2011-12
FINAL BUDGET
Cabrillo Community College District
September 12, 2011
2011-2012
FINAL BUDGET
TABLE OF CONTENTS
PAGE
I
General Fund – Overview ............................................................................................. 1
A.
Base Budget .................................................................................................... 2
1.
Base Budget Revenue .......................................................................... 2
a.
b.
c.
2.
General Apportionment............................................................. 5
Lottery...................................................................................... 6
Non-Resident Tuition ............................................................... 6
Base Budget Expenditures ................................................................... 7
a.
Benefits .................................................................................... 8
Base Budget Tables
Base Budget Revenue ............................................................... 9
Base Budget Expenditures ...................................................... 10
B.
Community Education.................................................................................... 12
C.
General Restricted Fund ................................................................................. 14
D.
Carry-Over Sub-Fund..................................................................................... 18
E.
Operating Reserve .......................................................................................... 19
F.
One-Time Sub-Fund – FTES Reserves ........................................................... 20
G.
One-Time Sub-Fund....................................................................................... 21
H.
Reserves (Ending Balance) ............................................................................. 22
1.
Base Budget Reserves ........................................................................ 22
a.
b.
c.
d.
e.
f.
g.
2.
I.
General Reserves .................................................................... 22
Revolving Cash Fund.............................................................. 22
Clearing/Operational Fund ...................................................... 22
CalPers Reserve ...................................................................... 22
Mid-Year Reserve – Bridge Fund............................................ 22
FTES Reserve ......................................................................... 22
One-Time Sub-Fund ............................................................... 22
Ending Fund Balance vs. Cash Balance.............................................. 24
Other Financing Sources (Outgo) ................................................................... 25
Inter- and Intra-Fund Transfers .......................................................... 26
i
TABLE OF CONTENTS
(CONTINUED)
II
Retiree Benefit Fund ................................................................................................... 28
III
Debt Service Fund ...................................................................................................... 32
IV
Child Development Fund ............................................................................................ 34
V
Building Fund............................................................................................................. 36
A.
Scheduled Maintenance & Capital Construction Projects ................................ 36
B.
Transportation, Parking & Security ................................................................ 36
C.
Certificates of Participation ............................................................................ 36
D.
Redevelopment Agency (RDA) Funds. ........................................................... 36
VI
General Obligation Bond Fund ................................................................................... 40
VII
Bookstore Fund .......................................................................................................... 46
VIII
Cafeteria Special Revenue Fund ................................................................................. 50
IX
Associated Students Fund ........................................................................................... 52
X
Trust & Agency Fund ................................................................................................. 54
XI
Scholarship & Loan Trust Fund .................................................................................. 56
XII
Student Financial Assistance Fund .............................................................................. 58
XIII
Student Representation Fee Trust Fund ....................................................................... 60
XIV
Student Center Fee Fund ............................................................................................. 62
XV
Staffing Summary - All Funds .................................................................................... 64
Attachments:
2011-12 Budget Update, August 1, 2011 ................................................................. A1-8
2011-12 Budget Reduction Plans, August 1, 2011 .................................................... B1-3
2011-12 Budget Planning Parameters and Reduction Plan, June 13, 2011............... C1-15
ii
2011-12 FINAL BUDGET
GENERAL FUND - OVERVIEW
I. GENERAL FUND - OVERVIEW
The General Fund is maintained to account for those transactions that are for the overall operation
(Instruction, Student Services, Business Services, etcetera). Within the General Fund, a number of sub-funds
have been established: Base Budget, Restricted, Community Education, District Match, Carryover, and
One-Time sub-funds. The division of these sub-funds reflects the need to differentiate discretionary revenue
from restricted revenue and ongoing funding from one-time funding.
A brief description of each sub-fund is provided later in the report. It is anticipated that the college will
utilize $3,478,192 from the Operating Reserves to balance the Final Budget.
Cash deferrals of almost $9.6 million have contributed to the District's need to continue to freeze spending on
non-essential expenditures.
The Final Budgets for the Unrestricted Base Budget, including District Match, and the Restricted Fund are
summarized as follows:
General Fund
Overview
Base
Budget (Note 1)
Restricted
(Note 2)
District
Match
Carry
Over
Community
Education
One
Time
Total
General Fund
Revenue
57,635,198
8,677,034
0
0
0
592,600
66,904,832
Expenditures
58,901,534
9,886,471
550,321
3,744,031
3,571,713
723,135
77,377,205
Revenue less
Expenditures
(1,266,336)
(1,209,437)
(550,321)
(3,744,031)
(3,571,713)
Transfers In/(Out)
Transfers From One Time Fund
(2,211,856)
3,478,192
(161,300)
234,395
550,321
(1,136,342)
0
(3,744,031)
(7,284,300)
(130,535)
(12,295,208)
3,209,000
1,136,690
0
3,744,031
8,593,195
761,895
17,444,811
3,209,000
348
0
0
1,308,895
631,360
5,149,603
Net Change in Fund Balance
Prior to One Time Transfer
From Reserves
Beginning Balance
July 1,2011
Projected Net Ending
Fund Balance
June 30, 2012
0
0
(3,712,587)
(130,535)
0
(10,472,373)
(1,822,835)
0
Beginning balance includes the FTES Reserve and the Bridge Fund Reserve.
Note 1:
The Base Budget requires a transfer in of $3,478,192 from the 'One Time Reserve' in order to balance the FY 2011-12
budget on a short term basis.
Note 2:
The Restricted Budget requires a transfer of $234,395 from the "One Time Reserve' in order to balance DSPS and
Matriculation for FY 2011-12.
1
2011-12 FINAL BUDGET
GENERAL FUND - OVERVIEW
A.
BASE BUDGET
Base Budget is an unrestricted sub-fund, accounting for the ongoing operational
expenditures of the college and is based on the Budget Planning Parameters
presented to the Board on August 1, 2011.
1.
BASE BUDGET REVENUE
The Base Budget Revenue for community colleges is based on a formula
that allocates a “basic allocation” based on the number of colleges and
centers in a district. In addition to the basic allocation, each district
receives equalized rates for its full-time equivalent students (FTES) from
the state general apportionment, student enrollment fees, and property
taxes.
a.
General Apportionment
2010-11 Actual
Enrollment Fees: The enrollment fees for 2010-11 were $26 per
unit.
COLA: The state eliminated the negative COLA on
apportionments.
Growth: Funded at 2.2%; approximately $1.3 million for Cabrillo.
The college generated more FTES than the number funded by the
State.
The state continues to implement apportionment deferrals
throughout the fiscal year (see page 26). Deferrals basically mean
that the state does not submit monthly payments to the college
when they are due. In addition, the state is not required to pay the
college until the state budget passes.
Payment deferrals adversely impact Cabrillo’s spending power and
the college’s ability to meet its ongoing expenditure commitments.
The deferrals have also necessitated continued spending freezes for
non-essential expenditures.
2011-12 Final Budget
Enrollment Fees: Student enrollment fees are budgeted at $36 per
unit (increased from $26 per unit). Note: The college does not set
enrollment fees. The State offsets the college’s state funding by
98% of the enrollment fee revenues. When there is an enrollment
fee shortfall, the state does not backfill the shortfall for the college.
2
2011-12 FINAL BUDGET
GENERAL FUND - OVERVIEW
Growth:
The Final Budget does not include growth funds.
COLA: The Final Budget does not include funding for COLA.
Other issues:
Downside risk of overly optimistic budget assumptions make
2011-12 mid-year budget reductions a strong possibility. Mid-year
cuts of $1,070,000 are expected for 2011-12 in January.
3
2011-12 FINAL BUDGET
GENERAL FUND - OVERVIEW
ANNUAL APPORTIONMENT ATTENDANCE
FULL-TIME EQUIVALENT STUDENTS (FTES)
Year
1992-1993
1993-1994
1994-1995
FTES
8,685
8,370
8,459
Increase
(Decrease)
(3.6%)
1%
1995-1996
1996-1997
1997-1998
1998-1999
8,228
8,526
9,247
9,549
(2.7%)
3.5%
8.5%
3.3%
1999-2000
9,696
1.5%
2000-2001
2001-2002
2002-2003
2003-2004
2004-2005
2005-2006
2006-2007
2006-2007
2007-2008
2007-2008
2008-2009
2008-2009
2009-2010
2009-2010
2010-2011
2010-2011
10,175
10,956
11,391
11,410
11,159
11,159
10,981 (funded)
11,462 (reported)
11,467 (funded)
11,610 (reported)
13,472 (reported)
11,847 (funded)
12,799 (reported)
11,357 (funded)
11,915 (reported)
11,651 (funded)
5%
7.7%
4%
.17%
(2.2%)
-0(1.44%)
.786%
(5%)
(4%)
(7%)
2.5%
*Differential fee of $50 for holders of BA/BS degrees
4
Student Fees
$13 per Unit
*$13 per Unit
$13 per Unit
No Differential
$13 per Unit
$13 per Unit
$13 per Unit
$13 per Unit-Fall
$12 per Unit-Spring
$12 per Unit-Fall
$11 per Unit-Spring
$11 per Unit
$11 per Unit
$11 per Unit
$18 per Unit
$26 per Unit
$26 per Unit
$20 per Unit
$20 per Unit
$20 per Unit
$20 per Unit
$20 per Unit
$20 per Unit
$26 per Unit
$26 per Unit
$26 per Unit
$26 per Unit
2011-12 FINAL BUDGET
GENERAL FUND - OVERVIEW
This chart compares the 2010-11 general apportionment with the budget for 2011-12.
