Updated Process Overview
What is
?
Docusign is a new tool that the Office of Academic Affairs has started using to
capture new hire paperwork electronically. I-9’s and OPERS exemption Forms
will still be required to be completed in person and require original signatures.
Updated DocuSign Process
Who
Action
HRA Status/Assignment
Supervisor
Submit HRA
Submitted Pending Approval, Assigned to OSUL HR
OSUL HR
Approve HRA
Approved, Assigned to Service Center
Brent Leasure
Send welcome email from outlook
HR Paperwork Pending, Assigned to Brent Leasure
Brent Leasure
Send envelope from DocuSign
HR Paperwork Pending, Assigned to Brent Leasure
Brent Leasure
Save completed electronic paperwork
HR Paperwork Pending, Assigned to Brent Leasure
Charles Smith
Send Intake Center/I-9 email from Outlook
Personnel File/I-9 Requested, Assigned to Charles Smith
Brent Leasure
Intake Center/I-9 completion
Future Action Needed, Assigned back to Brent Leasure
Brent Leasure
Enter hire into HRIS
Future Action Needed, Assigned to Brent Leasure
Brent Leasure
Ben Moore
Send notification to Employee/Supervisor – Student
Employee can begin working
Review/Complete transaction
Needs SC Validation, Assigned to Auditor
Needs SC Validation, Assigned to Auditor
1
Welcome email sent from HR
Specialist to student hire
2
Email sent from DocuSign
to student hire
3
DocuSign landing page
for student
4
DocuSign Hire Data
Worksheet
5
DocuSign Ethics/HR Policy
Acknowledgement
6
DocuSign Disability
Self-ID
7
Email sent from DocuSign
to specialist
8
Intake Center/I9 email sent from
HR Specialist to student hire
9
Visit the Intake Center
10