MINUTES FOR THE MONDAY MORNING STAFF MEETING HELD AT YWCA IN
THE BOARDROOM ON 25TH APRIL 2022
1.0
AGENDA
1. Opening prayer
2. Bible Sharing
3. Any Other Business
2.0
PRESENT
1. Mirriam Mwiinga
2. Davies Shula
3. Sharon Mulemwa
4. Mawa Kaba
5. Jason Kalumba
6. Dorcas Namwiila
7. Sombo Kandeke
8. Euriah Mwanza
9. Ruth Sami
10. Meddie Mzyece
11. Noria Chipundo
12. Ruth Mbewe
13. Francis Phiri
3.0
Executive Director
CHEK UP District Coordinator
Programmes Manager
CIRKUITS Project Coordinator
ECAP 11 Finance Officer
UNESCO Finance Officer
CHEK UP Finance Officer
CIRKUITS Finance Officer
Volunteer
Administrative Assistant
Finance Officer
Finance Manager
Finance Officer
APOLOGIES
Mercy Mubita
CHEKUP Resource Mobiliser
Ruth Kalaba
UNFPA Project Coordinator
4.0
WELCOME REMARKS
Ms Miriam Mwiinga called the meeting to order at exactly 08:52hrs, with an opening prayer by
Jason Kalumba.
5.0
HYMNS
A few hymns were sung in preparations for the ward of God.
6.0
SHARING OF THE WORD
The word of God was taken from the book of 1 John 4:7. It was shared by Jason Kalumba. The
word of God was encouraging us to love one another, for love comes from God and anyone who
loves has been born of God and knows God.
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Upon reading the word, it was open for everyone to share their contributions regarding on their
understanding on the word.
i) Davies Shula also added that the love of God is unconditionally and helps us to appreciate one
another.
ii) Mawa Kaba Shared that the love of God in a working place can be portrayed by helping one
another with work. Not only sticking to our job description but also extending hands if need be.
iii) Nolia Chipundo, added that the love of God also helps to forgive and love someone who has
injured or offended you by praying for them. Be it in the family, working place or community at
large. As children of Jehovah, we are supposed to emulate God, by treating each well. She gave
an example of her neighbour at home who had a very bad attitude towards her. When she had a
funeral at her place, Nolia was there for her, helping out. In the end she rent something and that,
changed her attitude towards Nolia.
Iv) Mirriam Mwiinga also emphasises on working together depending on capabilities e.g.
Departments, one in finance would extend his or her expertise to someone in programmes. She
also mentioned that sometimes God uses certain people to get us out of certain situations and it
may look hush but at the end you would realise that it was the way of showing love. And she
also gave an example of God that, by showing His love, He sacrificed His son Jesus Christ to die
for our sins in order for us to be saved. She encouraged everyone to pass on the gift of love, just
like God did.
6.0
MENTAL HEALTH TALK
The Programmes Manager, Sharon Mulemwa gave an overview on Mental Health in a working
Place.
It was defined as the state of wellbeing in which an individual can cope with everyday stressors,
working productively and reach his or her full potential and contribute to the community and the
objective at work.
6.1 Promoting Mental Health in work places
- It can be promoted by offer peer support
- Responding with empathy
- Adopting behaviours that are stress free management and Mental Health at place of work, e.g
bulling which might affect someone.
6.2 How would you identify someone with Mental Health Issues
- Forgetfulness frequently
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- Moodes – withdrawing, so it very important to understand our colleagues
- Panic attack if given an assignment
However, the meeting was encouraged to take extra precautions in observing each other and also
creating time to check on each, making a work place a better place for employees to look
forward to report for work the following day.
7.0
ANY OTHER BUSINESS
- Dorcas Namwila, shared on the meeting she attended at CHAZ, Talked about the overall
performance for the FBOs, burn rate which is at 75%, also talked about disallowed costs and
cautioned costs. She said that the meeting was successful.
- Euriah Mwanza, she shared that on ACTION AID they were expecting auditors.
- Francis Phiri make a follow up with Womba on UNFPA Project
- Davies Shula, he shared that under CHEK UP, they were having data verification through the
week in all the dreams centres combined with PACT. And he further said that there will be
Mental Health Training under SIDRZ , the entire week in Ibex at Ven U Lodge. Training the
Mentors from each site. By Strong Mind.
He also mentioned that Bridget will be travelling to Kabwe for SBC Strategic review meeting
looking at different Social Behaviour Change Strategies to try to align them to New CHKUP 1.
And also conducting ES Trainind for Ndola and Luanshya.
- Lizzie Chihana shared on the training that was conducted under ECAP 111 for Coaches.
These are Mentors, the boys that will be conducting safe spaces with the adolescent boys ages
from 9 – 14 years old. The trainings took place place in Kafue, Chilanga, Lusaka and Chipata.
- Sharon Mulemwa, shared on the familiarisation trip in Livingstone with Ruth Mbewe the
Finance Manager monitoring activities on CHEKUP I. They visited the dreams centre and
attended safe space session health home Enterprise your life session
7.0
CLOSING PRAYER
The meeting ended at 9:00 hours in a word of prayer by Ms Bridet Siamasuku.
Name:………………………………
Name:………………………………………
Signature:…………………………..
Signature:…………………………………..
Date:……………………………….
Date:………………………………………..
Meeting Role:……………………..
Meeting Role:………………………………
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