GENERAL APPORTIONMENT
2010-11
Final
Budget
11,357
51,966,005
Funded Credit/Non-credit FTES Assumptions
BASE REVENUES
2010-11
Second Principal
Apportionment
11,651
51,965,512
2011-12
Final Budget
10,927
53,265,000
1,382,244
State Budget Reduction of Workload (base FTES)
-4,412,000
General Apportionment Reduction @ mid-range - $5.15
1,097,000
Student Fee Offset
Federal Fund Shortfall
Budget- Downside Risk
Growth funds eliminated
Foundation Grant
4,000,000
4,000,000
4,000,000
Watsonville Center Revenue
Negative COLA -.39%
1,000,000
1,000,000
1,000,000
COLA- Mid-Year Reduction
Deficit Factor for 2010-11 - P-1 (44 mil student fee/$1 mil net
property tax shortfall
General Apportionment-shortfall
Property Tax Shortfall 2008-09 Deficit Coefficient .986
GENERAL APPORTIONMENT
-309,474
-216,000
-425,000
56,325,005
5
-250,000
58,038,282
54,700,000
2011-12 FINAL BUDGET
GENERAL FUND - OVERVIEW
b.
Lottery
2010-11 Actual
The Lottery estimate for 2010-11 was based on total FTES of 12,799 at a
rate of $133 per FTES. The restricted rate was estimated at $18 per
FTES, and unrestricted revenue at $115 per FTES.
2011-12 Final Budget
The lottery estimate for 2011-12 is based on total FTES of 11,915 at a rate
of $117 per FTES. The restricted rate is estimated at $23 per FTES.
c.
Non-Resident Tuition
2010-11 Actual
Non-resident tuition for 2010-11 was reduced to the statewide average rate
of $183, plus $4 per unit for the capital outlay fee. The college has
experienced increased enrollment from out-of-state and foreign students,
and projected the fees to be $866,263. Total revenue for 2010-11 was
$943,882.
2011-12 Final Budget
Non-resident tuition for 2011-12 will remain at the statewide average rate
of $183, plus $4 per unit for the capital outlay fee. The college enrollment
from out-of-state and foreign students is expected to remain constant.
6
2011-12 FINAL BUDGET
GENERAL FUND - OVERVIEW
2.
BASE BUDGET EXPENDITURES
The following assumptions were used in generating the base budget
expenditures:
The Final Budget assumes the District will capture $150,000 in
salary/benefit savings from vacant positions.
No negotiated salary increases for 2011-12 are included in the Final
Budget.
Benefit stipend increases were 4.0%; a reduction from the 5.4%
included in the Preliminary Budget.
A increase in retiree benefits of approximately $66,000 is budgeted.
The PERS rate has increased from 10.7% to 10.923%. The District
pays the employee contribution for classified and confidential
employees, for a total of 17.923%.
Column and step increases are funded for all units.
The District plans to continue to suspend winter session in 2012.
The operating budget continues to include $390,076 to backfill the loss
of state funding for scheduled maintenance and instructional
equipment funding.
The District is developing a plan to begin funding retiree benefit costs
for new employees in the base budget.
Total transfers from the Bridge Fund Reserve of $3,478,192 will be
used to balance the 2011-12 Final Budget.
The expenditure budget was reduced by approximately $828,000
related to the Phase I, Round I and II reductions included in
Attachment A.
The expenses associated with participating in the TRAN program are
estimated at $82,000.
7
2011-12 FINAL BUDGET
GENERAL FUND - OVERVIEW
a. Benefits
Mandatory benefits have been funded based on the following rates:
FY 09/10
FY 10/11
FY 11/12
9.7%
10.707%
10.923%
7%
7%
7%
$9.33/mo/per
employee
$9.33/mo/per
employee
$9.33/mo/per
employee
STRS
8.25%
8.25%
8.25%
SOCIAL SECURITY
6.20%
6.20%
6.20%
MEDICARE
1.45%
1.45%
1.45%
$1.63
$1.898
$1.854
.45%
.30%
1.61%
15.00%
15.00%
15.00%
$7,833, 15,000,
20,868
8,774, 16,971,
23,363
9,019, 17,516,
24,136
DISTRICT BENEFITS
PERS (Employer Portion)
PERS Employee (Paid by
Employer for Confidential
employees and for Classified
bargaining-unit employees)
PERS AB2177
WORKERS COMP
Rate per $100 payroll
UNEMPLOYMENT
Rate per $100 payroll
Local experience charge
CAFETERIA PACKAGE/FTE
All Employee Groups
8
2011-12 FINAL BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND BASE BUDGET
BASE
BUDGET
REVENUE
FEDERAL
8150 Admin. Allowance
8160 Veterans
Total Federal
STATE
8612
8612
8670
8612
8612
8681
*General Apportionment
P/T Faculty Comp
*State Taxes
*BOGG
2% Admin. Allow.
Lottery
Total State
LOCAL
8811
8840
8850
8860
8874
8874
8879
8880
8890
*Taxes
Catalogs
Facility Rental/Use
Interest
*Enrollment Fee
2% Adm. Allow.
Transcripts
Non-Resident Tuition
Miscellaneous
2010-2011
2011-12
ADOPTED
WORKING
ACTUALS
FINAL
BUDGET
$
BUDGET
$
At 6/30/11
$
BUDGET
$
%
35,346
35,346
46,289
1,100
1,100
1,631
43,769
36,446
36,446
47,920
31,265,000
32,505,000
32,867,371
27,939,995
144,522
144,522
244,522
244,522
155,000
155,000
160,465
155,000
3,750,000
3,250,000
3,248,939
3,750,000
1,100
0.08%
44,869
38,000
38,000
52,232
38,000
1,471,885
1,471,885
1,410,892
1,397,448
36,824,407
37,564,407
37,984,421
17,655,005
18,285,494
18,292,217
62%
33,524,965
18,655,005
200
200
0
200
71,000
104,000
92,412
90,000
50,000
60,000
67,444
60,000
3,500,000
3,610,000
3,612,139
4,200,000
81,278
81,278
73,717
81,278
30,000
30,000
24,727
30,000
866,263
866,263
943,882
943,881
5,000
5,000
219
Total Local
22,258,746
23,042,235
23,106,757
38%
24,065,364
Total Revenue
59,119,599
60,643,088
61,139,098
100%
57,635,198
51,966,005
51,505,494
52,108,130
49,950,000
4,000,000
4,000,000
4,000,000
4,000,000
1,000,000
1,000,000
1,000,000
1,000,000
1,300,000
1,382,000
* GENERAL APPORTIONMENT
Base, Prior Year
Foundation Grant
Center Revenue
Growth/Reallocation of Growth
COLA
Adjustments:
Elimination of COLA
General Apport. Shortfall
Student Fee Offset
Property Tax Shortfall
Reduce Base FTES
* TOTAL GENERAL APPORTIONMENT
(216,000)
(309,000)
5,000
(250,000)
(425,000)
0
0
0
0
56,325,005
57,805,494
58,181,130
54,700,000
9
2011-12 FINAL BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND BASE BUDGET
BASE
BUDGET
EXPENDITURES
CERTIFICATED SALARIES
1100 Teaching
1200 Non-Teaching
1300 Part-Time Teaching
1400 Part-Time Non-Teaching
Total Certificated
CLASSIFIED SALARIES
2100 Regular Contract
2200 Instr'l Aide Contract
2300 Part-Time Classified
2400 Part-Time Class Instr'l Aide
Total Classified
STAFF BENEFITS
SUPPLIES
4200 Other Books
4300 Instructional Supplies
4500 Non-Instructional Supplies
Total Supplies
OPERATING EXPENDITURES
5100 Professional Services
5200 Travel & Mileage
5300 Dues & Memberships
5400 Insurance
5500 Utilities
5600 Rental Equip. & Facilities
Maint. Serv. Agreements
Repairs
5700 Legal Fees
Audit
Misc. Fees (Mchnt Bank)
5800 Postage
Advertising
Fingerprint & Testing Reqs
Printing
Program Support
Component
Other Fees
Uncollectable Stdnt. Recv.
