13/03/2013
Caliber 2013
Ashish Raut
Gandhinagar 21-23 march 2013
Rajendra Kokate
Introduction

The accreditation activity is gaining momentum in our
country as people and educational institutions have come to
realize that quality enhancement is essential for the institutions
and the country. In the process of institutional accreditation
libraries have a crucial role. The services of libraries have been
expanding as they contribute significantly to the learning process.

Though it is institutional accreditation that the NAAC does,
the assessment of a library, a vital sub unit is a key step that
integrates itself with the overall evaluation, library is fulcrum of
support for the entire range of academic activities on educational
campus. All this plays up the need for scientific evaluation of
library so that its role as the center piece of academic
development is protected and enhanced.
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 Evaluation of library is an essential component in the accreditation process,
where the collection, services & their outreaching capacity are monitored .In
the recent past significant developments have been reported in library &
information services & the libraries are shouldering newer responsibilities in
higher education Libraries largely supported learning, teaching and research
process in Institutions.
 In the increasingly learner centric educational effort, library becoming the
primary learning resources in many institutes with conventional classroom
teaching playing mainly facilitating role.
•Colleges libraries need to have facilitated that promote effective and
interactive access & use of Information resources for all users. In the area of
physical facilities, the libraries need to offer safe, comfortable, well lighted,
clean space, with adequate and appropriate seating arrangement to ensure
effective use of the library’s resources including digital resources, Also
College libraries are required to consider study space needs, while
allocating the seating space with special attention being paid to reserve
collection. The libraries need to prepare well framed rules & guidelines with
regard to hours of access, circulation policies, and other regulations to offer
better services to the users.
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Objectives of the study
 Present study is carried with the following objectives
 To find the position of Accreditation in Colleges in




S.G.B. Amravati University, Amravati.
District wise position of Accreditation in S.G.B. Amravati
University , Amravati
To review the Library Services followed in Accredited
Colleges
To find out impact of NAAC on College Library
development.
To identify the Best Practices in academic Libraries
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S.G.B. Amravati University
 Amravati University established on 1st may 1983 on
the auspicious Maharashtra & Workers day. This
University geographically covers the western
Vidharbha belt (i.e. five districts Amravati, Akola,
Yavatmal, Buldhana & Washim of Maharashtra
State) The University in its small span of twenty five
years has contributed in many ways for economic,
social by offering upliftment of the society by
offering quality education. The motto of this
university is “Education for salvation of soul”.
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There are 314 colleges affiliated to universities in five districts of western
Vidarbha. The analysis presented in this report is based on the data
collected through questionnaire & peer team reports (PTRs) and the analysis
of 90 colleges assessed and accredited.
District wise Colleges in SGBAU
21
Amravati
107
73
Akola
Buldhana
Yeotmal
Washim
64
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Out of 314 colleges of S.G.B. Amravati University only 90 colleges are
accredited, the table 2, gives detail information about the accreditation
status district wise comparing number of colleges available in districts. From
all five district 34.57 % colleges accredited from Amravati district and other
four districts the percentage of Accredited College is 25 %. In all 27 %
colleges accredited from S.G. B. Amravati University.
120
107
100
80
60
40
20
37
49
13
64
18
73
17
21
5
0
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Number of
Colleges
Accredited
Colleges
Accredited Colleges in SGBAU
5
17
37
18
13
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Amravati
Akola
Buldhana
Yeotmal
Washim
From Table 4, it is evident that out of the 90 institutions, only 1 institution has been accredited under the star system
and 89 institutions under the present 9-point scale system.
3 colleges have secured the A grade with an average score of 86.20, only 4% of the total number of institutions
Accredited.
The number of institutions graded as B+ is the highest (22), followed by institutions graded B (20). & B++ graded (4)
the total number of institutions in the range of average scores of 70 to 80, including the 4-star, is 47, which is almost
51.11% of the total number of institutions Accredited.
Also, the total number of institutions securing C, C+ and C++ grades is 40. Thus, almost 44% of the institutions are in
the lower range of scores of 55 to 70.
From the above observations it can be interpreted that the distribution of accredited institutions in S.G.B. Amravati
University, Amravati according to the scores and grades obtained is a normal distribution.
7
4 4
16
22
17
20
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A
B++
B+
B
C++
C+
C
Libraries
The seven criteria evolved by the NAAC for measuring the quality of higher
educational institutions offer a good framework for the multi-dimensional
growth of colleges. While deciding the weight ages for different types of
institutions, due care has been taken for all types of institutions, the criterion
Teaching-Learning and Evaluation gets the maximum weight age. The
following
table
gives
the
criterion-wise
weight
ages.
 Criterion
University Affiliated Colleges
 Curricular Aspects






