Sacramento City College
Unit Plans
Completed Spring 2004
Department Name: Library & Instructional Media
Department Spokesperson: Sandy Warmington
Division Dean: Yvonne Maller (Interim)
Place an X in the boxes of included elements:
X
Accomplishments
X
Three-Year Plan
X
Action Plan
X
Budget Request
X
Budget Narrative
X
Key Performance Indicators
Library Instructional Media Department / Accomplishments 2003 – 2004
Linkage to
Year-End Status and Accomplishments
Other Plans
Goal 1: Build Library and Instructional Media collections to support the educational, cultural, and developmental
programs of the college.
Update collection policy as needed. Discuss
Accreditation The collection policy was published on the web in
changes with LR Committee.
Report
2003 and will be included in the new library web
1a
DOE 1
pages. Updates were not needed this year.
Continue to update collection development
Accreditation Procedures were created for the paperback and books
procedures, librarian liaison assignments,
Report
on tape collections. Display, gift book, weeding, and
formulas, etc.
DSS1,4
other procedures were updated. Liaison assignments
1b
and the acquisition formula were adjusted to
accommodate staff changes.
Select and purchase appropriate materials for
Dist.Coll.
Purchased approximately 2500 new books, and 215
reference, reserve, circulating, and media
Dev. Plan; PT videos and CD databases in FY 03-04. Materials
collections to limits of available funding.
1, 2; DSS1,4
funding was reduced by $100,000 with the
1c
DAG 9,DTL 1
withdrawal of PFE funding, limiting development of
DOE 1,3
LR collections.
Develop web pages with selected web sites for
DSS 1,4,6
Librarians have developed 17 subject pages for the
student
research
by
subject
area.
Purchase
print
new web site and continue to create more. We have
1d
DAG 1,6
web guides as needed.
purchased 4 new internet directories.
Accept and add gift materials that meet selection DSS 6
Accepted, screened, and processed over 600 gift
1e
criteria.
books and periodicals (FY 03-04).
Analyze publication and circulation data for 5
PFE goals
Librarians weeded the collection in call number areas
subject areas of the general collection and weed
PT 1, 3
GV, HC, HD, HX, L, P-Z, and reference. Faculty
1f
in those areas. Weed other areas as needed. Plan
also weeded in GC-GF and HF for a total of over
weeding strategy for reference books.
2000 items or 2.9% of the book collection.
DSS
6
Sold weeded and gift books throughout the year.
Maintain book sale for weeded and surplus gift
Donated surplus, useable books to other libraries in
books. Send books to Sac. Public Library as
LRCCD, high schools, and the public library.
appropriate.
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Action Plan
Library Instructional Media Department / Accomplishments 2003 – 2004
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Linkage to
Other Plans
Continue to compare fee and free online selection DSS 6
tools.
Action Plan
Continue to work toward acquiring and
maintaining stable funding for materials and
restoring funds lost in FY 2002-03. Continue to
investigate alternative funding or acquisition
arrangements, e.g. grants, joint purchasing
agreements, solicitation of faculty copies.
Continue to seek library procedural changes that
will save money – STOs, etc.
District
Collection
Development
Plan
PT 1, 2, 5
DSS 1,6
DAG 1,9
DOE 1,8
Evaluate by survey the effectiveness and
outcomes of book purchases in terms of PFE
goals. Purchase survey materials as needed.
PFE Goals
PT 1, 2, 5
DSS1; DAG
1, DOE 1
PT 4
DSS 4
DAG 1,2,6,9
DTL 1,2
Assess the value of library-provided ebooks to
SCC community and investigate the funding,
selection, purchase, loading, and use of ebooks
through the community college consortium.
Purchase ebooks as appropriate.
Promote LRC services, collections, and databases
to SCC community through print publications
and handouts, email, web pages, displays,
classes, suggestion forms, events, committees,
etc. Acquire funding as needed.
PFE goals
DSS1, 4,6
DAG 1,6,7
DTL 1,2
Year-End Status and Accomplishments
Reduced book funding limited the need for a
comprehensive bibliographic tool. Continued to use
web bookstores and Baker & Taylor for books and
online video selection tool (paid by media librarian).
Materials funding was reduced by $100,000 with the
loss of PFE funding. Continued to advocate for
stable, adequate funding through budget requests,
accreditation reports, and communication with
administrators and faculty. Applied for and received
2 grants ($400 and $500) for reserve books. Solicited
and received increased number of instructor’s
textbooks for reserve. Reduced spending through
increased use of circulation data, increased reliance
on titles owned at other LRCCD libraries, reduction
of STOs….
Conducted and analyzed student survey regarding use
of and satisfaction with library books. Shared results
with LR staff, LR Committee, and Planning &
Research Office, and used them for accreditation.
Librarians increasingly referred students to free
ebooks on the library web page. Sharply reduced
materials funding and limited database funding
prevented purchase of fee based ebooks.
Promoted LRC resources and services through email,
campus publications (Reader, enews, electriCity,
Express, Staff News, the Tab), New Book and Media
lists, topical booklists, displays, committees, People’s
Day and other campus activities, orientations and
classes, handouts, and suggestion boxes.
Library Instructional Media Department / Accomplishments 2003 – 2004
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Action Plan
1m
Improve faculty involvement in collection
development through continuing Flex activities,
department visits, committee activities, and all
forms of communication. Emphasize to faculty
the library commitment to buying course-related
materials.
1n
1o
1p
1q
1r
Assist departments and divisions as needed in
collecting library data for their accreditation
visits and audits.
Include faculty and staff of Outreach Centers in
collection development communication,
announcements of Flex activities and solicitation
of suggestions for new materials.
Increase SCC staff and student communication
and participation in collection development.
Include LR staff member in collection
development team to liaise with classified staff.
Create browsing collections for popular books
and media. Continue to collect gift materials for
these collections. Seek funding for or donation
of display racks.
Continue to identify unique processes of
acquiring library and instructional media
materials and articulate these needs with College
and District offices responsible for
purchasing/accounting.
