FY12 Expenditures and
Caseload Update
Fiscal Committee
September 10, 2012
FY12 Summary
Line Item
Account
FY12
Amount
% of Funds
Total Expenses Uncommitted uncommitted
3000-1000
Administration
$
11,727,894 $
213,832
1.82%
3000-2000
Access Management
$
5,933,862 $
$
43,975
0.74%
3000-3050
Supportive
$
77,448,576 $
75,256,292 $
2,192,284
2.83%
3000-4050
TANF Related Child Care
$ 132,458,313
$
130,027,029 $
2,431,284
1.84%
3000-4060
Income Eligible Child Care
**
$ 232,897,940
$
225,587,583 $
7,310,357
3.14%
3000-5000
Grants to Head Start
$
7,500,000 $
7,500,000
$
0
0.00%
3000-5075
UPK
$
7,500,000 $
7,357,273
$
142,727
1.90%
3000-6075
Mental Health
$
750,000 $
735,709 $
14,291
1.91%
3000-7050
Services for Infants and
Parents
$
18,386,633 $
18,191,493 $
195,140
1.06%
3000-7070
Reach Out and Read
$
800,000 $
800,000 $
Total $ 495,403,218
11,514,062 $
5,889,887
$ 482,859,327
-
$ 12,543,891
0.00%
2.53%
** $1,003,652.13 of FY12 Income Eligible expenses were supported with CCDF ARRA Grant Funds
lOf the $12,543,891 unexpended in FY12 funds, $11,933,925 was in the caseload accounts.
lOf the $11,933,925 in the caseload accounts, $4,623,568 was in DCF and DTA, accounts over which we have no control
lOf the $11,933,925 in the caseload accounts, $7,310,357 was in the IE account. We did not receive permission to open access during the year.
l$213,382 remained uncommitted in the admin account. ANF did not allow us to fill two positions in FY12 (Child Care Licensing Specialist and Education Specialist) and we received approval to replace
the General Counsel late in the year.
2
FY12 Caseload Summary
FY2012
Caseload
Spending
Income Eligible
Contract/Flex
Voucher *
Grants
DTA
Voucher
Supportive
Contract/Flex
Voucher
Grants
FY2012
Expenditures
FY2012 Budget
Variance
$
$
$
$
124,061,866
99,809,111
9,026,963
232,897,940
$
$
$
$
124,195,525
92,388,933
9,003,125
225,587,583
$
$
$
$
(133,659)
7,420,178
23,838
7,310,357
$
132,458,313
$
130,027,029
$
2,431,284
$
73,876,822
$
796,121
$
583,349
$
75,256,292
$ 430,870,904
$
$
$
$
$
2,971,754
(796,121)
16,651
2,192,284
11,933,925
$
76,848,576
$
$
600,000
$
77,448,576
Total $ 442,804,829
* $1,003,652.13 of FY12 Income Eligible expenses were supported with C C DF ARRA Grant Funds
3
FY12 Caseload Actual/Forecast Overview
May-12
Income Eligible
DTA
Supportive
Total
Apr-12
Income Eligible
4
$
$
$
$
FY2012 Budget
FY2012 Forecast
227,755,181
129,328,568
75,684,904
432,768,653
FY2012 Forecast
Variance Forecast vs.
Budget
$
$
232,897,940
132,458,313
$
$
229,152,760
129,032,577
$
$
3,745,180
3,425,736
$
Total $
77,448,576
442,804,829
$
$
75,663,027
433,848,364
$
$
1,785,549
8,956,465
$
$
$
$
FY2012 Forecast
226,764,816
129,043,409
76,246,550
432,054,775
DTA
Supportive
FY2012 Budget
$
232,897,940
$
132,458,313
$
77,448,576
$
442,804,829
Variance Forecast vs.
