Focus on Excellence
• 95% of K Students Met or Exceeded Fall PALS
Benchmark
• 61% of 8th Graders on-course to complete Algebra I
or Geometry
• 79% of 8th Graders on-course to complete Level I
World Language
• 67.6% entered 9th grade with 2+ high school
credits
Arlington
Public
Schools
2
Superintendent’s Proposed Budget
Fiscal Year 2014
Focus on Excellence – cont.
• 72% of 2012 grads completed 1+ AP or IB Class
• 65.3% of 2012 grads completed Advanced Studies
diploma
• Dropout rate fell from 12.5% (2008) to 7.7% (2012)
• 79% of Arlington residents gave APS an A or B grade
(compared to 51% nationally)
Arlington
Public
Schools
3
Superintendent’s Proposed Budget
Fiscal Year 2014
School Board Budget Direction
•
Budget consistent with Strategic Plan
•
Balanced budget, to include:

Expense/service reductions

County tax increase for enrollment
•
Provide long-term financial sustainability
•
Align with Budget Standards & Guiding
Principles
Arlington
Public
Schools
4
Superintendent’s Proposed Budget
Fiscal Year 2014
Response – Strategic Plan
Goal 1: Maintain class size, Increase HS opportunities
Goal 2: Dropout prevention coordinators, Professional
development (ELL & Special Needs Evaluations)
Goal 3: Step increase, Professional development
Goal 4: ERP, Transportation, Security coordinator
Goal 5: Concussion mgmt., Second Chance, EpiPens
Arlington
Public
Schools
5
Superintendent’s Proposed Budget
Fiscal Year 2014
Budget Pressures
• Projected shortfall of nearly $25 million
• County revenue forecast: less than 1% growth
• Federal sequestration
• State aid changes
• Expenditures outpace revenue growth
• Cost of enrollment growth
Arlington
Public
Schools
6
Superintendent’s Proposed Budget
Fiscal Year 2014
Communications & Feedback
• Joint County/Schools
Budget Forum
• 3 APS Budget Forums
• 6 Advisory Group
Presentations
• APS Budget Tool –
over 800 responses
Arlington
Public
Schools
7
Superintendent’s Proposed Budget
Fiscal Year 2014
Enrollment & Capacity Needs
K-12 Enrollment Projections 2014-23
STUDENTS
33000
5 Year Linear Regression
31000
5 Year Average Grade to Grade
29000
2% Annual Increase
27000
3 Year Weighted Average Grade
to Grade
25000
23000
21000
19000
17000
2007
2008
Arlington
Public
Schools
2009
2010
2011
2012
2013
8
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
Superintendent’s Proposed Budget
Fiscal Year 2014
Addressing the FY 2014 Budget Gap
Approach: 3-Tiered Strategy
1. County tax increase to cover cost of
enrollment growth
2. Use FY 2012 Closeout for one-time needs
3. Efficiencies
•
•
•
Arlington
Public
Schools
Restructure Service Delivery Models
Reduce Expenditures
Increase Fees
9
Superintendent’s Proposed Budget
Fiscal Year 2014
Top Funding Priorities
• Employee compensation
• Preserve class size
• Maintain instructional excellence
Arlington
Public
Schools
10
Superintendent’s Proposed Budget
Fiscal Year 2014
Revenue Sources
• Enrollment funded by increased County
Transfer
• State aid, primarily enrollment-based
accounts
• Increased fees




Arlington
Public
Schools
Montessori
Extended Day
Building Use
Summer School
11
Superintendent’s Proposed Budget
Fiscal Year 2014
Reserves – One-time Funds
• Debt Service Reserve: Using $1.4m of $5.0m reserve
• Reserve from FY 2012 Closeout: Using $8.2m of
$15.3m reserve for one-time costs in FY 2014
 Remaining reserve = $7.1 million (one-time funds)
 Federal revenue loss
 Other one-time costs
 Carry forward to FY15
Arlington
Public
Schools
12
Superintendent’s Proposed Budget
Fiscal Year 2014
Revenue Summary – All Funds
($ in millions)
County Transfer (ongoing)
County One-time (estimate)
State Aid
Local Revenue (fees & charges)
Federal Revenue
Carry Forward
Total
Arlington
Public
Schools
13
$411.1
2.3
56.9
17.6
12.3
20.2
$520.4
Superintendent’s Proposed Budget
Fiscal Year 2014
Cost of Enrollment Growth
Staffing & School Materials:
• Fall projections
• Spring update contingency
Facilities:
• Relocatables
• Furniture & Technology (Relocatables)
TOTAL
Arlington
Public
Schools
14
($ in millions)
$ 5.8
1.3
1.9
1.0
$10.0
Superintendent’s Proposed Budget
Fiscal Year 2014
FY 2012 Closeout - One-time Costs
($ in millions)
• Capacity needs
$2.9
 Relocatables and furniture & equipment
• Professional development
• Technology needs