Linkage to
Other Plans
DSS 6
DAG 1, 7
PT 1,5
DAG 7
PT 1, 2, 4, 5
DSS 1,4,6
DAG 1,2,5,7
DTL 1,2
PT 1
DAG 7
PT 2
DAG 7
DSS6
DSS 1,4,6
PT 5
DOE 1,3,6
Year-End Status and Accomplishments
Promoted library resources and services through 10
department meetings (83 attending), email, personal
contacts, the Reader, Lunch and a Movie (media),
etc. Supported faculty weeding for flex credit
throughout the year. Increased collaboration with
Learning Resources Committee on funding, policies,
procedures, and awareness of library services.
Represented LRC on other committees. Encouraged
all faculty to make suggestions throughout fall
semester and communicated library commitment to
providing resources.
Provided data and reports for accreditation. Compiled
extensive documentation of library and learning
resource activity for Standard 6.
Solicited materials requests from Outreach Centers,
sent Flex announcements, Reader, and information
about library services. Librarian visited Davis Center
2 days to issue library cards.
Continued use of suggestion boxes on first and
second floors. Worked with public service staff at 3rd
floor service desk to gather coll. dev. input.
Completed implementation of browsing rack for
paperbacks, including developing procedures,
acquiring and refinishing rack, processing and
installing books. Browsing rack for books on tape in
progress.
Continued to work closely with College Business
Office staff, with staff at the other District libraries,
and with DO accounting staff to resolve issues in
ordering and payment processing.
Library Instructional Media Department / Accomplishments 2003 – 2004
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Action Plan
Linkage to
Other Plans
PT 2, 5
Year-End Status and Accomplishments
Revise and refine purchasing, cataloging and
Established a collaborative process with public
processing workflow to ensure that materials are
services staff to select and acquire Reserve materials.
available in a timely manner. Coordinate
Continued to revise workflows in technical services;
1s
activities with public services staff to ensure that
have temporarily provided limited coverage for the
Reserve materials are readily available to
3rd floor information desk (the LMTA position
students.
which covers this desk has been vacant for 6 months)
Attend professional and user group meetings and DSS 1, 4,6
workshops to maintain awareness of current
DAG 9
1t
issues and developing trends. Request funding as DOE 5
needed.
Goal 2: Develop, implement and maintain the Library Information System (LIS) to provide effective access to library and
information resources
Ensure clear communication among LRC staff
DSS 4
Continued to disseminate information about the LIS,
regarding ongoing development and use of the
2a
DAG 1,7
utilizing an all staff email list.
LIS
Complete the LIS vendor’s process for
customizing the remaining system software. The
Analysis of electronic course reserves will be
last remaining software module is electronic
DSS 1,4,6
undertaken during Summer 04; an SCC librarian will
2b
course reserves. Analyze reserve collection to
DOE 1,3
be investigating the use of the module throughout the
determine feasibility of converting portions of the
District.
collection to electronic course reserves
Attend ongoing vendor training; install and
Funding limits prevented any SCC staff from
PT 5
monitor new software releases; disseminate
attending training this year. Two new software
DSS 4
2c
information to staff and provide training on new
releases were loaded; one required new client
DOE 1,3
functionality as needed
software to be loaded on all staff PCs
Create and provide appropriate documentation
and training to promote the use of the LIS by
DSS 1,4,6
In progress.
2d
outside users (students, classroom faculty,
administrators)
Library Instructional Media Department / Accomplishments 2003 – 2004
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Action Plan
Linkage to
Other Plans
2e
Refine and revise workflows for all areas to keep
pace with changes in the LIS and available
technology
PT 5
DSS 4
2f
Review new products and optional features
offered by the LIS as they become available. In
collaboration with District librarians, recommend
products/features for purchase and
implementation
PT 5
DSS 1,4,6
Year-End Status and Accomplishments
Continued to revise workflows as needed with each
software release. Utilized the inventory control
software for the first time, with a pilot project in
which we inventoried the reference collection (appx.
7500 items). Identified and attempted to locate
misshelved and lost items, and corrected the catalog
as needed.
After a thorough review, we recommended purchase
of the new WebBridge product. This product will be
customized and implemented during Summer 04.
Reviewed desktop hardware needs. At this time, staff
workstations remain adequate. Student workstations
PT1
need replacement - a project to replace the oldest 24
2g
DSS 1,4,6
machines has been highly ranked in this year’s
budget process; another request will be submitted
next year to replace additional student PCs
Goal 3: Develop and provide means of access to and delivery of the various library resources and services to students,
faculty and staff.
Investigate modes of improving and increasing DSS 1,4,6
Participated in 24/7 online reference through
reference services through librarians’ roving, DAG 1,4,5,6
Mountain Valley Library Consortium. Increased
3a
office hours, one-on-one scheduled research DTL 1,2
reference coverage at peak times to allow more inconsultations, electronic reference and additional
depth service. Other planned services in progress.
methods.
Requested computers for the reference and
Replace/update student computers in public areas DSS 1,4,6
instruction areas through the budget and IT process.
and library instruction rooms to facilitate access DTL 1,2
3b
Reference computers have been highly ranked and
to library resources. Secure funding as needed.
should be replaced soon.
Review annually the hardware needs for both
student workstations and staff workstations used
with the LIS. Recommend purchases that are
needed.
Library Instructional Media Department / Accomplishments 2003 – 2004
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Linkage to
Other Plans
Consider the role of all public services staff in DSS 1,4,6
responding to students’ questions or needs.
DAG 1,9
Action Plan
3c
Implement revised Reference Web pages for staff DSS 1,4,6
and public use. Continue to maintain the web PT 4, 5
pages for the Library and Learning Resource DTL 2
Center.
3d
3e
3f
Encourage reference librarians to each learn and DSS 1,4,6
teach up to 10 new print resources to colleagues.
Examine indexing coverage for SCC periodicals DSS 1,4,6
and analyze existing and potential databases.
DOE 1,8
Year-End Status and Accomplishments
3rd floor Information desk coverage coordinated with
librarians. Occasional reference desk coverage by
classified volunteers. Organized stress and public
service workshop with outside speaker for all LRC
staff. Continue to discuss issues in both Reference
and Access Services meetings as questions arise.
Ongoing. We have restructured the library website to
include these new sections: a section on library
services for faculty and staff, a section providing
quick access to selected and reviewed Internet sites to
our students, a section with online research guidance
and research tools, and a section on library
instruction and information literacy. Revamped Web
pages for reference and other services. Newest
version ready for beta testing. Current version
updated several times during the year, highlighting
web and print resources for special topics including
War in Iraq, California Recall Election 2003, Banned
Books, & 2004 Election.