Budget
$
5,142,759
$
3,129,745
$
1,763,672
$
10,036,176
Mar-12
Income Eligible
DTA
Supportive
Total
FY2012 Budget
$
232,897,940
$
132,458,313
$
77,448,576
$
442,804,829
Feb-12
Income Eligible
DTA
Supportive
Total
FY2012 Budget
$
$
$
$
232,897,940
132,458,313
77,448,576
442,804,829
FY2012 Forecast
$
$
$
$
226,477,921
128,856,692
76,532,589
431,867,202
Variance Forecast vs.
Budget
$
6,133,124
$
3,414,904
$
1,202,026
$
10,750,054
Variance Forecast vs.
Budget
$
$
$
$
6,420,019
3,601,621
915,987
10,937,627
FY12 Caseload Actual/Forecast Overview
Jan-12
Income Eligible
DTA
Supportive
Total
Dec-11
Income Eligible
DTA
Supportive
Total
5
FY2012 Budget
$
232,897,940
$
132,458,313
$
77,448,576
$
442,804,829
FY2012 Budget
$
232,897,940
$
132,458,313
$
77,448,576
$
442,804,829
Nov-11
Income Eligible
DTA
Supportive
Total
FY2012 Budget
$
232,897,940
$
132,458,313
$
77,448,576
$
442,804,829
Oct-11
Income Eligible
DTA
Supportive
Total
FY2012 Budget
$
232,897,940
$
132,458,313
$
77,448,576
$
442,804,829
FY2012 Forecast
228,017,163
130,495,452
76,612,276
435,124,892
Variance Forecast vs.
Budget
$
4,880,777
$
1,962,861
$
836,300
$
7,679,937
FY2012 Forecast
230,329,195
131,765,133
76,230,780
438,325,108
Variance Forecast vs.
Budget
$
2,568,745
$
693,180
$
1,217,796
$
4,479,721
$
$
$
$
FY2012 Forecast
231,067,785
129,226,447
76,322,038
436,616,271
Variance Forecast vs.
Budget
$
1,830,155
$
3,231,866
$
1,126,538
$
6,188,558
$
$
$
$
FY2012 Forecast
233,859,298
129,037,442
73,650,726
436,547,466
Variance Forecast vs.
Budget
$
(961,358)
$
3,420,871
$
3,797,850
$
6,257,363
$
$
$
$
$
$
$
$
FY12 Caseload Actual/Forecast Overview
Sep-11
Income Eligible
DTA
Supportive
Total
Aug-11
Income Eligible
DTA
Supportive
Total
Jul-11
Income Eligible
DTA
Supportive
Total
6
FY2012 Budget
$
232,897,940
$
132,458,313
$
77,448,576
$
442,804,829
FY2012 Budget
$
232,897,940
$
132,458,313
$
77,448,576
$
442,804,829
FY2012 Budget
$
232,897,940
$
132,458,313
$
77,448,576
$
442,804,829
$
$
$
$
$
$
$
$
$
$
$
$
FY2012 Forecast
234,391,943
128,437,115
76,442,294
439,271,352
Variance Forecast vs.
Budget
$
(1,494,003)
$
4,021,198
$
1,006,282
$
3,533,477
FY2012 Forecast
237,850,204
128,192,814
74,324,043
440,367,061
Variance Forecast vs.
Budget
$
(4,952,264)
$
4,265,499
$
3,124,533
$
2,437,768
FY2012 Forecast
236,467,188
119,693,634
75,252,590
431,413,412
Variance Forecast vs.
Budget
$
(3,569,248)
$
12,764,679
$
2,195,986
$
11,391,417
FY12 Voucher Late Billing
l
7
The following chart provides a dollar breakdown by funding stream, service date, and billing month. Income
Eligible and DTA each make up 49% & 50% respectively for the total dollars in FY12 billed late which, when
combined, represents 99% of the total late billing the fiscal year.
