Time Management
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Competencies for
Training and Orientation
1. Identify common myths of time management
2. Explain daily time logs and their benefit
3. Define time robbers, and list examples. Distinguish high priority
interruptions from low priority interruptions, and summarise strategies for
dealing with the latter.
4. Explain how daily to-do list function as time management tools.
5. Identify strategies to help supervisors stick with priorities.
6. Describe the importance of weekly calendars.
7. Define delegation, and explain why it is important.
8. Describe common barriers to delegation.
9. List steps supervisors can take to delegate tasks effectively.
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1
Explain Time Logs and their benefits
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2
Explain Time Logs and their benefits
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Which part of each day is most productive? least
productive? Why?
What percentage of your time is spent on productive
activities?
Do you work on jobs you enjoy at the expense of higherpriority tasks? How often?
Are there any tasks you consistently avoid?
How many of your activities are inappropriate or don’t
help achieve your objectives?
Where are your best opportunities for increasing your
efficiency?
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3
Explain Time Logs and their benefits
Exercise
Use the time log handout and draw up
your Time log for A typical Friday Shift.
Once you are complete we will discuss
your findings.
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4
What are Time Robbers?
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Procrastination
Attempting too much
Never saying no
Disorganized work station areas
Lack of planning
No objectives or unclear objectives
No priorities
Unrealistic time estimates
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(continued)
5
To Do lists and the ABC method
(continued)
Group discussion
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6
Describe the importance of weekly calendars.
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So that you can logically plan as per the
events.
Confirm meetings.
Minimizes last minute meeting changes
as there is a confirmed times and open
times.
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To do lists
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Brainstorm tasks that need to be done
Assign priorities to tasks
Delegate, if possible
Stay flexible
Revise as tasks are completed
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Define delegation, and explain why it is
important
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Saves time
You can’t do everything yourself
Shows trust and respect of employees
Increases employee participation, involvement,
commitment
• Lets employees develop personally and
professionally
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9
Describe common barriers to delegation.
• Lack of experience
• Lack of organizational skills
• Insecurity
• Fear of being disliked by employees
• Perfectionism
• Reluctance to spend the time it takes to train
employees
• Failure to establish effective control or followup procedures
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10
List steps supervisors can take to delegate
tasks effectively.
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Think the project through
Set a deadline
Choose an employee
Meet with the employee
Monitor progress
Provide assistance, if necessary
Praise the employee
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11
Time Management
© 2007, Educational Institute