2014-2016 Multi-Year Environmental Plan Environmental principles for Wageningen UR operational management Facilities and Services DATE 30 April 2014 AUTHOR Safety and Environment VERSION 1.0 STATUS sent competent authority 20140430 Wageningen UR (University & Research centre) For quality of life Table of Contents 1 Introduction 4 2 Environmental policy and environmental objectives of Wageningen UR 5 3 Expected results and schedule for 2014-2016 8 Appendix 1. Glossary of terms 12 Appendix 2. The legal framework relating to the environment for Wageningen UR 13 Appendix 3. Show it! Interpretation of sustainability for 2013 and 2014 25 Appendix 4. Supplementary environmental policy, environmental objectives and results achieved by the organisational components 26 page 3 of 31 Wageningen UR (University & Research centre) 1 For quality of life Introduction This is the 2014-2016 Multi-Year Environmental Plan for Wageningen University & Research centre (Wageningen UR). This plan sets out which environment-related subjects Wageningen UR will be focusing on over the coming years. Wageningen UR has buildings at various locations in the Netherlands. Environmental permits are required for the activities which Wageningen UR performs at these locations. The permits are clustered by location/complex as far as possible. The large (and complex) environmental permits include regulations with regard to the multi-year environmental plan. These have been formulated as follows for the Wageningen Campus complex permit: Each year, by 1 May at the latest, an annual environmental plan for the current calendar year is submitted to the competent authorities for their cognisance. The annual environmental plan includes data about environmental objectives, actions, environmental measures, studies and activities planned over the current calendar year, including the project WUR-profit, which are taken in order to further reduce the environmental impact caused by the institution and are focused on that end. This annual plan must also include the long-term objectives for the coming years. When formulating new objectives, these are to be based on the principle of Best Available Techniques (BAT). The annual plan should include anticipated future changes to the operational management in the next year under review, which will or may lead to changes to the environmental permit situation. Wageningen UR has chosen to formulate the environmental data at the corporate level in the annual environmental plan. Additional details for each organisational component are formulated in Appendix 4. Structure of this document The 2014-2016 multi-year environmental plan sets out the environmental policy and the associated objectives (Chapter 2) along with the planning for the various environmental subjects (Chapter 3). NB: In addition to a multi-year environmental plan, each year Wageningen UR also issues an annual environmental report for the past year. In this way, Wageningen UR provides a full overview of its activities in terms of the environment. page 4 of 31 Wageningen UR (University & Research centre) 2 For quality of life Environmental policy and environmental objectives of Wageningen UR Wageningen UR takes full responsibility for the environmental impact of its operations. The environmental policy of Wageningen UR is focused on: 1. Complying with or exceeding the current legislation and regulations. The statutory framework with which Wageningen UR seeks to and is required to comply is summarised in Appendix 2. 2. The formulated sustainability ambition. In addition to the statutory framework, Wageningen UR has formulated a sustainability ambition. For example, it has chosen to be a ‘pioneer’ in terms of operational management. This means that Wageningen UR takes an integrated approach to sustainability in its operational management and communicates it to the outside world in an integrated manner, and that sustainability is an integral part of decision-making. This ambition fits in with Wageningen UR's mission of education, research and operational management. Logically, the environment is an important part of this ambition. The following environmental objectives for Wageningen UR follow from its environmental policy: 1. Complying with the regulations for the environmental permits. 2. Implementing ‘Show it! Interpretation of sustainability for Wageningen UR 2013 and 2014’. 1. Complying with the regulations for the environmental permits The environmental permits for Wageningen UR are issued by the competent authorities (municipalities) per complex. The following environmental permits (permits relating to the Dutch Environmental Management Act) have been issued for Wageningen UR: Wageningen Campus De Dreijen Wageningen WURcomplex Lelystad CVI Houtribweg Lelystad The remaining environmental permits are clustered under: Other Wageningen Other locations Wageningen UR consists of various sciences groups and components (see figure 1). Figure 1. Wageningen UR organisation chart page 5 of 31 Wageningen UR (University & Research centre) For quality of life Supplementary to the organisation chart, it should be noted that from 2013, Energy & Exploitation Lelystad (E&EL) is a separate organisational component within Wageningen UR (grey column). The various organisational components are distributed across 28 different locations, and clustered in complexes for which environmental permits have been issued (see Table 1). Table 1. Overview of the organisational components falling under the various (and complex) environmental permits as of 1 January 2014 Wageningen De Dreijen WURcomplex CVI Other Other Campus Wageningen Lelystad Houtribweg Wageningen locations Lelystad Agrotechnology & Food Sciences Group X X (AFSG) Animal Sciences Group (ASG) X X X1 X Environmental Sciences Group X9 X (ESG) Energy & Exploitation Lelystad X (E&EL) Plant Sciences Group (PSG) X X1 X Social Sciences X2 Group (SSG) X3 Institute for Marine Resources and X4 Ecosystem Studies (IMARES) RIKILT X Facilities and X X X X5 X6 X7 X8 Services (FB) Corporate Staff+ X 10 (CS+) 1. Test facilities 2. De Leeuwenborch 3. LEI The Hague and other locations 4. IJmuiden, Yerseke, Den Helder, Texel 5. De Bongerd Sports Centre, Belmonte Botanical Garden, Industrieweg 34 (BSW) 6. Schoutenhoef 7. Main Auditorium, Achter de Aula, student accommodation in Wageningen (Haarweg and Stadsbrink) 8. Student accommodation in Ede (former barracks) and Bennekom (Beringhem) 9. Sinderhoeve (Renkum) 10. The Corporate Staff (CS), Wageningen International (WI) and Wageningen Academy (WA) together make up CS+. 