Service Month
ARRA
7/1/2011
8/1/2011
9/1/2011
ARRA Total
DSS
7/1/2011
8/1/2011
9/1/2011
10/1/2011
11/1/2011
12/1/2011
1/1/2012
2/1/2012
3/1/2012
4/1/2012
5/1/2012
6/1/2012
DSS Total
DTA
7/1/2011
8/1/2011
9/1/2011
10/1/2011
11/1/2011
12/1/2011
1/1/2012
2/1/2012
3/1/2012
4/1/2012
5/1/2012
6/1/2012
DTA Total
Income Eligible
7/1/2011
8/1/2011
9/1/2011
10/1/2011
11/1/2011
12/1/2011
1/1/2012
2/1/2012
3/1/2012
4/1/2012
5/1/2012
6/1/2012
Income Eligible Total
Grand Total
8/1/2011
9/1/2011
10/1/2011
$
14,023 $
112 $
985
$
9,125 $
3,641
$
760
$
14,023 $
9,237 $
5,387
$
3,893
$
(77)
$
360
$
1,745
11/1/2011
$
$
$
$
12/1/2011
700
111
811 $
-
1/1/2012
$
Billing Month
2/1/2012
-
$
-
3/1/2012
$
-
4/1/2012
$
-
$
467
5/1/2012
$
1,211
$
939 $
$
2,117
3,167
$
2,450 $
$
91
1,279
$
$
$
$
$
$
$
3,893 $
187,181 $
$
187,181 $
208,966 $
$
208,966 $
414,064 $
$
11,648 $
395,991 $
$
407,639 $
35,075 $
440,823 $
$
475,899 $
892,774 $
2,028
5,779
42,546
328,079
376,404
17,590
53,188
342,389
$
$
$
$
$
$
$
$
$
$
413,167 $
796,986 $
1,211
2,569
8,450
25,788
148,535
185,341
2,770
10,946
16,268
127,304
$
$
$
$
$
$
$
$
$
$
$
$
157,287 $
344,651 $
939
1,575
1,307
1,431
16,140
238,803
259,257
2,454
3,778
6,727
17,145
233,422
$
$
$
$
$
$
$
5,284
746
5,733
6,100
11,385
17,280
115,161
$
$
$
$
$
$
$
$
2,450
155
(516)
(4)
1,647
6,168
5,389
169,120
$
$
$
$
$
$
$
$
$
1,369
(245)
1,760
2,764
2,511
4,745
6,809
11,619
129,393
$
$
$
$
$
$
$
$
$
$
$
$
156,405
915
7,101
6,259
10,000
35,681
112,621
$
$
$
$
$
$
$
$
181,959
(226)
(984)
978
807
7,091
(17,515)
141,306
$
$
$
$
$
$
$
$
$
159,356
674
2,954
2,384
5,558
(547)
6,660
27,457
105,336
263,525 $
523,721 $
172,577 $
334,266 $
131,456 $
315,865 $
6/1/2012
-
$
$
$
$
$
$
$
$
$
$
877 $
$
467 $
748
225
650 $
1,060 $
$
3,686 $
7,965 $
25,268 $
110,857 $
$
877 $
$
$
(540) $
(385) $
(1,923) $
493 $
188 $
4,489 $
22,696 $
67,873 $
$
$
$
$
$
$
150,460
609
1,270
4,626
5,217
$
$
$
$
7,690
13,569
29,592
119,742
92,890
55
60
(222)
121
3,009
4,849
6,017
8,383
27,507
84,313
$
$
$
$
150,476 $
311,201 $
$
$
$
$
$
$
$
$
$
$
$
182,315 $
333,242 $
$
$
$
$
$
$
$
$
$
$
$
$
134,091 $
227,858 $
$
(139)
(152)
(145)
(24)
4,840
729
794
699
41
575
529
$
7,747 $
338
916
564 $
566 $
1,562 $
4,855 $
(1,231) $
7,656 $
17,582 $
32,572 $
255,378 $
$
320,757 $
(1,371) $
(392) $
1,087 $
798 $
1,319 $
(1,561) $
(2,628) $
(1,925) $
5,111 $
14,799 $
233,169 $
$
248,406 $
576,910 $
7/1/2012
-
-
619
1,995
(699)
(116)
3,321
4,851
3,521
4,414
23,821
74,209
115,936
438
1,251
2,699
4,624
2,634
278
418
89
495
962
16,447
97,856
128,192
244,128
Grand Total
$ 15,120
$ 13,467
$
871
$ 29,458
$
3,678
$
208
$
1,600
$
1,187
$
7,896
$
3,896
$
3,335
$
1,978
$
508
$
1,452
$
529
$
$ 26,266
$ 210,495
$ 456,410
$ 365,451
$ 183,453
$ 265,935
$ 136,277
$ 190,982
$ 171,657
$ 154,656
$ 104,859
$ 279,199
$ 74,209
$ 2,593,585
$ 267,949
$ 519,994
$ 383,195
$ 171,573
$ 282,608
$ 113,022
$ 186,138
$ 141,475
$ 152,855
$ 100,074
$ 249,616
$ 97,856
$ 2,666,356
$ 5,315,665
FY12 Contract Late Billing
The following chart provides a dollar breakdown for contract late billing by funding stream, service date,
and billing month. For the FY2012 Income Eligible late billing was 60% of the total late billing total dollars.