15
Teaching-Learning and Evaluation
25
Research, Consultancy and Extension 15
Infrastructure and Learning Resources15
Student Support and Progression
10
Organization and Management
10
Healthy Practices
10
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10
40
05
15
10
10
10
In the Accreditation Process Criteria Infrastructure and Learning Resources
include Library a vital sub unit of College. NAAC has developed a set of
objectives indicators to facilitate assessment of the library & information
services of academic institution. The guidelines are derived from an
understanding of the global development in the activities & services of
libraries.
As per the guidelines it can be divided in four parts i.e.
• Collection and Services Provided to
Users
• Extent of the Use of Services
• Use of Technology
• Management of Library and
Information Services
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Management of Library and Information
Services
 In affiliated colleges, the core objective of the library is
to support the academic programs offered and the
library may evolve its collection and services mainly to
reflect the curriculum requirements of its users.
Besides, the library may design a system to deliver its
products and services to attract more users. Ultimately
the library should aim at bringing all its target users to
the library and ensure its optimum usage. The
parameters compiled here would facilitate the quality
enhancement and sustenance of library services to a
large extent. The libraries of the affiliated colleges may
firm up their performance by equipping/enabling
themselves to answer the following questions in the
affirmative.
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Table 6 showing working of library & hours of libraries
Working of Two shifts
libraries
One shifts
Libraries
working on
Saturday/S
unday/Holl
iday
Saturday
Only
& extended working
hours
at Day
the time of
Exam
No.
of 10
libraries
80
02
10
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78
Table 7 showing Building & premises of libraries
No. of Libraries
Separate Building
47
In campus
43
Table 8 showing seating capacity of Reading Room
More
100
than 150 to150
No
of 02
libraries
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50 to 100 0 to 50
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No
reading
room
26
Collection and Services Provided to Users
The library is required to provide varied, authoritative and up-to-date
resources that support its mission and fulfill the needs of its users. Resources
may be provided in a variety of formats, including print or hard copy, online,
electronic text or images, and other media. A college library needs to have
the quantity of resources as prescribed by government, UGC, AICTE and
other governing bodies. The collection of a college library may answer the
following, for maintaining the quality of the resources.
Table 9 showing Number of books in Libraries
No. of Books 0-5000
No of
colleges
Percentage
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31
5000-20000 2000040000
37
16
More than
40000
4
34.44%
41.11%
4.4%
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20%
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Table 10 Showing Amount spent on Books in Libraries
Amount
0-20000
spent on
Books in Rs.
No of colleges 31
20000-50000
50000-100000 More than
100000
37
16
4
Percentage
41.11%
20%
4.4%
34.44%
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Extent of the Use of Services
The library has a key role in supporting the academic activities of the
institutions by establishing, maintaining and promoting library and information
services, both quantitatively and qualitatively. The library offers a wide range
of services from reference to electronic information services. College libraries
may answer the following basic questions for ensuring appropriate services to
the academic community. Performance evaluation of college libraries needs to
be carried out at regular intervals in order to sustain and enhance their quality.
Normally, the evaluation can be made on compilation of use statistics.
Out of 90 accredited colleges 45% colleges provide 90% basic services, 45%
colleges provide essential services such as Circulation service, Bibliographic
Compilation, Reference service. & 10% college provides all the services.
Only 25% of colleges have book issue return facility more than 150 books per
day & 75 % colleges have 50-100 books issue return per day more than 25%
colleges have reference enquiries more than 75students per day, only 10 %
libraries found that more than 200 -300 students visited per day.
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Use of Technology
Now a day’s ICT plays a very important role in Library. Number of books, Journals
are available in the form of CD’s, DVD; s, E-books, E-journals & online databases etc.
also the libraries & there Bibliographical Databases available Online.
Accreditation criteria need to introduce IT in Libraries, and also colleges are highly
involved in research activity so they need recent information, online journals, Internet
facility etc, After evaluation it is found that the college libraries in Rural area are
introduced IT in their Libraries, also the colleges of science faculty are mostly used the
IT services in there Libraries.
It is found that out of 90 colleges 15 College Libraries are Fully Computerized
having all the Sections of Library Computerized and Barcode Technology also
introduced in their Libraries Internet facility available in Library and also subscribes EJournals & E-Books in Libraries. 53 College Libraries are Partially Computerized
means the Bibliographical Data available in Library but the other Sections of Library
are not Computerized , Internet Facility not Available in library, 22 Libraries have not
started there Computerization because lack of Funds < Hardware & Software problem
and least interest of Managing Body ,In all 17 % college Libraries are Fully
Computerized , 58 % college Libraries are Partially Computerized and 25 % college
Libraries are trying to start Computerization.
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Best Practice
 A ‘Best Practice’ in simple terms is known as the
practice which paves the way for enhancing the
existing functions & helps in effective implementation
or use of the process.
 There is actually a view that the best practices are ‘
borrowed ‘ practices in that they already stand
authenticated in an institutional context. Borrowing
apart , each refractive institution over the years of its
existence should also strive to discourse what is the
best practice for it to enhance institutional
effectiveness.
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Best Practices in Library
Library has adopted following strategy to apply Best
Practices
 Identification of Best Practices
 Implementation of Best Practices
 Institutionalization of Best Practices
 Dissemination of Best Practices
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Best Practices of Library