Total Operating
CAPITAL OUTLAY
6300 Books
6400 Equipment
Total Capital Outlay
TOTAL EXPENDITURES
2010-11
2011-12
ADOPTED
WORKING
ACTUALS
FINAL
BUDGET
BUDGET
At 6/30/11
BUDGET
$
$
$
13,977,760
12,544,181
12,489,807
13,558,928
4,009,280
4,684,532
4,555,284
4,112,942
7,964,067
7,896,155
7,774,103
8,050,879
246,491
584,922
577,176
199,188
26,197,598
25,709,790
25,396,370
10,540,618
10,144,645
10,098,792
10,394,648
1,624,777
1,614,356
1,564,408
1,616,726
459,848
687,480
546,319
440,020
312,708
300,675
220,235
303,147
12,937,951
12,747,156
12,429,754
22%
12,754,541
12,311,073
12,395,542
12,596,289
21%
13,153,507
%
44%
$
25,921,937
8,000
8,000
8,000
8,000
473,674
446,028
325,423
434,603
615,195
495,188
359,941
595,195
1,096,869
949,216
693,364
399,242
934,348
584,192
386,742
113,516
144,241
85,494
80,966
73,926
82,434
90,333
89,566
518,238
518,238
479,829
454,940
2,100,963
2,100,163
1,616,948
2,061,073
22,150
22,479
12,663
21,300
872,314
866,668
680,585
811,650
202,818
412,018
216,925
225,700
150,000
152,220
144,246
130,000
76,000
76,000
75,650
78,000
140,626
170,676
135,738
170,626
197,500
197,500
64,656
157,500
99,039
94,755
26,353
68,039
24,550
27,430
15,612
26,300
118,791
122,679
39,348
118,791
334,956
33,043
9,843
331,456
52,878
401,559
290
52,878
61,908
71,570
62,383
80,208
235,000
235,000
67,570
275,000
5,794,415
6,663,021
4,408,658
2%
11%
1,037,798
5,620,735
21,950
22,689
16,233
21,950
463,368
318,658
128,584
391,066
485,318
341,347
144,817
58,823,224
58,806,072
10
1%
55,669,252 100%
413,016
58,901,534
2011-12 FINAL BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND BASE BUDGET
BASE
BUDGET
EXPENDITURES
2010-11
2011-12
ADOPTED
WORKING
ACTUALS
FINAL
BUDGET
BUDGET
At 6/30/11
BUDGET
$
$
$
%
$
TOTAL EXPENDITURES
58,823,224
58,806,072
55,669,252
58,901,534
TOTAL REVENUE
59,119,599
60,643,088
61,139,098
57,635,198
296,375
1,837,016
5,469,846
(1,266,336)
(550,321)
(550,321)
(550,321)
(550,321)
335,539
335,539
331,336
250,190
REVENUE OVER (UNDER)
EXPENDITURES
OTHER FINANCING SOURCES (OUTGO)
To District Match-FD 13
Indirects-fr FD 12, 33, 71, 72
TRANSFERS
From Student Center Fund 73
From Bookstore Fund 51
From Assoc. Students Fund 71
From Trust & Agency Fund 79
To Bldg FD 41-Transportation
To Bldg FD 46-Sch Maint Match
To Retiree Benefits Fund 23
To Debt Service Fund 22
Total Transfers
TOTAL OTHER FINANCING SOURCE
SOURCES (OUTGO)
EXCESS REVENUE/TRANSFERS
OVER (UNDER) EXPENDITURES
94,221
94,221
93,220
98,329
129,666
129,666
129,666
116,622
18,000
18,000
18,000
15,000
86,147
86,147
84,369
85,839
(335,000)
(335,000)
(335,000)
(200,000)
(390,076)
(390,076)
(390,076)
(390,076)
(1,231,000)
(1,231,000)
(1,231,000)
(1,294,000)
(339,369)
(339,369)
(339,249)
(343,439)
(1,967,411)
(1,967,411)
(1,970,070)
(1,911,725)
(2,182,193)
(2,182,193)
(2,189,055)
(2,211,856)
(1,885,818)
(345,177)
3,280,791
(3,478,192)
1,885,818
421,929
0
76,752
1,854,917
0
3,209,000
3,209,000
3,209,000
3,209,000
3,209,000
3,285,752
5,063,917
3,209,000
3,154,000
30,000
25,000
3,154,000
30,000
25,000
3,154,000
30,000
25,000
3,154,000
30,000
25,000
0
66,950
66,950
0
3,209,000
===========
3,275,950
=========
3,275,950
=========
3,209,000
===========
MAINTAIN CONTINGENCY RESERVE AT 5%
MID-YEAR REDUCTIONS
(1,425,874)
TRANS FOR CARRYOVER DESIGNATIONS
FROM ONE-TIME
3,478,192
TO RESERVES
NET INCREASE TO FUND BALANCE
BALANCE - BEGINNING YEAR
CalPERS Reserve
Projected Reductions
YEAR END FUND BALANCE
RESERVES
General Reserve
Revolving Cash Fund
Clearing/Operational
Unallocated
CalPers
Budget Adjustments
Mid-Year Reductions
TOTAL RESERVES
11
2011-12 FINAL BUDGET
COMMUNITY EDUCATION – GENERAL FUND
B.
COMMUNITY EDUCATION
This sub-fund accounts for the Community Education and the Contract Education
programs.
The Community Education program is primarily based upon revenue generated
from class fees.
12
2011-12 FINAL BUDGET
CABRILLO EXTENSION/COMMUNITY EDUCATION - GENERAL FUND
Cabrillo Community College District
Final Budget 2011-12
Cabrillo Extension/Community Education Fund 15
Budget
2010-11
Actual
2010-11
Budget
2011-12
Revenues
8800: Local
Total Revenues
804,111
804,111
1,005,542
1,005,542
592,600
592,600
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7600: Grants/Donations/Scholarships
Total Expenditures
26,352
433,332
147,917
43,194
237,663
8,200
896,658
10,563
359,710
108,779
38,294
166,298
9,413
50
693,107
4,000
360,742
146,420
26,971
182,208
3,000
Excess of Revenues Over Expenditures
(92,547)
312,435
(130,741)
723,341
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
13
24,907
1,654
(24,907)
(1,654)
0
(117,454)
310,781
(130,741)
451,113
451,113
761,894
333,659
761,894
631,153
2011-12 FINAL BUDGET
GENERAL RESTRICTED FUND
C.
GENERAL RESTRICTED FUND
The Restricted General Fund programs are established for the purpose of
providing specialized services. These services are funded by revenues collected
from program participants or from revenues provided by a federal, state or local
agency. As the name implies, restricted funds may only be used to pay for the
costs of providing specific services.
Federal, state and local agencies frequently require that a district receiving special
funding provide general fund dollars to the restricted program. This “match”
varies by funding agency and may be in the form of a cash contribution to pay for
specific expenditures, or it may be an “in-kind” contribution that is made through
allocation of existing District resources such as use of a facility, use of equipment,
utilities or personnel. Required match is often expensed in the unrestricted
general fund. The college continues to evaluate match requirements and
commitments to determine the appropriate level of match for each program.
The severe cuts that some restricted programs implemented in 2009-10 have
become permanent. For 2011-12, the college is contributing one-time funds in the
amount of $234,395 to sustain the DSPS and Matriculation programs until
permanent reductions are implemented.
The state has given districts the authority to transfer funds between twelve
restricted programs, without affecting future allocations. The college will
continue to discuss potential transfers. The flexibility provisions are in effect for
fiscal years 2009-10 through 2012-13.
Page 15 shows a summary of the 2011-12 Final Restricted General Fund revenues
and expenditures. Pages 16-17 show the listing of programs included in the
Restricted General Fund budget.
14
2011-12 FINAL BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Final Budget 2011-12
Restricted Fund (12)
Budget
2010-11
Actual
2010-11
Budget
2011-12
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
3,445,981
4,375,574
2,865,535
10,687,090
2,753,263
4,853,772
3,059,054
10,666,089
2,742,495
4,287,556
1,646,983
8,677,034
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
2,103,048
2,193,776
1,662,696
735,402
4,187,446
295,849
11,178,217
2,476,646
2,198,601
1,493,178
291,130
3,035,329
570,254
10,065,138
2,007,527
1,843,244
1,539,776
713,596
3,293,411
119,779
9,517,333
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7600: Grants/Donations/Scholarships
7320: Indirects
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
(491,127)
600,951
(840,299)
(173,392)
(293,944)
(137,189)
(289,967)
(155,378)
(213,760)
(161,200)
(156,771)
234,395
(161,300)
(628,536)
(583,927)
(296,043)
(1,119,663)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
17,024
1,119,666
1,119,666
3
1,136,690
* Note: $348 pertains to closed projects. These monies will be reallocated in FY 2011-12.
15
(1,136,342)
1,136,690
348 *
2011-12 FINAL BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Final Budget 2011-12
Restricted - General Fund Detailed Program Listing
Project
023
049
100
103
104
106
107
110
111
112
113
122
125
126
129
130
134
136
137
138
140
141
150
153
154
158
165
174
175
178
190
194
202
205
217
230
233
242
276
292
305
327
330
331
338
Description
Federal
Revenue
8100
State
Revenue
8600
CAP
75,420
5,073
Nursing Exp. HAS Match
Lottery
Student Representation
Child Care Fees
Foundation-DSPS
Foundation-Str Center
Health Services
DSPS
Human Care Alliance
Foundation-Adapt. P.E.
Tutorials-Griffith
CARE
EOPS
PVUSD EOPS Smr Migrant
NSF MESA/STEEP 11-12
ACCESS 11-12
NSF MESA/STEEP 10-11
NSF Chemistry Bridges
ACCESS 10-11
WIA-Adult Wkr-FTTW
WIA-Dislocated Wkr-FTTW
Federal College Wk Stdy
Stdnt Fin Assist - BFAP
SFA-BFAP 10-11 c/o
Lumina Foundation 10-11
Foster Kinship Care
MESA 11-12
MESA 10-11
NSF - E.I.L.S.
