commencement of each teaching semester; any changes to courseware will
be provided to CSM immediately they become available to ES&C.
5.14.3 ES&C courseware made available to CSM may only be used on the CSM Miri
campus, unless otherwise agreed in writing by the Executive Dean.
5.14.4 The main means of making course and unit information available to staff at CSM
will be by uploading such information onto a server accessible to staff at CSM
and ES&C.
 The Liaison Officer within ES&C will have sole authority for loading or
removing content from this server, and will advise the Liaison Officer at CSM
when content has been changed.
 The use of this server will replace, as far as possible, the e-mailing and posting of
courseware to individual staff at CSM. Direct e-mailing should only be used for
informal and routine matters.
5.15
TEACHING MATERIALS, TEXTBOOKS AND REFERENCES
5.15.1 ES&C will provide the official booklist to CSM by 31st October for First
Semester and 30th April for Second Semester.
5.15.2 ES&C and CSM will abide by the official booklist that has been provided.
5.15.3 CSM may reproduce Curtin copyright publications with the approval of the
Director, Commercial Services. It is CSM’s responsibility to ensure that it
obtains the most up to date version of Curtin publications.
5.15.4 The availability of teaching materials for new units will be negotiated between
the HODs from both campuses well in advance of the unit being taught.
5.15.5 CSM and ES&C agree that all materials and equipment required to teach a Unit
will be available and ready for use before the start of the relevant semester.
5.15.6 CSM will ensure that it has adequate holdings of reference books and other
written material required to support student learning in ES&C units.
5.16
ON-LINE MATERIALS AND SUPPORT
5.16.1 CSM will advise the ES&C Liaison Officer which CSM staff require access to
Web CT courses, providing the following information:
 Name of CSM Lecturer (family name first);
 Email address of CSM Lecturer;
 Unit being taught;
 Name of the Unit Coordinator
 Staff ID number
5.17
PROGRESSIVE ASSESSMENT
5.17.1 Where progressive assessment includes tutorial questions or assignments, the
questions and/or topics should be provided to the CSM Lecturer responsible at
the beginning of the semester.
5.17.2 Where the progressive assessment takes the form of a test, the relevant Unit
Coordinator within ES&C will send the paper to the CSM Lecturer to reach CSM
at least seven days before the test is due to take place. All such papers shall be
treated as confidential.
5.17.3 Where the CSM Lecturer will be marking a test or assignment, the Unit
Coordinator shall provide marking criteria to the CSM lecturer.
5.17.4 Progressive assessment (eg. tests, assignments) will be marked by the CSM
Lecturer and those contributing more than 10% to the final mark are subject to
moderation following marking according to Clauses 9.2 and 9.3.
5.17.5 At the end of the final teaching week of a semester, the staff member at CSM
will send all progressive assessment results (sorted alphabetically) and with the
name and signature of the CSM staff member to the Unit Coordinator, with a
copy to the HOD at ES&C.
5.17.6 Where possible, no formal assessments are to be scheduled on Sarawak Public
Holidays. Curtin Sarawak will provide a list of Public Holidays to ES&C in
October of the previous year for distribution to Unit Controllers.
5.18
APPEALS AGAINST ASSESSMENT
5.18.1 Where a Miri student queries a result, the CSM Lecturer will first try to resolve
the issue informally.
5.18.2 If the student is not satisfied, Curtin’s official procedures for an appeal will
apply.
5.19
EXAMINATIONS
5.19.1 Students at both ES&C and CSM will take the same examinations.
5.19.2 ES&C is responsible for setting examinations, following the procedures set out in
Schedule A.
5.20
BOARDS OF EXAMINERS
5.20.1 The following meetings of Boards of Examiners (BOE) will occur for the Faculty
of Engineering and Computing:
 Common first year
 Individual Department meetings (five)
5.20.2 Each BOE will be Chaired by the relevant Dean within ES&C, or a delegated
individual.
5.20.3 Each BOE meeting will be conducted as a videoconference or teleconference
following the procedures for Boards of Examiners as set out in Schedule B,
attached.
5.21
DEFERRED EXAMINATIONS AND SUPPLEMENTARY ASSESSMENTS
5.21.1 Deferred examinations and Supplementary assessments will be awarded by the
relevant Board of Examiners.
5.21.2 CSM students will take the same Deferred examinations and Supplementary
assessments as ES&C students, at the same times.
5.21.3 The relevant Unit Coordinator within ES&C will send Deferred and
Supplementary examination papers, which will be treated as confidential, to the
CSM Lecturer to reach CSM at least seven days before the due date of the
examination.