1)Resource Development & Management
New Arrivals are Displayed
Book Exhibition
2) User Services
Poster Competition
Ranganathan Jayanti Celebration
Best Library User award Given to the students from Arts,
Commerce & Science Faculty. (separately from each faculty )
Collection of University Question Papers for last 10 Years &
provided it to students on demands
Scholar card issue to Meritorious Student
News Paper clipping Files
Suggestion Box & timely Response
3) ICT-Enabled Services – Digital library Services
Digital library Services
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There is actually a view that the best practices are ‘borrowed ‘practices in that they
already stand authenticated in an institutional context Borrowing apart, each refractive
institution over the years of its existence should also strive to discourse what is the best
practice for it to enhance institutional effectiveness. NAAC strives for Quality and
excellence in higher education and advocates for enhancing the role of library and
Information Services in improving academic environment. Document prepared by
NAAC for Best Practices in Academic Libraries says “Best Practices may be innovative
and be a philosophy, policy, and Strategy program, Process or Practice that solves a
problem or create new opportunities and positively impact on organizations.” NAAC
developed a set of Best Practices followed in academic Libraries and presented under
the following four broad areas:
•Management of Library and Information Services
•Collection and Services Provided to Users
•Extent of the Use of Services
•Use of Technology
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While evaluating the college Libraries it is found that large number of Best Practices run by
college Libraries gets a grade or Five Star the Percentage of such college is about 17 %. 58 %
college Libraries started 8 best practices in the list suggested by NAAC. And 25% college
libraries are not providing Best Practices or they are not aware that the services provided by their
library for are Best Practices.
It is observed that the colleges having multi faculty & in Urban area have provided Best
Practices & fulfill their goals. The Users are very much satisfied with their Library Services even
involvement of Users in Library is Increased. Some library participate users in their book
selection Process , and also in some Libraries students are members of Library Committee.
Students are very much interested in career / Employment Information Services, Internet Service
in Library, Book Talks, and Book Exhibitions.
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New arrivals are displayed

Library displays New
arrivals for users to know
about books purchased in
Library. This activity has
been in practice in our
college since 2004. As
books are purchased in
library the books which are
new in collection are
displayed. Student use this
service and get benefited
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Book Exhibition

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Library organizes book exhibition every year in
the month of December on the occasion of Dr.
Bhausaheb alias Panjabrao Deshmukh Birth
Ceremony. Library invites book seller to exhibit
books of different publishers on all Subjects. No.
of Users visited exhibition & select books for
Library , Library Committee discuses the
recommendations & approves the books to be
purchased as per budget & purchase the books .
Due to the above service library collect books of
user interest. This service has been in practice
since 2002.
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Continued
 Book Exhibition of college library books is also
arranged, The books of social thinkers ,
reference & rare Books , famous books are
Exhibited . Due to the above Programs use of
available books increased. We exhibit the
books of our library event wise & theme wise ,
the books of Social Thinkers , Books of religious
thoughts , Reference Books of subjects
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Book Exhibition
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Book Exhibition
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User Services
Poster/ Essay Competition
:- library organizes Poster
& Essay competition on
various Subjects to
enhance reading interest
of students, student
actively participate in
such Programmes

