M&E Issues: RAFIP
and REP
Kaushik Barua
Accra, 12 Dec 2011
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I. Project management and M&E
Three elements of a project:
• Given human and financial resources allocated
• Given timeframe
• Built around specific objectives
Two priorities for project management:
Accountability: resources are allocated in a project
in order to generate the expected set of results
 Learning and management: management should
learn from experience in order to achieve project
objectives

2
Setting Up the RAFIP M&E System
Planning for
Results
• Design
• Results
•Partners
Modelling
• What do we
need to know?
• What
information we
have to gather?
•Identification of
M&E
questions/indicat
ors
•Who will collect
and report the
data
Data
Collection
• Surveys
(baseline, later
completion)
• MFIs, Clients,
Focus group
discussions
•Ensuring
understanding,
buy-in of partners
•Ensuring timely
and complete
reporting
Data Analysis
• Data entry
•Data storage/
management
•Data
interpretation
• Drawing
conclusions
Reporting
• Reports
• Workshops
• Other
interactive media
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Setting Up the RAFIP M&E
System
• Planning for Results:
• Based on log-frame/ design (outreach, sustainabilityoperational and financial, linkages to agriculture and value
chains), MIX indicators
• Modeling:
• Based on baseline survey (current status, capacity assessment,
appropriate indicators), working group with partners
• Data Collection:
• Reporting frequency, establishing reporting frameworks
• Next Steps: Data Analysis (and management), Reporting:
• Setting Targets; Which are the key indicators that determine
success; How will results feed back into processes, program
re-design
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RAFIP: Key Recommendations
• Complete baseline report: Use baseline to assess
status of MFIs/ Clients, also as assessment of
indicators and capacity
• Develop reporting framework: Cover all subcomponents and all important activities; cover
definition, unit, frequency of reporting, level of
disaggregation, data source, method of data
collection, extra comments. M&E Manual has been
developed- now operationalising it and examining
link to knowledge management
• Extra focus: Also cover agricultural portfolio and
gender disaggregation
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The Results Chain
Impact
Outcomes
Outputs
“Positive and negative, long-term effects
produced by a development intervention,
directly or indirectly, intended or unintended”
“The likely or achieved short-term and
medium-term effects of an intervention’s
outputs”
“The products, capital goods or services which
result from a development intervention”
Activities
Inputs
“Financial, material and human resources used 6
for implementing activities”
Source: OECD/ DAC definitions
REP: Covering the Results Chain
3rd level
2nd level
1st level
Activities
Medium-Term Results
Immediate Results
Reduced Poverty
Long-Term Results
Higher profits,
Higher income
income
Enterprise
sustainability,
Increase
in Yields
employment
Training
Provisionattended,
of water
for
start-up
agriculture
kits
Building
Providing
of training,
irrigation
capacity
schemes
building
Preparation of technical specifications,
bidding, supervision, etc
Most control and
info at this level
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Inputs
Project Human and
Financial Resources
REP: Monitoring, Analysing
and Reporting on Results
• Inputs: Mostly tracked by finance
• Activities/ Outputs: Tracked regularly, consistentlytraining attended, start-up kits provided etc
• Outcomes: Increasing focus in the last 2 years:
improving understanding of enterprise sustainability
(sustained profits, proxy indicators), employment
creation (by examining effects along the supply
chain), Sustainability of groups formed/
strengthened (MSE sub-committees)
• Impact: Now need focus on long-term outcome/
impact; therefore focus on surveys, evaluation-level
reports
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REP: Key Recommendations
• Evaluation client survey (and baseline survey):
• Include a comparison group (non-REP clients) to isolate the
effects of the project, include questions on HH assets
(business and personal), food security, gender (to include an
impact element to the evaluation; based on IFAD guidelines
and also other Ghana poverty assessment tools)
• Develop a data-based report:
• Covering enterprise creation, growth, sustainability, job
creation
• Case studies: Highlighting successes, challenges
• Develop the GIS:
• Management/ presentation of data/ results, GIS covering the
district level; Development should include pilot testing phase,
user role definition
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Thank you
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