Student Services Program Planning Annual Update
Department ____Outreach Office_____________
Date ___May 20, 2014__________
Goals and Recommendations from Program Plan
List the top five goals and recommendations from the last Program Plan and indicate whether they have been met
Goals / Recommendations from six-year plan
1. Due to the fact that the data
shows inconsistent levels of
funding for outreach activities,
reliable and ongoing funding
should be sought. This would
ensure consistent and quality
service to the Cabrillo College
community on and off campus.
In
progress (in
clude
projected
timeline)
IP
2. Due to the recent upward trend in IP
enrollment, consideration should
be given to upgrading the
Outreach Specialist position back
to its original classification of
Outreach Coordinator and
increased to full-time status.
Likewise, a supply budget for
materials, mileage reimbursement
etc. should be increase per the
Revised October 22, 2012
Source of
funding
Comments (include any modifications to goals due to
feedback, discussion and/or evaluation – refer to data
when possible)
Goal
Met
None
During the spring semester 2014, all funding was fully
depleted. The Office of the Dean of Student Services
provided some one-time funding for purchase of some
promotional items to cover the closing of the spring
2014 semester. Thus, with the exception of the general
fund contribution which covers 60% of the Outreach
Specialists position, there are no more funds available
for any type of supply or promotional items, mileage
reimbursement and office supplies, necessary for
outreach activities. . This situation has been reported
to the Vice President of Student Services.
While the enrollment has fluctuated in the past, we are
now below our state CAP enrollment as a college. This
may soon cause a serious drop in general fund revenues
affecting the entire campus. Thus, serious consideration
should given to upgrading this position back to the level
of an Outreach Coordinator and returning it to a fulltime position.
No
None
IP
above recommendation to
support the activities of an
Outreach and Recruitment
Coordinator. This will become
critical as the State of California
begins to raise the enrollment cap
at Cabrillo College.
New Goals and Recommendations Since Last Program Plan
List any new goals and recommendations identified by the department
Goal/Recommendation (include timeline)
Cost
Explore the possibility of recreating the
Outreach Coordinator Position at 100%.
$45K - $60K plus
benefits
Create a 50% Outreach Program Specialist
to support the recruitment efforts.
$20,000 + benefits
Revised October 22, 2012
Explanation/Evidence of Need
(indicate how this need was
assessed)
Enrollment is under cap, data from
PRO indicates trend will not
increase in the near future.
We can send all the recruiter out in
the field, but if we cannot respond
to the requests of the prospective
students we throwing money away.
Status (Comment on progress of
new goals/recommendations listed
in last annual update)
As the classified prioritization
process continues to develop, the
request for an Outreach
Coordinator at 100% should be
made.
This position is also in the VPSS
annual update and in the
Recruitment Proposal
SSLO/AUO Assessment Progress
In a sentence or two, describe where your department should be with ongoing assessment (what assessment you should have done in the last
year) and what was actually done. If any task was not completed, explain why.
All of the SLO’s have been assessed and completed.
Fill out the Assessment Results section below.
SSLO/AUO Assessment Results
List SSLO/AUO assessments, dialogues, and priorities identified as a result of your assessment below.
Attach Departmental Assessment Analysis Forms completed in the last two semesters.
Core Competency, Program
SSLO/AUO Assessed
SLO’s were assessed and
reported previously.
Revised October 22, 2012
Date of meeting where
analysis / dialogue took
place. Example: Department
Meeting on 00/00/2012
Weekly check-in meetings
with the Outreach Specialist
turned into phone call
check-ins as needed on a
weekly basis during the fall
and spring semesters.
Priorities identified for program as a result of assessment.
The need for a stable budget and a full-time upgraded position was
discussed. The first priority is to establish an operational budget to cover
mileage reimbursement. The second priority is for outreach promotional
supplies and the third priority is for office supplies.
Revised October 22, 2012