2. Implementing ‘Show it! Interpretation of sustainability for Wageningen UR 2013 and 2014’ Sustainability/Corporate Social Responsibility (CSR) is an important pillar within the primary process of research and education. But just how sustainable is Wageningen UR really in terms of its primary process and operational management? Studies performed by PricewaterhouseCoopers (PwC) in 2008 showed that while sustainability definitely has a role within Wageningen UR, it was better developed within the primary process of teaching and research than within operational management. Wageningen UR subsequently set about improving the sustainability of its operational management. In 2009, the Executive Board/Board of Directors pronounced in favour of the sustainability ambition ‘Pioneering’ for operational management. Once the ambition level had been set, the next step involved formulating an action plan, ‘Accelerating towards more sustainable operational management’. This plan describes what is required in the short and long terms in order to achieve the desired ambition level. The page 6 of 31 Wageningen UR (University & Research centre) For quality of life focus in the short term was on performing various activities. The emphasis in the long term is on guaranteeing those activities by changing the organisation and the attitude of the employees, as well as on the process required to achieve that. The period 2010-2012 was marked by the implementation of the action plan. The results at the end of 2012 mean that the Plan, Do, Check, Act (PDCA) cycle aimed at achieving more sustainable operational management was able to be concluded and responsibility for supervision handed was over to Facilities and Services (FB) and Corporate Human Resource Management (c-HRM). 2013 saw further implementation of sustainability within Wageningen UR education, research and operational management. The plan 'Show it! Interpretation of sustainability for Wageningen UR 2013 and 2014' contains information about how Wageningen UR intends to communicate unambiguously and transparently about sustainability and CSR. In 2014, the focus will be on (see Appendix 3): - refining the ‘pioneering’ ambition - linking education, research and operational management - raising awareness page 7 of 31 Wageningen UR (University & Research centre) 3 For quality of life Expected results and schedule for 2014-2016 The expected results and schedule for environment-related subjects may be subdivided into: A. Permit regulations B. Environmental policy areas C. Permit changes D. Organisation E. Complaints and incidents 3A Permit regulations The regulations set out in the environmental permits apply to the different activities carried out by the organisational components. The regulations which apply to the different organisational components are shown in Table 2. Table 2. Regulations which apply to the different organisational components Systems1 Environmental Chemical Energy and Emergency Maintenance, logbook2 registration3 water plan5 inspections, registration4 AFSG checks6 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X FB X X X X X CS+ X X X X ASG ISO 9001 ISO 17025 ESG ISO 9001 ISO 14001 ISO 17025 ISO 26000 E&EL PSG ISO 9001 SSG ISO 9001 IMARES ISO 9001 ISO 17025 RIKILT ISO 17025 ISO 17043 1. 2. 3. 4. 5. 6. The organisational components are free to decide the extent of any quality system or environmental quality system to be set up. This serves to ensure that environment-related tasks or processes are established and assured. However, organisational components without an established or certified quality system do work in accordance with the statutory guidelines. The specific culture, wishes or expectations of the organisational component's staff, local residents or clients may be decisive in choosing whether to introduce a certified quality system. The environmental logbook contains information about maintenance, measurements, tests, inspections and environmental studies. In recording this information, the existing information sources are used as much as possible, such as GROS (Gevaarlijke stoffen Registratie- en Opsporingssysteem, 'hazardous substances registration and investigation system'), Erbis and Planon. Chemical registration is required at all locations where work involving hazardous substances is performed. At most of those locations, the GROS software package is used for this purpose. Water, gas/heat and electricity use is registered in ERBIS. Each year, the emergency plans of the buildings are assessed and adapted to the current situation where required. The emergency management team is involved in the exercises on location. Periodic checks and tests of the systems are carried out in order to determine environmental emissions and guarantee safe operation. Examples include waste water checks, checks for odour emissions, fume cupboard checks, manure storage checks, Dutch Emission Guidelines for Air (NeR) checks and checks of building-related systems. Inspection reports are recorded in the environmental logbook. In addition to meeting the above regulations, in 2014-2016 the following corporate results will be achieved: The environmental logbook will be complete and up to date. Up-to-date diagrams of the sewerage system for Wageningen Campus will be completed. The GROS information system will be adapted in line with the revised regulations in accordance with the GROS multi-year plan. The Wageningen UR asbestos policy will be completed, resulting in an asbestos monitoring system. The Wageningen UR transport management plan will be formulated and established. page 8 of 31 Wageningen UR (University & Research centre) 3B For quality of life Environmental policy areas In 2014-2016 we will be carrying out regular work activities in relation to soil, air, water and waste water, energy, waste, noise, air, environmentally hazardous substances, transport, purchasing, sustainable construction, biological safety and external safety. In 2014-2016, the following corporate results will be achieved: Energy Wageningen UR has committed itself to the Multi-Year Agreement for Energy (MJA3). Wageningen UR will comply with the commitments which follow from this, leading to the following results: The energy management programme will be implemented and further extended in 2013-2015. The 2013-2016 Energy Efficiency Plan will be implemented. The sustainable energy supply project for Campus Noord will be elaborated and feasible measures will be implemented. The 2013-2017 energy strategy has been established in 2014 and implemented in this period. The energy incentive has been rolled out. In order to give the sciences groups insight into their energy consumption and further stimulate