Matriculation-Non Credit
Matriculation-Credit
Faculty/Staff Diversity
Calworks (FTTW)
TTIP c/o
AMATYC
Calif Connects (ARRA)
Int'l Student Cap Surcharge
Migrant Headstart, ph 2
Calworks (FTTW)
MBUAPCD-Bike Loans&Racks
QSEN-Nursing Fac Dev
CTE Nursing Enrl Growth
RN Enrollment Growth
Grove Scholars
Local
Revenue
8800-8900
Certificated
Salaries 1000
Classified
Salaries
2000
49,410
3,458
Employee
Benefits
3000
5,463
902
274,712
38,800
20,000
923,594
32,000
312
26,000
122,658
480,450
46,580
236,832
516,535
64,861
(2,587)
42,361
43,587
252,457
1,512
82,395
18,635
38,574
10,020
38,985
38,892
206,203
22,687
80,141
44,763
5,016
32,787
42,213
232,945
4,008
4,368
6,552
394,358
10,486
67,477
110,983
50,500
913
33,987
49,990
53,838
6,432
37,730
55,811
192,034
40,356
38,348
122,609
357,865
18,090
25,497
16,864
132
69,450
2,645
18,795
1,526
12,670
64,531
2,378
49,159
11,141
3,612
125,072
458,680
20,000
6,415
1,300
2,500
2,000
10,990
3,653
23,950
635
2,618
42,250
471
16,789
20,183
232,945
224,545
537
9,008
12,323
983
1,044
1,639
2,111
149,155
12,140
8,518
10,486
11,911
32,019
6,242
23,674
8,300
1,000
1,279
878
17,785
528
6,965
148,722
3,627
3,243
134,500
99,284
60,489
850
771
5,735
8,450
27,554
8,864
338,083
6,585
168,994
Other
Operating
Capital
Student
Expenses &
Outlay 6000 Aid 7600
Services
5000
697
19,850
220
274
617,344
273,998
714
2,000
12
26,000
Supplies &
Materials
4000
Transfer Out
7310
Indirect
7320
219
30,000
300
52,794
38,643
22,591
15,234
60,000
16,410
12,072
5,211
2,513
11,245
2,775
1,942
35
2,806
10,005
6,655
6,655
8,000
7,854
146
1,466
38,948
3,049
27,609
2,791
1,218
172
3
9,922
30,636
2,121
8,500
32,715
9,046
23,582
13,104
85,136
12,778
4,456
37,374
146,687
24,030
51,332
51,743
979
16
825
4,257
8,167
2,160
1,985
7,334
1,002
4,611
1,437
5,642
Total
Expenses
75,420
5,073
892,056
32,000
312
26,000
122,658
926,726
1,086,434
64,861
0
42,361
43,587
252,457
38,892
206,203
22,687
80,141
44,763
5,016
32,787
42,213
232,945
394,358
10,486
67,477
110,983
50,500
913
33,987
10,208
408,294
6,585
168,994
10,005
6,655
8,000
9,046
32,715
85,136
12,778
4,456
37,374
146,687
0
2011-12 FINAL BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Final Budget 2011-12
Restricted - General Fund Detailed Program Listing
Project
347
351
352
353
357
358
361
362
364
365
367
388
389
391
392
393
507
620
624
648
665
670
707
708
713
714
816
821
845
852
859
860
861
867
868
869
871
Description
Song Brown
Title V-Hisp Serv Inst 09-10
Title V-Hisp Serv Inst 10-11
Title V-Hisp Serv Inst 11-12
Nursing Foundation
Health Projects Ctr/AHEC
Basic Skills 10-11
Basic Skills 11-12
Basic Skills 09-10
SA/HIV (Formerly OFR)
STAP
SBDC BEC
SBDC YEP
SBDC-SBA July-Dec
SBDC-SBA addt'l from HSU
SBDC-SBA Jan-June
Student Body Center Fee
Rad Tech Foundation
VAPA Foundation Grant
Fndtn Faculty Grant 08-09
E.A.S.E. Fndtn 10-11
Foundation-Horticulture
NSF (CSUMB)
DBA - NSF Sci & Math
DBA Hewlett
DBA Gates
VTEA 1C
CTE Teacher Pipeline
Federal
Revenue
8100
45,584
Certificated
Salaries 1000
0
134,293
0
239,922
167,466
121,208
33,000
208,314
14,465
8,384
28,669
25,169
136,588
84,200
55,546
53,732
137,550
19,260
25,250
4,612
2,374
53,371
6,046
152,982
300,200
64,492
16,069
26,324
207,677
99,319
31,148
Tech Prep
2,742,495
4,287,556
1,646,983
8,934
45
5,000
2,300
6,000
31,736
11,911
11,910
14,372
20,043
35,929
15,479
15,048
7,121
8,645
17,803
35,929
17,803
8,500
2,000
2,500
750
Other
Operating
Capital
Student
Expenses &
Outlay 6000 Aid 7600
Services
5000
6,056
50,000
1,223
160,514
137,055
18,000
727
419
59,691
134,293
18,020
146,572
93,243
89,553
3,000
101,919
27,230
55,546
20,860
65,588
13,167
10,078
578
13,457
6,468
12,666
70,932
2,318
466
26,836
9,646
1,239
9,732
44,000
1,362
6,160
2,000
1,539,776
713,596
2,007,527
Transfer Out
7310
Indirect
7320
3,301
22,734
22,841
31,891
111,813
3,438
3,540
1,843,244
17
2,500
2,300
500
100
1,550
5,088
1,750
2,374
10,000
332
37,407
8,120
338,924
91,116
718
3,149
6,176
11,546
2,480
618
1,012
7,988
3,820
1,198
213,760
10,047,771
727
419
28,791
20,096
4,662
5,254
3,238
131,000
25,250
2,683
14,332
232
5,884
2,758
22,000
2,500
73,172
61,976
257,753
50,695
15,451
25,312
186,595
39,424
29,950
3,293,411
3,000
5,915
119,779
155,378
161,300
Total
Expenses
45,584
56,223
216,164
529,522
19,623
11,582
109,499
134,293
18,020
239,922
167,466
121,208
136,611
84,200
55,546
53,732
137,550
19,260
25,250
4,612
2,374
45,192
6,046
152,982
40,187
385,781
332,143
18,288
81,877
160,576
300,200
64,492
16,069
26,324
207,677
99,319
31,148
3,835
179
35,782
9,214
18,288
81,877
160,576
Supplies &
Materials
4000
6,550
4,904
71,000
332,143
Employee
Benefits
3000
20,350
100,672
3,704
2,360
18,072
59,481
15,425
40,187
385,781
CTE BAWFC
CTE Comm Coll Proj 2a
CTE Workforce Innov 2b
Classified
Salaries
2000
27,248
19,623
11,582
CTE Comm Coll
CTE Comm Coll
Total
Local
Revenue
8800-8900
56,223
216,164
529,522
EWD Respons Traing Fd
WD 2.0 (S.F. Fndtn)
BACCC VTEA 1B
State
Revenue
8600
2011-12 FINAL BUDGET
CARRY-OVER SUB-FUND – GENERAL FUND
D.
CARRY-OVER SUB-FUND
The carry-over sub-fund account consists of: self-sustaining funds, projects that
are not completed within the same fiscal year and available balance in line-item
budgets authorized for carry-over.
Self-sustaining funds depend on their ability to generate revenue to support their
actual operating expenditures.
Major projects that cross fiscal years are carried over in this sub-fund. Examples
are major repairs, remodeling, and painting projects that are not state-funded.
Examples of items authorized for carry-over are the year-end balances in supply
budgets and the balance in the account established to fund the deductible for
insurance claims.
The District is continuing the spending freeze that has been in effect for the past
few years.
18
2011-12 FINAL BUDGET
ONE-TIME SUB-FUND - GENERAL FUND
E.
OPERATING RESERVE
Beginning Balance
$ 8,593,195
Less:
FTES Reserves
(500,000)
Allocation for 2011-12 Deficit
(3,478,192)
Allocation to 2011-12 Mid-Year Reductions
(1,070,000)
'One Time' Allocation Carryover Balance from FY 2010-11
(1,051,713)
Allocation for 'One Time' Sub-Fund for FY 2011-12
(1,184,395)
Projected Ending Operating Reserve Balance
19
$ 1,308,895
2011-12 FINAL BUDGET
ONE-TIME SUB-FUND FTES – GENERAL FUND
F.
ONE-TIME SUB-FUND – FTES RESERVE
FTES RESERVE
500,000
Additional FTES Reserves
500,000
Available Balance
20
$
1,000,000
2011-12 FINAL BUDGET
ONE-TIME SUB-FUND - GENERAL FUND
G.
ONE-TIME SUB-FUND
Net Allocations:
Lease Revenue Watsonville- Ceiba
40,000
Lease RevenueWatsonville- SOS
40,000
Lease Revenue Main Campus 350 Building-OASIS (net)
40,000
(150,000)
Transfer to Retiree Benefit Fund
Retirement Incentives
(100,000)
Contributions to New Employee Retiree Benefits
(100,000)
Classroom Remodels
(120,000)
DSPS Shortfall 2011-12 (estimate)
(162,840)
Matriculation Shortfall 2011-12 (estimate)
(71,555)
Green Technology Center- Equipment/Furniture (estimate)
(100,000)
Increase FTES reserve to $1,000,000
(500,000)
Critical Needs list for 2011-12
TBD
Total Allocations
(1,184,395)
21
2011-12 FINAL BUDGET
RESERVES – GENERAL FUND
H.
RESERVES (ENDING BALANCE)
1.
BASE BUDGET RESERVES
The General Reserves, Revolving Fund, Revolving Stores, and
Clearing/Operational Fund are accounted for in the base budget in the
amount of $3,209,000. These funds are not designated for allocation during
the fiscal year.
a.
General Reserves
An account to record the reserve budgeted to provide operating cash
in the succeeding fiscal year until taxes and state funds become
available. The California Community Colleges Chancellor’s Office
guideline is a minimum of 5% of the total General Fund Reserve.
The Final Budget includes a 5% general reserve; $3,154,000.
b.
Revolving Cash Fund
A $30,000 account to be used for emergency or small sundry
disbursements.
c.
Clearing/Operational Fund
A $25,000 account to be used for District deposits and subsequent
withdrawal into appropriate county treasury accounts.
d.
CalPers Reserve
A CalPers reserve was included in the budget until 2009-10. The
reserve was reallocated to the Bridge Fund Reserve for 2010-11.
e.
2011-12 Mid-Year Reserve – Bridge Fund
The District retains a Mid-Year Bridge Fund Reserve to provide
one-time assistance and planning time for addressing ongoing
reductions in state revenues. The District will cover the $3,478,192
deficit for 2011-12.
f.
FTES Reserve
The FTES Reserve balance is included on page 21. The FTES
reserve will be funded at $1,000,000 for 2011-12.
g.
One-Time Sub-Fund
The One-Time Sub-Fund includes approximately $7 million for
one-time projects and reserves needed to balance the budget.
22
2011-12 FINAL BUDGET
RESERVES - GENERAL FUND
2011-12 Final Budget
5% Reserve of the General Fund
RESERVES
Final Budget
Base
Budget
General Reserve
3,154,000
Revolving Cash Fund
30,000
Clearing/Operational
25,000
Total Reserves
$3,209,000
23
2011-12 FINAL BUDGET
FUND BALANCE VS CASH
2.
