Information Governance
Toolkit (IGT):
Changes in v8
Housekeeping
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Fire alarms
Exit routes and assembly point
Toilets
Mobile phones
Smoking areas
Refreshments
Questions
Agenda
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Welcome
Role of IGT
Registration and log-in
Navigation
Completing the assessment
Supporting working practice
Reporting
Resources
Q&A
Introductions
• Training provided by Department of Health
contracted provider:
David Stone
Head of Information Governance
Apira Limited
ROLE OF IGT
Acute Trust
V7
62 47 17 N/A N/A 14 62 27 50 52 17 54 16 17 51 36
V8
45 35 17 16 16 13 45 29 34 38 16 41 18 30 40 28
Change -17 -12 0
Strategic Health Authority
Social Care
Secondary Use Organisation
Prison Health
Primary Care Trust
Pharmacy
NHS Direct
NHS BSA
NHS Business Partner
Mental Health Trust
General Practice
Eye Care Service
Dental Practice
Commercial Third Party
Ambulance Trust
No. of Requirements
Key facts
NA NA -1 -17 +2 -16 -14 -1 -13 +2 +13 -11 -8
Why is IGT important?
• IGT is owned by the Department of Health. The results are
shared with the NIGB, the Care Quality Commission, the Audit
Commission and Monitor
• Supports delivery of assurance to the SIRO, Accountable
Officer and Trust Board
• Supports the SIRO in delivering Enterprise Level Change
• It is mandated for NHS bodies
• It provides a structure for assurance by Contractors of
Services Providers
• Patient care often depends upon good information governance
practice in relation to information quality and records
management as do many other NHS programmes
• Is essential to deliver the Government’s vision on patient
control of records
Key policy areas
• Patient safety:
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Risk management
Records management
Records audit
NHS Number
• Patient control:
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Data Protection rights
Access controls
Patient information
Pseudonymisation
• Organisation performance: • Commissioning/Service
Management:
– Legal compliance
– CQC registration
– CQC/Monitor licensing
– Operating Framework
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Clinical coding
Payment by Results
Freedom of Information Act
Corporate Records
Key stakeholders
• By role:
– Trust Board
– Senior Information
Risk Owner
– Caldicott Guardian
– Information Asset
Owners
– Information Asset
Administrators
– All staff!
• By function:
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Risk management
Records Management
Legal services
IT
Human Resources
Estates
PALS
Information Risk
• Requires senior engagement and consideration
of:
– Integrated information risk management
– Identification and control of valuable
organisational assets
– Distributed ownership of activities that
generate evidence in key areas
– Ensures key risk areas are not overlooked but
are thoroughly addressed
IGT security and
accessibility
• Security has been tested by third party
independent assessment to industry standards,
including penetration testing
• Accessibility for different user types has been
assessed to industry best practice standards
• Cross-browser support (IE6, IE7, IE8, Firefox,
Chrome)
• IGT support team contactable via national Exeter
Helpdesk
REGISTRATION AND LOG-IN
Home page
Registration step 1
Registration step 2
Registration step 3a
Registration step 3a
Registration step 3b
Registration step 4
Registration step 5
Registration step 6
Registration step 7
Forgotten password
NAVIGATION
Navigation
Help!
“About”
• ‘Dictionary’ definitions:
– What is Information Governance?
– What is the IG Toolkit?
– What are the information governance requirements?
– What is the purpose of the information governance
assessment?
– Who has to carry out an information governance
assessment?
– When does the information governance assessment
have to be done?
COMPLETING THE
ASSESSMENT
Landing page
Current and Past
Assessments
Assessment overview
Requirement
Requirement overview
Guidance
Knowledge Base
Resources
Training
Requirement Origins
Changes
Attainment levels
Detailed requirements
Uploading evidence
Selecting files
Confirming selection
Manual confirmation
Linking evidence
Adding evidence
Automatic incremental
scoring
Progress overview
Achieving level 2
Submitting baseline
Approval
Confirmation
Submission
SUPPORTING WORKING
PRACTICE
User Admin
User Admin
User Admin
User details admin
Organisation details
User Admin
Assigning ownership
Assigning requirement
owner
Requirement owner
assigned
Managing requirements
Action added
Performance
Management
Improvement plan admin
Improvement plan and
evidence report
Improvement plan and
evidence report
REPORTING
Report options
Assessment report
Performance Progress
Report
RESOURCES
Reports
PDF version
Working off line
Q&A