Print resources presented at several reference
meetings.
SCC hosted two vendor presentations and a meeting
of the district librarians to discuss, evaluate and
choose electronic databases for next year. In
addition, SCC librarians participated in the trial and
evaluation of several new database offerings.
Library Instructional Media Department / Accomplishments 2003 – 2004
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Linkage to
Other Plans
Convert back files of selected print periodicals to DSS 1,4,6
microfilm to increase space in periodical section.
Secure funding as needed.
Action Plan
Coordinate with other Los Rios Librarians to DSS 1,4,6
develop a consistent Circulation-Reserves Policy
for the District
Analyze latest retention policy for periodicals
and amend or update policy to reflect the current
collection.
PT 1, 3
DTL 1,2
Continue providing accessible services and DAG 1,4,5
resources for users with disabilities. Secure PT 1, 2
funding as needed.
DTL 1,2
Year-End Status and Accomplishments
The library purchased 15 packages of microfiche (6+
years) of The New Yorker. This allowed us to fill
some gaps in our print holdings as well as to clear
space in the periodicals section.
The Los Rios Librarians have begun discussions
about meeting with Librarians and LMTAs to reach
consensus about our circulation policies. To help the
discussion proceed, SCC has sent its existing policy
to the Access Services librarians at the other colleges.
The retention policy has been examined and updated.
The collection was weeded accordingly (creating
much needed space) and the holding statements in
LOIS were also updated.
Provided 4 accessible stations in the LRC, kept
current with maintenance, and continued working
toward replacement of outdated equipment. In
collaboration with DSPS began project to close
caption media titles. Planned accessibility into new
library web site.
Library Instructional Media Department / Accomplishments 2003 – 2004
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Linkage to
Other Plans
Develop library materials for faculty and for DSS 1,4,6
students to acquaint them with library services DAG 1,6
and provide them with contact information.
Action Plan
3k
3l
3m
Choose and install signage to assist patrons in
locating materials and service areas. Secure
funding as needed.
Convert CD-ROM stations to hard-drive access
to house all of the ‘back files’ of The New York
Times and The Sacramento Bee.
Promote library and LRC by displaying exhibits
that attract campus community. Secure funding
as needed.
DSS 1,4,6
DAG 1
DSS 1,4,6
DTL ,2
DSS 1,6
3n
3o
Attend professional and user group meetings to DSS 1,4,6
maintain awareness of current issues and DOE 1,5
developing trends. Secure funding as needed.
Year-End Status and Accomplishments
Included book-to-curriculum suggestions and list of
library contacts in Reader. [as well as other …
access and delivery] Developed and produced
handouts on Searching the Web, Basic and
Advanced, Finding Book Reviews, Popular
Magazines vs. Scholarly Journals for library users.
We have developed a tri-fold with detailed floor plan
of LRC and description and contact information of
the services available on each floor. We have
redesigned the library website and have added a new
section Library Information that provides description
and contact information of library services on SCC
main campus, at outreach centers and to our distance
learning students.
Refined needs and submitted plan to vendor. In
process of securing funding.
Submitted budget and IT request for expanded hard
drives. In process.
Planned and installed second floor book and media
exhibits tied to campus and community events: AIDS
quilt, critical thinking, banned books, Native
Americans, women’s history, black history, booksinto-movies, California. Incorporated ceramics from
art dept. Collaborated on campus and club displays
in LRC lobby, art and cultural displays in 3rd floor
Special Events space, and SCC archival display
outside Special Collections.
Attended various meetings and conferences including
Internet Librarian, CARL, Infopeople workshops,
National Genealogical Society, Census training.
Library Instructional Media Department / Accomplishments 2003 – 2004
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3p
Action Plan
Develop subject-based Web bibliographies to
facilitate student use of appropriate Web
materials.
Linkage to
Other Plans
DSS 1,4,6
DAG 1,6
DSS 1,4,6
PT 1, 3
DTL 1,2
3q
Expand copyright issue awareness among
classroom faculty including development of
release form for faculty to sign.
3r
Expand Help pages in LOIS to be context
specific and to provide instruction for ILS use.
DSS 1,4,6
DAG 1,6
3s
Develop “dynamic links” for library catalog for
topics that are difficult or confusing to search.
DSS 1,4,6
DAG 1,6
Year-End Status and Accomplishments
Being developed by subject specialists by collecting
appropriate sites. Explored link-checking software.
We have created informational pages on copyright
and plagiarism for the new library web page. Also,
we are in the process of creating an amended policy
of placing copies of plays on reserve and have
contacted the Theatre Arts faculty asking to discuss
the new policy with them.
Accomplished. We have created LOIS Help, a
complete online users’ guide that explains how to
search LOIS with examples, graphs and screen shots.
In Progress
Ongoing. We visited CSUS library and familiarized
ourselves with their print and online collections and
services. We obtained information on their library
3t
instruction programs, services to distance education
students and information competency programs.
Goal 4: Develop and promote library instruction and information competency programs that meet the diverse needs of our
learning community.
Revise post-tests and handouts for library
DSS 1,4,6
Post-tests were revised for Sections A, B, C and ESL
orientations
PT 2
orientations. Created new follow-on exercise for
4a
DTL 1,2
Bibliographic Instruction classes.
DSS 1,4,6
A new online form was developed that delivers
Revise and use student feedback forms in the
instant feedback in spreadsheet format.
PT 1, 2
classroom setting to capture immediate input
4b
regarding usefulness of the orientations
DTL 1,2
Develop pre-tests for library orientations to be
Pre-test for Section A orientation was developed.
DSS 1,4,6
4c
used for measuring student success
PT 2DTL 1,2
Explore coordination with CSUS library faculty
to ensure smooth transition for SCC transfer
students’ research skills.
DSS 1, 4,6
DAG 9
DOE 5
Library Instructional Media Department / Accomplishments 2003 – 2004
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4d
4e
Action Plan
Explore the possibility of offering one-on-one
appointments with students to assist with specific
research problems
Continue to offer information and training about
library resources to the Outreach Centers and
SCC students, faculty and staff.