5.21.4 Deferred examinations and Supplementary assessments will be marked in CSM
and will be subject to moderation, as described in Clauses 9.2 and 9.3.
5.21.5 The Unit Coordinator has the option to request all examinations be sent for
moderation, and can amend the final results.
5.21.6 ES&C will promptly advise CSM the results of moderation of relevant deferred
and supplementary examinations. CSM will enter the results into Student One
and will be responsible for advising students enrolled in CSM of the results.
5.22
EXAMINATION SCRIPTS
5.22.1 ES&C will retain any CSM scripts that are moderated at ES&C until the expiry
of the time limit for appeals against assessment.
5.22.2 Original scripts, including copies thereof, will not be distributed to students.
5.22.3 Examination scripts, or copies thereof, will be retained under the terms specified
for the purpose of course accreditation.
5.23
STAFF VISITS
5.23.1 Staff visits, by staff from both campuses, will take place as required with the
approval of the PVC CSM and relevant Dean within ES&C, and in consultation
with the responsible staff at both campuses. Visits are focused on the
development of strong communication and a collegial spirit between staff
members, provision of staff development, and the maintenance of quality in order
to ensure the effective delivery of Curtin courses.
5.23.2 The costs associated by visits will be met by the Campus requesting the visit,
except as otherwise negotiated.
5.23.3 There are four categories of staff visits: academic, teaching, general staff and
moderation visits, described below.
5.23.4 Academic Visits
 Academic visits by CSM staff to ES&C will be primarily for the purpose of staff
development.
 Academic visits may be recommended by the Director of the School of
Engineering and Science at CSM or requested by the ES&C Course Coordinator.
Priority will be given to new staff, staff teaching units being offered for the first
time at CSM, research active staff, and for attendance at staff development
courses.
 Staff development visits will address issues raised by staff at either campus and
may be requested by staff at either campus. The appropriate HOD at either
campus will coordinate the visits.
 ES&C may request that a particular course be the focus of a quality assurance
visit. A brief report will be prepared after each visit by the visiting academic, and
copied to the relevant Dean within ES&C and the PVC CSM.
5.23.5 Teaching Visits
 Postgraduate teaching visits for ES&C staff teaching postgraduate courses at
CSM will take place in accordance with procedures agreed between the two
academic areas.
 Undergraduate teaching visits will be arranged only in unusual circumstances, for
example, when staff resources in a particular area of expertise at one campus are
available to meet a request to help remedy a corresponding deficiency at the
other campus.
5.23.6 General Staff Visits
 General staff visits will be arranged between the two campuses when required to
support technical and/or administrative functions.
5.23.7 Moderation Visits
 Moderation visits will occur as required in support of the examination and
moderation procedures for each Division.
5.24
FUTURE COOPERATION
5.24.1 An ES&C - CSM Liaison Committee will be established to facilitate
communication and cooperation and explore ways in which the relationship can
be enhanced.
5.24.2 The ES&C - CSM Liaison Committee shall comprise:
 Pro Vice-Chancellor, CSM (Convenor)
 Executive Dean, ES&C (or nominee)
 Dean, Engineering and Computing ES&C
 Director, School of Engineering and Science CSM
 Divisional Administrator ES&C
 ES&C and CSM Liaison Officers
5.24.3 The Executive Dean ES&C and PVC Sarawak will review the agreement each
semester and seek input from their respective area staff regarding the need for
changes and previous compliance.
Schedule A. Examinations
1.
Examinations involving students at both campuses will be set in accordance with the principle that
students should not be materially disadvantaged relative to others studying the same unit under
different teaching staff as a consequence of the different teaching staff having significantly different
prior knowledge of the nature of the examination.
2.
For units involving CSM students, examinations should be set in collaboration with relevant CSM
staff. Course coordinators are encouraged to appoint CSM Lecturers as Co-examiners, or at least
involve them directly in the examination setting process. However, before each final examination
paper is lodged with the Curtin Examinations Centre, sign-off must occur verifying that the paper
has been sighted by the relevant teaching staff at CSM.
3.
A process of secure viewing environment will be established at CSM whereby when the
examination papers are received they will be held in a secure location and viewed by the CSM
lecturer in the presence of Bentley/CSM liaison officer. No copies or notes will be taken.
4.
Students at CSM will sit the same examinations as ES&C students at the same time, via centrally
scheduled examinations for semesters 1 and 2.
5.
CSM will follow Curtin’s Invigilation Guide.
6.
For final examinations to be marked in Miri, Unit Coordinators will forward comprehensive
marking guides to the CSM Lecturer to arrive no later than the date of the centrally scheduled
examination.
7.
