Fair Recruitment &
Selection for Employment
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Recruitment Stages
Appointment
Selection
Short-Listing
Application
Vacancy
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Stage 1
Job Vacancy
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A vacancy arises
Job vacancies arise for a variety of reasons. For example:
A new permanent job has been created
A replacement is needed because someone has left a job
Someone is needed to share a job with another employee
Someone is needed temporarily to do the work of an
employee who is on sickness or maternity leave
Someone is needed temporarily to clear a backload of
work or an increase in work
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A vacancy is advertised
Job vacancies can be advertised through a variety of media
including:
Newspapers
Magazines
Shop & Office Windows
Job Centres
Recruitment Agencies
Company Websites
Internet Recruitment Sites
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What an advertisement might say
The amount of information contained in an advertisement will depend
on the employer’s financial resources and the cost of advertising the
job. Advertisements will usually contain the following information:
Name of the company or organisation
Job title
Where the job is based
Hours of work (e.g. full or part-time, temporary or permanent)
Summary of job including main duties
Essential and preferred criteria that job applicants should have
Salary and other benefits
Where to obtain application forms / return them to
Closing date & time for applications
Equal opportunities / Welcome statement
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Discriminatory Advertisements
It is unlawful for a job advertisement to discriminate
against people because of their:
Age
Sex
Disability
Sexual
Orientation
Race
Singled out
for worse treatment
Religious
Belief
Political
Opinion
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Advertisements Exercise
For each of the
following 4 job
advertisements decide
whether or not there is
potential for unlawful
discrimination
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Vehicle Technician / Mechanic
About the Job
We are currently recruiting for a fully qualified
technician / mechanic for our client's site in near
Belfast
This role will include all levels of technical work; from servicing to major
engine work so would suit someone looking to further their career or
someone with plenty of experience looking for a new challenge. You must
be fully qualified and be confident in your abilities within the workshop
Due to the large amount of work coming into the workshop we are looking
for an additional technician. As this is such a busy site there is a large and
decent bonus
The right individual must be fully qualified with a full driving licence
Salary is negotiable as we are looking for different
levels of experience but expect salary to be
between 20k - 24k plus bonus
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Nurse Required
About the Job
Female Graduate Nurse required, Bangor,
Full-Time, 40 hours per week, £10.96 an hour
The Purpose
• Day to day care and administration of medication to lady in own home.
• Plan and implement the provision of quality care
• Maintain a safe and secure environment
Skills and experience required
• Must be a qualified Nurse (RMN or RGN)
• NMC Registered Nurse
• Must be able to work on own initiative
• Good communication skills with a caring and professional approach to
your work
For further information and application form
contact our recruitment team on 02891 *** ***
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Receptionist / Telephonist
Required for a firm of accountants in Newry
Must have 5 GCSEs including in English and Maths at grade C (or
equivalent) and 5 years experience working in a professional
environment such as accountants, solicitors or similar profession
Must be well spoken and well groomed for reception area
Part-Time (21 hours per week), Permanent, Salary £8.50 per hour
We are an equal opportunities employer and we would welcome
applications from both men and women for this post
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Social Worker / Team Manager
Health & Social Services Trust
We require a Qualified Social Worker - Assistant Team Manager to work within a
Children and Families Team in the Enniskillen area
DUTIES INCLUDE
 Working to ensure best practice in the team you will monitor and review
procedures and ensure that safeguarding children is at the highest of priorities
 You will be responsible for the line management and supervision of a team of
both Qualified and Unqualified Social Work staff
 You will also chair meetings and be pivotal in building / maintaining
relationships with other agencies in the local area
REQUIREMENTS
 You must have a relevant Social Work qualification (BA / MA Social Work /
DipSW / CCETSW), be NISCC registered and be eligible to work in the UK
Experience working within a Children and Families
Social Services department would be an advantage
Must have a valid driving licence and own a car
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Stage 2
Application
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An Application Pack
It is good practice for employers to
provide application packs that include:
A structured application form
A clear statement of the closing date for applications
The contact details of named individuals who will provide
adjustments for applicants who may require them
Copies of the relevant job description and personnel specification
A separate equal opportunities monitoring
form
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Personnel Specifications
The personnel specification should include:
 The contents of the relevant job description
 The life and occupational experiences which are
genuinely essential and desirable for effectively
performing the duties of the post
 The educational standards and vocational and other
qualifications genuinely essential and desirable for
effectively performing the duties of the post
 The skills genuinely essential and desirable for effectively
performing the duties of the post
 The personal characteristics genuinely essential and
desirable for effectively performing the duties of the post
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Job Descriptions
An accurate description of the genuine essential
duties of the post
Include a duty that all post-holders comply with
the organisation’s equal opportunities and
harassment policies and procedures
Use:
Clear, simple and non-discriminatory language
Gender and age neutral job titles
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The Application Form
The aim of the application form is to enable
systematic and fair selection
Application forms may ask for the following
information:
Applicant’s name, address and contact details
Qualifications gained
Employment history
Questions about the applicant’s skills and experience relevant to
and necessary for assessing the selection criteria for the
particular post
Names, addresses and contact details for
people who can supply references about
the applicant
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Equal Opportunities Monitoring Form
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Equal Opportunities Monitoring Form
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Stage 3
Short-listing
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Short-listing
Purpose:
To select those
applicants who meet
the established
criteria outlined in the
personnel
specification
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Short-listing discussion scenario
Another member of your selection panel
informs you that he is aware that one of the
candidates had taken his previous employer
to tribunal for harassment on grounds of his
sexual orientation. The panel member says
he wouldn’t want to give the job to such a
‘trouble maker’
Discuss what the panel should do
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Stage 4
Selection
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Selection Methods
Ability Tests
Interview
Assessment
Centre
Psychometric
Tests
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Stage 5
Appointment
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Contract of Employment Given
A written statement of the particulars of
employment
Must be given within 2 months of
commencement of employment
Alterations to the contract of employment must
be given to individuals affected by the change
within one month of the change
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Appointment Discussion Scenario
Following a recruitment exercise for an
Operations Supervisor the selection panel
are undecided between 2 candidates.
As the company has identified an
under-representation of Protestants
in the workforce they choose to appoint the
Protestant candidate
Was this the right decision?
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Record Keeping
 Recruitment and selection documentation must be
kept for at least 12 months
 Monitoring information must be kept for 3 years from
the date of application for unsuccessful applicants
 For employees, monitoring information must be kept
for 3 years from the date their employment ceases
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Stages of Recruitment
Job advertised when vacancy occurs
Application Packs sent out
Monitoring Forms
retained by
Monitoring Officer
Application &
Monitoring
Forms
received
Application forms
passed to selection
panel
Applicants short-listed, and
selection made
Appointment made &
contract issued
Documentation kept on file
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For more information
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information@equalityni.org
Reception 028 90 500 600
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