Linkage to
Other Plans
DSS 1,4,6
DTL 1,2
This option was explored and determined to be a poor
use of resources at this time.
DSS 1,4,6
DAG 1,2,5
DOE 1, PT 1,
2, 4, 5
DTL 1,2
New library web page includes a dedicated section
"Services for Outreach Centers". Emails and flyers
sent several times per semester. Information
available via web page. Technical Services librarian
visited onsite: created library cards, distributed
handouts, talked to faculty, explained PIN number.
4 ESL-specific classes were incorporated into the
orientations to introduce LOIS database and
subscription databases. We also created two library
instruction modules (LOIS and Research Databases)
for JoAnn Prado’s ESL 290.
Ongoing. We organized monthly meetings of the
Information Competency Task Force where we
shared information and conducted a discussion on the
latest developments and issues in info comp at the
state level as well as in our college. We offered
LIBR318 to teach info comp skills to SCC students.
LIBR318 was also linked to English 300 in a
Learning Community course.
Ongoing. We presented a Fall flex workshop that
included a demo on information competency issues at
SCC. Developed handouts and webpages on info
comp and LIBR318.
4f
Incorporate ESL-specific instruction into the
orientation program
DSS 1,4,6
DTL 1,2
4g
Develop multi-faceted approach to information
competency programs including stand-alone
courses (traditional and web-based) and courses
paired with other subject courses, incorporating
ACRL best practices.
DSS 1,4,6
PT 1,2
DTL 1,2
DOE 1,3
4h
Develop informational materials and activities
about information competency for faculty and
staff.
Year-End Status and Accomplishments
DSS 1,4,6
PT 1,2
DTL 1,2
DOE 1,3
Library Instructional Media Department / Accomplishments 2003 – 2004
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Action Plan
Plan, implement and support a campus-wide task
force on information competency.
4i
Linkage to
Other Plans
DSS 1,4,6
PT 1,2
DOE 1,3
Explore development of an examination for the
information competency challenge.
DSS 1,4,6
PT 1,2
DTL 1,2
DOE 1,3
4j
4k
Monitor or attend professional and user group
meetings, workshops, listservs to maintain
awareness of current issues and developing
trends.
4l
Develop Instruction portion of library web pages
for distance learners.
4m
4n
Explore increased communication with CSUS
library faculty to ensure smooth transition for
SCC students' research skills
Develop educational materials to promote and
publicize library instruction programs including
library orientations and information competency
programs. Secure adequate funding for
developing these programs and related materials.
DSS 1,4,6
DAG 9
DOE 5
DSS 1,4,6
PT 1,2
DSS 1, 4,6
DAG 9
DOE 5
DSS 1,4,6
PT 1,2
DTL 1,2
DOE 1,3
Year-End Status and Accomplishments
A thirteen-member Information Competency Task
Force was created. Membership includes the VPI, the
Dean of Learning Resources, 10 faculty (including 3
librarians). This group meets monthly and has
discussed plans for going forward with information
competency as a graduation requirement.
Ongoing. We studied the info comp tests created by
the Bay Area Community Colleges Information
Competency Assessment Project. We gathered
comments and feedbacks on the tests from members
of the Info Comp Task Force and the Learning
Resources Committee. We also incorporated some
questions from the tests into LIBR318 course
materials.
Ongoing. Monitor ILI-L, CJC-L, CCLI listservs.
Attended: "The Internet Librarian Conference 2003"
"Designing Effective Online Tutorials for Libraries"
"SCC Online Institute"
The instruction portion has been developed and
includes: Class Offerings, Research Tools,
Information Competency and Tutoring Services.
Los Rios District librarians visited CSUS library
4/16/04. Met with counterpart librarians, toured the
facility, learned about services.
The orientation program was advertised via SCC
Master Calendar, "electricity", The Tab, Staff News,
The Reader. Targeted ESL faculty with handouts to
mailboxes. Designed and promoted mini-tours at the
beginning of the semester.
Library Instructional Media Department / Accomplishments 2003 – 2004
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5b
5c
5d
Linkage to
Year-End Status and Accomplishments
Other Plans
Goal 5: Develop and promote the Library and Information Technology Program.
1,6 Ongoing. Met with the LIT advisory committee in
Continue to strengthen connections with other DSS
DAG
1,5
October of 2003 to discuss ways to improve
Library Technology programs in the area and
communication with the Sacramento library
with the Sacramento library community through DOE 1,9
community. Sent the Mountain Valley Library
communication and visitation.
System information about Library and Library and
Information Technology Classes on several
occasions.
Ongoing. The faculty teaching the core classes in the
Continue to revise and update the courses in the DSS 1,4,6
LIT program to best meet the needs of the DAG 1,5 PT program met April of 2004 and analyzed the
students and the library community.
1 DTL 1,2 curriculum and courses to better meet the needs of
our students.
DOE 1,9
Ongoing. Discussed an open house with the advisory
Continue to investigate the possibility of hosting DSS 1,4,6
committee during the fall 2004 meeting. Investigated
an open house for the Library and Information DAG 1,5,9
funding potential with college and community
Technology program to connect with potential PT 1
relations for such a meeting. We are in the process of
students, recruit potential instructors, and better DOE 9
organizing a Certificate graduation open house for all
connect with Library employers in the area. DED 1,2,3,4
current and past students in the LIT program to
Provide adequate funding for the open house.
improve outreach and networking among all of the
students.
Ongoing. Continued to schedule courses to best meet
Continue to adequately schedule courses to meet DSS 6
the needs of the LIT students. LIBT 340 - The
the needs of the LIT students. Continue to
DAG 1,5,9
School Library Media Center will be offered during
investigate the possibility of offering alternative
PT 1, 3, 4
the 2004 summer session. Students were surveyed to
schedule classes and classes taught in facilities
DTL 1,2
determine the best time to offer this course and other
not operated by the LRCCD. Provide adequate
DED1
courses. Adjustments in the class schedule during
funding for any alternate locations.
fall 2003 and spring 2004 semester were made based
on the recommendation of students.
Action Plan
Library Instructional Media Department / Accomplishments 2003 – 2004
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5f
5g
5h
Action Plan
Continue to improve connections between
students in the LIT program and potential
employers. Continue to improve communication
between LIT students and the local library
community.