ENDING FUND BALANCE vs CASH BALANCE
Budget
6/30/2012
Ending Balance
6/30/2009
6/30/2010
6/30/2011
Unrestricted Funds
5% General Reserve - Fund 11
Carry Over - Fund 14 (Note 1)
One-Time - Fund 17 (Note 1)
FTES Reserve - Fund 17 (Note 1)
Community Ed - Fund 15
Total Unrestricted Funds
$3,375,000
3,530,000
3,746,000
1,855,000
326,000
$12,832,000
$3,209,000
3,599,048
6,134,217
500,000
451,114
$13,893,379
$3,209,000 $3,209,000
3,744,031 3,624,360
7,593,195 1,664,170
1,000,000 1,118,333
761,895
631,360
$16,308,121 $10,247,223
1,501,000
1,119,666
$14,333,000
$15,013,045
7,564,000
5,568,430
Restricted Funds
Total General Fund Ending Balance
Cash Balance
1,136,690
1,252,452
$17,444,811 $11,499,675
14,130,344
6,598,130
Apportionment Allocation Deferrals
2009-10 @ $7,000,000
2010-11 @ $9,000,000
2011-12 @ $9,600,000 (est)
Note 1:
Coordinated efforts to purposfully slow expenditures from the 'Carry Over' and 'One Time' sub-funds
will be implemented in order to ensure an available year end fund balance sufficient to cover payroll
and essential operating expenses.
24
2011-12 FINAL BUDGET
OTHER FINANCING SOURCES (OUTGO)
I.
OTHER FINANCING SOURCES (OUTGO)
Other financing sources include proceeds from long-term debt, sale of fixed
assets, and incoming transfers.
Other outgo includes debt retirement, student aid and transfers to other funds.
Inter-fund transfers are made to move appropriations and dollars from one fund to
another fund for the purpose of paying for expenditures using the structure
required by generally accepted accounting principles applied to governmental
entities. The transfer of funds allows money to be moved from one fund to a
second fund with the second fund then being responsible for paying all operating
costs of that program. This practice allows all program expenditures related to the
operation of the program, regardless of funding sources, to be accounted for in a
single fund. This treatment provides readers with a full understanding of the
scope of the program as a whole.
Intra-fund transfers are made within a fund of a district. An example of an intrafund transfer would be moving funds from the unrestricted general fund to the
restricted general fund.
A schedule of Inter- and Intra-fund Transfers is included on the following page.
25
2011-12 FINAL BUDGET
TRANSFERS
INTERFUND TRANSFERS
Transfer in
Unrestricted General Fund 11
From One-Time Sub Fund 17
From Bookstore Fund 51
From ASCC Fund 71
From Stu Ctr Fund 73
From Trust & Agency Fund 79
To Debt Service Fund 22
To Retiree Benefit Fund 23
To Building Fund 41 (Transportation)
To Building Fund 46 (Scheduled Maintenance)
Transfer Out
3,478,192
116,622
15,000
98,329
85,839
343,439
1,294,000
200,000
390,076
Restricted General Fund 12
From One-Time Sub Fund 17
To Child Development Fund 33 (Fees)
To Student Rep Fund 72 (Fees)
To Student Ctr Trust Fund 73 (Fees)
234,395
One-Time Sub Fund 17
To Unrestricted General Fund 11
To Restricted General Fund 12
To Retiree Benefit Fund 23
Debt Service Fund 22
From Unrestricted General Fund 11
343,439
Retiree Benefit Fund 23
From Unrestricted General Fund 11
From One-Time Sub Fund 17
1,294,000
250,000
Child Devel Fund 33
From Restricted General Fund 12 (Child Care Fees)
Balance DSPS & Matriculation
Student fee transfer
Student fee transfer
Student fee transfer
3,478,192
234,395
250,000
Balance General Fund
Balance DSPS & Matriculation
Future retiree benefits
Debt payment
Present & future retiree benefits
Future retiree benefits
Student fees collected
200,000
390,076
Bookstore Fund 51
To Unrestricted General Fund 11
To ASCC Fund 71
Associated Students CC Fund 71
From Bookstore Fund 51
To Unrestricted General Fund 11
Transportation and Protective Serv
Scheduled Maintenance
116,622
15,000
GF Salaries and Benefits
Stdnt Senate Library Bk Reserves
15,000
Stdnt Senate Library Bk Reserves
Library Txtbk Reserves-pass thru
15,000
Student Representation Fund 72
From Restricted General Fund 12 (Fees)
30,000
Student Center Trust Fund 73
From Restricted General Fund 12 (Fees)
To Unrestricted General Fund 11
Student fees collected
131,000
Trust & Agency Fund 79
Pino Alto/Sesnon to Unrestricted General Fund 11
Total Inter- and Intra-fund Transfers
6,682,192
Indirects collected in the Unrestricted General Fund
From Restricted General Fund 12
From Child Development Fund 33
From Associated Students Fund 71
From Student Representation Fund 72
Total Indirects Reimbursed to Fund 11
213,760
18,755
15,575
2,100
250,190
26
Balance General Fund
GF Salaries and Benefits
Library Textbook Reserves
GF Salaries and Benefits
GF Pino Alto Salaries (50%)
Debt payment
Present & future retiree benefits
Transportation and Protective Serv
Scheduled Maintenance
300
30,000
131,000
300
Building Funds 41-47
From Unrestricted General Fund 11 (41-Transportation)
From Unrestricted General Fund 11 (46-Scheduled Maintenance)
Purpose
98,329
Student fees collected
GF Salaries and Benefits
85,839
GF Pino Alto Salaries (50%)
6,682,192
-This Page Intentionally Left Blank-
27
2011-12 FINAL BUDGET
RETIREE BENEFIT FUND
II.
RETIREE BENEFIT FUND
Pursuant to the Governmental Fund Group descriptions contained in the California
Community Colleges Budget and Accounting Manual, the District has established a
Retiree Benefit Fund that is contained within the debt service fund group. The fund is
used for the sole purpose of funding retiree health benefits.
The District pays retiree benefits directly out of the Retiree Benefit Fund. During the
year, a transfer is processed from the general fund to cover the estimated annual cost of
retiree benefits.
The District is required to account for the costs of retiree health benefits on an accrual
basis, i.e., over the working lifetime of eligible employees. In 2009-10 the District
implemented GASB 45 reporting requirements and the entity-wide financial statements
now recognize the annual required contribution (ARC). The ARC includes future other
post employment benefits (OPEB) costs of active eligible employees + amortized
unfunded liability of retirees.
Although GASB 45 does not require funding the ARC, districts are encouraged to
consider OPEB commitments and the district’s ability to finance when they assess their
fiscal health in preparation for Accreditation, future Bond measures, etc. Therefore,
additional annual allocations for funding the future cost of retiree benefits from the base
budget and one-time funds are: $216,000 from base and $250,000 from one-time.
Funds held in the Retiree Benefit Fund will accumulate interest income that will be held
toward the cost of future benefits.
28
2011-12 FINAL BUDGET
RETIREE BENEFIT FUND
Cabrillo Community College District
Final Budget 2011-12
Retiree Benefit Fund (23)
Budget
2010-11
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Actual
2010-11
Budget
2011-12
11,000
11,000
7,411
7,411
8,300
8,300
997,000
1,044,294
1,068,000
997,000
1,044,294
1,068,000
(986,000)
(1,036,883)
(1,059,700)
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
1,331,000
1,431,000
1,544,000
Total Other Financing Sources (Outgo)
1,331,000
1,431,000
1,544,000
345,000
394,117
484,300
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
1,588,276
1,588,276
1,982,393
1,933,276
1,982,393
2,466,693
Reserve - For Future Retiree Benefits
1,933,276
1,982,393
2,466,693
Net Change to Fund Balance
29
Retiree Benefit Reserves Projection through 2015-2016
Estimated Annual Costs
per Actuarial Study
2006-07 thru
2009-10 Actuals
2010-11
Actuals
2011-12
Projected
2012-13
Projected
2013-14
Projected
2014-15
Projected
2015-16
Projected
Funding for
Future Benefits
2,612,443
997,000
985,000
1,078,000
1,164,000
1,307,000
1,359,000
$ 9,502,443
982,216
1,068,922
1,078,922
1,164,922
1,307,922
1,359,922
FUNDING for Yearly Expense:
Beginning Balance
Less actual costs
Base Budget Allocation
to Cover Annual Cost for
subsequent year
Ending Balance
- 2,629,784
- 1,044,294
- 1,068,000
- 1,078,000
- 1,164,000
- 1,307,000
- 1,359,000
- 9,650,078
3,612,000
1,131,000
1,078,000
1,164,000
1,307,000
1,359,000
1,416,000
$ 11,067,000
1,068,922 *
1,078,922 *
1,164,922 *
1,307,922 *
1,359,922 *
1,416,922 *
606,060
913,471
982,216 *
$ 1,416,922
FUNDING for Future Benefits:
Beginning Balance
1,387,771
1,648,671
1,911,171
2,175,371
Base Budget Allocation
for Reserves
200,000
100,000
216,000
150,000
150,000
150,000
150,000
$ 1,116,000
One-Time Funds Allocation
for Reserves
325,000
200,000
250,000
100,000
100,000
100,000
100,000
$ 1,175,000
Interest Income
81,060
7,411
8,300
10,900
12,500
14,200
15,700
$ 150,071
Ending Balance
606,060 *
913,471 *
1,648,671 *
1,911,171 *
2,175,371 *
2,441,071 *
$ 2,441,071
*
$ 3,857,993
Annual Ending Fund Balance
1,588,276
*
1,982,393
*
1,387,771 *
2,466,693
*
2,813,593
Current process
Annual costs for the subsequent fiscal year are transferred during current year to maximize interest earnings
Monthly benefits are paid directly from the retiree benefit fund
30
*
3,219,093
*
3,535,293
*
3,857,993
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31
2011-12 FINAL BUDGET
DEBT SERVICE FUND
III.
