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AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 17, 2012
Facilities Master Plan (FMP) as of June 30, 2012
Semi-Annual Update, Revision and Project Status
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
C.1
ENCLOSURE(S)
Page 1 of 6
BACKGROUND:
This report provides a detailed summary of Facilities Master Plan (FMP) projects recently completed,
projects under construction or active planning, projects approved for future construction as well as
recommendations for changes to FMP projects, scope, budget or schedule. The FMP is officially revised
monthly and was last presented in January 2012.
RECOMMENDATION:
It is recommended that the Governing Board approve the Facilities Master Plan as presented in this report.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
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June, 2012 – Cabrillo College Facilities Master Plan
Summary of Revisions and New Activities to the Approved March 2012 FMP
Arts Education Classrooms Project
Final Certification by DSA received and closed.
Arts Education Remediation Project. Staff is working to identify alternative corrective measures in
order to resolve deficiencies such as HVAC (Heating, Ventilation & Air Conditioning) throughout the
five buildings and water leaks in the Theater and Music buildings.
Health and Wellness Project
Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and Wellness, and the
Stroke Center are fully operational. Final Certification by DSA received and closed. Equipment is
in the process of being purchased by Cabrillo Purchasing department.
Building 300 Renovation
Final Certification by DSA received and closed. Equipment is in the process of being
purchased by Cabrillo Purchasing department.
Watsonville Green Technology Center
This project was developed in collaboration with staff and faculty in order to construct a 14,000 square
foot LEED Platinum Level certified “green” community education center. The District received a
grant for $2.5 million from Economic Development Agency for the project, and the grant was
augmented by $865,000 to help fund the upgrade to a LEED Platinum Level certified “green”
building.
The Division of State Architect (DSA) approved the plans in June of 2010 and EDA approved the
plans and specifications in July 2010. The project went to bid in August 2010. In October, the Board
approved Dilbeck and Sons as well as an augmentation to the budget of $517,000. A deductive
change order for the value engineering items discussed at the October Board meeting was approved at
the November Board Meeting. The District has received a generous donation from the Ley Family of
$100,000 for construction which allowed us to add back some of the items that were value engineered
out. Staff worked with the Architect, Contractor and Faculty to add back items as necessary
throughout the course of the project.
This project is substantially complete and the process of close out with EDA and DSA is
underway. Equipment is in the process of being purchased by Cabrillo Purchasing department.
800 Bldg. STEM Grant Project
Cabrillo College has been awarded a $4,339,878 million federal five-year Title III grant for the STEM
fields (Science, Technology, Engineering, and Mathematics). The grant will fund the renovation of
classrooms and laboratory space in the 800 building in the amount of $1,952,530.
Additional renovations to the 800 building will be required and include repairs to the heating and
ventilation systems, office space and restrooms. Administrative Services and student service programs
within the 800 building have been relocated. Bond funds will be needed to accomplish the additional
required renovations and relocation of functions which are not covered by the grant. The Cabrillo
College Foundation received a generous gift of $894,495 from the Peggy and Jack Baskin Foundation.
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800 Bldg. STEM Grant Project, con’t
800 Bldg. Moves Phase I: Project #9276
(This phase includes renovations and relocation to buildings SAC, 100, 900 bldg.)
The 800 building moves were initiated in December and substantially complete by the end of
January with the exception of phase II work. Administrative offices and Student Services
(Fast track to Work and Student Job Placement) located in the 800 building are now
relocated to the SAC, 100 and 900 buildings.
Contracts for construction services include Michael Wolcott Construction in the amount of
$29,274; Epico Systems Inc. in the amount of $13,322; Carpet King in the amount of $6,442.
Other services include project management, furniture and equipment, as well as moving
services. The initial Measure D budget for this phase of the project is $248,283 and was
completed in the amount of $112,422 and the remaining funds $126,679 will be used for 800
Bldg. Phase II Moves. Phase I was substantially complete in January, 2012.
800 Bldg. Moves Phase II: Project #9276
(This phase includes additional punch list, renovation, relocation and equipment needs to SAC/100/900/HW bldg.)
Signage was needed to facilitate way finding for the programs that have been relocated in
phase I of this project and is approximately 70% complete. Additional renovation work has
been identified to facilitate the needs of the programs (President’s component and Student
Assessment) located in the upper SAC west and is nearing completion. Furniture and
equipment also remains on the list to complete the transition for the moves. Disabled Student
Program & Services (DSP&S) space has been identified as part of the program needs for the
800 building STEM project. This will require relocation of DSPS to the Health & Wellness
building where it will share space with Stroke Center Program.
800 Bldg. Construction / Renovation: Project #4675
(This phase includes all design and construction elements of the project)
As authorized in the December Board meeting, the District is in contract with RMW for
architectural services and submitted drawings to the Division of the State Architect (DSA) in
June, 2012. Efforts to identify total funding needs are in process and the scope development
and bidding process for the hazardous abatement work is underway.
Building 600 Renovation
The west end of building 600 has been identified to be renovated in order to provide the much needed
space for the Chemistry and Biology laboratory and classrooms. VBN Architects have been selected to
provide the design services and program development is expected to occur over the next few months.