CSM will upload all final results into Student One in accordance with dates set by the Curtin
Examinations Office. Both CSM and ES&C will print a final copy of the results sheet prior to the
relevant Board of Examiners’ meeting.
Schedule B. Boards of Examiners
1.
Boards of Examiners (BOE) for all Departments will follow the same procedures and will follow
Curtin’s guidelines relating to student progression (Good Standing, Termination, Conditional
status), supplementary assessment, deferred examinations, change of grade, etc, which will be
made available to HODs at CSM prior to the examination period.
2.
A single set of results sheets (available at ES&C and CSM) will be used by all staff at the BOE
meetings. These will be printed by ES&C and CSM at least one day before the relevant BOE. For
convenience, the CSM students will be presented as a separate and coherent group.
3.
Global scaling of assigned grades shall be the first item of business of the BOE meetings. This
step is aimed at bringing consistency to the marking process between units.

This requires that the BOE be provided with the passing rates for each unit at each
location, and overall, after moderation as described in Clauses 9.2 and 9.3.

Each BOE will consider the entire cohort of students under its jurisdiction, that is, both
ES&C and CSM students, not various components separately.
4.
If there are significant discrepancies in marks between campuses attributable to special
circumstances at one or more campuses, these will be considered after any global scaling has
occurred.
5.
After completion of steps 3 and 4 individual students’ circumstances will be considered.

6.
When the BOE is conducted as a teleconference, results for CSM students will be
reviewed first. Miri-based participants in the BOE are welcome to stay for the review of
the remaining students, and to confirm that similar standards are applied to both cohorts,
but they are not obliged to stay for the full duration of the meeting.
The decision of the grade to be awarded to any student, regardless of location, rests with the BOE
concerned, subject to modification through referral to Curtin’s appeal processes.

In the event that consensus cannot be reached within a BOE on a grade to be awarded, the
decision will rest with the relevant Dean within ES&C under whose authority the BOE
has been established.
B. PROCESS AND PROCEDURES
1.0
SCHOOL OPERATIONAL FLOWCHART
Director
HR related matters ~
Workload, Staffing, Leaves,
Staff Development, etc
T&L matters ~ Moderations,
Unit Review, Unit Outlines,
co-exams, etc
School R&D matters ~
CSRF, Conference
Attendance, Workshops etc
SS ~ Student matters,
Appeal, Exams, Industrial
Training/visits, 1st Aid Course,
etc
Purchasing/Finance
Matters~ PRFs, Expenses,
Quotations, Tender etc
AA
Library ~ Text Books/
References Requisition,
Inter-library loan, etc
ICT matters ~ Software /
Hardware Requisitions etc
Lab Matters~ maintenance,
audit, repairs, safety,
commissioning etc
HOD/HOD Meeting
Accreditation matters –
visits, document preparations
,external examiner, etc
School Assets Management
– transfer, retirement, audit
etc
Staff/Committee
2.0
SCHOOL REPORTING CHART
Director
Admin. Assistant
HODs
Engineering Staff
Senior Tech.
Tech. Officers/
Lab Technical
3.0
SCHOOL & UNIVERSITY COMMITTEES AND INFORMATION FLOW
CHART
School
School Board
Meeting
Chair ~Director
Sec ~AA
Members ~ All Staff
R&D Committee
Chair ~ Jobrun Nandong
Departmental
Meeting
Chair ~ HOD
R&D
Occ. Health & Safety
Chair ~ Dr. Osama Twaiq
R&D
T&L
T&L Committee
Chair ~ A/P Andrew Whyte
Industrial Relation
Chair ~ Cheng Chin Fook
Sch Mgt Comm Meeting
Chair ~ Director
Sec ~ AA
Members ~ HOD,
Comm. Chairs &
Senior Tech. Officer
University
Liason
Industrial Advisory
Education Com.
Students & Staff Consultative
Chair ~ Dr. Md. Raisul
Talking Heads Meeting
Resource & Physical Dev.
Chair ~ Dr. Eswaran Padma
Marketing Com.
Student Recruitment
Chair ~ Dr. Ashutosh Kumar
ICT Com.
DPGS Com.
Curtin–Shell Ambad. Com
Scholarship Com.