DEBT SERVICE FUND
The District uses the Debt Service Fund to account for the payment of the Certificates of
Participation (COP) authorized by the Board of Trustees in 1997-98. COPs are a form of
debt used by governmental agencies that does not require voter approval.
A transfer from the General Fund is made to cover annual COP commitments.
The Debt Service Fund also includes loan payments for Delta School capital
improvements made in 2007 and a corresponding reimbursement from Delta School for
annual loan payments.
32
2011-12 FINAL BUDGET
DEBT SERVICE FUND
Cabrillo Community College District
Final Budget 2011-12
Debt Service Fund (22)
Actual Budget
1999-002010-11
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2010-11
Budget
2011-12
49,065
49,065
49,065
49,065
49,065
49,065
339,249
49,065
388,314
339,249
49,065
388,314
343,439
49,065
392,504
(339,249)
(339,249)
(343,439)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
339,249
339,249
343,439
Total Other Financing Sources (Outgo)
339,249
339,249
343,439
0
0
360,896
360,896
360,896
360,896
360,896
0
360,896
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Debt Reduction
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
(0)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
33
2011-12 FINAL BUDGET
CHILD DEVELOPMENT FUND
IV.
CHILD DEVELOPMENT FUND
The Child Development Fund is designated as a special revenue fund. This fund
accounts for legally restricted revenue sources such as the Child Care Premium Tax
Bailout, the California Department of Education, and the U.S. Department of Education.
The Children’s Center functions primarily as a demonstration lab for the Early Childhood
Education instructional program while providing child care services to families in our
community. Cabrillo is continuing to partner with the Santa Cruz County Community
Counseling Center by leasing the Baskin Center for a Head Start program. This local
revenue represents the efforts to fully utilize the Children’s Center facilities while
becoming a more fiscally sustainable Center.
34
2011-12 FINAL BUDGET
CHILD DEVELOPMENT FUND
Cabrillo Community College District
Final Budget 2011-12
Child Development Fund (33)
Budget
2010-11
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2010-11
Budget
2011-12
111,019
595,413
113,200
819,632
464,246
211,381
106,095
781,722
210,126
397,306
152,675
760,107
277,728
144,918
183,512
22,000
227,529
282,117
179,230
150,563
23,286
226,797
271,129
125,898
140,734
20,000
182,923
Total Expenditures
855,687
861,993
740,684
Excess of Revenues Over Expenditures
(36,055)
(80,271)
19,423
Interfund Transfers
8900: Transfers In
7300: Transfers Out
200
(21,295)
43,525
(20,533)
300
(18,755)
Net Change to Fund Balance
(57,150)
(57,279)
57,279
57,279
-
129
-
968
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Grants/Donations/Scholarships
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
35
968
2011-12 FINAL BUDGET
BUILDING FUND
V.
BUILDING FUND
This fund accounts for federal, state and local funding for scheduled maintenance, capital
outlay projects, and student transportation fees. The Preliminary Budget includes projected
expenses for new projects only.
A.
SCHEDULED MAINTENANCE & CAPITAL OUTLAY PROJECTS
The state will not be providing Scheduled Maintenance funding for 2011-12.
However, the District will be funding $390,076 from its base fund for this
purpose.
In November 2007, the college was awarded a Financial Assistance Award of
$2.5 million from the Economic Development Agency for construction of a Pajaro
Valley Regional Training Center at the Watsonville Center. In May 2009 the
amount was augmented by EDA in the amount of $865,000 in order to assist the
project in achieving LEED Platinum status. The project was renamed the
Watsonville Green Technology Center. An additional $1.5 million in funding will
be provided from bond funds (General Obligation Bond, Measure D, Series B).
B.
TRANSPORTATION, PARKING & SECURITY
The District has discontinued the Bus Pass program effective this fiscal year.
Revenue is generated by parking fees and a transfer-in from the General Fund.
These funds are designated for parking lot security, maintenance, and repairs.
C.
CERTIFICATES OF PARTICIPATION (COPS)
Certificates of Participation (COPS) were sold in 1997-98. The proceeds have
been used for deferred maintenance, upgrading of infrastructure, and purchase and
installation of the Datatel software system.
D.
REDEVELOPMENT AGENCY (RDA) FUNDS
The budget for 2011-12 estimates $550,000 to be available in RDA funds. It will
continue to support the Scotts Valley center for the remainder of the facilities
lease (in the amount of $78,900), which ends December 2011. Total unallocated
RDA funds are estimated to be approximately $2 million at the close of fiscal year
2011-12.
36
2011-12 FINAL BUDGET
BUILDING FUND
Cabrillo Community College District
Final Budget 2011-12
Building Funds (41-46)
Revenues
8100: Federal
8600: State
8800: Local
8900: Misc
Total Revenues
Budget
2010-11
Actual
2010-11
Budget
2011-12
3,365,000
2,936,332
1,599,000
0
7,900,332
1,636,390
1,825,312
6,024,248
0
9,485,949
1,728,610
1,111,020
1,290,000
88,820
4,218,450
0
119,902
30,563
15,169
2,399,892
6,346,951
196,991
9,109,468
0
87,066
26,675
10,699
995,015
6,940,451
0
8,059,906
0
101,750
29,551
11,969
1,989,384
4,736,537
0
6,869,191
(1,209,136)
1,426,043
(2,650,741)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Reserves
Total Expenditures
Excess of Revenues Over Expenditures
Interfund Transfers
Transfers In
Transfers Out
Net Change to Fund Balance
725,076
725,076
590,076
0
0
0
(484,060)
2,151,119
(2,060,665)
4,776,692
0
2,716,027
230,047
0
21,937
2,094,652
369,391
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
2,625,573
2,141,513
2,625,573
0
4,776,692
Reserve - Parking Lot - Fund 41
Reserve - Future COPs Projects - 42
Reserve - For Contingency - 43
Reserve - Redevelopment - 44
Reserve - Sched. Maint. Projects - 46
128,703
0
33,080
1,610,339
369,391
849,512
196,991
271,253
1,623,552
1,835,384
38
-This Page Intentionally Left Blank-
39
2011-12 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
VI.
GENERAL OBLIGATION BOND FUND
In June 1998 the voters approved an $85 million General Obligation Bond
(Measure C) on behalf of Cabrillo College.
Sales of Measure C bonds have taken place in increments as funds were needed:
1st Issue (Series A) 1998-99
- $12 million
2nd Issue (Series B) 1999-00
- $30 million
3rd Issue (Series C) 2000-01
- $20 million
Final Issue (Series D) 2001-02
- $23 million
In March 2004 the voters approved a $118.5 million General Obligation Bond
(Measure D) on behalf of Cabrillo College.
Sales of Measure D bonds occurred as follows:
1st Issue (Series A) May 2004
- $60 million
Final Issue (Series B) April 2007 - $58.5 million
The following key projects are included in the Bond Fund for 2011-12:
Building Improvements (as approved throughout the year)
Reallocation of space made available by opening of new facilities.
Watsonville Green Technology Center
o Includes a minimum of $3.365 million in an Economic
Development Agency (EDA) Funding
The following key projects were completed in 2010-11:
Building 300 Remodel
A portion of the Measure C Fund Balance is being held in Reserve to develop a long term
solution for the North County Site.
40
2011-12 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Final Budget 2011-12
1998 & 2004 General Obligation Bonds
Bond Funds (47-49) Combined
Budget
2010-11
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2011-12
0
0
130,000
130,000
0
0
88,735
88,735
0
0
39,500
39,500
0
0
0
4,000
30,000
12,500,000
12,534,000
0
626
65
0
153,165
3,995,998
4,149,854
0
0
0
0
52,400
3,162,746
3,215,146
(12,404,000)
(4,061,119)
(3,175,646)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Actual
2010-11
Other Financing Sources (Outgo)
8940: Sale of Bonds
0
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
(12,404,000)
(4,061,119)
(3,175,646)
18,341,061
0
5,937,061
18,341,061
0
14,279,942
14,279,942
0
11,104,296
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
41
2011-12 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Final Budget 2011-12
1998 General Obligation Bonds
Bond Fund (48) Measure C
Budget
2010-11
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2010-11
0
0
10,000
10,000
Budget
2011-12
0
0
11,746
11,746
0
0
9,500
9,500
0
0
0
0
18,251
(179,034)
(160,783)
0
0
0
0
26,000
60,000
86,000
10,000
172,529
(76,500)
Other Financing Sources (Outgo)
8940: Sale of Bonds
0
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
10,000
172,529
1,767,078
1,767,078
1,939,607
1,777,078
1,939,607
1,863,107
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
0
0
0
0
0
0
0
Excess of Revenues Over Expenditures
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
42
0
(76,500)
2011-12 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Final Budget 2011-12
2004 General Obligation
Bond Fund (49) Measure D - Series A
Budget
2010-11
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Actual
2010-11
Budget
2011-12
0
0
10,000
10,000
0
0
14,010
14,010
0
0
10,000
10,000
0
0
0
0
0
2,000,000
2,000,000
0
0
0
0
134,914
442,035
576,949
0
0
0
0
6,400
102,746
109,146
(1,990,000)
(562,939)
(99,146)
Other Financing Sources (Outgo)
8940: Sale of Bonds
0
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
(1,990,000)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
43
(562,939)
(99,146)
2,712,230
2,712,230
2,149,291
722,230
2,149,291
2,050,145
2011-12 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Final Budget 2011-12
2004 General Obligation
Bond Fund (47) Measure D - Series B
Budget
2010-11
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Actual
2010-11
Budget
2011-12
0
0
110,000
110,000
0
0
62,979
62,979
0
0
20,000
20,000
0
0
0
4,000
30,000
10,500,000
10,534,000
0
626
65
0
0
3,732,997
3,733,688
0
0
0
0
20,000
3,000,000
3,020,000
(10,424,000)
(3,670,709)
(3,000,000)
Other Financing Sources (Outgo)
8940: Sale of Bonds
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
44
0
0
(10,424,000)
(3,670,709)
(3,000,000)
13,861,753
0
3,437,753
13,861,753
0
10,191,044
10,191,044
0
7,191,044
-This Page Intentionally Left Blank-
45
2011-12 FINAL BUDGET
BOOKSTORE FUND
VII. BOOKSTORE FUND
The Bookstore Fund is accounted for as an enterprise fund. Enterprise funds require the
accounting of total operating costs (direct and indirect, including depreciation) as well as
the financing or recovery of these costs primarily through user charges (Budget and
Accounting Manual 2.25).
