Finance and Business Services
Brief Overview
FBS provide a range of financial services to the University
community including:
 Budgeting and Resource Management
 Financial Planning and Forecasting
 Reporting against University KPIs
 Financial and Tax Accounting
 Insurance and Risk Management
 Business Services (purchasing, payables, travel, cashiering)
 Logistics(stores, mail and transport)
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Office of Finance and Business Services
Finance and Business Services
Direct Support to Researchers
There are 2 areas of FBS that provide direct support to researchers
in the Financial Management of their Research Grants.
 Group Services supports academic management including
Research Centre Directors and individual researchers within each
of the 4 academic groups through a network of Group Resource
Managers and Financial Consultants.
 Corporate Services supporting DVC(R) portfolio, research and
CCR.
Key Contact
Who is my financial consultant? www.griffith.edu.au/fbs/
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Office of Finance and Business Services
Finance and Business Services
Role of Financial Consultant
 Assist with grant applications (costing and budget preparation)
Work with Heads of School, Research Centre Directors and
individual researchers to manage their portfolio of projects
Provide advice on University financial policies and procedures
Provide training in use of Griffith Portal Web Services
Work with Corporate Services on Financial Reporting, Project
Completions and Closures
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Office of Finance and Business Services
Finance and Business Services
Role of Corporate Services
Project Setup (in finance system)
 Budget and Income Allocation
 Overhead recovery and distribution (where applicable)
 Invoicing
 Financial Reporting and Acquittal
 Project Closures
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Office of Finance and Business Services
Finance and Business Services
Managing My Research Project
 All expenditure on University grants and CCR projects needs to be in
accordance with University policy and procedures.
 Researchers can initiate expenditure on their projects by using the
web workflow processes available on the GU Portal>Finance>Financial
Services. These include:
 Raising purchase orders (Purchase Request)
 Paying invoices (Payment Request)
 Booking airfares (E-Res)
 Reimbursements
 Travel Advances
 Tracking your Requests
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Office of Finance and Business Services
Finance and Business Services
Managing My Research Project
 These requests will route to an appropriate financial delegate for
approval, often the Head of School or Research Centre Director, before
being processed by FBS.
 For advice on relevant policies and procedures and for training in
use of the GU Portal, contact your Financial Consultant.
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Office of Finance and Business Services
Finance and Business Services
Reports & Enquiries
 Researchers will have access to view their research grant project on the
GU Portal using Project/Class Enquiry at GU Portal>Finance>Financial
Services>Enquiry>Project Class Enquiry.
 Widely used by the academic community as it provides easy to access
and easy to understand financial information.
 Both at a summary level and at an individual transaction level.
 For training in use of this enquiry, contact your Financial Consultant.
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Office of Finance and Business Services