Provide adequate funding for
communication with the community.
Continue to improve outreach of the program to
potential students in the area through stronger
presence at conferences, better circulation of
information about the program to libraries in the
area and through the LIT Program brochure and
website. Provide adequate funding for outreach.
Improve contact with former LIT students in
order to obtain information concerning how the
program may be improved.
Survey potential, current and former students of
the LIT program to better determine their needs.
Provide adequate funding for a survey.
Improve counseling services in the LIT Program
to assist LIT students.
5i
Linkage to
Other Plans
DSS 1,4,6
DAG 1,5,9
PT 1; DOE 9
DED 1,2
Year-End Status and Accomplishments
Ongoing. Faculty announces currently available
library positions to students in the program. Library
jobsites are added to the LIT Program webpages
whenever possible.
Appeared at Career day on May 12, 2004. Updated
the LIT Program website with information about
current classes. Continued to distribute information
about the program to the local library community.
Flyers were distributed through the Mountain Valley
Library System listserv. Completed a mass mailing
to almost 600 schools in the Sacramento area from
over 6 counties about the LIT Program and a specific
summer course that will be taught during summer of
2004.
DSS 1,4,6
Ongoing. A form has been added to the LIT Program
website to collect address information from former
DAG 1,5
PT 1; DOE students in order to create a mailing list of current
5,9; DED 1,2 and former LIT students. All former LIT students
have been invited to the certificate graduation
ceremony on May 24, 2004.
DSS 1,4,6
Ongoing. Surveyed LIT students on several
DAG 1,5
occasions to determine the best ways to meet their
PT 1; DOE
scheduling needs.
5,9; DED 1,2
Ongoing. The head of the LIT Program has
DSS 1,4,6
improved connections with students in the program
DAG 1,5
through class visits and assists them with difficulties
PT 1; DOE
and questions they may have. Emails and phone calls
5,9; DED 1,2
were answered promptly.
DSS 1,4,6
DAG 1,5
PT 1; DOE
5,9; DED 1,2
Library Instructional Media Department / Accomplishments 2003 – 2004
#
Action Plan
5j
Survey local library employers to better evaluate
their needs and decide upon recommendations.
Provide adequate funding for a survey.
5k
Create a new pool of part-time instructors for the
LIT Program. Provide adequate funding for parttime hires.
Linkage to
Other Plans
DSS 1,4,6
DAG 1,5
PT 1; DOE
5,9; DED 1,2
DSS 1,4,6
DAG 1,5
PT 1; DOE
5,9; DED 1,2
Year-End Status and Accomplishments
In process.
Completed. The hiring was completed at the end of
March 2004. A pool of 4 new instructors were hired.
Other Accomplishments:
Provided creative solutions and services for non-library systems including Blackboard and PeopleSoft.
Increased library presence through service on shared governance committees (at campus and District level). Every faculty librarian
actively participates on one or more committees.
All faculty librarians and several classified staff participated in the accreditation process by serving on standards and supplying
information – the Division received favorable comments and commendations.
Completed several projects to enhance information available in the library catalog (LOIS) (adding additional subject access, notes
to records, etc.) and completed a variety of data cleanup projects.
Moved a faculty librarian's office to the 3rd floor so that a 2nd floor office could be converted to a student study room.
LIBR 306 was added as a full class to the SCC catalog.
Three-Year Plan
Library Instructional Media Department
#
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
Long Range Plan
Work toward stable, ongoing funding to allow
the building of Library and Instructional
Media collections to support the educational,
cultural, and developmental programs of the
college.
Develop, implement and maintain the Library
Information System (LIS) to provide effective
access to library and information resources.
Develop and provide means of access to and
delivery of the various library resources and
services to students, faculty and staff.
Develop and promote library instruction and
information competency programs which meet
the diverse needs of our learning community
Continue to develop and promote the Library
and Information Technology Program to better
meet the needs of our students and the
Sacramento library community.
2005-2006
2006-2007
2007-2008
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Library Instructional Media Department / Action Plan 2004 – 2005
Linkage to
Year-end Status and Accomplishments
Other Plans
Goal 1: Build Library and Instructional Media collections to support the educational, cultural, and developmental
programs of the college.
Update collection policy as needed and discuss Accreditation
changes with LR Committee. Continue to
Report
1a
update collection development procedures.
DOE 1
Accreditation
Adjust librarian liaison assignments and
Report
1b
allocation formulas to achieve greater balance.
DSS1,4
Select and purchase appropriate materials for
Dist.Coll.
reference, reserve, circulating, and media
Dev. Plan; PT
1c
collections to limits of available funding.
1, 2; DSS1,4
#
Action Item
DAG 9,DTL 1
1d
1e
1f
1g
1h
Develop subject web pages for student
research. Purchase print web guides as needed.
Accept and add gift materials that meet
selection criteria.
Analyze publication and circulation data for 5
subject areas of the general collection and weed
in those areas. Weed other areas as needed.
Maintain book sale for weeded and surplus gift
books. Send books to Sac. Public Library and
other collections as appropriate.
Continue to monitor and compare fee and free
online selection tools.
DOE 1,3
DSS 1,4,6
DAG 1,6
DSS 6
PFE goals
PT 1, 3
DSS 6
DSS 6
Library Instructional Media Department / Action Plan 2004 – 2005
#
1i
1j
1k
1l
1m
Linkage to
Other Plans
Continue to work toward restoring funds lost in District
Collection
FY 2002-03 and acquiring and maintaining
Development
stable funding for materials. Continue to
Plan
investigate alternative funding or acquisition
PT 1, 2, 5
arrangements, e.g. grants, joint purchasing
DSS 1,6
agreements, solicitation of faculty copies.
DAG 1,9
Continue to seek library procedural changes
DOE 1,8
that will save money in STOs, etc.
Evaluate by survey the effectiveness and
PFE Goals
outcomes of book purchases in terms of PFE
PT 1, 2, 5
goals. Purchase survey materials as needed.
DSS1; DAG
1, DOE 1
Assess the value of ebooks to SCC and
PT 4
investigate the funding, selection, purchase,
DSS 4
and loading of ebooks through the cc
DAG 1,2,6,9
consortium. Purchase ebooks as appropriate
DTL 1,2
and affordable.