energy saving, departments will be made responsible for their own budgets. After the chosen reference year, the departments bear budget responsibility themselves. The reference years have been established for PSG (2011), ASG (2013) and ESG (2013); for SSG (2014) and AFSG (2016), the reference years are still in the future. Waste During the tender process in 2013, suggestions were submitted for improving operational management, waste prevention and waste separation. In 2014 the Waste Board will evaluate these suggestions on the basis of applicability and feasibility. Feasible suggestions will be worked out and applied in the coming years. Key Performance Indicators (KPIs) relating to monitoring supplier performance and communication with stakeholders regarding waste performance have been formulated and established. The 2015-2018 waste vision for Wageningen UR has been formulated and established. Noise Investigations have been carried out into the possibility of formulating KPIs for noise for purposes of monitoring communication with stakeholders. There are frequent changes to the established sources of noise because of new construction, maintenance, replacement and changes to research. The parties involved are continuously monitoring this situation. Wageningen Campus's acoustic model is regularly updated. The annual environmental report provides yearly insight into the changes, measures and results relating to noise. Transport In consultation with the province and the municipality of Wageningen, the high-speed public transport link (Hoogwaardig Openbaar Vervoerlijn, HOV) will be built on Wageningen Campus, with an extra stop at Forum and the planned Campus Plaza. The sustainable HOV bus runs on natural gas. It is expected that this will further encourage employees and students to travel by public transport. Progress is being made on the foresight study into and possible construction of build attractive cycle paths, including one to the Ede-Wageningen railway station. Purchasing The Purchasing department reports twice annually by means of the sustainability monitor, which is carried out at the behest of the Ministry. The Purchasing department reports internally on an annual basis by means of its own sustainability scan. page 9 of 31 Wageningen UR (University & Research centre) For quality of life The pilot sustainability panel will be implemented until the end of 2014 for large, Wageningen URwide purchasing procedures. In early 2015, the results of the pilot will be evaluated and a decision will be made on Wageningen UR's following steps in relation to the sustainability panel. Sustainable construction Construction has a direct impact on the environment. In the past several years, a number of large buildings have been added to the building stock and existing buildings have been refurbished. Significant construction work is also planned for the coming years, adding another 15,000 m2 of usable space at Wageningen Campus. The concentration of buildings on Wageningen Campus means that accommodation located elsewhere can be disposed of. This is expected to result in a reduction of approximately 20% of the total building area in 2014 as compared to 2010. The new Helix building for the Agrotechnology & Food Sciences Group has been completed. This sustainable building has a compact shape and excellent insulation, it makes use of heat recovery and concrete core activation, and it is connected to the thermal storage system. In addition, the building's electricity is supplied by wind energy which is virtually generated by our own windmills in Lelystad. In part because of these sustainability measures, the building has a GreenCalc score of 520. Flora and Fauna In connection with the proposed demolition of various buildings in the 2014-2016 period, a flora and fauna quick scan was carried out in 2014. A habitat suitability evaluation was also carried out in the local environment. If it is found that this demolition work will cause negative effects and contraventions of the Dutch Flora and Fauna Act, further study will be carried out. Based on this, it will be decided whether an exemption procedure and/or mitigating measures need to be initiated. 3C Changes to permits In addition to the regular activities, the following applications will be submitted by the Permits Centre in the coming years. Wageningen Campus Partial revision of noise permit under the the Dutch Environmental Permitting (General Provisions) Act for Wageningen Campus (started in 2013, to be completed in 2014). Revision of discharge permit under the Dutch Water Act for Wageningen Campus (2014). Lelystad WURcomplex Exploring revision of environmental permit under the Dutch Environmental Permitting (General Provisions) Act for WURcomplex Lelystad, including discharge permit (primarily a permit under the Pollution of Surface Waters Act [Wvo]). Other Lelystad Revision to the environmental permit under the Dutch Environmental Permitting (General Provisions) Act for CVI Houtribweg 39 (2014-2015). De Dreijen Wageningen/other Wageningen Updating permits in connection with the removals of recent years. Other Netherlands Request for permit for new construction at Dairy Campus in Goutum (expected to start in the first half of 2014). Request for revision to the permits under the Dutch Environmental Permitting (General Provisions) Act and Dutch Water Act in connection with new construction on IMARES Yerseke (started in third quarter of 2013). Request for exemption from Dutch Livestock Farming and Housing (Ammonia Emissions) Decree for multiple ASG locations. However, this depends on the decision from the Dutch Ministry of Infrastructure and the Environment (expected in the first half of 2014). page 10 of 31 Wageningen UR (University & Research centre) 3D For quality of life Organisation Wageningen UR aims to comply with or exceed the current legislation and regulations. In the 2014-2016 period Wageningen UR will take further steps relating to compliance with legislation and regulations. Wageningen UR opened the Permits Centre in 2010. The Permits Centre provides a point of contact for all employees and students of Wageningen UR with regard to legislation and regulations as well as serving as a point of contact for various competent authorities. Setting up the Permits Centre has provided clarity regarding all the permits which Wageningen UR holds. As a result, Wageningen UR now has insight into the risks and permit regulations at a corporate level. Various mandates within Wageningen UR specify that the organisational components are themselves responsible for keeping the permits up to date and for compliance with the