QES Com. (AUQA)
4.0
APPOINTMENT OF HEAD OF DEPARTMENT
Memo from HR to staff
Seeking Expression of
Interest
Candidates to Apply [open
for 2 weeks]
Interview Panel Set up/
Interview Conducted
[Chaired by Dean]
Candidates informed of the
outcomes from PVC’s office
within a week after the
interview
HR issued letter of appointment
to successful candidates [2 years
appointment]a week following
the announcement of the
outcomes
5.0
BUDGETING PROCESS
DOS received Planning Guidelines
from University Finance Service
Budget Comm. Set up
Chair ~ DOS
Member ~ HoDs & AA
Work together on the Opex and
Capex Budget [timeline 1 – 2
weeks] ~ draft
Draft forwarded to University
Budget Panel for review
If not accepted
Budget Comm./DOS will revise the
Budget
If accepted
Finalized Budget
University Panel accepted Budget
Submitted to Management Board
for Approval
6.0
PURCHASE REQUISITION
6.0
School AA [Dora] will be in charge for all outgoing of Purchase Requisition forms.
6.1
Staffs are required to submit pertinent information on the items requested to the School
AA to avoid complication in processing procedure.
6.2
All PR must have complete description and attached with relevant supporting documents
such as quotation or brochures/catalogue.
6.3
After the PR is completed, School AA will get approval from the Director. School AA
will record the particular into the PR logbook.
6.4
The approved PR will be submitted to the Purchaser for processing. The process will
mainly takes two [2] weeks.
FLOW CHART FOR PURCHASE REQUISITION PROCEDURE
All PR must be obtain from School AA
[for any R&D related, please
get PR from R&D Office]
Pass all completed forms to School AA
[to check on any uncompleted forms]
[for R&D pass back to R&D Office]
School AA will obtain the
Director’s signature
[then record in the PR outgoing log]
School AA to pass to purchaser for
processing
Purchaser to get quote from supplier
[mainly will take about 2 weeks]
6.7
FLOW CHART FOR SOFTWARE REQUISITION
Staff fills in the PR for software
(approved) required for teaching
Recommended by Director and
verified by ICT on the number of
license and user
Forward to FS for the approval
process
PO released by FS upon approval
by the University
Installation of software is carried
out by ICT – Eng. Officer
upon/arrival
Ready for use (by staff/students)
7.0
FIELD TRIP REQUISITION
7.0
Any field trip request should be made at least one week before traveling date.
7.1
All supporting documents i.e. email or letter of correspondence between requestor and
the visited company must be attached for prove.
7.2
The requestor must fill a PR form if an external bus service is required stating date,
depart and return time, venue [full address], and number of students on the trip.
7.3
If internal bus service [Campus Bus] is required, the requestor must make a booking
through the online booking.
https://booking.curtin.edu.my/vehicle/book_vehicleType_select.asp
7.4
For car and other vehicle, you can use the same link as above.
7.5
The campus bus cannot be use for overnight trip. The campus bus can only accommodate
25 people.
7.7
FLOW CHART FOR FIELD TRIP REQUISTION PROCEDURE
Invitation Letter from Visited Company
Campus Bus
External Bus
[maximum passenger is 25]
[maximum passenger is 45]
Check online booking for
availability
Fill in the Purchase
Requisition Form
Fill in the online booking
Approved by Director
Send to purchaser for
processing
Purchaser will inform of
the bus confirmation by
email to the requestor
8.0
OFFICIAL BUSINESS TRAVEL
8.0
All official business travel should be directed to the School AA [Jacqueline] for
processing.
8.1
Staffs are required to submit pertinent information and itinerary to the School AA.
Official forms will be completed and process by the School AA.
8.2
A copy of the approved Travel Request Form should be directed to the School AA.
8.3
If in any case, a staff member needs to request for an Advance Travel, he/she needs to
make sure that the Travel Request is first approved before requesting for advance.
8.4
Advance Travel Request should be submitted to the Finance Department at least five [5]
working days before traveling date.
8.5
If a staff member is going for an academic visit to Perth, they first have to fill in the
Academic Visit Request Form. After it has been approved, then proceed with the Travel
Request Form. The Academic Visit Request Form can be obtain from the following link:
I:\School of Engineering\Shared Documents\Forms
8.6
Keep all original receipts for claim purposes.
8.7
All claims shall be submitted to the Finance Department within fourteen [14] days upon
return.
8.8
Original receipts for hotel, taxi and air ticket should be attached to the original Travel
Request Form for claim. Boarding pass for air travel has to be kept for submission.
8.9
A detailed travel diary is required upon submission of travel expense claim.