Promote LRC services, collections, and
PFE goals
databases to SCC through publications,
DSS1, 4,6
handouts, email, web pages, displays, classes,
DAG 1,6,7
suggestion forms, events, committees, etc.
DTL 1,2
Acquire funding as needed.
Improve faculty involvement in collection
development through Flex activities,
department visits, committee activities, and all DSS 6
communication. Emphasize to faculty the
DAG 1, 7
library commitment to buying course-related
materials.
Action Item
Year-end Status and Accomplishments
Library Instructional Media Department / Action Plan 2004 – 2005
#
1n
1o
1p
1q
1r
1s
Linkage to
Other Plans
Assist college staff in following up on
PT 1,5
accreditation recommendations as needed.
DAG 7
Include faculty and staff of Outreach Centers in PT 1, 2, 4, 5
collection development communication,
DSS 1,4,6
announcements of Flex activities, and
DAG 1,2,5,7
solicitation of suggestions for new materials.
DTL 1,2
Increase college staff and student participation PT 1
in collection development. Include LR staff
DAG 7
member to liaise with classified staff.
Continue to identify unique processes of
acquiring library and instructional media
DSS 1,4,6
materials and articulate these needs with
PT 5
College and District offices responsible for
DOE 1,3,6
purchasing/accounting.
Revise and refine purchasing, cataloging and
PT 2, 5
processing workflow to ensure that materials
are available in a timely manner. Coordinate
activities with public services staff to ensure
that Reserve materials are readily available to
students.
Attend professional and user group meetings
DSS 1, 4,6
and workshops to maintain awareness of
DAG 9
current issues and developing trends. Request DOE 5
funding as needed.
Action Item
Year-end Status and Accomplishments
Library Instructional Media Department / Action Plan 2004 – 2005
Linkage to
Year-end Status and Accomplishments
Other Plans
Secure resources for adequate and extra
DSS 1,4,6
weekend operating hours
PT 5
1t
DOE 1,3,6
Goal 2: Develop, implement and maintain the Library Information System (LIS) to provide effective access to library
and information resources
Ensure clear communication among LRC staff
DSS 4
regarding ongoing development and use of the
2a
DAG 1,7
LIS
Complete the LIS vendor’s process for
customizing the remaining system software.
The last remaining software module is
DSS 1,4,6
electronic course reserves. Analyze reserve
2b
DOE 1,3
collection to determine feasibility of converting
portions of the collection to electronic course
reserves
Attend ongoing vendor training; install and
PT 5
monitor new software releases; disseminate
DSS 4
2c
information to staff and provide training on
DOE 1,3
new functionality as needed
Create and provide appropriate documentation
and training to promote the use of the LIS by
DSS 1,4,6
2d
outside users (students, classroom faculty,
administrators)
Refine and revise workflows for all areas to
PT 5
keep pace with changes in the LIS and
2e
DSS 4
available technology
#
Action Item
Library Instructional Media Department / Action Plan 2004 – 2005
#
Action Item
Linkage to
Other Plans
Year-end Status and Accomplishments
Review new products and optional features
offered by the LIS as they become available. In
PT 5
collaboration with District librarians,
2f
DSS 1,4,6
recommend products/features for purchase and
implementation
Review catalog database regularly for needed
cleanup projects. Consider products and
PT1
projects to enhance and extend database (e.g.,
2g
DSS 1,4,6
adding contents notes, creating records for web
sites, loading image files, etc.
Review annually the hardware needs for both
student workstations and staff workstations
PT1
2h
used with the LIS. Recommend purchases that DSS 1,4,6
are needed.
Goal 3: Develop and provide means of access to and delivery of the various library resources and services to students,
faculty and staff.
Investigate modes of improving and increasing
DSS 1,4,6
reference services through librarians’ roving,
DAG 1,4,5,6
3a
office hours, electronic reference and
DTL 1,2
additional methods.
Replace/update student computers in public
areas and library instruction rooms to facilitate DSS 1,4,6
3b
access to library resources. Secure funding as DTL 1,2
needed.
Consider the role of all public services staff in DSS 1,4,6
3c
DAG 1,9
responding to students’ questions or needs.
Library Instructional Media Department / Action Plan 2004 – 2005
#
3d
3e
3f
3g
3h
3i
3j
Linkage to
Other Plans
Continue to maintain the web pages for the DSS 1,4,6
PT 4, 5
Library and Learning Resource Center.
DTL 2
Encourage reference librarians to each learn DSS 1,4,6
and teach up to 10 print resources and
database/web hints and ideas to colleagues.
Examine indexing coverage for SCC DSS 1,4,6
periodicals and analyze existing and potential DOE 1,8
databases.
Examine software solutions to managing use of
public computer stations in the LRC. Look
specifically at patron authentication, statistics
DSS 1,4,6
and usage control, session and time control.
Secure funding as needed to purchase software
and site license.
Coordinate with other Los Rios Librarians to
develop a consistent Circulation-Reserves DSS 1,4,6
Policy for the District
Explore possibility of purchasing furniture and
protective covers to display selected
periodicals. Secure funding as needed.
In collaboration with D.S.P.S., continue to
DAG 1,4,5
provide accessible services and resources for
PT 1, 2
users with disabilities. Secure funding as
DTL 1,2
needed.
Action Item
Year-end Status and Accomplishments
Library Instructional Media Department / Action Plan 2004 – 2005
#
3k
3l
3m
3n
3o
3p
Action Item
Develop library materials for faculty and for
students to acquaint them with library services
and provide them with contact information.
Choose and install signage to assist patrons in
locating materials and service areas. Secure
funding as needed.
Convert CD-ROM stations to hard-drive access
to house all of the ‘back files’ of The New York
Times and The Sacramento Bee.
Promote library and LRC by sponsoring and
promoting events, exhibits, and collections that
attract campus community. Secure funding as
needed.
Attend professional and user group meetings to
maintain awareness of current issues and
developing trends. Secure funding as needed.
Develop subject-based Web bibliographies to
facilitate student use of appropriate Web
materials.
3q
Expand copyright issue awareness among
classroom faculty including development of
release form for faculty to sign.
3r
Expand Help pages in LOIS to be context
specific and to provide instruction for ILS use.