The current target completion timeline for construction is scheduled for the Fall 2013.
Smart Classrooms 11-12
The Smart Classrooms projects were developed several years ago in order to provide the much needed
upgrades in technology and equipment to improve access and the learning environment. The 2011/12
classrooms identified by the divisions were rooms 352, 355, 410, 411, and 1091. The target date for
completion of these rooms are for the start of the fall semester and a majority of the work is expected
to be complete and spaces will be ready to use by instruction. Additional smart classrooms were
renovated using Title V grant funds which included rooms 512, 716 and 1071.
Smart Classrooms 12-13
A project budget of $80,000 has been established and classrooms in need of improvements will be
identified and upgraded this fiscal year.
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Campus Signage Project
The Campus signage project was established to address the way finding needs of students and visitors
arriving to Cabrillo College. As new building and facilities use changes, the need to identify and direct
people continues. Most recently signs have been added and/or change to accommodate the relocation
of programs such as Physics, Fast Track to Work, Disabled Students Program and Services and others
associated with the 800 building renovation project.
DSA Closeout
Despite the Certification and final closure of several large projects, numerous small and older projects
under the jurisdiction of the Division of State Architect (DSA) require processing in order to be
complete and closed. Staff will continue to work with DSA to identify the required documentation and
close out all nine remaining projects.
June, 2012 – Cabrillo College Facilities Master Plan
FMP Projects Closed in 2011/12
AEC/VAPA Complex
June, 2012 – Cabrillo College Facilities Master Plan
FMP Projects in Active Planning, Construction or Substantial Completion
800 Bldg. STEM Grant Project
Building 600 Renovation
Smart Classrooms 12-13
This section includes projects in active planning as of March, 2012.
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Semi Annual Report
as of 6/30/2012
Projects In Process
Health and Wellness
Center and Sitework
Health and Wellness
Equipment
Substantial
Completion Date
Funding Source
State Funds
Building 300
Renovation
Equipment
Watsonville Green
Technology Center
Watsonville GTC
Equipment
Building 800
Renovation
Building 800 Moves
10,490,000
Remaining
Funds
Paid to Date
Measure C
121,741
121,741
2011
Measure D
15,067,134
14,988,663
Project Sub-total
25,678,875
25,600,404
State Funds
1,185,000
857,240
Spring
Measure D
1,105,493
1,075,693
2011
Project Sub-total
2,290,493
1,932,933
27,969,368
27,533,337
1,051,000
1,051,000
State Funds
Fall
Measure C
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2010
Measure D
1,166,000
1,127,403
Project Sub-total
2,217,033
2,178,436
State Funds
931,000
758,913
Fall
Measure D
931,000
768,620
2010
Project Sub-total
1,862,000
1,527,533
Total Project
4,079,033
3,705,969
EDA Funds
3,365,000
3,365,000
373,064
100,000
6,956,546
Total Project
10,965,000
10,421,546
543,454
Total Project
542,000
68,285
473,715
STEM Grant
1,952,530
169,964
Measure D
2,250,000
24,792
2013
Total Project
Measure D
4,202,530
313,283
218,940
Total Project
Measure C
313,283
218,940
1,915,130
153,606
Summer
2,760,735
Fall 2013
1,000,000
6,172
1,000,000
6,172
Smart Classrooom 201112
Fall 2012
Total Project
Measure D
243,587
66,995
Total Project
243,587
66,995
Smart Classrooom 201213
Fall 2013
Measure D
80,000
0
80,000
-
TBD
Total Project
Measure D
323,291
272,365
323,291
272,365
TBD
Total Project
Measure C
61,337
36,815
Total Project
61,337
36,815
Total Project
140,000
101,392
52,680,164
42,780,178
Summer 2012
Total
845,605
Pending DSA Approval
Remaining equipment needed
In Planning
194,756 4,007,774
Measure D
South Perimeter Road
Some remainig
equipment will be
purchased
100,000
Total Project
Measure D
DSA Closeout
38,597
7,500,000
Fall
Some remainig
equipment will be
purchased
DSA Approved
Measure D
2013
Campus Signage
436,031
Foundation
Fall
Building 600 Remodel
78,471
Fall
2012
VAPA Remediation
Pending DSA Approval
2011
Fall 2012
Status/Comments
10,490,000
Spring
Total Project
Building 300
Renovation
Project Budget
94,343
In Process
In Process
0
153,606 2,607,129
993,828
176,592
80,000
50,926
24,522
In Planning
In Process
In Planning
On Hold for fall 2012
In Process
38,608 Substantially Complete
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Projects Completed
VAPA Construction
Completed Date
Complete
Funding Source
State Capital Outlay
Funds
Measure C
Measure D
Project Sub-total
VAPA Equipment
Completed Projects
Complete
State Capital Outlay
Funds
Measure D
Project Sub-total
Total Project
Adjusted Project
Budget
Paid to Date
20,357,000
20,357,000
5,345,114
51,909,024
77,611,138
5,345,114
51,893,312
77,595,426
1,136,000
1,136,000
1,126,453
1,126,453
2,262,453
79,873,591
79,873,591
2,262,453
79,857,879
79,857,879