Government Integrated
Financial Management
Information System (GIFMIS)
PAGBA
Iloilo City April 4-5, 2013
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Agenda
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PFM Governance Structure
GIFMIS Conceptual Design
Current Status
Next Steps
Conceptual Design Contents
Coverage and Features
Scope
Interfaces
Blueprint
Key Decision Points
Phasing
Timelines
GIFMIS Project Unit
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PFM Governance Structure
PRINCIPALS
(COA Chair, DBM and DOF Secretary)
PFM COMMITTEE
PROGRAM MANAGEMENT OFFICE
PROCUREMENT UNIT/
Inter-agency BAC
PIU
PIU
GIFMIS DEVT
PROJECT
TRACK 1
BUDGET
REPORTING &
PERFORMANCE
STANDARDS
PROJECT
PIU
PIU
PIU
IMPROVEMENT
OF TREASURY
CASH
MANAGEMENT
PROJECT
ACCOUNTING
AND
AUDITING
REFORMS
PROJECT
LIABILITY
MANAGEMENT
PROJECT
PIU
CAPACITY
BUILDING
PROJECT
TRACK 2
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GIFMIS Conceptual Design
• Conceptual Design
– Blueprint for the system
• Business processes to be supported (scope)
• Public sector units to be covered (coverage)
• Nature and extent of the support (functionality)
– Roadmap for implementation
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Current Status
• GIFMIS Conceptual Design
– PricewaterhouseCoopers (PwC) started on
July 03, 2012
– Draft Report on GIFMIS Conceptual Design
submitted to GoP on December 05, 2012
– Review Report and Comments submitted to
PwC on February 06, 2013
– PwC expected to submit Final Report on
GIFMIS Conceptual Design on March 2013
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Next Steps
• Next Steps
– March 29, 2013 – Detailed functional design,
data digitization and migration requirements
– April 30, 2013 – Detailed technical design,
systems quality assurance approach and
requirements
– May 31, 2013 – Draft Bidding Documents for
acquisition of goods and services
– June 30, 2013 – Final Bidding Documents for
acquisition of goods and services
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Conceptual Design Contents
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PwC Draft Report on Conceptual Design
– Introduction
– Current Environment
– PFM Processes and Systems Assessment and Improvement Opportunities
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Per Function/Process
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Overview of Current Environment
Key Observations
Recommended Changes (with GIFMIS support)
Benefits of Proposed Changes
– Overview of GIFMIS Scope and Functionality
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Scope, coverage and functionality
– Functional Requirements for GIFMIS
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Per Function/Process
– Change Management Needs
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Training
Communication
– Implementation Approach and Planning
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Phasing
Timelines
Key Decision Points and Recommendations
– Changes to the Regulatory Framework
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Coverage and Features
• Coverage
– National Government Agencies
• Features
– Support for the Treasury Single Account
(TSA)
– Support for the Unified Account Code
Structure (UACS)
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COA
GIFMIS
DBM
Common Objects
(Org Chart, Creditors, Banks, etc.)
Fiscal
Reporting
Gov’t
Portal
Access
Control
Transpare
ncy Portal
Budget Execution
Budget
Preparation
Budget
Management
Expenditur
e
Revenue
Integration
Cash Management
Report
Generato
r
Accounting Engine
UACS
Business
Intelligen
ce
\
BC
TSA
CoA
DOF/BTr
DW
Spending
Agencies
DB
Audit
Trail
Business
Rules
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Scope
• Scope of GIFMIS
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Fiscal Simulation (i.e. Macro-economic Forecasting)
Budget Preparation
Budget Management
Commitments Management
Payments Management
Receipts Management
Cash Management
Accounting and Fiscal Reporting
GIFMIS Portal
Data Warehousing, Business Intelligence, Analysis
and Reporting Tools
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Interfaces
• Interfaces with other PFM Systems/Functions
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Asset Management
Debt Management (DMFAS)
Human Resource Management (GMIS/GHRIS)
National Payroll System (NPS)
Tax and Revenue Management (e-TIS, Customs System)
Auditing Management (IRRBAS)
Public Procurement Management (PhilGEPS)
Banking Systems (Systems at the Central Bank, GSB and
Commercial Banks, etc.)