8.10
All forms can be retrieved from the following link:
Y:\Departments\Human Resource\Forms
8.11 FLOW CHART FOR TRAVEL REQUEST /
ACADEMIC VISIT PROCEDURE I
Fill in Academic Visit Request
Form
[for Academic Visit to Perth]
School AA to obtain the Director’s
signature for completed form and pass to
HR for approval
Upon
Approval
All Travel Request Form shall be directed to
School AA for processing
School AA to obtain the Director’s signature
for completed forms
School AA to pass to Finance Department for
processing
Upon return
Fill in the Expenses Claim Form
[attach all original receipt and Travel Diary]
Submit to Finance Dept. for processing
TRF
Approved
Fill in Advance Travel
Request
[attach a copy of the
approved TRF]
8.12 FLOW CHART FOR ACADEMIC VISIT PROCEDURE II
HODs ~ allocated the number, visits
during school Budget Planning
Director to propose to Uni. Budget
panel for review
School informed of the approved
allocation
Staff sends in the requisition for
Academic Visit
Recommendation sought from
Director
HR processes and approval from
Dean/PVC is sought
Travel request raised upon approval
Upon returning, staff to provide
report ~ Any Academic/TL issues are
addressed to improve delivery of
units involved in dept concerned
9.0
ACADEMIC VISITS (MIRI VISITS) FROM PERTH
HOD consults with DOS on intention to
invite staff from Bentley 2 months before the
visit
HOD provides justification for the visit to
DOS. DOS recommends to PVC/Dean
Upon approval from PVC, HOD extends
invitation to staff concerned in Bentley
Arrangement of travel organized thro the
Sarawak office in Perth one month before the
visit
HOD prepares itinerary during the visit
Visiting staff follows the itinerary set and
fills exit form for the DOS to sign off on the
last day of the visit
10.0 EAC ACCREDITATION
Stage
Process
Timeline
1. School Assessment
Identification of a programme for
accreditation:
a) New programme:
b) Current/Re-accreditation:
2. Self-Assessment
a) Department sets up Taskforce
b) CSM undertakes self-analysis
against Standards
c) Prepare the Self- assessment
Portfolio (content)
d) Review and Edit Portfolio
i.
Chair to send soft-copy
for review
ii.
Chair to include
amendment if any
12 months before final
year exam of the 1st
student intake
12 months before
expiry
Responsible
Document
Dean, Director of
School, Planning
Office
Dean and Director of
School
HOD/Planning
Manager
4 months or 16 weeks
before the mandated 6
months at Stage 1
Week 1 - 4
HOD (Chair), 3
Departmental staff,
Planning
Task force
Week 5
Dean,
Director of School,
Planning Office
Document D and F
(Self-Assessment
Portfolio Doc)
Chair
e) Sign-off the Accreditation
Portfolio
f) Submit a copy of the selfanalysis report to external
examiner
3. External Examiner
3.1
a) Head of Department to
identify external examiner.
b) CV’s for Dean’s and
Director of School approval
c) Invitation to External
Examiner
d) Schedule and logistics
Week 5
PVC
Week 5
Chair of Taskforce
Week 1
HOD
Week 2
Dean, Director of
School
Planning Office
3.2
Week 6
e) Site visit
f) Entry meeting
g) Exit meeting
h) Final report from External
Examiner
Week 3
Week 3
Week 10
Joint consultation btw
Planning & Dept
Chair, Taskforce,
Dean, Director of
School & Planning
Office
External Examiner
External Examiner
Report
Stage
Process
Timeline
i)
Address comments and
Week 12
recommendations by External
Examiner
j) Ready to proceed? No – back Week 12
to stage 2
4. Submission of Portfolio to EAC through MQA
a) Submit Examiner’s report and Week 16
Self- Assessment Report
b) MQA/EAC to request more
information if incomplete
submission
5. EAC Site Visit
a) Schedule of accreditation
visit
b) Panel undertakes visit
c) Panel submits report to EAC
6. Accreditation Decision
6.1
a) Full accreditation : 5 years
b) Conditional Accreditation :
less than 5 years
c) Decline Accreditation
6.2
d) Appealing EAC decision
Responsible
Document
HOD and Director of
School
CSM response to
Recommendations
Dean, HOD and
Director of School
Self-analysis
Portfolio, External
Exam’r Report,
CSM Actions on
Recommendations
Submit within 3 months Taskforce
otherwise withdrawn.
6 months after
submission
2 days
With 4 weeks
HOD, Planning and
EAC Secretariat
Taskforce
Evaluation Panel
With 6 months
CSM to remedy
shortcomings and
submit evidence of
corrective actions.
Failure to address –
non-accreditation at
the end of 2 years.
Application not
considered within the
next 1 year.
Notice in writing within PVC
2 weeks of Board
decision
Appeals document
submitted within 4
weeks of notice
7. End Program Accreditation (Repeat after 5 years)
Appendix D
(Evaluation Panel
Report)
Letter to
EAC/MQA
Letter
Supporting
documents
11.0
UNIT REVIEWS
a) Following the BOE , all HODs are reminded to do the unit reviews for all units taught for the
semesters.
b) Staff are asked to fill in the unit review performer
c) A summary of the staff comments are collated and forward to the HODs in Bentley within three
weeks following the BOE
d) Quality Panel meetings in Perth will raise and address issues from Miri beginning of the new
semester.
e) HOD in Miri will receive minutes of the Quality Panel meeting and the actions to be taken to
address Miri issues.
