Regional Board Member
Training
Course Credit
Has everyone signed the roster?
Please use
your legal
name, home
address and
phone, and
birth date
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AYSO Training
This workshop is not for you if you are in one
of these positions. AYSO offers specialized
training (job specific) workshops for you.
• Regional
Commissioners
• Registrars
• Treasurers
• Division
Coordinators
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• Child and Volunteer
Protection Advocate
• Coaches
• Referees
• Auditors
• Safety Directors
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This Workshop is for you!
Do you coordinate any of these things?
Fundraisers/Sponsors
Field maintenance
Snack bar
Team parents
Parent handbooks
Phones
Publicity
Uniforms and
equipment
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Picture day
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Meeting minutes/agendas
Newsletters
Why do you volunteer your
time to AYSO?
To have fun.
To learn a new skill.
To be part of a team.
To help kids grow and learn in a safe
environment.
• To promote the game of soccer.
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Certification and Training
How many of you have taken
AYSO’s Safe Haven®?
Did you know you can take AYSO’s Safe Haven®
as a webinar or an online course? Visit
www.ayso.org for the webinar schedule.
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Question
What things must an AYSO volunteer do?
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Answers
• Complete a Volunteer Application annually
• Attend in person or complete online AYSO’s Safe
Haven® – certification
• Complete job training – this workshop
• Know and follow your Position Description
• Follow the Standard Regional Guidelines while
performing your job
• Be appointed by your RC and the Regional Board
• Support AYSO’s six philosophies
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Can you name the
AYSO philosophies?
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Everyone Plays®
Balanced Teams
Open Registration
Positive Coaching
Good Sportsmanship
Player Development
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Have you used the
AYSO Reference Book?
What does it include?
• National Bylaws
• Rules & Regulations
• Standard Regional
Guidelines
• National Policies
• Best Practices
• Program Information
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What are the Standard
Regional Guidelines?
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Duties and responsibilities of the Region
Management of the Region
AYSO program information
Best practices
Financial requirements
Dispute resolution guidelines
Custom guideline approval/changes
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Have you reviewed
your Position Description?
Where can you find it?
–www.ayso.org
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AYSO Incident Reporting
• AYSO Incident Reports are designed to capture
all the pertinent facts and contact information
whenever there is a serious incident.
• Regional board members should be prepared to
assist Region volunteers with completion of the
AYSO Incident Reports.
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AYSO Incident Report
An Incident Report is required whenever
there is a serious incident involving AYSO
participants, activities, facilities, or property
including:
• Injuries
• Threats of bodily
harm
• Fighting
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Property damage
Hospitalizations
Law enforcement
Lawsuits
Membership Year
• A registered player is an official member of AYSO
for a full year from August 1st through July 31st
• Volunteers must complete and sign an application
EACH membership year
• Registration is a requirement for participation in
AYSO and for Soccer Accident Insurance (SAI)
coverage
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Important
Under NO circumstances should nonregistered players or volunteers be
allowed to participate in the program
(either practice or play) because they are
not covered by the SAI plan. Doing so
would create an unacceptable exposure to
liability lawsuits.
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What Every AYSO Board
Member Needs to Consider:
• Budgets
– Everyone has a budget to work with.
• Communication
– Who should you be talking to and how?
• Empowerment
– Do you feel you are making a difference?
• Succession planning
– How to prepare to move on.
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Budgets
Here are some simple questions about your
“money spending” philosophy:
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Budgets
• Which Regional board members need to
spend AYSO money to accomplish their job?
• What items do you purchase every year?
• Why is it better to be proactive versus
reactive in this budget process?
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Team Parent Coordinator’s Budget
Item
Cost
Purchase
Date
Printing of fliers
Advertising
Building permit fee
Postage
Supplies
Refreshments
Volunteer recognition
Totals
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Vendor
Person
Responsible
Budgeting Tips
One of the following tips is not good
advice. Can you pick out the “bad” tip?
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Budgeting Tips
1. Budgets should be based on previous years.
2. Submit a budget to the Treasurer each season.
3. There must be receipts to account for all
purchases.
4. The Treasurer should give you money for
unexpected purchases.
5. Spend only within your budget.
6. Avoid over spending.
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Answer
Tip # 4 is incorrect.
The Treasurer reimburses expenses when
you have a receipt and writes a check for
the exact amount on the receipt.
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Communication
What kinds of things do you
need to communicate with other
Regional Board Members about?
Snack Bar
Coordinator
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Communication
Which is the best method to use for each topic
you are communicating about?
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Communication
What methods of communication
can a Region use?
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Empowerment
• How do you make a difference to your Region?
• What one accomplishment will make you feel a
sense of pride for a job well done when you
leave your AYSO position?
• What improvements have you made to the
AYSO program since you took over this
position?
• What emotions do you feel as the new season
approaches?
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YES!
You make a difference!
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Empowerment
• Be professional
• Create a budget, action list and calendar
• Be enthusiastic
• Be proactive
• Be a leader
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Succession Planning
Do you have any ideas?
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Succession Planning
• Finding another volunteer to successfully take over
someone else's job is a very difficult task but a
necessary one.
• Always keep an ‘eye open’ for a parent that stands
out among the rest. (The one that is always eager
to help and asks a lot of questions.)
• Recruit the best-qualified person and make them
an assistant.
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Succession Planning
Tips for a smooth transition:
• Fully understand your job description.
• Create an action list complete with a calendar.
List any contact names and phone numbers.
• Give them responsibilities, the authority to do it
and then let them do it.
• Be clear with your directions.
• Be available for problem solving and questions.
• Be their support system.
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Regional board members are part of
the team and play an important part in
the success of the Region.
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Available Resources
Job description
AYSO
Reference
Book
www.ayso.org
Don’t forget available resources for
policies, best practices and guidelines.
Available Resources
We’ve added self-paced PowerPoint presentations
for all Regional board members to further help
them in their jobs.
See Regional Commissioner
Resources on:
www.ayso.org
For self-paced training modules:
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Registration Day – A Survival Guide
30 Great Volunteer Recruiting Ideas
30 Fantastic Volunteer Retention Ideas
Developing a Regional Calendar
Budgeting for the Regional Board 35
And NOW…
A Customer
Service
Announcement
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Customer Service Advice
From an Expert
“Whatever you do, do it well.
Do it so well that when people see you do it
they will want to bring others and show them
how well you do what you do.”
Walt Disney
Great AYSO Soccer Starts with Great
Communication
Each player and parent should know
how to reach their Region leadership from
a tool provided for them to reference at home
Business
Card
Magnet
Bookmar
k
Brochure
Flyer
Each year, the AYSO National Office receives
thousands of calls from concerned families
who can not reach their local AYSO Region or
do not get replies to questions about…
…player registration/VIP program
…coach, team, practice time, location
…volunteer points, referee points
…playoff criteria and participation
…refunds, uniform returns, next registration
They would rather be
communicating with you!
Reachable phone
and email publicized
800-555-AYSO
region2014@net.net
Make sure
there is
room for
messages
REPLY
ASAP
Thank you for attending!
We hope this training enables
everyone to have more fun!
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