Born-Digital @UVa
Gretchen Gueguen
Digital Archivist
April 12, 2012
(AIMS) Born Digital Collections: An
Inter-Institutional Model for Stewardship
•
Two year project to create a framework for stewardship of born-digital archival
records in collecting repositories
•
Funded by the Andrew W. Mellon Foundation
Partners
AIMS Framework
Collection
Development
Discovery
and
Access
Accessioning
Arrangement
and Description
http://www2.lib.virginia.edu/aims/whitepaper/
OBJECTIVE
• OBJECTIVE 1:
– Transfer records and gain administrative control
• Outcome:
– Records are transferred from the donor via electronic transfer or on
physical media and administrative documentation is recorded.
• Decision Points:
– determine what transfer methods are viable for the accession and make
a determination of which to use
– where should material be stored in the short-term (until it is ready for
review)
• Tasks:
– Confirm that documentation for the transfer of custody has been
received and filed
– If the collecting institution did not receive an inventory of the
transferred records, create an inventory now
– Verify that the transfer is complete and accurate using either a file
manifest or checksums
– Document the success and/or failure of the transfer in the register,
accession record, etc.
Meanwhile, Back at Mr.
Jefferson’s University…
• Post-AIMS strategizing
Collection
Development
Accessioning
TJ
Agreements
• Copyright
• Access
• Ownership
Photo courtesy of: http://curatememe.tumblr.com/
Feasibility
•
•
•
•
File formats?
Hardware/software needs?
Scope?
Normalization/migration
needed?
• Private/sensitive information?
• Third-party/copyrighted
information?
• Physical needs for transfer
(network, storage space, etc.
http://gaffegaffe.tumblr.com
Transfer
Thorough collection
• Uncorrupted data
• Support files (fonts,
software, databases)
• “Enhanced curation”
Accessioning
Assign identifiers to
media and assess
condition. Record in
Media Control
Record/Inventory
Take photo(s) of disk(s)
if necessary
Create disk image or
otherwise transfer files
Quarantine data in
case of dormant
viruses
Quick search for
deleted data, and
duplicates to remove
Quick search for
sensitive material to
restrict or redact
Run virus check/
remove virus or
malware
Scrub filenames and
normalize file formats
for preservation
Create access
derivatives
Create accession
record
Move preservation
copy to preservation
storage and access
copy to access location
Triage and assess if
further processing is
needed
no
yes
STOP
Retrieve from
preservation storage
Process along with
paper component if it
exists
Create guide to
collection
Update version on
preservation storage if
necessary
Update version in
access location if
necessary
Surprise!
Badly damaged CD!
8 inch floppy disk!
Hard
drive
from
1999!
Unreadable zip
disk!
Mini disk!
Legacy Materials
• Priority
– Get data off of
aging media
– Put it someplace
safe and findable
• Tasks
– Inventory
– Triage
– Transfer
Forensic Workstation
FRED
Widescreen Monitor
Procedure Manual
Toolbox
Forensic Recovery of Evidence Device (FRED)
USB 3 ports
External 5.25” floppy
with FC 5025 controller
card
Ultra Bay writeblocker
with USB, firewire, SATA,
SCSI, IDE, and Molex
for power
2 tb of storage
Additional External
Hard drive
CD/DVD/Blu-Ray drive
Microcard reader
LTO Tape drive
External 3.5” floppy
Mulder and Scully
Archivematica
Words of Wisdom
http://1boringoldman.com/index.php/2011/08/10/the-inner-nerd-awakens/
Thanks!
gmg2n@virginia.edu
Slides available at: http://gretchengueguen.com/readings
AIMS White Paper: http://www2.lib.virginia.edu/aims/whitepaper/