The bookstore generates revenue to cover all the expenses of the operation including
more than $233,000 reimbursement to the District for administrative fees including rent,
District employee expense, and other operating expenses. This amount also includes a
donation to the Student Senate Library Reserve Book Fund and various occupancy fees.
TRENDS
Revenues
The bookstore has experienced dramatic declines in sales in the last two years as have
college bookstores nationwide. Textbook sales projections may continue to decline for
the next few years as the market experiences transformational change in delivery models.
As shown on Table 1, sales of new text books have declined from $2.1 million in FY
2005-06 to $1.4 million in FY 2011-12. Similarly, sales of used text books have also
declined from a high of $868,000 in FY 2005-06 to $750,000 in FY 2011-12.
Expenditures
Expenditures have continued to increase in total from a low of $729,000 in FY 2005-06
to $897,000 in FY 2011-12. The largest operational expense consists of salary and
benefit costs for personnel as well as operational support services reimbursed by the
bookstore to the college. For illustrative purposes, following is a breakdown of budgeted
personnel costs for FY 2011-12.
PERSONNEL
EXPENSES
Salaries
Benefits/Cafe
FTE
6.25
Manager/Classified
284,694
176,647
Total
Student/Hourly
44,887
925
Total
329,581
177,572
507,153
Table 1 includes a detail listing of support services which the bookstore reimburses
Cabrillo College in the form of a „Transfer Out‟ ($131,622) as well as various operating
expenses ($102,325).
Fund Balance
Changes to the fund balance have varied over the years, as shown on Table 1. From an
increase in fund balance in FY 2005-06 of $172,000 to a projected decrease in fund
balance of ($8,800) for FY 2011-12. Projections for 2011-12 will vary depending upon
which business plan model the administration selects from the three scenarios presented
in the Bookstore Business Plan.
46
2011-12 FINAL BUDGET
BOOKSTORE FUND
RESTRUCTURING PLANS
The Final Budget for FY 2011-12 reflects anticipated decline in sales for both new and
used print textbooks as well as changes to expenses.
In an effort to address the imbalance on a permanent basis, expenses have been reduced
through the elimination of three vacant positions, the elimination of one full time
occupied position and the institution of a “Friday Closure” plan. These reductions and
eliminations have resulted in salary and expense savings in excess of $252,000.
As the market redefines the delivery model for text books, every opportunity will be
taken to ensure that the bookstore retains as much of that delivery “channel” as possible
with the institution of e-book delivery models, internet price comparison software, printon-demand technology, and a robust used textbook program to name a few initiatives.
New revenue generating plans include addition of café space, a print-on-demand program
and other services to “evolve” the bookstore into a campus store. Partnerships with the
Student and Faculty Senates will support these evolution plans.
The textbook rental program and other partnerships will continue to serve students and
faculty through increased access to textbooks and increased affordability of textbooks.
47
Cabrillo College
Bookstore - Historical Trends
FY 2005-06 thru 2011-12
Actual
2010-2011
Final
Budget
2011-2012
Actual
2005-2006
Actual
2006-2007
Actual
2007-2008
Actual
2008-2009
Actual
2009-2010
2,118,397
868,336
55,284
43,642
101,760
44,745
127,900
1,902,679
1,122,560
47,870
40,923
105,165
57,310
155,172
2,162,001
1,070,839
220,183
52,866
63,296
119,239
56,171
178,408
2,065,743
1,208,018
210,080
47,060
111,999
134,414
90,060
256,699
1,810,221
1,073,717
187,232
35,066
124,949
147,638
95,199
382,847
1,606,271
836,031
2,806
24,217
163,100
135,826
99,301
346,430
1,350,000
750,000
40,000
125,000
150,000
85,000
306,481
2,806,481
Income
New Texts
Used Texts
Hardware
Computer Software
Sundries
General Supplies
Sales Non-Merchandise
Other Income
3,360,064
3,431,679
3,923,003
4,124,073
3,856,869
3,213,982
Cost of Sales
Total Income
2,370,129
2,412,870
2,810,284
2,869,933
2,638,616
2,101,721
1,786,829
Gross Profit or (Loss)
989,935
1,018,809
1,112,719
1,254,140
1,218,253
1,112,261
1,019,652
370,727
129,097
7,252
170,550
51,614
409,800
155,375
7,809
187,575
51,614
484,871
191,246
15,748
198,620
57,852
22,024
14,095
519,840
215,789
11,604
280,307
68,634
22,024
494,390
214,579
13,125
334,216
78,460
22,024
452,139
207,014
8,031
306,291
72,801
22,024
329,581
177,572
12,750
274,680
72,801
22,024
6,544
7,168
2,630
7,500
1,163,338
1,078,098
896,908
Expenditures
Non-Instructional Salaries
Employee Benefits
Supplies and Materials
Other Oper Expenses
Rent and Utilities
M&O Supplies
M&O Equipment
Bank Loomis
Capital Outlay
Total Expenses
729,240
812,173
984,456
1,118,198
Other Financing Sources
Transfer In
Transfer Out
Sr. Accounting Specialist
Grounds (M&O)
Custodian (M&O)
Library Reserve Book Fund (ASCC)
(73,386)
(73,386)
(15,000)
Total Other Financing Sources
Net Change to Fund Balance
Beginning Fund Balance
Ending Fund Balance
(15,000)
(73,386)
(16,935)
(19,184)
(15,000)
(75,394)
(19,463)
(19,184)
(15,000)
(73,641)
(22,400)
(22,278)
(15,000)
(77,069)
(24,464)
(28,133)
(15,000)
(72,249)
(20,625)
(23,748)
(15,000)
(88,386)
(88,386)
(124,505)
(129,041)
(133,319)
(144,666)
(131,622)
172,309
118,250
3,758
6,901
(78,404)
(110,503)
(8,878)
1,434,365
1,606,674
1,606,674
1,724,924
1,724,924
1,728,682
1,728,682
1,735,583
48
1,735,583
1,657,179
1,657,179
1,546,676
1,546,676
1,537,798
2011-12 FINAL BUDGET
BOOKSTORE FUND
Cabrillo Community College District
Final Budget 2011-12
Bookstore Fund (51)
Enterprise Fund
Actual Budget
1999-002010-11
Actual
2010-11
Budget
2011-12
Total Income
Cost of Sales
3,856,838
2,448,128
3,213,982
2,101,721
2,806,481
1,786,829
Gross Profit or (Loss)
1,408,710
1,112,261
1,019,652
536,238
264,188
15,000
486,971
452,139
207,014
8,031
410,914
329,581
177,572
12,750
377,005
1,302,397
1,078,098
896,908
106,313
34,163
122,744
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(144,666)
(144,666)
(131,622)
Total Other Financing Sources (Outgo)
(144,666)
(144,666)
(131,622)
(38,353)
(110,503)
(8,878)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
49
1,657,179
1,657,179
1,546,676
1,618,826
1,546,676
1,537,798
2011-12 FINAL BUDGET
CAFETERIA SPECIAL REVENUE FUND
VIII. CAFETERIA SPECIAL REVENUE FUND
On April 9, 2007, the Governing Board approved awarding a contract to Taher, Inc. of
Minnetonka, NM for the operation of the food services for two years, with three one-year
options to renew. Their contractual arrangement with the college is as follows:
Pay a flat commission of $32,500 per year.
Provide $25,000 in capital improvements (Architectural and Construction
Management) to the Student Activities Center cafeteria remodel and expansion.
Provide $1,000 in co-sponsored catered events to student and college faculty/staff
events.
Effective July 1, 2009 the contract was amended to lower the commission from
$32,500 per year to $10,000 per year due to the fact Taher was losing significant
money.
The Taher contract has been extended for 2011-12.
The college is currently developing a request for a proposal for the food services
program.
A food services survey was developed by the Food Services RFP task force and
administered in late May/early June. The results of the survey will be used to inform
the RFP process.
The RFP will be initiated in January, 2012 with the goal of implementing a new
contract on July 1, 2012.
50
2011-12 FINAL BUDGET
CAFETERIA SPECIAL REVENUE FUND
Cabrillo Community College District
Final Budget 2011-12
Cafeteria Special Revenue Fund (52)
ActualBudget
1999-00
2010-11
Actual
2010-11
Budget
2011-12
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
10,000
10,000
11,168
11,168
10,000
10,000
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
10,000
10,000
20,000
2,401
0
2,401
10,000
10,000
20,000
(10,000)
8,767
(10,000)
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
51
0
0
(10,000)
8,767
(10,000)
37,412
37,412
46,179
27,412
46,179
36,179
2011-12 FINAL BUDGET
ASSOCIATED STUDENTS OPERATING FUND
IX.
ASSOCIATED STUDENTS OF CABRILLO COLLEGE (ASCC)
OPERATING FUND
The ASCC Operating Fund is money held in trust by the District for organized student
body association activities. The District has fiduciary responsibility for these funds.
Revenues to the ASCC Operating fund are mostly generated by the sale of student activity
cards (SAC), student bus passes, vending machine commissions, and contributions from
the bookstore.
The revenue supports student services, clubs, cultural events, speakers, college wide
support grants, scholarships, textbook support programs and many other services.