Linkage to
Other Plans
DSS 1,4,6
DAG 1,6
DSS 1,4,6
DAG 1
DSS 1,4,6
DTL ,2
DSS 1,6
DSS 1,4,6
DOE 1,5
DSS 1,4,6
DAG 1,6
DSS 1,4,6
PT 1, 3
DTL 1,2
DSS 1,4,6
DAG 1,6
Year-end Status and Accomplishments
Library Instructional Media Department / Action Plan 2004 – 2005
#
Action Item
Linkage to
Other Plans
DSS 1, 4,6
DAG 9
DOE 5
Year-end Status and Accomplishments
Explore coordination with CSUS library
faculty to ensure smooth transition for SCC
transfer students’ research skills.
Explore the purchase of additional storage
DSS 1,4,6
cabinet for growing collection of
3t
DAG 1,6
microfiche/film.
DSS 1,4,6
Continue to analyze facility needs to optimize
3u
teaching and learning environment
DAG 1,6
Continue to provide service appropriate to
DSS 1,4,6
shared governance, campus, district and
PT 1, 3
3v
professional organizations
DTL 1,2
Goal 4: Develop and promote library instruction and information competency programs that meet the diverse needs of
our learning community.
Revise post-tests for library orientations. DSS 1,4,6
Explore use of crossword puzzle format and PT 2
4a
other activities to incorporate active learning.
DTL 1,2
Explore the benefits of online student feedback DSS 1,4,6
forms as an impetus for change in the PT 1, 2
4b
DTL 1,2
classroom orientations.
Develop pre-tests for Sections B and C library DSS 1,4,6
orientations.
PT 2
4c
DTL 1,2
DSS 1,4,6
Continue to offer information and training
about library resources to the Outreach Centers DAG 1,2,5
DOE 1, PT 1, 2,
4d
and SCC students, faculty and staff.
4, 5
3s
DTL 1,2
Library Instructional Media Department / Action Plan 2004 – 2005
Linkage to
Other Plans
#
Action Item
4e
Develop multi-faceted approach to information
competency programs including stand-alone
courses (traditional and web-based) and
courses paired with other subject courses,
incorporating ACRL best practices.
DSS 1,4,6
PT 1,2
DTL 1,2
DOE 1,3
4f
Develop informational materials and activities
about information competency for faculty and
staff.
DSS 1,4,6
PT 1,2
DTL 1,2
DOE 1,3
4g
4h
4i
4j
4k
4l
Monitor or attend professional and user group
meetings, workshops, listservs to maintain
awareness of current issues and developing
trends.
Collect subject and topical links for inclusion
into the library's web pages.
Continue to develop materials to promote
library orientations and information
competency programs.
Explore the need for a self-evaluation tool for
librarians for use in the instructional setting.
Develop communication and cooperation with
LRCCD librarians in standardizing
development of the Information Competency
program.
Continue to analyze facility needs to optimize
teaching and learning environment
DSS 1,4,6
DAG 9
DOE 5
DSS 1,4,6
PT 1,2
DSS 1,4,6
PT 1,2
DTL 1,2
DOE 1,3
DTL 1,2
DSS 1,4,6
PT 1,2
DTL 1,2
DOE 1,3
DTL 1,2
Year-end Status and Accomplishments
Library Instructional Media Department / Action Plan 2004 – 2005
#
4m
5a
5b
5c
5d
Action Item
Linkage to
Other Plans
Year-end Status and Accomplishments
Develop a tri-fold handout for faculty that
specifically informs them about Information
DTL 1,2
Competency. [similar to UCLA's]
Goal 5: Develop and promote the Library and Information Technology Program and the Library courses.
Continue to strengthen connections with other
DSS
1,6
Library Technology programs in the area and
DAG 1,5
with the Sacramento library community
DOE 1,9
through communication and visitation.
DSS 1,4,6
Continue to revise and update the courses in
DAG 1,5 PT
the LIT program to best meet the needs of the
1 DTL 1,2
students and the library community.
DOE 1,9
Continue to investigate the possibility of
DSS 1,4,6
hosting an open house for the Library and
DAG 1,5,9
Information Technology program to connect
PT 1
with potential students, recruit potential
DOE 9
instructors, and better connect with Library
DED 1,2,3,4
employers in the area. Provide adequate
funding for the open house.
Continue to adequately schedule courses to
DSS 6
meet the needs of the LIT students. Continue
DAG 1,5,9
to investigate the possibility of offering
PT 1, 3, 4
alternative schedule classes and classes taught
DTL 1,2
in facilities not operated by the LRCCD.
DED1
Provide adequate funding for any alternate
locations.
Library Instructional Media Department / Action Plan 2004 – 2005
#
5e
5f
Action Item
Continue to improve connections between
students in the LIT program and potential
employers. Continue to improve
communication between LIT students and the
local library community. Provide adequate
funding for communication with the
community.
Continue to improve outreach of the program
to potential students in the area through
stronger presence at conferences, better
circulation of information about the program to
libraries in the area and through the LIT
Program brochure and website. Provide
adequate funding for outreach.
5g
Improve contact with former LIT students in
order to obtain information concerning how the
program may be improved.
5h
Survey potential, current and former students
of the LIT program to better determine their
needs. Provide adequate funding for a survey.
5i
Improve counseling services in the LIT
Program to assist LIT students.
Linkage to
Other Plans
DSS 1,4,6
DAG 1,5,9
PT 1; DOE 9
DED 1,2
DSS 1,4,6
DAG 1,5
PT 1; DOE
5,9; DED 1,2
DSS 1,4,6
DAG 1,5
PT 1; DOE
5,9; DED 1,2
DSS 1,4,6
DAG 1,5
PT 1; DOE
5,9; DED 1,2
DSS 1,4,6
DAG 1,5
PT 1; DOE
5,9; DED 1,2
Year-end Status and Accomplishments
Library Instructional Media Department / Action Plan 2004 – 2005
#
5j
Action Item
Survey local library employers to better
evaluate their needs and decide upon
recommendations. Provide adequate funding
for a survey.
