Fredonia
Employee Orientation
2014-2015
Full-Time Academic and Professional
UUP-Represented Employees
August 19, 2014
Program Overview
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SUNY System
Fredonia
Human Resources
Payroll/Time &
Attendance
• Benefits
• EAP
• Diversity, Equity, &
Inclusion
• Facilities Services
• Environmental Health &
Safety
• Internal Control
• Faculty Student Association
• University Senate
• UUP
SUNY System
Core Values
• Student Centeredness
• Community Engagement
• Diversity
• Integrity
• Collaboration
SUNY System
“A great state of mind”
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7500 degree and certificate programs
463,000 students
$930.2 million Research activity
$16 billion NYS economic impact
90,000+ employees
3+ million alums
Fredonia
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Skilled
Connected
Creative
Responsible
Fredonia
• National Recognition
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US News & World Report
Money Magazine
Princeton Review
Kiplinger’s
The Chronicle
SUNY Fredonia
• “Fredonia Facts”
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$106.6 million budget
$370+ million economic impact
5,405 students
48,350+ alumni
I. M. Pei & Partners designed campus
111 academic programs (80 undergraduate, 31
graduate)
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Human Resources
Michael Daley – Director
Jodi Rzepka – Associate Director
Laurie Ensign - Assistant Director
Workplace Policies
Employment
– H.A.R.P.
– UUP Agreement
– SUNY Policies of the Board of Trustees
• Criteria for Evaluation
• Term/Continuing/Permanent Appointment
Workplace Policies
Employee obligation to know and follow ALL policies
http://www.fredonia.edu/humanresources/policies.asp
• Workplace Violence & Domestic Violence Prevention
• Mandatory Reporting & Prevention of Child Sexual Abuse
• Tobacco-Free Workplace
• Equal Opportunity Employment
• Ethics & Internal Control
• Sexual Harassment
• Consensual Relations
• Drug & Alcohol Free Workplace
• FREDTraining
Employment
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Term Appointment (FT Academic & Professional)
Continuing Appointment (FT Academic)
Permanent Appointment (FT Professional)
Prior Service Credit (FT academic & professional)
• Academics – 3 year max.
• Professionals – 3 year max.
(limited to SUNY service)
• 6-month application window
Employment
• Renewal & Non-renewal
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Appointment & Reappointment Letters
Notice Dates
Article XI, Title D, Section 5-Policies
See Academic Affairs Calendar
Criteria for Evaluation –
Academic
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Mastery of subject matter
Effectiveness in teaching
Scholarly ability
Effectiveness of university service
Continuing growth
Consult with Chair
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Criteria for Evaluation –
Professional
Performance Program Objectives
Effectiveness in performance
Mastery of specialization
Professional ability
Effectiveness in university service
Continuing growth
Consult with immediate Supervisor
The Journey to Term/Cntg/Perm
HR News
For up-to-date HR News, subscribe to the HRNEWS
listserv by addressing an e-mail to
LISTSERV@LISTSERV.FREDONIA.EDU.
The command to send is:
Subscribe HRNEWS yourfirstname yourlastname
Follow Us @FredoniaHR
Visit us at www.fredonia.edu/humanresources
Payroll/Time & Attendance
• Susan Cortes, Director
http://www.fredonia.edu/admin/payroll/index.asp
• Payroll cycle
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Biweekly pay, every other Wednesday
Two week lag
Faculty first paycheck for semester - September 24 , 2014*
Biweekly check calculation
* FT faculty first full paycheck – October 8, 2014
Payroll/Time & Attendance
• Self Service Portal
https://www.suny.edu/hrportal
• Time and Attendance (TAS)
• View Paycheck
• Update Address
-Submit change of address by year-end for W-2
receipt
• Direct Deposit
• Easy, Safe, and Convenient!
Payroll/Time & Attendance
• Attendance and Sick Leave Record completed monthly
in TAS
• Faculty - Earn sick accruals monthly - September
through May at 1.25 days/month for 1st year
• Professional – Earn sick and vacation accruals monthly
at 1.25 days/month for 1st year
• Report 1 day for each whole workday absent (.75, .50,
or .25 for partial day)
• Training materials on home page of Payroll website
Employee Benefits
• Benefits - Laurie Ensign, Assistant Director
www.fredonia.edu/humanresources/benefits.htm
• Health Insurance
• Dental/Vision
• Retirement Plans (ERS, TRS, ORP)
• Tax Deferred Savings Plans
• Supplemental Retirement Savings Programs
• NYS Deferred Compensation Plan
Employee Benefits
• Additional Benefits
• $6,000 life insurance
policy
• Long-term total
disability
• Tuition
waiver/reimbursement
• Fitness Center
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Credit Union
Child Care Center
SUNY PERKS
NYS Flex Spending
Account
• Child/Elder care
• Health care
Employee Assistance Program
• EAP Coordinator – Sue Murphy
– Free, Confidential Assessments & Referrals
– EAP Programming
– EAP Committee
– Health & Wellness Events
– Contact – 673-3586 (Admin Office Complex)
Diversity, Equity, & Inclusion
• Dr. Bill Boerner – Director, Chief Diversity Officer
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http://www.fredonia.edu/aaoffice/
Campus non-discrimination policies
Discrimination claim process overview
Inclusive environment
Affirmative Action, ADA, Title IX
Facilities Services
• Kevin Cloos, Director Facilities Services
http://www.fredonia.edu/facilities
• Department Overview
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Custodial Services
Electrical Services & Energy Management
Grounds & Landscaping
HVAC & Refrigeration
Structural Trades/Lock shop
• Maintenance Areas & Work Orders
• Keys & Access
Environmental Health & Safety
•Anne Podolak, Director EH&S
http://www.fredonia.edu/admin/envhealth
•Workplace Safety & Training
•Emergency Planning
•Environmental Compliance
•Fire Safety & Your Role on Campus
•Sustainability
Internal Control
• Amy Beers – Director
www.fredonia.edu/internalcontrol
• TouchNet
• Significant Policies
• Cash Handling and Control
• ISEC
• Copier/Tele Pin codes
Faculty Student Association
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Terry Helwig – Human Resources Manager
FREDCard (www.myfredcard.com)
FREDFunds
Bookstore
Dining Facilities
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Cranston Marche
Centre Pointe
Cafes & C-Store
Starbucks & Tim Hortons
• College Lodge
University Senate
• Rob Deemer, Associate Professor, Music &
Chair Fredonia Senate
http://www.fredonia.edu/senate/
UUP
• Ziya Arnavut- President, UUP- Fredonia
chapter
• Idalia Torres – Vice President for Professionals
• Fredonia Chapter Leadership
http://www.fredonia.edu/uup/
SUNY Fredonia
Closing Remarks & Questions
WELCOME!