l
Contract Type
HOME
HOME Total
IE
IE Total
SUP
SUP Total
TEEN
TEEN Total
Grand Total
8
Service Month
9/1/2011
7/1/2011
$
294
8/1/2011
9/1/2011
10/1/2011
11/1/2011
12/1/2011
1/1/2012
2/1/2012
3/1/2012
4/1/2012
5/1/2012
6/1/2012
$
294
7/1/2011
$
24,352
8/1/2011
9/1/2011
10/1/2011
11/1/2011
12/1/2011
1/1/2012
2/1/2012
3/1/2012
4/1/2012
5/1/2012
6/1/2012
$
24,352
7/1/2011
$
7,790
8/1/2011
9/1/2011
10/1/2011
11/1/2011
12/1/2011
1/1/2012
2/1/2012
3/1/2012
4/1/2012
5/1/2012
6/1/2012
$
7,790
7/1/2011
$
1,394
8/1/2011
9/1/2011
10/1/2011
11/1/2011
12/1/2011
1/1/2012
2/1/2012
3/1/2012
4/1/2012
5/1/2012
6/1/2012
$
1,394
$
33,831
10/1/2011
$
$
$
$
$
$
$
830
830
6,289
32,383
38,672
2,284
14,635
11/1/2011
$
1,368
$
1,498
$
3,696
$
$
$
$
$
$
$
$
6,561
2,573
8,253
46,613
57,439
1,753
4,451
19,859
$
16,919
$
26,063
$
1,337
$
$
60
30,867
$
$
1,337
57,759
$
$
30,927
120,991
12/1/2011
$
$
$
$
$
$
$
$
$
$
$
$
1,370
1,845
3,215
673
692
10,822
41,321
1/1/2012
$
$
$
$
$
$
$
$
$
53,507 $
22
(231)
(3,202) $
(934) $
$
54
192
3,076
3,322
771
1,437
9,346
15,781
25,097
52,432
2/1/2012
$
$
$
$
$
$
$
$
$
$
$
69
1,443
2,940
4,330
8,782
(3,768)
(4,584)
(3,041)
(3,429)
10,321
27,287
$
22,786
(307) $
1,683 $
11,603 $
$
2,323
5,368
6,400
15,186
$
(4,345) $
12,980
$
29,277
$
$
(85) $
$
1,050
1,378
4,534
$
$
$
$
$
1,358
2,474
2,615
1,444
4,048
$
$
11,940
72,784
$
$
(85) $
52,292 $
6,962
75,697
Billing Month
3/1/2012
$
$
$
54
2,155
3,023
$
$
$
$
$
$
$
$
5,231
(2,256)
(2,077)
(641)
4,046
8,220
12,116
20,060
4/1/2012
$
$
$
$
$
$
$
$
$
5/1/2012
(388)
572
(741)
(721)
(749)
(711)
(711)
(888)
(138)
$
$
$
$
$
$
$
$
$
$
6/1/2012
7/1/2012
(114)
(62)
(64)
(30)
93
105
100
99
96
(66) $
1,173
$
1,517
$
$
377
2,505
$
$
$
$
$
$
$
$
$
2,882
(157)
(37)
8,727
6,407
4,656
3,412
6,107
17,236
$
$
$
$
$
$
$
$
$
$
(4,477)
914
2,841
3,882
6,145
5,255
6,271
9,384
8,258
11,833
$
$
$
$
$
$
$
$
$
$
$
156
(729)
(987)
(1,089)
(2,283)
(631)
3,358
2,866
2,761
3,417
13,881
$
$
$
$
$
$
$
$
$
$
$
$
2,690
(250)
(261)
562
2,440
2,961
4,392
4,686
4,853
5,387
8,775
22,545
$
$
$
$
$
$
$
$
$
$
54,784
1,137
1,245
1,191
3,311