12.0
ROOM ALLOCATION
12.1 HR will inform the school AA regarding the arrival of new staff member.
12.2 School AA will allocate and make necessary preparation for the staff, such as staff room
allocation/workstation, PC, telephone line, photocopy password, door tag, mailing box.
12.3 Each staff member should not make any rooms changes without informing the school AA.
12.4 Changing rooms are only allowed before the semester starts and with the approval from
DOS.
13.0 TEACHING WORKLOAD
13.1 Head of Department should call for a Department meeting to discuss regarding the workload
for each semester
13.2 Each Head of Department must complete their teaching workload before the semester start
and extend a copy to the School AA.
13.3 School AA will compile the Teaching Workload from each Head of Department and to be
forwarded to Director of School and Human Resource Department.
(Teaching Workload model – appendix 1)
C. SCHOOL COMMITTEES
1.0
ESTABLISHING OF SCHOOL COMMITTEES
1.1 Appointment
of Committee Chair
Candidates are proposed
by Director
Consultation with relevant
HoDs and staff concerned
Director makes the final
decision on the candidates
Staff informed about the
appointment of Candidates
HoDs are requested to
nominate staff to be members
of the committee
Committee chairs are informed
of their members in the
committee
2.0
RESEARCH AND DEVELOPMENT COMMITTEE
2.1
Term of Reference of Research and Development Committee
Preamble
The Research and Development Committee at School of Engineering and Science will be
responsible to and report to Director, School of Engineering and Science, Curtin Sarawak,
Malaysia.
Terms of Reference
1.
To promote the development and implementation of R&D activities within the School so
that they are in-line with the University Strategic Plan.
2.
To disseminate the guidelines and policies for Research and Development activities
within Curtin Sarawak Malaysia into the staff within the department.
3.
To promote and encourage individual and collaborative Research and Development
activities amongst staff of the School.
4.
To promote and encourage higher degree by research programme activities at the School.
5.
To promote and encourage research ethics in all Research and Development activities at
the School.
6.
To promote and encourage collaborative Research and Development activities involving
researchers in Curtin Sarawak Malaysia and Curtin Australia.
7.
To consider any other relevant item that is referred to the Committee.
Committee Structure
The School R&D Committee is composed of:

(Elected) Chair

At least, one representative from each department
Terms of Reference for Ethics Committee
1.
To ensure that the University’s Guiding Ethical Principles are upheld at various levels
and categories of research at Curtin Sarawak Malaysia.
2.
To formulate the procedures of ethics approval and ensure that these procedures are
adhered to.
3.
To review applications for ethics approval to ensure that research conducted at Curtin
Sarawak Malaysia meets quality standards ethically and methodologically.
4.
To review and resolve any complaints on ethical aspects of any research conducted under
the auspices of Curtin Sarawak Malaysia.
5.
To provide support to PVC/Dean/other Committees on ethical aspects of research at
Curtin Sarawak Malaysia.
Structure/Composition of the Committee
Associate Dean, R&D, Chair
Dean (Academic and T&L), Member
R&D Coordinator/Nominee, School of Engineering &
Science, Member
R&D Coordinator/Nominee, School of Business,
Member
R&D Coordinator/Nominee School of Pre-University,
Member
Graduate Studies Coordinator, Member
3.0
Dr Kaniraj Shenbaga
Dr Joan Gribble
Mr Jobrun Nandong
Mr Samuel Choo
Mr Terry Justin Dit
Dr Zhuquan Zang
TEACHING AND LEARNING COMMITTEE
3.1
Term of Reference of Teaching and Learning Committee
Preamble
The Curtin Sarawak Malaysia Teaching and Learning Committee (CSM T&L Committee) will be
responsible to and report to the Dean (Academic and Teaching and Learning), Curtin Sarawak
Malaysia.
Terms of Reference
1.
2.
To act as an advisory body in the development and review of Curtin Sarawak Malaysia’s
T&L Plan and through this enhance both the national and international effectiveness of
Teaching and Learning at CSM within the context of the University’s Strategic Plan.
To promote and oversee the development and implementation of CSM’s T&L Plan.
3.
4.
5.
6.
7.
8.
9.
To develop and review the guidelines and policies for Teaching and Learning activities
within CSM.
