Job analysis
and
Job description
Job analysis
• is the first step in job evaluation and
requires investigation each job skills
and personal attributes required to
perform the job satisfactorily.
Uses of job analysis
•
•
•
•
•
preparation of job description and job
specification
serves as a basis for orienting and training
employees regarding their specific duties
It is used in job evaluation
It clarifies lines of responsibility and
authority
It provides a method of comparing rates of
jobs ( wage and salary survey
Steps of job analysis
• Identifying the job completely and
accurately
• Describing the task of the job
• Indicating the requirements for its
successful performance
Method of job analysis
• Observation method
Individuals interview method
Group interview methods
Structured questionnaire methods
Technical conference methods
Diary method
Job description
is a written summery of tasks, duties and
responsibilities a set of statement based
on standards of practice that comprises
the employees contract with institution.
It lists the expected behavior of an
employee.
Elements of job description
1- job title
2- Date
3 – Requirements
A- position requirement
B- professional requirement
4- Position summary
Principles of writing up effective job
description
•
•
Arrange duties and responsibilities in logical
orders.
State duties and responsibilities clearly and
concisely
•
Limit the use of the word ''may''
•
Be specific to show kind of work,
complexity, skills required, and use action
words as analyze, gather….
Change and updating the job
description.
•
•
•
Whenever significant changes are
introduced into the requirements and
responsibilities.
When many changes in the dynamic
environment of health care agency.
Many organizations schedule a
periodic audit of all jobs to updating
job description
Job specification
• It is the personal qualifications,
skills,
physical
and
mental
demands required for effective
performance .
Job specification is derived from job analysis and job
description.
Ways of developing job
specification
1-The more popular approach is to base them
on educated guesses of people like
supervisors or personnel manager
.
2-The second method is more accurate and is
based on statistical analysis .
Job Evaluation
defined as a systematic method of
appraising the worth or value of each
job in relation to all other jobs in the
same organization.
It built upon and job analysis and job description
Purposes of job evaluation
1-To identify factors or conditions that
place one job higher than another in a
value hierarchy.
2-To determine the relative worth of each
job as a basis for equitable pay
differentials.
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Job analysis and Job description Job analysis