POSITION DESCRIPTION QUESTIONNAIRE
ADMINISTRATIVE FACULTY
INSTRUCTIONS:
1.
2.
3.
4.
5.
Complete form, sign, and submit to immediate supervisor;
Supervisor (chair/director/dean)– review, approve, sign, forward to vice president;
Vice President- approve, sign, forward to Placement Committee (c/o UNR Personnel, M/S 238);
Placement Committee recommends administrative salary range and title & forwards to President;
President finalizes. UNR Personnel forwards approval letters to Vice President, Dean or Director.
ALL INFORMATION MUST BE PROVIDED. INCOMPLETE FORMS WILL BE RETURNED TO
DEPARTMENT. QUESTIONS? CALL UNR PERSONNEL SERVICES at 784-6035.
Incumbents’ Name (if applicable): Tom Judy
Position #: 10849
Current Title: Associate Vice President for Business & Finance
Current Range: NR
Department: Business & Finance
College/Division: Administration & Finance
Action Proposed: (check all that apply)
Effective Date:
New position, Proposed Range:
Proposed Title
Title Change, Proposed Title:
 Proposed Reassignment from Range: NR
to Range:
Revised PDQ only (no range, title change proposed)
Title Approved:
7
Range Approved:
(Committee Use Only)
I certify that the statements in this description are accurate and complete to the best of my
knowledge.
Employee’s Signature
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
Immediate Supervisor’s Signature
Date
Director/Chair/Dean
Date
Approved for Salary Placement Committee review.
Vice President’s Signature
Action Approved by the President:
Revised: 9/21/00
Date
Position Description
AVP for Business & Finance
Page 2
1.
Summary Statement: State the major function(s) of the position and its role in the University. Attach an
organizational chart for the division which reflects the position in it as well as those supervised in the
department.
This position reports to the Vice President for Administration and Finance and is responsible for providing
effective financial management for the university. This position serves as a key part of the central
administration of the university and represents the division to other university divisions, as well as
representing the university to outside entities such as the Chancellor’s Office, Board of Regents, system legal
counsel, and other organizations and agencies.
2.
List the major responsibilities, including percentage of time devoted to each. Provide enough detail to enable
a person outside the department to understand the job.
This position is responsible for:
30%
Serving on numerous university- and system-wide committees for the purpose of developing policies
and procedures.
20%
Oversight of the services and accountability provided by the Controller’s Office and BCN Purchasing
departments.
20%
Oversight and direction of the campus audit activities and campus taxation issues to ensure
compliance with university, UCCSN, state, and federal policies, rules and regulations.
15%
Oversight for the independent self-supporting activities including Lawlor Events Center, Printing/Mail
Services, and the University Inn.
10%
Serving as the university’s administrative interface with related independent organizations such as the
University of Nevada School of Medicine Practice Plan corporations, athletic booster organizations
and the University Foundation.
5%
3.
Representing the university before the Board of Regents and its committees, including audit, budget
and finance, and investment.
Describe how the decisions and judgments made by this position and the results or work performed impact
the department, division, and/or university as a whole.
Decisions and/or judgments made will determine whether the university is a good custodian of its funds and
is in compliance with all local, state and federal requirements. Since this position has a perceived authority to
represent the university, inappropriate decisions or errors may affect public or other agencies’ perception of
the university.
4.
Describe the knowledge, skills, and abilities essential to successful performance of this job.
The position requires:
 Knowledge of the accounting requirements and financial management standards necessary in a college/
university and public agency environment.
 Ability to manage effectively in a bureaucratic environment.
 Ability to negotiate and relate to other university administrative officers (president, vice presidents, deans,
and directors).
 Ability to formulate policy and gain acceptance and cooperation in the university environment.
 Ability to identify, present, gain acceptance for, and implement new, innovative processes and
procedures for the management of the financial aspects of the university.
 Ability to effectively direct and manage the disparate activities of various departments and offices.
 Good interpersonal and written/verbal communication skills.
 Good organization skills and abilities.
Position Description
AVP for Business & Finance
Page 3
5.
Describe the type of personal contacts encountered in performing the duties of the job. Explain the nature
and purpose of these contacts; i.e., to provide services, to resolve problems, to negotiate.
Deans, directors, and department chairs – to respond to questions, resolve problems, convey policies and
procedures, and provide financial information and guidance.
Vice presidents and the president – to respond to questions, resolve problems, and provide financial
information and advice.
UCCSN officers and regents – to respond to questions and provide financial information.
University and outside legal counsel – to discuss and seek legal advice and guidance on matters related to
university operations.
Auditors and federal and state government agency representatives – to provide financial information and
negotiate on behalf of the university.
University faculty, staff, and administrators – to propose and implement new processes and systems.
Business & Finance managers and directors – Provide supervision, guidance and assignment of special
tasks and duties, as necessary.
6.
Indicate the minimum qualifications which are necessary in filling this position should it become vacant.
Please keep in mind the duties/responsibilities of the position rather than the qualifications of the incumbent.
A.
Minimum educational level, including appropriate field, if any.
Master’s degree from a regionally accredited institution with seven years professional experience; OR a
Bachelor’s degree in accounting, business administration, or finance from a regionally accredited
institution with ten years professional experience.
B.
Minimum type and amount of work experience, in addition to the above required education, necessary
for a person entering this position.
Seven years progressively responsible financial management experience (ten years with a Bachelor’s
degree), five years of which were in college/university, non-profit, or governmental environment,
including four years supervisory experience. CPA, CMA, CIA, CA or other applicable certificate is
preferred.
C.
Indicate any license or certificate required for this position.
None.