1,191
1,700
3,733
2,888
7,962
$
$
$
$
$
$
$
$
$
$
$
20,564
(815)
(893)
(854)
(815)
(27)
(475)
302
745
3,220
5,717
$
$
$
$
$
$
$
$
$
$
$
$
56,089
812
1,585
1,701
1,623
2,474
2,551
1,813
1,158
2,100
3,799
9,242
$
6,104
$
28,856
$
$
$
$
$
656
1,444
1,378
1,444
1,247
$
998
$
$
6,168
32,993
$
$
998
88,633
$
$
$
$
$
$
$
$
39,468
187
1,090
887
1,161
1,091
4,074
9,219
$
46,352
$
$
$
$
$
$
238
3,873
1,454
2,170
3,725
13,054
$
17,708
$
24,515
$
24,357
$
$
$
$
$
162
1,137
2,381
6,020
8,707
$
$
$
$
$
$
$
(477) $
(1,311) $
(715)
1,430
2,795
2,697
2,663
1,191
1,028
$
$
18,407
80,815
$
$
7,083
80,832
$
$
2,219
76,883
8/1/2012
$
-
$
$
$
$
$
$
(10)
(280)
1
(688)
(559)
(1,536)
$
$
$
$
$
$
$
(34)
(33)
(83)
1,121
671
4,206
5,849
$
$
$
(30)
(30)
4,282
Grand Total
$
1,160
$
2,838
$
4,384
$
2,729
$
5,413
$
5,878
$
2,789
$
1,716
$
(42)
$
1,107
$
1,517
$
$
29,488
$
28,412
$
37,660
$
75,181
$
70,428
$
55,878
$
56,836
$
43,103
$
33,098
$
20,357
$
22,658
$
21,856
$
(559)
$ 464,908
$
13,169
$
21,882
$
21,835
$
15,270
$
24,186
$
25,206
$
18,758
$
17,812
$
13,198
$
10,637
$
9,913
$
4,206
$ 196,072
$
1,394
$
3,469
$
34,272
$
4,329
$
9,789
$
13,520
$
12,848
$
4,041
$
1,444
$
1,247
$
998
$
(30)
$
87,321
$ 777,790
FY12 Contract Late Billing
l
The following chart provides the number of Contract Providers by month that
submitted their entire billing for the month late (after 20th of the month).
l
System related issues resulting in late billing are not included.
l
Providers who have been late have not been late for more than two months
within the Billing months of July 2011 through April 2012
Billing Month
Number Of Providers That Submitted After Due date
Jul-11
Aug-12
Sep-12
Oct-12
Nov-12
2
0
13
6
5
Dec-12
Jan-12
Feb-12
Mar-12
Apr-12
May-12
6
2
3
4
3
1
2 providers had been late in the prior month
1 provider
provider had
had been
been late
late in
in the
a prior
month
1
prior
month
2 providers were late in a prior
Jul-12
9
9
month
1 provider had been late in a prior month
1 provider has a 3rd sanction
2 providers requested waivers that were approved
1 provider was late in a prior month