CREC Polaris Center
Rev. 5/14
PARENT/GUARDIAN LETTER TO HOUSEHOLDS FOR
SCHOOL MEALS
Dear Parent/Guardian:
The Polaris Center offers a choice of healthy meals each school day. Children may buy lunch for $3.00 and breakfast for $1.75.
Children who qualify under U.S. Department of Agriculture (USDA) guidelines may get meals free or at a reduced price of $ .40 for
lunch and $ .30 for breakfast. All meals served must meet nutrition standards established by the USDA. If a child has a disability, as
determined by a doctor, and the disability prevents the child from eating the regular school meal, the school will make substitutions
prescribed by the doctor. If a substitution is needed, there will be no extra charge for the meal. Please call the school for further
information. The phone number is 860-289-8131.
Note: Children receiving Supplemental Nutrition Assistance Program (SNAP) or Temporary Family Assistance (TFA)
benefits may be directly certified and automatically eligible for free meals. Questions regarding SNAP/TFA and direct
certification should be sent to the determining official Deanna Gonzalez at x3401. If you have received a NOTICE OF DIRECT
CERTIFICATION for free meals, do not complete the application. However, do let the school know if any children in your
household are not listed on the Notice of Direct Certification letter you received.
An application for free meal benefits cannot be approved unless it contains all required information.
1.
2.
3.
4.
5.
6.
7.
8.
9.
My child’s application was approved last year. Do I need to fill out another one? Yes. Your child’s
application is only good for that school year and for the first few days of this new school year. Note however, that
unless you have been notified that your children are directly certified or you submit an application that is approved, the
children must pay full price for school meals and the school will not send you a reminder notice of expired eligibility
when the carry-over period ends.
Do I need to fill out an application for each child that attends the same school district? No. Use one Free and
Reduced Price School Meals Application for all students in your household that attend that district. (Note: If you have
children that attend different school DISTRICTS, then one application will need to be completed for each district.) We
cannot approve an application that is not complete, so be sure to fill out all required information. Return the completed
application to: Deanna Gonzalez, 474 School Street, East Hartford, CT 06108. Ph-860-289-8131.
Who can get free meals? All children in households receiving benefits from SNAP or TFA can get free meals
regardless of your income. (Note: Free eligibility based on SNAP or TFA is extended to all children in the household
when the application lists a SNAP or TFA case number for any household member.) In addition, your children can get
free meals if your household’s gross income is within the free limits on the Federal Income Guidelines. Households
with children who are foster children, runaway or homeless, or are enrolled in the Head Start/Even Start Program should
check off the appropriate box on the application and contact the school for assistance in receiving benefits. Note:
Subsidized adoptions and subsidized guardianships are not automatically eligible for free meals. These require the
calculation of all household income plus the adoption/guardianship subsidy.
Can FOSTER children get free meals? Yes, foster children that are under the legal responsibility of a foster care
agency or court, are eligible for free meals. There are a few ways that a school can determine a foster child as being
eligible for free meals:
a. The determining official (the person who approves the free and reduced meal application) receives a copy from the
foster parent, of the legal document or legal court order showing that the child is a foster child;
b. The determining official receives a copy from the Board of Education or school’s main office, of the Department of
Children and Family Services (DCF) 603 form indicating that the child is a foster child; or
c. The foster parent completes a free and reduced meal application and checks off that the child is a foster child and lists
the child’s personal use income if applicable. Note that a foster child is categorically eligible for free meals and may
be included as a member of the foster family if the foster family chooses to also apply for benefits. If the foster family
is not eligible for free or reduced price meal benefits, it does not prevent a foster child from receiving free meal
benefits; however, a foster child’s free eligibility does not automatically extend to all students in the household.
Can homeless and runaway children get free meals? Yes, children who meet the definition of homeless or
runaway qualify for free meals. If you have not been told your children will get free meals, please call or e-mail Carole
Kerkin to see if they qualify. Their phone number and email are: 860-509-3695: ckerkin@crec.org.
If a member of my household receives SNAP or TFA benefits may I submit an application? Yes. Households with
any member who is currently certified to receive SNAP or TFA benefits may submit an application for these children
with the abbreviated information as indicated on the application and instructions.
Can my child’s free meal status be extended to all children in the household? It depends. Categorical eligibility for
free meals is extended to all children in a household when the application lists a SNAP or TFA case number for any
household member. If you think free benefits should be extended to all children in the household, contact the
determining official.
Who can get reduced price meals? Your children can get low cost meals if your household income is within the
reduced price limits on the Federal Income Eligibility Chart on the second page of this letter.
