COGNOS
Upgrade to 10.1 Project
Financial Area Representatives
January 18, 2012
Upgrade Project Scope
Move off of “buggy” v 8.3 to 10.1
Leverage product improvements
Stabilize the reporting system
Simplify monthly maintenance
Improve monthly report package &
consolidate with SOA
Free up resources towards PeopleSoft
New Features
Monthly reports will be written to folders:
UNIT LEVEL (FOLDER 1)
AREA LEVEL (FOLDER 2)
Who
receives?
Account Administrators & SOA
Delegates
VP/AVP, Deans & persons who
have been receiving monthly
reports
Scope
All Unit Codes & Funds
Certain Unit Codes, All Funds
Reports
Included?
Statement of Accounts - 1 file
with 4 worksheets:
Monthly Account Summary
SOA Detail
Summary by Budget Group
Summary by Budget Group
Summary by BG & Subacct
Reconciliation Worksheet
12 Month Revenues &
Expenditures - New
12 Month Revenues &
Expenditures - New
Report Distribution
Email will provide a hyperlink to network
drive folders
Recipient will see all folders he/she has
security access to
Folders will contain 2 months only –
current month & prior month
Report Distribution
Account administrators cannot opt out of
receiving monthly emails - for
compliance & subcertification purposes.
Changes to recipients are made through
existing forms & business processes:
 SOA delegates - DEFINE Departmental
User Access Form (Section IV.)
 Account Administrators – Unit and Account
Request Form
Report Changes &
Enhancements
Overall – improved formatting
SOA Detail
 Data more sortable & manipulative
 Transactional level details
SOA Summary by Budget Group
 New report to replace monthly detail
 Provides balances at a budget group level
Report Changes &
Enhancements
SOA Summary by Budget Group &
Subaccount
 Balances at budget group & subaccount
levels
 Slight changes with presentation of
adjusted budget
Report Changes &
Enhancements
SOA Reconciliation Worksheet – will
completely change to improve usability
 More concise worksheet for certification by
administrators
 Worksheet will provide balances at budget
group level, not subaccount
 One page wide
 Adds a worksheet with monthly income &
expenses of PY & CY
Report Changes &
Enhancements
New Report: 12 Month Revenue &
Expenditures:
 Month to month revenues by budget group
by subaccount
 Month to month expenditures by budget
group by subaccount
Use for projections, planning & to detect
unusual patterns
System Improvements
Framework Model
Time to Run Reports
Simplicity of Approach
Ease of Maintenance
Folder Structure
Next Steps
Completion of:
 Framework data model
 Monthly report package
 Distribution model including testing & setup
of network connections:
 Pilot group will receive test email to verify folder
access
Roll out for February month end reports