Statement of Accounts Reports
Financial Area Representatives
May 23, 2012
Upgrade from Cognos v.8.3 to 10.1
• More efficient and stable environment
• Reduce monthly maintenance
• Leverage product improvements
• Data model
• ‘Bursting’ feature
• Other ‘behind the scenes’ system
enhancements
Impact to Report Recipients
• Changes to the distribution method
• Changes to existing reports
• Added new reports to monthly package
Distribution Method
• No multiple emails and attachments.
One email provides hyperlink to network folders.
• Account administrators cannot opt out of receiving
the monthly emails-for compliance and
subcertification purposes.
• Changes to recipients made through existing forms
and processes; to change • SOA delegates: DEFINE Departmental User Access Form
• Account Administrators: Unit and Account Request Form
Network Folders
• 3 main folders: Unit level, Subdivisional level, &
Divisional level
• Access to unit level folders is restricted to the designated
unit delegates and administrators
• Access to subdivisional & divisional folders is available
to individuals with financial responsibilities at those
levels.
• You must save reports to your own network folders
• only the most recently closed month and prior month
reports will be available in the Cognos folders.
Unit Level Folder
Previous Monthly
Package
New Monthly Package
Detail Report
Transactional Detail Report
No significant changes
Summary Report
Balances by Budget Group and
Subaccount Report
No significant changes
N/A
Balances by Budget Group Report
New report at budget group level
Reconciliation Report
Reconciliation Workbook:
-Has been simplified by
rearranging format and eliminating
subaccount level balances
-Certification Worksheet
-Supplemental Information Worksheet
-Supp. Info compares PY and CY
income and expenditures
Reconciliation
Worksheet
N/A- No longer necessary.
Replaced by Certification
Worksheet
N/A
Monthly Income and Expenditures
Workbook:
-Monthly Income Report
-Monthly Expenditures Report
New report listing monthly income
and expenditures by account
Subdivisional Level Folder
Previous Monthly Package
New Monthly Package
Monthly Account Activity
Detail by Budget Group
Balances by Budget Group Report
N/A
Monthly Income and Expenditures
Workbook:
-Monthly Income Report
-Monthly Expenditures Report
(Multiple files; One for each unit one
level below subdivision.)
Additional units and/or reports
may be available in the future.
Contact MRAS if you need
additional access to unit folders.
One workbook listing monthly
income and expenditures for every
account within the subdivision
Divisional Level Folder
Previous Monthly Package
New Monthly Package
Monthly Account Activity by
Division Summary
Year-to-date Balances by
Subdivision
No significant changes
N/A
Monthly Income and Expenditures
Workbook:
-Monthly Income Report
-Monthly Expenditures Report
One workbook listing monthly
income and expenditures for every
account within the division
Contacts & Other Resources
FMOG-Statement of
Accounts Reconciliation
Accounting Services
website
Management Reporting
and Administrative
Systems
Accounting Services
http://utsa.edu/financialaffairs/op
guidelines/0108.html
http://www.utsa.edu/financialaffa
irs/accounting/contact.html
Select Statement of Accounts in
the General Information found in
the right hand column.
MRAS@utsa.edu
Or
Call x4556 or x4230
For assistance with:
-Appropriate personnel not
receiving the SOA reports;
-Accessing the SOA reports;
-Other technical issues
Accounting.Ofc@utsa.edu
Or
Call x4212
For assistance with:
-Accounting corrections;
-Recording reconciling items;
-Accounting terms and
definitions; and
-Other matters related to
financial information