regulations. In this, the organisational components are dependent on each other and need to be able to rely on one another because environmental permits are issued not per organisational component but at the complex level. In the consultation with the various Quality, Health & Safety and Environment sub-departments of the different organisational components, it has been agreed that there is a shared responsibility with regard to monitoring for compliance with the permit regulations. During the period 2014-2016, the focus will be on further concretising and detailing the internal auditing procedure and setting up and implementing a compliance check within Wageningen UR. The internal auditing procedure will be embedded within the organisation in accordance with the CHECK part of =the Deming cycle (Plan > Do > Check > Act). The Deming cycle deals with process management. The aim is to achieve the optimum result by managing the process. W. Edwards Deming posited that every process must undergo a process management cycle. The Deming cycle is based on his collaboration with Walter A. Shewhart, who is seen as one of the founders of Total Quality Management. W. Edwards Deming (1900-1993) is known for the Plan-Do-Check-Act cycle, known as the PDCA cycle or Deming cycle. - Plan The planning phase. Consider which products or services will be delivered, and how. The objectives for the process are defined in SMART terms. It must be clear what the intended results of the process will be. In addition, the limiting conditions (availability of resources) and the interests of those involved are considered. - Do Carry out what has been devised in the Plan (working together carefully) and measure the results. - Check Regularly ascertain whether what has been devised under ‘Plan’ has actually taken place under ‘Do’. If this is not the case, investigate why this is so (for instance, the goals are too ambitious, there is not enough staff or the wrong kind of staff, there are more clients and at different times than expected, the clients' wishes have changed, etc.). The results achieved are compared with the objectives. - Act Do something with the observations from ‘Check’. It is not useful to only note that things have not gone as expected unless you also establish how that can be prevented in the future. This means that changes need to be made to ‘Plan’ (or to the organisation). Actions are implemented in order to improve the results. 3E Complaints and incidents Complaints and incidents are registered centrally, including the problem analysis, follow-up and reduction/avoidance of direct consequences. This enables Wageningen UR to: formulate actions to prevent recurrence. carry out internal and external reporting. gain insight at the level of organisational components and at a corporate level. ensure archival accuracy. report to and gain information from the competent authority. Environmentally-related complaints and incidents are listed in the annual environmental reports. page 11 of 31 Wageningen UR (University & Research centre) For quality of life Appendix 1. Glossary of terms Organisation AFSG Agrotechnology & Food Sciences Group ASG Animal Sciences Group CS+ Corporate Staff including Wageningen Academy and Wageningen International CVI Central Veterinary Institute E&EL Energy & Exploitation Lelystad ESG Environmental Sciences Group FB Facilities and Services IMARES Institute for Marine Resources and Ecosystem Studies PSG Plant Sciences Group RIKILT RIKILT-Institute for Food Safety SSG Social Sciences Group Wageningen UR Wageningen University & Research centre WA Wageningen Academy WI Wageningen International Terms EEP Energy Efficiency Plan Erbis Energy registration, management and information system GROS Hazardous substances registration and investigation system HOV High-speed public transport link KAM Quality, Health & Safety and Environment CSR Corporate Social Responsibility PDCA Plan, Do, Check, Act Wabo Dutch Environmental Permitting (General Provisions) Act WKO Thermal storage system Wm Dutch Environmental Management Act page 12 of 31 Wageningen UR (University & Research centre) For quality of life Appendix 2. The legal framework relating to the environment for Wageningen UR Legal framework relating to the environment Non-exhaustive, as of December 2013 International Administrative law Criminal law Spatial planning Environmental law Acts General Administrative Law Act (Algemene wet bestuursrecht, Awb) Environmental Permitting (General Provisions) Act (Wet algemene bepalingen omgevingsrecht, Wabo) Economic Offences Act (Wet op de economische delicten) Dutch Penal Code (Wetboek van Strafrecht) Spatial Planning Act (Wet ruimtelijke ordening, Wro) Environmental Management Act (Wet milieubeheer, Wm) Decrees Regulations Environmental Permitting Decree (Besluit omgevingsrecht, Bor) Ministerial Environmental Regulation (Ministeriële regeling omgevingsrecht, MOR) various decrees various regulations General Rules for Establishments (Environmental Management) Decree (Besluit algemene regels voor inrichtingen milieubeheer, Barim) Environmental Impact Assessment Decree 1994 (Besluit milieueffectrapportage 1994, Besluit MER) General Rules for Establishments (Environmental Management) Regulations (Regeling algemene regels voor inrichtingen milieubeheer, Rarim) Other Municipal and provincial zoning plans National, provincial and municipal environmental policy plans, by-laws and programmes Council Directive 96/61/EC of 24 September 1996 concerning integrated pollution prevention and control as codified by Directive 2008/1/EC (IPPC Directive) page 13 of 31 Wageningen UR (University & Research centre) For quality of life Directive 2004/35/CE on environmental liability with regard to the prevention and remedying of environmental damage Noise Noise Abatement Act (Wet geluidhinder, Wgh) Noise Abatement Decree (Besluit geluidhinder) Environmental Noise Decree (Besluit omgevingslawaai) Environmental Noise Regulation (Regeling omgevingslawaai) Regeling geluidemissie buitenmaterieel ('Regulation relating to noise emission by equipment for use outdoors') Handleiding meten en rekenen industrielawaai ('Guidebook for measuring and calculating industrial noise') page 14 of 31 Wageningen UR (University & Research centre) For quality of life Appendix 2 (continued) Legal framework relating to the environment Waste International Waste framework directive Acts Decrees Regulations Regeling Europese afvalstoffenlijst ('European Waste Catalogue regulation') Other Directive 91/689/EEC on hazardous waste European Waste Catalogue (EWC) Regeling integrale tekst Afvalstoffenlijst ('Regulation on the