Mary-Jane Smith
123 Elm Park Rd, Montreal (Quebec) | 514.777.1234 | mary-jane.smith@mcgill.ca
March 26, 2013
McGill University
Faculty of Science
Area Personnel Office
853 Sherbrooke St West (Dawson Hall), Room 315
H3A 2T6
Dear HR Advisor:
I am eager to submit my application for the Budget Officer position announced on the McGill
HR website. As a Budget Administrator in the Faculty of Education, reporting directly to the
Financial Manager, I have played a pivotal role in providing the financial support and guidance
that has allowed the faculty to increase efficiency, accelerate process time, and decrease error
margins.
In this role, I am responsible for providing accounting and financial support to the faculty, while
ensuring that internal and external reporting policies and procedures are met. I demonstrate my
ability to troubleshoot and take initiative to solve complex reporting issues, and recently was incharge of collecting and updating a spreadsheet for reporting purposes. By reprioritizing my
tasks, I had to extract the information received, contact those who had to resubmit information
and provided assistance by clarify what information was outstanding. Not only did I receive all
the necessary information, but I was able to document effective processes and procedures for
tracking data moving forward. In this situation I demonstrated effective analytical,
communication and interpersonal skills to quickly diagnose each spreadsheet and pinpoint areas
of concern and then communicate this information to the area contacts in a clear manner.
In addition to my experience, I also possess a DEC III in Finance & Administration from Vanier
College. At this juncture, I am enthusiastic to use my skills and knowledge to provide further
support to the University. I appreciate you taking the time to review my application.
Best regards,
Mary-Jane Smith