Should I fill out an application if I received a letter this school year saying my children are approved for
free meals? Please read the letter you got carefully and follow the instructions. Call the school at 860-289-8131 if you
have questions.
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CREC Polaris Center
PARENT/GUARDIAN LETTER TO HOUSEHOLDS FOR
SCHOOL MEALS
Rev. 5/14
10. I get WIC. Can my child(ren) get free meals? Children in households participating in WIC may be eligible for free
or reduced price meals. Please fill out an application.
11. Will the information I give be checked? Yes and we may also ask you to send written proof.
12. Must I put my full social security number on the application? No. Only the last four digits of the social security
number of the adult household member signing the application is needed.
13. If I don’t qualify now, may I apply later? Yes, you may apply at any time during the school year. For example,
children with a parent or guardian who becomes unemployed may become eligible for free or reduced price meals if the
household income drops below the income limit.
14. What if I disagree with the school’s decision about my application? You should talk to school officials. You also
may ask for a hearing by calling or writing to
Mason Thrall at 111 Charter Oak Avenue, Hartford, CT 06106.
Phone: 860-240-6615; mthrall@crec.org.
15. May I apply if someone in my household is not a U.S. citizen? Yes. You or your child(ren) do not have to be U.S.
citizens to qualify for free or reduced price meals.
16. Who should I include as members of my household? You must include all people living in your household,
related or not (such as grandparents, other relatives, or friends) who share income and expenses. You must include
yourself and all children living with you. If you live with other people who are economically independent (for example,
people who you do not support, who do not share income with you or your children, and who pay a pro-rated share of
expenses), do not include them.
17. What if my income is not always the same? List the amount that you normally receive. For example, if you normally
make $1000 each month, but you missed some work last month and only made $900, put down that you made $1000 per
month. If you normally get overtime, include it, but do not include it if you only work overtime sometimes. If you have lost
a job or had your hours or wages reduced, use your current income.
18. We are in the military. Do we include our housing allowance as income? If you get an off-base housing
allowance, it must be included as income. However, if your housing is part of the Military Housing Privatization
Initiative, do not include your housing allowance as income.
19. My spouse is deployed to a combat zone. Is her combat pay counted as income? No, if the combat pay is
received in addition to her basic pay because of her deployment and it wasn’t received before she was deployed, combat
pay is not counted as income. Contact your school for more information.
20. My family needs more help. Are there other programs we might apply for ? Your child and family may be
eligible for SNAP benefits if your child is determined to be eligible for free meals. For information regarding the SNAP
and to contact the Department of Social Services office in your town, contact United Way’s free referral number 2-1-1
(free call, statewide).
21. Will information on my application be kept confidential? We will use the information on your application to decide
if your child should get free or reduced price meals. We may inform officials connected with Title I and the National
Assessment of Educational Progress whether your child is eligible for free or reduced price school meals. They will use
this information for funding and/or evaluation purposes. Information may also be disclosed if you want the application
to be used to get other benefits.
22. Can I get other benefits such as health insurance, for my
Reduced Price Income Chart for School Year 2014-2015
child? Your child may be eligible for a health insurance
program (called HUSKY) for children. Please refer to the
Number
in Family
Annual
Gross
Income
Monthly
Gross
Income
Twice
Per
Month
1
2
3
4
5
6
7
8
Each
Add'l
Family
Member
$21,590
29,101
36,612
44,123
51,634
59,145
66,656
74,167
$1,800
2,426
3,051
3,677
4,303
4,929
5,555
6,181
+ 7,511
+ 626
attached addenda for additional benefits.
We will let you know if you are approved or denied.
Sincerely,
Robyn Sullivan
Principal
Weekly
Gross
Income
$900
1,213
1,526
1,839
2,152
2,465
2,778
3,091
Every
Two
Weeks
Gross
Income
$831
1,120
1,409
1,698
1,986
2,275
2,564
2,853
+313
+ 289
+ 145
$416
560
705
849
993
1,138
1,282
1,427
Non Discrimination Statement: The U.S. Department of Agriculture prohibits discrimination against its
customers, employees, and applicants for employment on the basis of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs,
marital status, familial or parental status, sexual orientation, or all or part of an individual’s income is derived from any public assistance program, or protected genetic information in
employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.)
If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at
http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested
in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington,
D.C. 20250-9410, by fax (202)690-7442 or email at program.intake@usda.gov.
Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish).
USDA is an equal opportunity provider and employer.
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