Accounts management system
User Management
 Facility to create multiple users for the entire operations
 Rights of the user can be created and defined
 Users can be suspended at any point of time
Back Up
 Dual backup system
 Data can be saved locally in the C drive, which can be extracted in
case of system format.
 Data can be kept and saved at cloud server, in the event of virus or
complete system crash; data can be restored from cloud server.
 Grade master- employ can be assigned to different
grades
 Salary code-
multiple Salary code can be created
pertaining to different grades.
 Salary is processed automatically.
 Applicable to all the fees that is
common to all the students of a
particular batch, e.g Tuition fees,
Development charges etc
 Fixed fees of a particular batch can
be assigned for different months.
Like Development fee is charged
only in the month of April or
examination fees is charged twice
in the month of Aug and Feb.
 Fees can be altered at any point of
time.
 Applicable to fees that are charged to different students in a particular
batch, e.g Activity fees, Excursion fees.
 Variable fees are assigned for different months
 Fess can be altered at any point of time.
 Print generated from the same screen in case of cash payment
 For credit purchase, amount is added to the fees of that particular
student.
 Complete database of all the
students with their pick up point,
drop point, pick up time, route, drop
time, vehicle details etc.
 Fees are set according to pick up
point.
 Transport management can be
operated separately or with fees
software.
 Facility to set either fixed amount or percentage
 Discount can be set against any or many of the various fixed as well as
variable headers for a particular student.
 Discount can be assigned on a monthly basis
 Discount can be discontinued from the software at any point of time. (
cannot be altered or removed for a month , if the fees for that month has
already been taken)
 Unlike discount which is set for predefined case, real time concession can
also be entertained.
 Manual as well as automatic receipt number
 Students can be searched either from the batch or with the admission
number
 Option to collect fees for multiple months
 Option to pay fees of choice, like a parent is not paying fees for stationary
or transport.
 Multiple pending
 Provision to charge fine.
 Single window shows what is to be collected what is the previous pending
and which month to be charged.
 Receipt is generated from the software itself.
 SMS is generated once the fees is paid ( Provided there is internet
connection)
 Expenses can be categorized under General ledger or sub ledgers.
 Collection report can be sorted out for any particular date or any particular date
ranges
 Report consist of all the headers both fixed as well as variable
 Helps in generating reports for different charges like, Transport or Stationary etc.
 User wise collection can also be obtained
 Total collection for a particular month can be obtained
 All the students with pending amount can be obtained at point
of time.
Activity
Frequency
Perform by
Monitor by
Mode
Target
Fees Receipt
Whenever the
fee deposited
Accountant
Accountant
SMS
Parents
Collection
Daily
Accountant/ERP
Head office
SMS
Chairman,
Admin
Expenses
Daily
Accountant/ERP
Head office
SMS
Chairman,
Admin
Account
Summery
Monthly
7th-10th
Head Ofice
Head office
MAIL/
SMS
Chairman,
Admin
Defaulter
Intimation
14th and 24th
ERP
Head office
SMS
Parents
Defaulter
Intimation
27th
Call Centre
Head office
CALL
Parents
Defaulter
Intimation
7th-10th
18th-20th
28th-30th
ERP
Head office
MAIL
Admin,
Principal
Head office
SMS
Principal,
Admin
Defaulter
Amount
Intimation
ERP
weekly
Salient Features: Single application for fees collection, Purchase and inventory management,
Sales, transport, Payroll.
 All the modules are integrated
 Headers are static and can be altered at any point of time.
 Variable discount options
 Hybrid system, Offline and online, Integrated with one another
 SMS facility integrated at defaulter, both fees as well as Transport
 Facility to view Transport defaulter- route wise.
 Dual back up – online as well as offline
 Daily intimation of, collection, expenses, pending- SMS
 Transparent system, managed through multiple logins.