full text of the Waste Catalogue') 2009-2021 National Waste Management Plan (Landelijk afvalbeheerplan 20092021, LAP) Waste Substances (Collection) Decree (Besluit inzamelen afvalstoffen) Regulations governing Transporters, Collectors, Dealers and Brokers of Waste Substances (Regeling inzamelaars, vervoerders, handelaars en bemiddelaars van afvalstoffen, RIA) Notification of Industrial and Hazardous Waste Decree (Besluit melden bedrijfsafvalstoffen en gevaarlijke afvalstoffen) Dumping Locations and Waste Substances (Dumping Ban) Decree (Besluit stortplaatsen en stortverboden afvalstoffen, BSSA) Regeling scheiden en gescheiden houden van gevaarlijke afvalstoffen ('Regulation on separating hazardous waste and keeping it separated') page 15 of 31 Wageningen UR (University & Research centre) For quality of life Programma Gescheiden Inzameling van Bedrijfsafval (GIBA, 'Programme for separate collection of industrial waste') Guide 'Wegen naar preventie bij bedrijven' ('roads to prevention [of waste] in businesses') Asbestos Working Conditions Decree (Arbeidsomstandighedenbesluit) Asbestos (Products) Regulation and Asbestos (Products) Decree (Productenregeling en -besluit asbest) Asbestos Removal Decree (Asbestverwijderingsbesluit) Water and water quality Water Framework Directive (2000/60/EC) Water Act (Waterwet, Wtw) Water decree (Waterbesluit, WaB) Water (Quality Requirements and Monitoring) Decree (Besluit kwaliteitseisen en monitoring water) General Rules for Establishments (Environmental Management) Decree (Besluit algemene regels voor inrichtingen milieubeheer, Barim) General Rules for Establishments (Environmental Management) Regulations (Regeling algemene regels voor inrichtingen milieubeheer, Rarim) page 16 of 31 Wageningen UR (University & Research centre) For quality of life Appendix 2 (continued) Legal framework relating to the environment International Soil Acts Soil Protection Act (Wet Bodembescheming, Wbb) Soil Clean-up (Interim) Act (Interimwet bodemsanering) Decrees Regulations General Rules for Establishments (Environmental Management) Decree (Besluit algemene regels voor inrichtingen milieubeheer, Barim) Soil Quality Decree (Besluit Bodemkwaliteit) General Rules for Establishments (Environmental Management) Regulations (Regeling algemene regels voor inrichtingen milieubeheer, Rarim) Soil Quality Regulations (Regeling Bodemkwaliteit) Other Dutch Soil Protection Guidelines for Business Activities (Nederlandse Richtlijn Bodembescherming bedrijfsmatige activiteiten, NRB) AS6700/6701 (replaces CUR/PBV recommendation 44) CUR/PBV recommendation 51 Air Air quality framework directive (96/62/EC) Air Pollution Act (Wet inzake de luchtverontreiniging) Besluit niet in betekenende mate bijdragen (luchtkwaliteitseisen) ('Decree regarding not contributing to a significant degree [air quality requirements]') Emission Limits (Combustion Plants) Decree (Environmental Management A) (Besluit emissie-eisen stookinstallaties milieubeheer A, Bees A) Regeling niet in betekenende mate bijdragen (luchtkwaliteitseisen) ('Regulation regarding not contributing to a significant degree [air quality requirements]') Note: Bees A expires as of 1 January 2016. page 17 of 31 Wageningen UR (University & Research centre) For quality of life General Rules for Establishments (Environmental Management) Decree (Besluit algemene regels voor inrichtingen milieubeheer, Barim) General Rules for Establishments (Environmental Management) Regulations (Regeling algemene regels voor inrichtingen milieubeheer, Rarim) Regeling beoordeling luchtkwaliteit ('Air quality evaluation regulation') National Air Quality Cooperation Programme (Nationaal Samenwerkingsprogramma Luchtkwaliteit, NSL) Dutch Emission Guidelines for Air (Nederlands emmissierichtlijn Lucht, NeR) page 18 of 31 Wageningen UR (University & Research centre) For quality of life Appendix 2 (continued) Legal framework relating to the environment Energy Hazardous materials International EPBD Acts Electricity Act (Elektriciteitswet), Gas Act (Gaswet) Decrees 2012 Buildings Decree (Bouwbesluit 2012) Regulations AMvB Bodemenergie ('Governmental decree on soil energy') Carriage of Dangerous Goods Act (Wet vervoer gevaarlijke stoffen, Wvgs) Carriage of Dangerous Goods Decree (Besluit vervoer gevaarlijke stoffen) Carriage of Dangerous Goods Regulations (Regeling vervoer gevaarlijke stoffen) Other Multi-Year Agreement on energy efficiency in universities (MJA3) Energy Efficiency Plan (EEP) Registration, Evaluation, Authorisation and Restriction of Chemicals (REACH) EC 1907/2006 The United Nations' Globally Harmonised System of Classification and Labelling of Chemicals (GHS) CLP-Regulation (EC) No 1272/2008 European Agreement concerning the International Carriage of Dangerous Goods by Road (ADR) Regeling veiligheidsadviseur vervoer gevaarlijke stoffen ('Safety adviser for the carriage of dangerous goods regulation' See also 'Storage' (Publication Series on Dangerous Substances guidelines) Dangerous Substances Directive (67/548/EEC) and Dangerous Preparation Directive (1999/45/EC) Regulation (EC) No 1005/2009 on substances that deplete the ozone layer Environmentally Hazardous Substances and Preparations (Packaging and Labelling) Decree (Besluit verpakking en aanduiding milieugevaarlijke stoffen en preparaten) Uitvoeringsbesluit EGverordening ozonlaagafbrekende stoffen ('Implementation decree on the EC Regulation on substances that deplete the ozone layer') page 19 of 31 Wageningen UR (University & Research centre) For quality of life 2007 Fluorinated Greenhouse Gases (Chemical Substances Act) Decree (Besluit gefluoreerde broeikasgassen Wms 2007) Regeling gefluoreerde broeikasgassen en gereguleerde stoffen koelinstallaties ('Regulation on fluorinated greenhouse gases and regulated substances used in cooling equipment') Regeling gefluoreerde broeikasgassen brandbeveiligingssystemen ('Regulation on fluorinated greenhouse gases used in fire protection systems') Regeling verwijdering PCB’s ('Regulation on the disposal of PCBs') page 20 of 31 Wageningen UR (University & Research centre) For quality of life Appendix 2 (continued) Legal framework relating to the environment International Purchase/poss ession of chemicals Acts Medicines Act (Geneesmiddelenwet) Decrees Medicines Act Decree (Besluit geneesmiddelenwet) Regulations Medicines Act Regulation (Regeling geneesmiddelenwet) Veterinary Medicines Act (Diergeneesmiddelenwet) Veterinary Medicines Decree (Diergeneesmiddelenbesluit) Veterinary Medicines Regulation (Diergeneesmiddelenregeling) Opium Act Decree (Opiumwetbesluit) Opium Act Implementing Regulations (Uitvoeringsregeling Opiumwet) Excise