Linkage to
Other Plans
DSS 1,4,6
DAG 1,5
PT 1; DOE
5,9; DED 1,2
Year-end Status and Accomplishments
Library Instructional Media Department Budget Request 2005 - 2006
Line
#
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Totals
Description
Student Computers –
Rm 220
Student Computers –
LOIS/Ref Desk
Signage
Software
Portable Air
conditioners, fans
Informational Handouts
Handouts re: Web Page
CD Rom Upgrade
LIT Brochure/Mailing
Display materials
Professional
Development
Microfiche Project
Adjustable Tables
Open Houses
LIS software
Operating
Budget
Increase
Instruction
Supplies
Computers
Equipment
Furniture
New
Program
Start-up
Marketing
Materials
28,859
12,024.90
15,000
4,000
800
600
500
5,060
500
500
4,000
1,500
3,960
2,000
10,000
4,000
14,600
45,943.90
800
20,460
3,500
Remodel
Space
Faculty
Hires
Staff
Hires
Student
Hires
Temp
Hires
Budget Narrative 2005-2006
Library Instructional Medial
Line
#
Description
Total
Amount
Priority
Rank
1
Student computers (3b)
(24 in Rm 220 )
28,859.76
1
2
LOIS – library catalog &
Reference 2nd floor ( 8 + 2 ref)
(3b)
12,024.90
2
15,000
3
3
Signage (3L)
4
Software (3 a,d,j,k,p,s,
4a,b,c,h,k,5f)
4,000
4
5
Portable air conditioners,
fans (3u)
800
5
600
6
6
Informational Handouts (3a,k,
4e,n)
Department
Justification
Existing student computers are becoming outdated and need to be
replaced. The use of flat screen monitors will capture valuable desk
space, which is crucial in the student areas. Also see IT major project
plan – 2004
Existing student computers are becoming outdated and need to be
replaced. The use of flat screen monitors will capture valuable desk
space, which is crucial in the student areas. Also see IT major project
plan – 2004
Vital guide to more effective utilization of this vital campus resource –
signs and ADA compliant guidance for entire division and building.
Web production software such as Pagemaker and Dreamweaver to
enable faculty to produce high quality information for library users.
This is essential for at least 10 of our action items that incorporate and
utilize Web pages in the delivery of library services. Also assistive
technology software is needed by
Instruction rooms’ air handling and cooling capacities are inadequate
and result in extremely uncomfortable learning environments.
The LRC promotes its collections and services through book lists, email, web pages, publications, book displays, orientations, and other
media. Promotion of Information Competency programs and service to
the outreach centers has increased this need. These are costs for posters,
display supplies, and printing.
Budget Narrative 2005-2006
Library Instructional Medial
Line
#
7
8
9
Description
Handouts re: Web Page
(3a,d,k,4e,n)
CD Rom Upgrade (3m)
LIT Brochure/Mailing (5a,e,f)
Total
Amount
Priority
Rank
500
7
5,060
8
500
9
10
Display materials (3i)
500
10
11
Professional Development (1s,
3o, 4g)
4000
11
12
Microfiche Cabinet (3t)
1,500
12
3960
13
2000
14
10,000
15
13
14
15
Adjustable Tables (3j)
Open Houses ( 1L, 3n, 4e,5c)
LIS (Innovative Interface
Incorp.)additional software
(2c,f, 3a)
Department
Justification
The new library Web pages will benefit from a wide marketing plan.
New hard-drives and computer to allow loading CD’s for The New
York Times and Sacramento Bee so that all available years will be
accessible to library users .
Production and mailing of a high quality brochure for the Library &
Information Technology program
Protective jackets, labels, and cabinets for selected periodicals
Library faculty and thus entire campus benefit from the knowledge and
skills gained in the Information field at workshops and conferences.
Additional storage cabinet for growing collection of periodical
backfiles on microfiche.
Tables that are adjustable to various wheelchair heights to facilitate
access to services and resources for users with disabilities.
Events to promote and highlight the information services and resources
available through the library.
Enhanced products (WebBridge, etc.) that allow catalog users to
automatically link via Web to subject-specific related resources in
subscription databases from results page in materials catalog (LOIS.)
Preferably and traditionally funded at district level.
Key Performance Indictors for Library Instructional Media Department
02-03 Annual
Data Survey
I. Circulation
A. Library
B. Media Services
Items checked out:
Books
Reserves
Other
In-house use
Total
Items checked out:
Audio/Visual software
Microcomputer software
Equipment
Total
01-02 Annual
Data Survey
00-01 Annual
Data Survey
42,768
67,368
82,594
29,101
221,831
44,765
44,137
75,032
29,182
193,116
39,967
25,111
33,977
13,687
112,742
21,780
32
112,108
133,920
25,335
18
104,085
129,438
13,097
446
72,720
86,263
335
596
596
1157
916
964
Library (building gate count)
Media Services
Total
678,257
678,257
318,704
***
318,704
301,657
***
301,657
Reference questions
Directional questions
Online database searches
29,800
6,920
(26,230)
25,119
10,785
21,922
24,626
10,471
21,598
C. Interlibrary
Loan
No. of requests made to
other libraries
No. of requests received
from other libraries
D. No. of persons
using facility
II. Reference
Assistance
III. Lectures &
Orientations
No. of lectures or
orientations:
Library
Media Services
No. participating in
lectures/orientations:
Library
Media Services
No. of feedback forms
preliminary
count 02-03
181
11
214
21
156
25
3215
220
1706
2917
312
2694
500
02-03 Annual
Data Survey
01-02 Annual
Data Survey
00-01 Annual
Data Survey
Books added (catalogued)
by purchase (no. of vols.)
4,004
3193
3600
Books and Serials (no. of
catalogued vols.)
Film and video (no. of
items)
Film and video added
(number of items)
78,324
76627
72000
4,273
4787
4000
322
787
131
18
22
225
19
33
353
20
31
338
IV. Growth of
Collection
V. Holdings
VII. Library
Technology
Program
VI. Age of
Collection
Credit Courses – Library
and Learning Resources
Programs (LLRP):
Courses
Sections
No. of students who
completed courses and
sections
Book Publication Dates:
1960-1969
1970-1979
1980-1989
1990-1999
2000-2009
Titles owned Titles owned Titles owned
in 2003
in 2002
in 2001
14,662
15021
14974
12,022
12372
12121
11,187
11440
10646
13,935
13103
11503
5,869
2163
668