EDI
Agenda
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EDI Communications with NAV
The Standard 800 Series
The 900 Series – Warehouse and Intercompany Transactions
Vendor EDI
The 200 Series – Freight EDI
Less Frequently Used 800 Docs
Other Options
Hosted EDI
Supplier Point of Sale Analysis
Recent Trends
EDI Communications within NAV
• Who’s already using EDI?
• EDI Options:
o Lanham
o Lanham + SPS Commerce – a
hosted solution
o 3rd Party Software
o Other hosted service
providers (ex: GXS, Redtail,
DataMasons)
Lanham
• Pros:
• Eliminates the need for other translation tools
• No more double entry of documents in multiple systems
• The Lanham piece can be / has been updated with food specific
functionality
• JF library and internal expertise continues to grow
• Control resides with customer
• Cons:
• Control resides with customer
• Communication piece must be handled by a third party
» FTP scripts
» Cleo Lexiom
• User interface could be more appealing
Lanham & JustFoodERP
• IB product offerings use the EDI solution built
by Lanham & Associates as its core EDI
platform.
• ANY EDI transaction can be mapped into the
system
• Only specific transactions have functionality
already built into the platform…
The Standard 800 Series
• 850 - Inbound Purchase Order
– creates a NAV Sales Order document
• 875 - Inbound Purchase Order (Grocery)
– creates a NAV Sales Order document
• 810 - Outbound Sales Invoice
– sent from a NAV Posted Sales Invoice document
• 880 - Outbound Sales Invoice (Grocery)
– sent from a NAV Posted Sales Invoice document
Watch Out…
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Cross References
EDIout (totaling) requirements
EDIout field requirements
Barcode cross references may not need UOM
references
• Missing / Changing TP Specs
• Change Management
The 900 Series – Warehousing &
Intercompany Transactions
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943 - Warehouse Stock Transfer Shipment Advice
• Sent from a NAV Purchase Order or Transfer Order document
• This transaction informs a location/warehouse to expect a receipt of product
• Supports Warehouse Receipt documents
• Can send up to 10 unique lot/serial no. combinations (with quantity per combination)
per document line
944 - Warehouse Stock Transfer Receipt Advice
• Updates a NAV Purchase Order or Transfer Order document
• This transaction updates the NAV document with the product information that was
actually received at the location/warehouse
• Supports Lot and Serial No. tracking (eg. creates Item Tracking when required)
• Supports Warehouse Receipt documents (eg. updates a warehouse receipt line if
required)
The 900 Series – Warehousing &
Intercompany Transactions
• 940 - Warehouse Shipping Order
• Sent from a NAV Sales Order or Transfer Order document
• This transaction informs a location/warehouse to make a shipment of product
• 945 - Warehouse Shipping Advice
• Updates a NAV Sales Order or Transfer Order
• Is the response to the 940 transaction
• This transaction updates the NAV document with the product information that
was actually shipped from the location/warehouse
• Supports Lot and Serial No. tracking (eg. creates Item Tracking when required)
• Supports Warehouse Shipment documents (eg. updates a warehouse shipment
line if required)
Watch Out…
• Warehouse Lot Requirements
• One to many & Many to one relationships
• Necessary Re-class
The 900 Series – Warehousing &
Intercompany Transactions
• 947 - Warehouse Inventory Adjustment Advice
• creates a NAV EDI Inventory Adjustment document
• this transaction posts through as Physical Inventory
Journal lines in NAV
• supports Lot and Serial No. tracking
• Other intercompany docs:
• 850 - Inbound Purchase Order (Intercompany)
– creates a NAV Intercompany Sales Order document
• 850 - Outbound Purchase Order (Intercompany)
– sent from a NAV Intercompany Purchase Order document
Vendor EDI
• 850 - Outbound Purchase Order
• sent from a NAV Purchase Order document
• 810 - Inbound Vendor Invoice
•Updates purchase order header and lines; primarily with qty
to invoice and dollar amounts.
• 855 - Purchase Order Confirmation
•Updates Purchase Order header and lines; primarily with
quantity to receive, and shipment method details
The 200 Series – Freight EDI
• 204 - Motor Carrier Load Tender Transaction
• Outbound document used to offer (tender) a shipment to a load carrier;
including scheduling, item and shipment details.
• Generated en masse, using the data from the logistics run document.
• Supporting details coming from warehouse shipments.
• 214 - Transportation Carrier Shipment Status
• Inbound document, received from the load carrier to provide shippers
with the status of shipments, including planned appointment dates,
times and locations
• Updates details on the logistics run header and lines.
The 200 Series – Freight EDI
• 210 - Motor Carrier Freight Details and Invoice
• Inbound document providing freight invoice details
• Updates the NAV Freight Reconciliation document
• Subsequently creating a purchase invoice that would apply
item charges to items on the referenced shipments
• Limited functionality depending on variability of data
received
The 200 Series – Freight EDI
• Watchout..
• Trouble with consistency and priority:
• What document is being used to identify a shipment to your
carriers?
• Is this the same document that is identified on the invoice?
• How are your charges broken out on your freight invoices?
• By distance?
• By weight?
• By Pallet?
• How many different types of charges do you have?