Topics of Poster
competition is

My Dream Library

Books My Best Teacher

Library ; A temple of
Knowledge

E-Library & Information
Centers
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Poster Competition
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Ranganathan Jayanti
Celebration

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To Know about the
Library & the great
personalities related
with Library & Info.
Science who contributes
a lot towards the
libraries, these type of
celebration have been
organized by
department.
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Ranganathan jayanti
Celebration
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Best Library User award Given to the students
from Arts, Commerce & Science Faculty

To increase the use & users of Library, library
started awards for students , the award is given to
students each from all four faculties . Award is
sponsored by Librarian This is practicing by
maximum colleges.
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Collection of University Question Papers from
last 20 Years

Library collect question
papers of all the subject of
all faculty of SGB Amravati
university , Amravati and
are provided to student .
Question papers are
collected from 1986
onwards. Every day
number of students use
this facility, there are more
than 60-70 student who
avails paper sets of
universities per day
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Scholar card issue to
Meritorious Student

Library provides Scholar Cards to merit student
from each class of all faculty, every year . Student
get one extra book on this scholar card. Due to
above service students are motivated and other
students try to get merit in class. This Service
Started in Few Colleges
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News Paper clipping Files
 :- Library maintains clipping files on different
subject of students Interest & provides it to student
on demand. Also in this activity students are
actively involved. The information in clipping file is
useful for lectures , Projects & employment
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List of Clipping Files provided
on different subjects
 Mental & Physical Health
 Famous Personalities in India
 Business guidance & personality
Development
 Marathi Sahitya Sammelan 1978-2007
 Nokari Sandarbha
 Carrear Guidence
 Saint Sahitya
 Granthayan
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Suggestion Box & timely
Response

Library has put suggestion box & also a register
is maintained for suggestion of users so that we
can improve our services, so many suggestions
are noted & actively responded
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Internet Facility to different
user groups
 :- In our college almost all departments are
connected with Internet So library dose not
provide this facility separately to users but
library has Internet connection . Library guides
students about websites and search engines
through which users get information quickly on
their topic of interest . Library displays list of
websites on different subjects on notice boards.
This is a very effective service in our library &
users use the web sites and get information
quickly.
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Digital Library
 :- Library has Collected some Free E-Books & provide it
to students sorted by subjects. Currently library has
8GB E-Books collection on English Literature, Life
sciences , Chemistry , & Languages. The E-Books are
available for student on OPAC systems in Library so
that they can Use it in Library.
 Library has more than 200 CD’s & DVD’s on different
subjects.
 Library displays different websites information on
notice board
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 Arts
 English literature
 Commerce
 Blank
 Science
 Biochemistry
 Homescience
 Life Science
 General
 Chemistry
 Exit
 Dictionary
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Conclusion
After deep study of Accredited colleges in S.G.B. Amravati University , Amravati., it
has been found that the libraries before accreditation have less weightage , only 10 %
College libraries are well developed , but after NAAC Accreditation process almost all
libraries try to look toward library development , the effect of this is found in
accreditation process the developed libraries introduced IT services & users internet
services, also the amount spent on libraries is also increases , journals & periodicals are
subscribed in libraries and due to this development, users are attracted toward libraries
& use of library increases . and also evaluating the reaccredited institution it has been
found that the development of library is tremendous in all respect the infrastructure,
learning resources, introduction of IT, Computer, Collection of E-Resources, Services to
users & in all the Best practices that mentioned by NAAC and also some innovative
practices introduced by library have started, the effect of these best practice is also
changes the status of library in an education institution. The most effective part in
Accreditation is Best Practices. If, all follow the criteria Best Practices, that increase the
effectiveness of Service, Department, or Process.
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Best Practices in Libraries
Granthdindi by College Students
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Book Exhbition
Books display by female writer
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Book Exhibition
Attractive arrangement of Book Exhibition
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Best Practices In Acquisition
 New Arrivals are Displayed
Users are made aware about
the New Books Purchased in
Library & get Access easily
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