Duty Act (Wet op de accijns) Opium Act (Opiumwet) Regulation (EEC) No 3677/90 laying down measures to be taken to discourage the diversion of certain substances to the illicit manufacture of narcotic drugs and psychotropic substances Abuse of Chemical Substances (Prevention) Act (Wet voorkoming misbruik chemicaliën, WVMC) Chemical Weapons Convention Chemical Weapons Convention (Implementation) Act (Uitvoeringswet verdrag chemische wapens) Other Chemical Weapons Convention (Implementation) Decree (Uitvoeringsbesluit verdrag chemische wapens) Storage Publication Series on Dangerous Substances (Publicatiereeks Gevaarlijke Stoffen, PGS) Nos. 7, 8, 13, 15, 25, 28, 30 and 33 Safety Housing Act (Woningwet, Ww) Building Occupants (Fire Safety) Decree (Occupancy Decree) (Besluit brandveilig gebruik bouwwerken [Gebruiksbesluit]) Buildings Decree (Bouwbesluit) 2012 Building Regulations (Regeling Bouwbesluit 2012) Municipal building regulations Disasters and Major Accidents (Provision of Information) Decree (Besluit Informatie inzake rampen en zware ongevallen, BIRO) Major Accidents (Risks) Decree (Besluit risico’s zware ongevallen, Brzo 1999) page 21 of 31 Wageningen UR (University & Research centre) For quality of life Steam Act (Stoomwet) Public Safety (Establishments) Decree (Besluit externe veiligheid inrichtingen, Bevi) Pressure Equipment (Commodities Act) Decree (Warenwetbesluit drukapparatuur) Public Safety (Establishments) Regulation (Regeling externe veiligheid inrichtingen, Revi) Pressure Equipment (Commodities Act) Regulation (Warenwetregeling drukapparatuur) ATEX 137 workplace directive 99/92/EC ATEX 95 equipment directive 94/9/EC Nature Flora and Fauna Act (Flora en Faunawet, Ffw) Nature Conservation Act 1998 (Natuurbeschermingswet 1998, Nb-wet 1998) page 22 of 31 Wageningen UR (University & Research centre) For quality of life Appendix 2 (continued) Legal framework relating to the environment International Acts Agriculture Decrees General Rules for Establishments (Environmental Management) Decree (Besluit algemene regels voor inrichtingen milieubeheer, Barim) Fertilisers Act (Meststoffenwet) Ammonia and Livestock Farming Act (Wet ammoniak en veehouderij, Wamv) Regulations General Rules for Establishments (Environmental Management) Regulations (Regeling algemene regels voor inrichtingen milieubeheer, Rarim) Other Ammonia and Livestock Farming Regulation (Regeling ammoniak en veehouderij, Rav) Besluit ammoniakemissie huisvesting veehouderijen ('Decree on ammonia emissions from stalls on livestock farms') Odour Nuisance and Livestock Farming Act (Wet geurhinder en veehouderij, Wgv) Council Directive 91/414/EEC of 15 July 1991 concerning the placing of plant protection products on the market Plant Protection Products and Biocides Act (Wet gewasbeschermingsmiddelen en biociden, Wg&b) Odour Nuisance and Livestock Farming Regulation (Regeling geurhinder en veehouderij, Rgv) Animals Farmed for Production (Designation) Decree (Besluit aanwijzing voor productie te houden dieren) Plant Protection Products and Biocides Decree (Besluit gewasbeschermingsmiddelen en biociden) Plant Protection Products and Biocides Regulation (Regeling gewasbeschermings-middelen en biociden) Directive 98/8/EC of the European Parliament and of the Council of 16 February 1998 concerning the placing of biocidal products on the market page 23 of 31 Wageningen UR (University & Research centre) GMOs For quality of life Council Directive 98/81/EC of 26 October 1998 amending Directive 90/219/EEC on the contained use of genetically modified micro-organisms Besluit genetisch gemodificeerde organismen milieubeheer (Bggo, 'Decree on genetically modified organisms and environmental management') Regeling genetisch gemodificeerde organismen milieubeheer (Rggo, 'Regulation on genetically modified organisms and environmental management') Directive 2001/18/EC of the European Parliament and of the Council of 12 March 2001 on the deliberate release into the environment of genetically modified organisms and repealing Council Directive 90/220/EEC Appendix 2 (continued) Legal framework relating to the environment Decrees Regulations Radiation Protection Decree Various regulations (Besluit Stralingsbescherming) Note! The legal frameworks relating to Health & Safety, the Dutch Experiments on Animals Act and import & export are not included in this overview. Radiation International EURATOM Directives Acts Nuclear Energy Act (Kernenergiewet, KEW) Other page 24 of 31 Wageningen UR (University & Research centre) For quality of life Appendix 3. Show it! Interpretation of sustainability for 2013 and 2014 See separately attached document page 25 of 31 Wageningen UR (University & Research centre) For quality of life Appendix 4. Supplementary environmental policy, environmental objectives and results achieved by the organisational components In addition to the corporate level, supplementary results were achieved for the organisational components; see appendix table 5A. and 5.1 and 5.2. Appendix table 4. The supplementary results achieved in 2013 per organisational component Environmentally-related themes Permit regulations Systems Environmental policy areas Environmental Chemical Energy and Emergency Maintenance, logbook registration water plan inspections and registration ESG Water Energy Waste Transport Purchasin Other g checks 1 2 3 4 5 6 7 4.1 ESG Appendix table 5B. The supplementary results achieved in 2013 for ESG n Environmenta o. lly-related Objective Results/actions Environmental permit theme 1 Systems Environmental management and CSR: up-to-date and The self-assessment in the context of the ISO 26000 'Social Responsibility for effective organisations' standard serves as a guide in formulating the CSR policy of the In making policy decisions, the sustainability aspects (People, Environmental Sciences Group (ESG). With its self-assessment, signed in 2012, the Planet & Profit) are continually given consideration. The self- ESG Management Council wishes to establish that the impact of its activities on the assessment of corporate social responsibility (ISO 26000) environment and society is transparent and ethically responsible. Wageningen Campus serves as a guide in this regard. The principles and themes set out in the standard are important principles for CSR objectives include: decision-making within ESG. An evaluation is carried out every year in order to assess Raising awareness of ESG employees with regard to the whether the standard is being met. The self-assessment (including argumentation) can involvement of stakeholders, ethical conduct, human rights be found on the NEN publication platform (in Dutch only, and the role towards government. www.nen.nl/publicatieplatform). When preparing international projects, CSR aspects are taken into account. Social responsibility is a prominent them in ESG's 2013-2017 Strategic plan. Goals Activities for sustainability are included in the annual plans have been set for the management team as part of the internal ESG framework letter. and budgets of ESG (teams, chair groups and supporting Points for action have been included in the ESG-wide sustainability plan. departments). Successful internal and external evaluations of the ISO The primary focus in 2013 was working on increasing the involvement of ESG 9001 and ISO 14001 certified assurance systems. employees and other stakeholders in CSR policy. Themes included ethical conduct, Evaluation by the ESG Management Council of whether the human rights and the role towards government. It became obvious that although ESG sustainability policy is having the intended effect, by employees find CSR to be important in their work, they do not exactly know what the means of a management review conducted in October content of ESG's CSR policy is. A master class on 'ISO 26000 self-assessment and 2013. communication' was started in November 2013. This course offers tools for increasing Action plans are implemented so as to comply with the ISO employees' enthusiasm for CSR and utilising this enthusiasm when communicating page 26 of 31 Wageningen UR (University & Research centre) 26000 standard on corporate social responsibility. For quality of life with internal and external stakeholders. This process will be continued in 2014. The specific tasks involved in maintaining the ISO 14001 environmental management system, such as the environmental aspects analysis and updating the register on relevant environmental legislation and regulations, have been carried out. Points for attention which have come up in internal and external audits have been addressed; environmental reports have been drawn up relating to energy, water, waste and printing behaviour; and a management review has been carried out. An external audit was carried out at Alterra in October-November 2013. The external auditors pointed out some aspects requiring improvement; these will be addressed in 2014. Three key areas have been defined in relation to the environmental policy: 1. Critical attitude towards business travel (within the Netherlands and abroad) 2. Economical use of energy 3. Reduction in paper consumption Working on these three key areas will contribute to the goal of climate neutrality for ESG. This is a continuous process, the progress in which has been described under the points 3. Energy, 5. Transport, 6. Purchasing and 7. Other. 2 Water Consistent water consumption Although an increase in water consumption was expected as a result of more intense Water consumption is to remain the same or decrease use of the buildings, the figures for consumption in 2013 are disappointing. On top of compared to the average over the past five years (given the significant increase in 2012 (by 41.7% compared to 2011), water consumption equivalent conditions). increased again in 2013 (by 37.3% compared to 2012). Wageningen Campus Monthly monitoring of water consumption so that measures can be taken in case of deviations. Causes of the high consumption are: - The number of employees working in the buildings has increased. The buildings are also more attractive to students and visitors. As a result, the water consumption cannot be compared with water consumption in previous years. - 2013 is the first 'normal' year after the construction activities in 2012. During the construction period, the buildings Lumen and Gaia were empty from January to April, and the employees were accommodated elsewhere. - The site huts for the construction of Orion were connected to the Atlas drinking water supply in 2012 and the first quarter of 2013. - Gaia's rainwater tank (grey water for flushing toilets) had technical problems and did not work in the first half of 2013. The installation filter clogged too quickly. As a result, for much of the year Gaia only used mains water. - Lumen used more water because the grey water circuit for watering the indoor gardens was functioning poorly. Facilities and Services (Real Estate) is looking for a solution to this technical problem. In 2013, waste water analyses were carried out in May and November, in line with the permit regulations. No contraventions were found. page 27 of 31 Wageningen UR (University & Research centre) 3 Energy Optimum energy use For quality of life In 2013, the energy team assessed the energy consumption of the ESG buildings Reduction in electricity and gas consumption (per m2) by every quarter. Bottlenecks and deviations were analysed and expectations for each 2% compared to the average over the past five years period were discussed. The energy team consists of the energy coordinator of Facilities (given equivalent conditions). and Services, the technical building manager (Facilities and Services) and the Quality, Monthly monitoring of energy consumption so that Health & Safety and Environment advisers (ESG). The energy coordinator releases measures can be taken in case of deviations. validated energy figures monthly by means of the ERBIS monitoring program. Reports Opportunities for reducing energy use will be studied, are drawn up on the basis of this data. Wageningen Campus including the use of LED lighting. Although the energy consumption of ESG's three main buildings remained within limits, the objective for 2013 was only partially met: Electricity use increased by 11.4% as compared to 2012. However, electricity use in 2013 was about the same (-0.2%) as the average use over the past five years (2008-2012). Gas use decreased by 11.3% as compared to 2012. However, it increased by 4.3% compared to gas use over the past five years. If the weather conditions are taken into account by means of correcting for degree days, gas use decreased by 2.2%. The use and occupation of the ESG buildings changed after the construction work of 2011-2012. 2013 is the first year showing 'normal' use. The removal of the laboratories from Gaia to Lumen caused a shift in the use of electricity. Gaia used 34.2% fewer kWh in 2013 compared with the average over the past five years. In Lumen, use increased by 21.6%. Gas consumption showed a similar pattern. Gaia used 24.1% less gas, while gas use in Lumen increased by 27.8%. 