Budget and Allocations Committee Meeting
November 19th, 2012
Senate Chambers 4:30 PM
Chairman: Sen. Chris Brady
I.
II.
III.
IV.
V.
VI.
Call To Order
Roll Call
Approval of the Minutes
A) 10/29/12
Approval of Agenda
A) 11/19/12
Chairman Report and Remarks
Treasurer’s Report
VII. Business Manager’s Report
VIII. Guest Speakers
IX.
Account Totals
2012-2013 Fiscal Year
X.
XI.
XII.
XIII.
XIV.
Special Requests
Travel Requests
Salary Reserves
Now
$29,194.00
$24,872.00
$22,467.00
After
$19,156.00
$17,909.00
$22,467.00
Old Business
New Business
A) Transfers
a. SB-12F-2653 Special Request Transfer – Sen. Chris Brady
B) Salary Reserve Requests
C) Special Requests
a. Student Leadership Advisory Board – Sen. Jerry Barrs
b. SG Executive Branch – Sen. Monica Bowman
c. SG Legislative Branch – Sen. Corey Amira
D) Travel Requests
a. Catholic Ospreys – Sen. Tony Stevens
b. Jacksonville Christian Life – Sen. Heather Deyarmin
c. Pride Club – Sen. Star Caudio
d. Hana Ashchi – Sen. Dylan Farrell
E) Finance Code
F) General Reserves
G) Budget Balancing
Announcements
A) Senate Tonight at 6:30 p.m. Senate Chambers
Final Roll Call
Adjournment
Budget and Allocations Committee Meeting
October 29th, 2012
Senate Chambers 4:30 PM
Chairman: Sen. Chris Brady
XV.
Call To Order
Meeting is called to order at 4:30 pm.
XVI.
Roll Call
Quorum is established with 11 voting members.
XVII.
Approval of the Minutes
A) 10/15/12
Motion from Sen. Farrell to approve the minutes from October 15. Second. No objections. Moved.
XVIII.
Approval of Agenda
A) 10/29/12
Motion from Sen. Amira to approve tonight’s agenda. Second. No objections. Moved.
XIX.
Chairman Report and Remarks
Current balances are listed below.
XX.
Treasurer’s Report
Chris asked me to go over the budget process because we are just now getting into it. Two of you went through
the budget process last year. So the rest of you should pay careful attention. About mid October the budget
request gets sent out. The request asks the budget directors if the budgets should increase or decrease. During
winter break, I will be going over the budget requests that were sent back. I will also be preparing for the budget
hearings with any questions I may want to ask. First Friday of the spring semester is the first hearing. All budget
directors will come up, they will present and will give their side of what they want to see with the budgets and
why. This is what happens at all the hearings. I will make a final proposed balanced budget with all the
information I have attained from these hearings. From there you all will go through my presentation, deliberate,
and decide if you see fit with my budget. If so, it passes right there. If not, as usual, you all can make changes and
then pass it during a forum. All budget directors will be here with questions comments and concerns. I will give a
final presentation with all the changes you all made, you vote, it goes to student body president, and then
President Delaney has 15 days to sign off on it. This is a 0 based budget, meaning we start from scratch every year,
start from 0. It’s a new proposal and we focus on that proposal.
XXI.
Business Manager’s Report
If you plan on being on B and A in the spring, you have prior registration so please fit the B and A meetings into
your class schedule.
XXII.
Guest Speakers
None.
XXIII.
Account Totals
Now
2012-2013 Fiscal Year
Special Requests
Travel Requests
$29,194.00
$24,872.00
After
XXIV.
Old Business
None.
XXV.
New Business
H) Transfers
I) Salary Reserve Requests
J) Special Requests
$29,194.00
$24,872.00
Salary Reserves
$22,467.00
$22,467.00
K)
L)
M)
N)
XXVI.
Travel Requests
Finance Code
General Reserves
Budget Balancing
Announcements
A) Senate Monday, October 22nd, 2012 at 6:30 p.m. Senate Chambers
B) Two weeks from today there will not be a committee meeting because it is Veteran’s Day. The meeting will
most likely be the Wednesday of that week.
XXVII. Final Roll Call
Quorum is reestablished with 11 voting members.
XXVIII. Adjournment
Meeting is adjourned at 4:40 pm.