In the area of textbook support the following programs are supported:
Textbooks on Reserve (2-hour check-out, managed through the Library and ILC)
Textbook Rental Program (managed by the Hawkshop)
Borrow-A-Book Program - textbooks on loan for the semester (managed by a
committee of staff volunteers)
52
2011-12 FINAL BUDGET
ASSOCIATED STUDENTS FUND
Cabrillo Community College District
Final Budget 2011-12
Associated Students Fund (71)
ActualBudget
1999-00
2010-11
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2010-11
Budget
2011-12
245,000
245,000
239,562
239,562
222,200
222,200
19,950
203,850
6,547
212,990
8,000
198,625
223,800
219,537
206,625
21,200
20,025
15,575
Interfund Transfers
8900: Transfers In
7300: Transfers Out
15,000
(36,200)
15,000
(34,754)
15,000
(30,575)
Total Other Financing Sources (Outgo)
(21,200)
(19,754)
(15,575)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
53
0
271
0
200,311
200,311
200,582
200,311
200,582
200,582
2011-12 FINAL BUDGET
TRUST & AGENCY FUND
X.
TRUST & AGENCY FUND
The Trust and Agency Fund was established to account for monies held in a trustee
capacity by the College for individuals, student organizations or clubs. Money is
expended in accordance with procedures established by the entity for which the money is
held in trust.
The Trust and Agency Fund contains accounts where the District is the agent for the
funds. These accounts are not funded from the General Fund. Examples include student
clubs and organizations, Cabrillo Stage, Distinguished Artists, Cabrillo Chorus, pottery
fund, athletic ancillary funds and numerous others. The fund balance is an accumulated
balance of the entities, and is not available to the General Fund.
The transfer out represents the support of the Pino Alto and Catering classified positions
on the College payroll.
54
2011-12 FINAL BUDGET
TRUST AND AGENCY FUND
Cabrillo Community College District
Final Budget 2011-12
Trust and Agency Fund (79)
Actual Budget
1999-002010-11
Actual
2010-11
Budget
2011-12
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
1,531,300
1,531,300
1,399,908
1,399,908
1,213,660
1,213,660
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
215,943
1,214,263
2,700
1,432,906
152,280
1,205,401
1,327
1,359,008
525,737
581,075
1,100
1,107,912
Excess of Revenues Over Expenditures
98,394
40,900
105,748
Other Financing Sources (Outgo)
7000: Student Registration Fees
(1,600)
(1,800)
(7,000)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(95,947)
(84,369)
(85,839)
Total Other Financing Sources (Outgo)
(97,547)
(86,169)
(92,839)
(45,269)
12,909
791,185
791,185
745,916
792,032
745,916
758,825
Net Change to Fund Balance
847
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
55
2011-12 FINAL BUDGET
SCHOLARSHIP & LOAN TRUST FUND
XI.
SCHOLARSHIP & LOAN TRUST FUND
The Scholarship and Loan Trust Fund accounts are for gifts, donations and bequests that
are used for scholarships, grants or loans to students. The majority of income for this
fund comes from the Cabrillo Foundation; the remainder is received from other sources.
The Grove Scholarships were received in the 2008-09 fiscal year. Only the carryover
balance was budgeted for the 2011-12 Final Budget. The Osher Scholarship was
established through the Foundation beginning in 2009-10 fiscal year. The High Achievers
Scholarship was established in the 2010-11 fiscal year for highly motivated students
enrolled in Career Technical Education programs at Cabrillo.
56
2011-12 FINAL BUDGET
SCHOLARSHIP AND LOAN TRUST FUND
Cabrillo Community College District
Final Budget 2011-12
Scholarship and Loan Trust Fund (75)
Budget
2010-11
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2010-11
Budget
2011-12
561,793
561,793
480,689
480,689
759,700
759,700
561,793
480,689
759,700
(561,693)
(537,436)
(759,700)
(561,693)
(537,436)
(759,700)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
100
(56,747)
0
143,842
143,842
87,095
143,842
87,095
87,095
57
2011-12 FINAL BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
XII. STUDENT FINANCIAL ASSISTANCE FUND
Student Financial Assistance Funds are designated to account for receiving and
disbursing federal and state-funded student financial aid.
PELL GRANTS - A federal program available to undergraduate students who are
participating in an eligible program and enrolled in three or more units. The amount of
the grant is determined by the student's index number. The 2010-11 Final Budget reflects
the 2009-10 amount authorized by the Department of Education. Augmentations are
received throughout the year.
SEOG - Supplemental Educational Opportunity Grant is a federal program that enables
students with verified exceptional financial needs to pursue their studies at institutions of
higher education. The student must be enrolled on at least a half-time basis, (six or more
units), show evidence of academic progress, and be capable of maintaining good
standing.
EOPS - Extended Opportunity Program and Services is a state grant that is awarded
through the Financial Aid Office to students with verified exceptional need who qualify
under the program guidelines.
CARE - Cooperative Agencies Resources for Education is a state program awarded
through the Financial Aid Office for welfare-dependent single heads of households with
preschool age children.
CAL GRANTS A, B, C – A state funded grant given to students to help pay for college
expenses.
DIRECT LOANS - Direct Loans are made through the William D. Ford Federal Direct
Loan Program which is administered by the U. S. Department of Education. Fall 2010 is
the first year of participation in the Federal Direct Loan Program.
Subsidized Loans – Are for students with demonstrated financial need
Unsubsidized Loans – Are not based on financial need
Parent Plus Loans – Are loans for the parents of dependent students
58
2011-12 FINAL BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
Cabrillo Community College District
Final Budget 2011-12
Student Financial Assistance Fund (74)
Budget
2010-11
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2010-11
Budget
2011-12
14,871,304
920,436
120
15,791,860
16,620,477
769,337
60
17,389,874
15,146,263
893,452
120
16,039,835
15,791,860
17,389,874
16,039,835
(15,791,860)
(17,389,814)
(16,039,835)
(15,791,860)
(17,389,814)
(16,039,835)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
59
0
60
0
30,205
0
30,205
30,205
30,265
30,265
30,265
2011-12 FINAL BUDGET
STUDENT REPRESENTATION FEE FUND
XIII. STUDENT REPRESENTATION FEE FUND
California Legislation authorized a one-dollar fee to be collected from students to support
Student Senate representatives in lobbying for student rights before city, state and federal
agencies.
60
2011-12 FINAL BUDGET
STUDENT REPRESENTATION FEE FUND
Cabrillo Community College District
Final Budget 2011-12
Student Representation Fee Fund (72)
Actual Budget
1999-002010-11
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
-
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Actual
2010-11
253
253
Budget
2011-12
-
27,900
25,673
30,000
27,900
25,673
30,000
(27,900)
(25,420)
(30,000)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
30,000
(2,100)
30,773
(2,172)
30,000
(2,100)
Total Other Financing Sources (Outgo)
27,900
28,601
27,900
-
3,181
(2,100)
76,205
76,205
79,386
76,205
79,386
77,286
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
61
2011-12 FINAL BUDGET
STUDENT CENTER FEE FUND
XIV. STUDENT CENTER FEE FUND
Permitted by California Education Code, the Student Center Fee is charged to all students
and is designated solely for the purpose of maintaining, operating and remodeling student
activity centers throughout the District. The fee is $1 per unit for a maximum of $5 per
semester, and cannot exceed $10 per academic year. Some students receiving financial
assistance may have the fee waived.
The 2011-12 Final Budget includes continued support of the transfer out to the General
Fund. This support helps fund the maintenance and operations cost of the SAC East at
29% of full time for 2 custodians, the Student Activities Coordinator position at 56% of
full time, the Dean of Student Services at 10% of full time and a portion of supplies
needed to maintain the Center.
Considering the severe budget crisis, the ASCC Senate is considering funding the Student
Activities Coordinator position at 100% as soon as the District implements procedures to
collect the full amount of revenue allowed by the California Education Code for this
funding source..
62
2011-12 FINAL BUDGET
STUDENT CENTER FEE FUND
Cabrillo Community College District
Final Budget 2011-12
Student Center Fee Fund (73)
ActualBudget
1999-00
2010-11
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Actual
2010-11
Budget
2011-12
1,500
1,500
2,979
2,979
300
300
10,000
2,000
290,000
302,000
23,900
39,173
44,372
107,445
10,000
115,000
125,000
(300,500)
(104,466)
(124,700)
131,000
(94,221)
125,639
(93,220)
131,000
(98,329)
36,779
32,419
32,671
(263,721)
(72,047)
(92,029)
887,437
887,437
815,390
623,716
815,390
723,361
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
63
2011-12 FINAL BUDGET
STAFFING SUMMARY - ALL FUNDS
FULL-TIME EQUIVALENT POSITIONS
(Includes all filled and unfilled budgeted positions)
Fall Sem.
Students
Mgrs/Admin
Contract
Faculty
Adjunct
Faculty
Classified
Staff
Confidential
Staff
Hourly
Employees
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
13,604
14,871
15,231
14,867
14,623
15,157
15,056
16,012
16,900
16,467
15,541
N/A
47
44
43
37
37
36
36
38
39
38.5
36
37
227
235
234
227
211
230
226
225
228
216.5
220
213.50
356
364
405
372
376
367
368
411
436
419
367
377*
234
253
238
217
220
223
233
249
246
241
239
226
12.00
13.75
13.75
12.63
12.63
12.63
12.63
13.50
13.50
12.50
12.50
11.75
570
574
402
382
386
393
440
405
632
283
341
89♦
Information on this chart is based on the Business Office count of FTE positions for the 2011-12 Final
Budget. This includes position changes approved through the August 2011 Board meeting.
It should be noted that the numbers for adjunct faculty and hourly employees are not FTE, but a
headcount of employees in those categories.
Student count based on information published in the Cabrillo College Fact Book
*Adjunct count based on Fall 2011 semester active assignments
♦ Temporary/hourly and student workers as of the August 19, 2011 payroll
Updated 08/29/11
64
ATTACHMENTS