– Government Executive Information System (GEIS)
– Securities Management (BTr)
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Asset
Management
Fiscal Simulation
Business
Intelligence
Budget
Preparation
Data
Warehousing
Budget
Management
Procurement
(PhilGEPS)
User
GIFMIS
Portal
Vendor/
Supplier
Public
Creditor Employee
Budget Execution
Auditing Mgmt
(IRRBAS)
Debt Mgmt
(DMFAS)
Government EIS
(GEIS)
Commitment
Management
Accounting &
Fiscal Reporting
Payments
Management
Cash
Management
Receipts
Management
Securities
Management
Human Resources Management
Plantilla
(GMIS)
Payroll
(NPS)
Revenue Management
Internal
Revenue (BIR)
Customs
(BOC)
Central Bank
&
Government
Servicing
Banks
(TSA)
Commercial
Banks
Fiscal Simulation
Business
Intelligence
Budget
Preparation
Data
Warehousing
Budget
Management
GIFMIS
Portal
Budget Execution
Commitment
Management
Accounting &
Fiscal Reporting
Cash
Management
Payments
Management
Receipts
Management
Asset
Management
Fiscal Simulation
Business
Intelligence
Budget
Preparation
Data
Warehousing
Budget
Management
Procurement
(PhilGEPS)
User
GIFMIS
Portal
Vendor/
Supplier
Public
Creditor Employee
Budget Execution
Auditing Mgmt
(IRRBAS)
Debt Mgmt
(DMFAS)
Government EIS
(GEIS)
Commitment
Management
Accounting &
Fiscal Reporting
Payments
Management
Cash
Management
Receipts
Management
Securities
Management
Human Resources Management
Plantilla
(GMIS)
Payroll
(NPS)
Revenue Management
Internal
Revenue (BIR)
Customs
(BOC)
Central Bank
&
Government
Servicing
Banks
(TSA)
Commercial
Banks
Key Decision Points
• Processing model
– Centralized processing of transactions, with
centralized release of cash and decentralized
payment approval by all agencies
• Deployment model
– Centralized deployment of the system
• Hosting
– iGov Initiative – National Government Data
Centre, Disaster & Recovery and VPN
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Key Decision Points
• Application Development Approach
– Best market offer: COTS or LDSW or hybrid
– Appraised on scope, quality, time and cost
• Procurement Approach
– First procurement package: all products,
services and infrastructure for GIFMIS – ICB –
1 Step
– Second procurement package: infrastructure
for end users – NCB
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Phasing
• Phasing
– Single phase for GIFMIS functions/modules
– Pilot
• Oversight Agencies
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DBM
COA
DOF
BTr
• Revenue Agencies
– BIR
– BOC
• Spending Agencies
– DepEd
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Timelines
• Indicative timelines
June 2013
Finalize bidding documents
July 2013
Bidding and selection (procurement) process
February 2014
Sign contract with Systems Integrator
August 2014
Finalize business process review and requirements
April 2015
System development, configuration and customization
June 2015
User acceptance testing
September 2015
User training
October 2015
Phase I go-live for Pilot Agencies
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GIFMIS Project Unit
• GIFMIS Project Unit (a.k.a. Blue Team)
– Hiring process already started for the
Functional Team
– Procurement of the Change Management
Team under way
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GIFMIS Project Unit
Project Manager
Project
Coordinators
Functional Lead
Functional
Team
Support Staff
Technical Lead
Change
Management
Lead
Central Contact
Center Lead
Quality
Management
Lead
Technical Team
Change
Management
Team
CCC Team
QM Team
NPS/GHRIS AND GIFMIS
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THANK YOU!
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