To promote and encourage individual and collaborative Teaching and Learning activities
involving staff and students in Curtin Sarawak Malaysia and Curtin, Perth.
To act as a channel of communication between the CSM School T&L Committees, CSM
T&L Committee and the Teaching and Learning Committee, of Curtin, Perth.
To encourage CSM staff to complete higher degrees and to become involved in teaching
and learning research activities.
To consider any other item that is referred to the Committee.
Committee Structure
The CSM T & L Committee is composed of a maximum of eight elected members and at
least two ex-officio members. It has the option to co-opt other members as appropriate.
Each School and the Student Council determine the procedures for the nomination and
election of the members of the CSM T&L Committee. Membership is for 1 year.
The Chair of the CSM T&L Committee will be nominated by the Committee at the first
meeting following the elections and the recommendation forwarded to the Dean
(Academic and Teaching and Learning) for approval.
Membership
Ex Officio:
Dean
Director, Academic
Other ex-officio members, as appropriate.
Up to eight members of the Academic Staff (permanent and fixed term contract) and three students
representing each School.
Teaching Plans and Policies
Teaching and Learning Plan
In recent years a major focus for educational programs at Curtin has been the concept of developing
learner-centred flexibility. This remains central in the new Plan, linked to the fundamentals of quality
enhancement and greater consolidation. As the underpinning principles, these can not only alleviate the
resource and workload difficulties that the University faces but also contribute powerfully to a learning
community characterised by innovation, reflective practice and a commitment to excellence.
University Strategic Plan 2007 - 2010
The Strategic Plan for the period 2007 - 2010 provides the University with direction to meet many of the
challenges ahead. A new planning framework has been introduced that better aligns planning, monitoring
and quality improvement activities to track progress of the implementation of Key Strategic Priorities.
Do
1 Teaching and Learning
wnload: . Strategic Plan
2 Teaching and Learning
. Priorities 2008
Student Charter
This Charter states the expectations of students and staff in their interactions as members of the Curtin
community. Curtin students should receive a total experience at Curtin that they can enjoy and value.
Through their interactions with staff and other students, they can expect: intellectual stimulation; personal
growth; a social environment; and an international network of friends and contacts.
The Charter encourages a productive partnership between students and staff to realise the University's
Vision, Mission and Goals.
Academic Policy
The teaching and learning policies and procedures of the University are developed in the context of the
Vision and Mission Statement.
http://www.curtin.edu.my/T&L/events.htm
http://www.curtin.edu.my/T&L/contactus.htm
4.0
INDUSTRIAL RELATION COMMITTEE
5.1
Term of Reference of Industrial Relation Committee
5.1.1
PREAMBLE
The Industrial Relations Committee of the School of Engineering and Science will be
responsible to and report to the Director of the Scholl of Engineering and Science, Curtin
Sarawak Malaysia.
5.1.2
TERMS OF REFERENCE
1.
Set a framework that will enable each student to fulfill curriculum requirements with
respect to industrial training.
2.
Identify industrial partners who are willing to provide training placement to students
enrolled in the School of Engineering and Science of Curtin Sarawak Malaysia.
3.
Build a database of industrial partners and student placements.
4.
Act as the interface between students and industrial partners with the aim of facilitating
and overseeing the placement of students in industrial training positions.
5.
Establish clear guidelines with respect to the roles and expectations of students, industrial
partners and Curtin Sarawak Malaysia.
6.
Develop a standard contract to be signed between Curtin Sarawak and industrial partners
outlining the scope of training programme, issues of liability and insurance, as well as
other matters deemed of importance.
7.
Ensure that minimum standards are applied with respect to training programs and reports.
8.
Through appropriate feedback from industrial partner and trainees, introduce quality
control processes that focus on industrial training.
9.
Identify opportunities for consultancy work.
COMMITTEE STRUCTURE

The Industrial Relations Committee of the School of Engineering and Science is composed of
eight members, all of them being Academic Staff from the School of Engineering and
Science.

The members of the Industrial Relations Committee of the School of Engineering and
Science are determined on an annual basis by the Director of the Scholl of Engineering and
Science, Curtin Sarawak Malaysia.

The Chair of the Industrial Relations Committee of the School of Engineering and Science is
determined on an annual basis by the Director of the School of Engineering and Science,
Curtin Sarawak Malaysia.
MEMBERSHIP
 Ex Officio: Director of the School of Engineering and Science
 Eight members of the Academic Staff of the School of Engineering and Science (permanent
and fixed term contract)
5.0
OCCUPATIONAL HEALTH & SAFETY [LAB] COMMITTEE
6.1
6.0
Term of Reference of Occupational Health & Safety [Lab] Committee
STUDENT AND STAFF CONSULTATIVE COMMITTEE
7.1
Term of Reference of Industrial Relation Committee
1.
