Road Maintenance Council Contract
RMCC Reporting Requirement
Maya Amaraweera
Project Manager Maintenance Evaluation
Contents
•Existing reporting requirement
•Regional practice
•Areas of duplication (Councils & RMS)
•Proposed improvements
•New RMAP
•Changes to CIM
Existing Reporting Mechanism
* Start of the Year
RMAP
Maintenance Gang
Routine & Ordered Works
Annual Plans
O Identify defects - further
O Routine Mandatory Items – fixed
O Ordered works – Approved Wos carried out
G8 Report
Routine Services
Cost
Finance System
Quarterly Update
Quarterly RMAPs
Quarterly
Routine
&RMAPs
Ordered
Quarterly
RMAPs
Quarterly
RoutineWorks
&RMAPs
Ordered
RoutineWorks
& Ordered
Annual
Plans
WorksPlans
Annual
Annual Plans
RFLECT / FIDO
Quarterly Update
G6 Report
Simple
Accomplishment (all
work related to the
Services)
Record Accomplishment and Man hours
Quarterly Summary
`
Do not Upload
O Record Accomplishment
O Person hours
O Machines
Record Accomplishment and Man hours
REFLECT
WO
G7 Report
Work Orders
(All Ordered
Works)
`
Contract Information Managemente (CIM) – at each Region
Detailed
Accomplishment (all
work recorded @
Segment)
Proposed Improvements …
Communication - COUNCIL & RMS
COUNCIL
* Start of the Year
RMAP
Maintenance Gang
Routine & Ordered Works
Annual Plans
O Identify defects - further
O Routine Mandatory Items – fixed
O Ordered works – Approved Wos carried out
Cost Reports
Quarterly Summary
Quarterly Update
Quarterly RMAPs
Quarterly
Routine
&RMAPs
Ordered
Quarterly
RMAPs
Quarterly
RoutineWorks
&RMAPs
Ordered
RoutineWorks
& Ordered
Annual
Plans
WorksPlans
Annual
Annual Plans
Finance System
RFLECT / FIDO
Quarterly Update
Accomplishment
Quarterly Summary
`
REFLECT
Record Accomplishment and Man hours
G7 Report
Annual Update
Information
on RMAP
`
Detailed
Accomplishment (all
work recorded @
Segment)
Quarterly
Payments
$$
Contract Information Managemente (CIM)
each Region
m2
$$
Road Maintenance Benchmarking (RMB)
O Record Accomplishment
O Person hours
O Machines
Record Accomplishment and Man hours
RMAP Process…..proposed
•Joint Planning Assessment
•RMAP produce (LGA Draft)
•Review by RMS
•Agreed to RMAP
•Quarterly updates with actual work done by Council
–Activity level - Accomplishment & Expenditure
•Upload into CIM by RMS (Contract Clerks)
•Quarterly Payment
•Feed into RMB (Road Maintenance Benchmarking Module)
New RMAP
There are SIX RMAPS:
LGA Draft
RMS Review
Original Approved
End Q1
End Q2
End Q3
Final
Accomplishment – OW and Incident Responses
Extra sheet added “OW and Incidents”
Accomplishment against all OW and Incidents reports
by end of each quarter
New RMAP
•Functionalities:
 Minimise manual entry
 Calculate payments due
 Routine Pavement (Mandatory and Supplementary)
 Routine Corridor (Mandatory and Supplementary
 Routine signs (Mandatory)
 Payment adjustment for the next quarter
•Changes to CIM - New module
 capture RMAP