Less Frequently Utilized 800s
• 856 - Advanced Shipment Notice (ASN)
• Sent from a Bill of Lading document
• Requires the E-Ship granule from Lanham & Associates
• 857 - Shipping and Billing Notice
• provides the recipient of a shipment with data for both receipt planning
and payment generation.
• The Trading Partner will receive information including Shipment level,
Order level, Pallet level, Carton level, and Item level information as well
as the additional invoice detail.
• It is basically a way to reduce the redundancy of the 856 and 810 by
combining them in one document.
Less Frequently Utilized 800s
• 812 - Credit/Debit Adjustment
• creates a NAV EDI A/R Adjustment document
• this transaction posts through to the Customer Ledger as sales journal
entries
• 823 - Lockbox (eg. Bank Deposit)
• creates a NAV Bank Deposit Worksheet
• this transaction is processed through to a NAV Bank Deposit transaction
• 882 - Direct Store Delivery Summary Information
• provides a summary of sales invoices without product details
• 810 Credit Memo
• Requires additional granule (EDI Extended Doc Handling - 14000380)
Less Frequently Utilized 800s
• 867 - Product Transfer and Resale Report
• Incorporated with new ‘Extended Sales’ functionality
• Creates a historical Posted Invoice document (without hitting customer or item
ledgers)
• Calculates Rebates and Commissions just like regular Sales Order posting
• If there is a Sold-By Customer No., and the Credit Sold-By Customer flag is set,
two sales journal lines are posted for the External Sale amount:
• a. A Credit to the Sold-By Customer
• b. An Invoice to the Bill-To Customer
• Supports periodic Commission and Rebate calculations
Less Frequently Utilized 800s
• 820 (outbound)
• An X12 820 Purchase Payment Advice is sent to a supplier when
payment is made, especially in the case of an EFT (electronic
funds transfer).
• This document provides suppliers the ability to reconcile which
invoices have been paid in full for any given payment.
• 846 (Inventory Advice outbound)
• An X12 846 Inventory Advice allows suppliers to report their
product’s inventory information to their Trade Partner(s).
Less Frequently Utilized 800s
• 860 (PO change Request)
• Used by the buyer to request a change to previously submitted purchase
order (850)
• Creates a sales quote to hold change details pertaining to an order
• Handles increased, decreased quantity transmissions (+- x), quantity
replacements and deletions
• Event Notifications
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Built off of SMTP foundation in NAV
Sends email notifications on send or receipt of EDI docs with error
Saves manual check of EDI doc status
Can be used in other areas of NAV
Other Options?
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Vantage Point EDI
No document or transaction fees
Built on MS SQL server
.Net development tools
Other Options?
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RedTail EDI
Hosted Solution
Limited NAV integration experience ($ per additional doc)
Xml interface
Hosted EDI
• Problem: Resource dedication to EDI
• EDI as a Business Service; things to consider:
• Which option is more expensive to purchase, implement and
maintain?
• Which is easier/faster to implement?
• Which offers the most reliable, responsive and timely postproduction support model?
• IB has partners with SPS commerce to offer a hosted
EDI solution
Comparison of Models
The Value Proposition
Supporting Retailer EDI demands
Tracking data to make sure it was sent or received by the VAN
Caring if a Retailer changes their specifications
Paying costs for dedicated EDI hardware
Paying external software and hardware maintenance fees
Contacting your customers’ EDI department to solve problems
Reading or understand an EDI specification
Planning for EDI version migrations
SPS Commerce
Retailer #1
EDI PO
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V4010
VAN
V4010
VAN
Retailer #2
EDI PO
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7
8
V5010
AS2
V5010
AS2
Retailer #3
5
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6
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7
2
8
APP
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MAP
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ADAPT
ER
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7
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Biz Rules
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EDI
PO
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5
2
1EDI 2
8
Retailer
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9
to 61
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1
7
Common
MAP4
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8
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5
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9
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6
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7
3
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7
8
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V5030
FTP
V5030
FTP
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2
7
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Biz Rule Examples:
Item Cross Reference
Location Cross Reference
Any turn-around data not stored in
ERP
NAV
Webforms
• Webforms
• An online way to send and receive human readable EDI documents
• Advantages
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For documents that don’t “need” to be integrated with NAV can be compliant on Webforms
Backup system if documents can’t be viewed through NAV
For speedy compliancy requirements, Webforms can be up and running in 5 business days
Visibility and reporting remotely on inbound PO’s etc.
Webform PO
SPS – Supplier POS Analysis
• Trading Partner Intelligence
• Based on receipt of the 852
• Spend more time analyzing the business as opposed to
collecting data
• Identify product performance across retailers
• Identify sales trends
• Predict orders
• Assist in business and inventory plans
SPS – Supplier POS Analysis
SPS – Supplier POS Analysis
SPS – Supplier POS Analysis
• Consolidated views of consumer and product trends across
retailers
• Automatic reports e-mailed to you to help you stay top of
business trends
• Detailed item and store-level sell-through details available
online from any location with Internet access
• Customizable views and item categories for use across all your
retailers
• Quick and easy comparisons across retailers and categories
Recent Trends
• 856 – Spartan Stores
• 870 Order Status Report –
Walgreens
• Support for Read Only Documents
• 879 Price Information– Dot Foods
• iTrade & FoodLink
Q&A