4 Waste Waste prevention and optimum waste separation Compared to the average over the past five years, 12.59% less waste was removed In 2013, ESG will aim for a reduction in waste of 5% within ESG. Paper and residual waste in particular were significantly reduced. The compared to the average over the past five years (given amount of hazardous waste and glass waste did increase. The amount of hazardous equivalent conditions). waste is related to the activities in the laboratories. The amount of glass waste Wageningen Campus fluctuates from year to year. The fact that there is more glass waste may be positive, Options for reduction are: as it may mean that waste separation has improved and less glass has been removed as residual waste. Optimising waste separation of the paper, cardboard, ICT materials, glass, batteries, hazardous waste and plastic cup waste flows. Compared to 2012, waste was reduced by 9.26%, excluding the incidental waste flows Options will be explored for improving waste separation for 'construction and demolition waste' and 'other metals' in connection with the organic waste/swill and plastic. construction work in 2012. The table below lists the waste flows which can be Participation in the Wageningen UR-wide Waste Board. attributed to ESG. It shows the amount of waste produced by the buildings Gaia, Lumen and part of Atlas. The waste from Atlas has been calculated as follows: two thirds from ESG and one third from CS+. In 2013 the ESG Quality, Health & Safety and Environment team participated in the Waste Board, the consultative group consisting of representatives of Wageningen UR page 28 of 31 Wageningen UR (University & Research centre) For quality of life and the waste collector. The goal of the Waste Board is to cooperate with other organisational components to ensure that all waste flows are collected, removed and transported as efficiently as possible. The Waste Board examined the possibilities for separating and collecting organic waste/swill and plastic in an efficient and environmentally conscious manner. It also contributed to the tendering procedure for the waste removal contracts. ESG sees the commencement of the new waste contracts in January 2014 as an impetus for taking steps toward the separation of plastic and organic waste in 2014. % +/Waste flows (kg) 2013* 2012 (2013 as compared to 2012) % +/Average (2013 as inflation for compared to 2008-2012 the average) Paper waste 32,045 36,676 -12.63% 44,244 -27.57% General waste 55,365 63,649 -13.02% 60,318 -8.21% Hazardous waste 15,797 14,162 +11.54% 14,105 +12.00% Glass waste 1,240 621 +99.68% 829 +49.58% Subtotal 104,447 115,108 -9.26% 119,496 -12.59% Construction and 6,700 demolition waste Metals (other) Total 1,420 104,447 123,228 -15.24% *In this overview, the Atlas building is subdivided into ESG and CS+. page 29 of 31 Wageningen UR (University & Research centre) 5 Transport For quality of life Critical attitude towards business travel (within the The ESG wants to take an environmentally-conscious approach to business travel in Netherlands and abroad) the Netherlands and abroad. Guidelines have been established which primarily The objectives are: emphasise the choices, such as: travelling by aeroplane or not, travelling by public Staying the same or improving as compared to last year. transport or not, using videoconferencing or not. In concrete terms, this means that: Standard CO2 compensation of air travel. Promoting environmental awareness with regard to business travel in the Netherlands and abroad. Automatic CO2 compensation when booking airline tickets. Wageningen Campus ‘Remote communication’ through the use of tools such as video conferencing and Skype is being encouraged. Where possible, trains are used for short distances within Europe (up to approximately 750 km). Because travelling by air remains necessary due to the generally international nature of projects, from 1 January 2011, standard CO2-offsetting is applied. In 2013 ESG compensated 2,590 tonnes of CO2 (as compared to 2,551 tons of CO2 in 2012 and 2,618 tonnes of CO2 in 2011) by working with the Climate Neutral Group. The total cost was €36,104.20. 6 Purchasing Sustainable purchasing In order to focus attention on the theme of sustainable purchasing among project Conscious sustainable purchasing (for operational managers, sustainable purchasing has been made one of the points for attention on management and projects) by chair groups, teams and the environmental checklist for projects. In line with the CSR policy, the purchasing supporting departments. The criteria for sustainable policy has been expanded to include CSR aspects. The application of purchasing purchasing are to be applied as far as possible. criteria relating to CSR is an area of attention for ESG, particularly in purchasing for Wageningen Campus international projects. This procedure is now in full progress. In 2013 the ESG Quality, Health & Safety and Environment team participated in a number of purchasing procedures at the level of Wageningen UR, including the contracts relating to collection of hazardous waste, non-hazardous waste and old paper. 7 Other, namely: Paper use Promoting digitisation and paper-conscious printing Paper use Reduction in the number of prints per FTE by 5% compared to In order to give employees insight into the printing behaviour of their team, chair the previous year. group or department, a report was drawn up once per quarter of the number of prints Promoting digitisation and paper-conscious printing. per cost centre. This insight into printing behaviour had a positive effect. Compared to Increasing employee awareness of their printing the previous year, printing and copying was reduced by 12.6% - from 4.5 million behaviour. prints in 2012 to 3.9 million prints in 2013. Approximately 80% of prints are double- Wageningen Campus sided. This means that the printers and copiers have used approximately 682 fewer packages of paper compared to 2012. The number of prints has decreased since 2010 (see table). After correcting for changes to the number of FTEs, 10% less paper was used for printing in 2013 as compared to 2012. page 30 of 31 Wageningen UR (University & Research centre) For quality of life Number of prints 2013 2012 2011 2010 3,947,496 4,515,755 4,790,472 5,188,048 4,737 5,419 5,749 6,226 5.9 6.6 7.1 7.6 Total number of packages of paper Packages of paper per FTE Two projects were worked on in 2013 which can contribute to reductions in paper use: The project 'Foundation in order,' focusing on better management of digital The implementation of digital project files at Alterra. Project managers can use documents and digital archives. the time tracking system MyProjects to make a team site for project documents. These projects will be continued in 2014. page 31 of 31