Teaching and Learning issues brought by the students will be discussed and plans
will be formulated to improve the T&L areas of difficulty.
2.
Make recommendation to the Dean on how to improve the Teaching & Learning
interface.
3.
To deal with any matter rose by the student representatives about the educational
interface, teaching facilities and student services.
7.2
Student’s Appeal Against Termination & Remarking
7.2.1
FLOW CHART FOR STUDENT’S APPEAL AGAINST TERMINATION &
REMARKING
Registrar Office
School AA
Appropriate Staff
Yes
No
HOD
Yes
No
HOS
No
Registrar Office in
Bentley
7.0
RESOURCE AND PHYSICAL DEVELOPMENT COMMITTEE
8.1
8.0
Term of Reference of Resource and Physical Development Committee
STUDENT RECRUITMENT COMMITTEE
9.1
Term of Reference of Student Recruitment Committee
C. SCHOOL ACTIVITIES
1.0
INDUSTRIAL ADVISORY PANEL
1.1
POLICY
An Advisory Committee shall be established for each course/program area taught at the
University.
1.1.1
Objectives
 To provide productive links between the community, industry and relevant
professions.
 To maximize the relevance and quality of research, development and teaching.
 To identify evolving trends, challenges and opportunities relevant to a
professional education.
1.1.2
Explanation
A course/program area at Curtin is normally a School but where discretely different
departments or groups of courses exist within a course/program area, separate Advisory
Committees may be established.
1.2
GUIDELINES
1.2.1
Terms of Reference
The Advisory Committee shall advise the Head of School (or equivalent) regarding
 the relevance, structure and presentation of each course, and its future
development;
 the direction and scope of the research and development, consulting, continuing
education and other community-related activities of the program course area,
including emerging needs and opportunities;
 relationships between the program/course area and relevant professional or
community groups, and employers;
 the overall functioning of the program area, with particular reference to its future
development to meet emerging and anticipated needs.
1.2.2
Composition
 Head of the program/course area (Head of School) (Chairperson).
 Relevant Executive Dean
 Heads of Departments or another member of academic staff from the program
are, if appropriate.
 Head of School or Dean, in the case of Course Advisory Committees, which
operate at the Faculty level.
 A staff member elected from the teaching staff of the course/program area.
 At least six members of the community, industry or relevant profession(s) as
determined by the Divisional Academic Board on the recommendation of the
Executive Dean after consultation with the relevant Head of program/course area.
 A representative of the Student Guild nominated from the course/program area.*
* For Advisory Committees on Engineering this may be a recent graduate
member of the Alumni.
1.2.3
Terms of Appointment
The terms of office of members shall be for two years expiring on the 31
December. Consecutive terms shall be permitted.
1.2.4
Meeting Frequency
The Advisory Committee shall meet as and when necessary but in any case at
least once a year.
1.2.5
Approval Authority
Only the Academic Senate shall approve amendments to this policy and the
Guidelines.
1.2.6
Effective Date
This policy statement came into effect on the date that it was approved by
University Academic Board, being 27 June 1997.
1.2.7
Review
This policy statement shall be reviewed within three years from the date on
which it comes into effects. The Academic Senate is responsible for the policy
review, which shall be brought to it by the General Manager, Student and Staff
Services.
1.3
ADMINISTRATIVE PROCEDURES
1.3.1
Responsible Officer
The General Manager, Student and Staff Services is responsible for ensuring that the
administrative procedures are updated as required.
** Amended - UAB 179/00 (1/12/00, effective 1/1/01) – approval authority updated.
1/1/01 – titles updated (Academic Senate replaced University Academic Board)
SELECTION PROCESS OF
DEPARTMENT INDUSTRIAL ADVISORY PANELS
HoD/Dept. identify
potential candidate
company
Director/IR committee
approval
School/Dept. issuing offer of
appointment letter with reply
form
Confirmation by the
company
Appointment letter
2.0
FIRST AID COURSE
1.
The First Aid Course is eligible to 3rd and 4th year students. It is one of the requirements
for the student to complete their degree.
2.
For registration, please register with the Engineering School Admin Assistant.
3.
The First Aid Course will be conducted during the tuition free week.
4.
2.1
FIRST AID COURSE FLOW CHART
AA organize with MRCS
on the dates
Engineering students informed
to register with AA
List of students is prepared and
forwards to MRCS ~ PR is raised
Dates/venue are confirmed
and students are informed
MRCS provides info to AA on
student’s result within 3 months
AA provides a copy of result
to Student Service