0.4
2.5
ERP system
Wakefield
SIS/Data Warehouse
ConnectArlington
• Transportation needs
• MC/MM reduction offset
0.5
2.0
One-time Funding Total:
Arlington
Public
Schools
15
$8.2
Superintendent’s Proposed Budget
Fiscal Year 2014
Efficiencies & Savings
($ in millions)
SCHOOLS
• Relocate HS Programs to Career Ctr.
• Change Planning Factors
amount/positions
$(2.9)/(21.4)
$(1.3)/(14.4)
 HS SOL Core Supplement Teachers
 Elementary Reading, Guidance Counselors, RTGs
•
•
•
•
HS Gifted Teachers
Secondary School-based Subs
Special Ed. Assistants
School Supplies/Materials
Arlington
Public
Schools
16
$(0.3)/(3.5)
$(0.2)
$(0.2)/(5.0)
$(0.2)
Superintendent’s Proposed Budget
Fiscal Year 2014
Efficiencies & Savings – cont.
($ in millions)
DEPARTMENTS
• Minor Const./Major Maintenance
• Custodial Staffing
amount/positions
$(2.0)
$(0.8)/(16.0)
 Square-foot allocation change from 20K to 21K
 Building consolidation (Clarendon & Syphax)
• Computer Equipment/Software
• Survey Costs
• Central Department Reductions
Arlington
Public
Schools
17
$(0.2)
$(0.1)
$(0.3)/(0.5)
Superintendent’s Proposed Budget
Fiscal Year 2014
Funding Growing Needs
($ in millions)
SCHOOLS
• Intervention & Support




amount/positions
$0.4/2.6
Dropout prevention coordinators
Second Chance program
Homebound teacher hourly rate increase
Athletic trainers – concussion management
• Grant Replacement
$0.1/1.5
 Reading Recovery teacher – Title I
 Math coach (MIRT) – Title I
 Guidance counselor – Title III
• EpiPens
Arlington
Public
Schools
$0.02
18
Superintendent’s Proposed Budget
Fiscal Year 2014
Funding Growing Needs – cont.
($ in millions)
DEPARTMENTS
• Technology Needs
amount/positions
$1.7
• ERP system upgrades
• ConnectArlington equipment
• Transportation Needs
$1.2/10.0
• Buses and bus operating costs
• Bus drivers & attendants
• GPS/RFI scanners
• Professional Development
Arlington
Public
Schools
19
$0.4
Superintendent’s Proposed Budget
Fiscal Year 2014
Funding Growing Needs – cont.
($ in millions)
DEPARTMENTS
• Security Coordinator
• Residency Verification Specialist
• Grant Replacement
amount/positions
$0.1/1.0
$0.1
$0.1/0.8
• ESOL/HILT admin asst. – Title III
• Facilities Needs
$0.1
• TDM for Wakefield
• Joint facilities maintenance costs
Arlington
Public
Schools
20
Superintendent’s Proposed Budget
Fiscal Year 2014
Expenditure Summary – All Funds
($ in millions)
Salaries (includes hourly)
Employee Benefits
Staff Development
Contractual Services
Materials & Supplies
Equipment
Other Operating Costs
Total
May not total due to rounding
Arlington
Public
Schools
21
$299.4
95.8
2.5
77.8
17.2
10.1
17.7
$520.4
Superintendent’s Proposed Budget
Fiscal Year 2014
Unfunded Investments
•
•
•
•
FLES
College Before 6th Program
Math Coaches
Accelerate Implementation of
Formative Assessment
• Central Registration
Arlington
Public
Schools
22
Superintendent’s Proposed Budget
Fiscal Year 2014
Distribution of Funds
Total Budget = $520.4m
Comprehensive Services
Act Fund - 0.9%
Food & Nutrition
Debt Service Fund Services Fund
1.4%
8.6%
Grants & Restricted
Programs Fund
2.8%
Community Activities
Fund - 3.1%
Capital Projects Fund
1.5%
School Operating Fund
81.7%
The School Operating Fund totals $425.4 million and accounts for almost 82% of the total budget.
Arlington
Public
Schools
23
Superintendent’s Proposed Budget
Fiscal Year 2014
All Funds Expenditures
Total Budget = $520.4m
Contractual
Services
14.9%
Equipment
1.9%
Materials &
Supplies
3.3%
Staff
Development
0.5%
Other
Operating
Costs
3.4%
Salaries
57.5%
Employee
Benefits
18.4%
Salaries and Benefits account for almost 76% of the total budget.
Arlington
Public
Schools
24
Superintendent’s Proposed Budget
Fiscal Year 2014
All Funds Revenue
Total Budget = $520.4m
Local Fees
3.4%
Federal
2.4%
Carry
Forward
3.9%
County
Transfer
79.4%
State
10.9%
County Transfer totals $411.1 million and provides over 79% of total revenue.
Arlington
Public
Schools
25
Superintendent’s Proposed Budget
Fiscal Year 2014
Budgeted Enrollment
Enrollment
Per Student Cost
24,000
23,586
22,613
23,000
21,845
22,000
21,082
21,000
20,130
20,000
$19,538
19,000
18,517
18,000
$18,563
$18,709
19,094
$18,675
$18,569
$18,047
17,000
FY 2008
Arlington
Public
Schools
FY 2009
FY 2010
26
$17,322
FY 2011
FY 2012
FY 2013
$18,405
FY 2014
Superintendent’s Proposed Budget
Fiscal Year 2014
Budget Calendar
Feb. 28:
Presentation of Superintendent’s Proposed FY 2014 Budget
Feb. 28:
Work Session #1
Mar. 6:
Work Session #2
Mar. 12:
Work Session #3 (w/Employee Groups)
Mar. 21:
Public Hearing on Superintendent’s Proposed Budget
Apr. 2:
Work Session #4 (w/Advisory Chairs)
Apr. 4:
School Board’s Proposed FY 2014 Budget (Action)
Apr. 9:
School Board Budget Presentation to County Board
Apr. 18:
Public Hearing on the School Board’s Proposed Budget
Apr. 23:
Work Session #5
May 2:
School Board’s Adopted FY 2014 Budget
Arlington
Public
Schools
27
Superintendent’s Proposed Budget
Fiscal Year 2014