AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 6, 2014
SUBJECT:
2014-15 One Time Budget Allocations
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 16
ACTION
BACKGROUND:
The College Planning Council discussed the importance of allocating one-time resources to support the
college-wide program planning process and the strategic plan (see focus areas below). Proposals were
submitted by departments and divisions to the appropriate administrators. Component councils reviewed and
prioritized the proposals. A prioritized list was reviewed and revised by the Cabinet. The College Planning
Council reviewed proposals on September 17, 2014. Most of the proposals will be funded through a reallocation of existing carryover and one-time funds. The college is also leveraging funding from other
sources such as new grants and restricted fund allocations from the state. Facilities and Technology projects
will be funded from restricted Bond, Scheduled Maintenance, Prop 39 and Parking fund allocations. Some
of the allocations on the attached spreadsheets were included in the 2014-15 Final Budget as approved by the
Governing Board on September 8, 2014.
The list of funded and partially funded requests is included on the attached pages. The list is provided for
Governing Board approval.
Strategic Plan Focus Areas
1. Professional Development and Transformational Learning: Cabrillo College has long been the
leader in transformational approaches to teaching and learning, technology and other processes that
make the college one of the leaders in identifying methods for student success. This strategic focus
identifies goals that meet the intent of our college commitment to all employee professional
development and access to training, while focusing the college on learning that continues to transform
our institution as we meet our mission for student success, achievement and completion.
2. Sustainable Programs and Services: Cabrillo College is undergoing changes in student demographics
and enrollment levels in addition to state mandated changes in program regulations and funding.
Committed to meeting student demand for transfer, basic skills, career technology and services that
promote the community college mission, this strategic focus identifies areas that best meet student and
industry demands for degrees and certificates as well as practices that encourage a seamless articulation
of students through the basic skills sequence and into a career / transfer area.
3. Community Partnerships and Economic Vitality: The community provides Cabrillo College with
partnerships and connections that benefit our students. This strategic focus identifies our unique role in
providing education that promotes economic prosperity for our students, employers, and our
community.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
4. Institutional Stewardship: Incumbent upon Cabrillo College is its stewardship through facilities,
technology, and other operational systems. This strategic focus assures our community that we are
providing high quality, sustainable and effective learning environments.
5. Institutional Responsibilities: Cabrillo College is part of a larger community college and higher
education system that requires compliance with standards, legislation, and other mandates. This strategic
focus plans the institutional compliance to meet ongoing and mandatory responsibilities in order to
improve student success and student achievement. The District is committed to fulfilling all required
mandates every year. Recent legislation and policy changes have resulted in an exceptionally large
number of new mandates to implement while maintaining current obligations. These new mandates
include but are not limited to the Student Success Act, accreditation site visit recommendations and
updated accreditation standards. All of the items listed below will be fulfilled by the District each
academic year. The items identified as priority in a given year will receive special attention to either
establish new processes and procedures for new mandates or thoroughly review existing processes and
procedures to identify and implement improvements.
FISCAL IMPACT:
$596,131 re-allocation of carryover and one-time funds
$452,225 restricted fund program allocations
$4,725,849 Facilities/IT funding allocations; Bond, Scheduled Maintenance, Parking Fund, Prop 39, etc.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to
allocate funding as indicated above.
2014-15 Program Planning Allocation and New Funding Requests
FUNDING SOURCE OPTIONS
General Fund Unrestricted
Other Funds
Restricted Fund 12
1
Partial
Funded/
Funded/
Unfunded
Funded
Plan
P
2
Funded
P
2
S
P
3
S
3
4
P
5
P
6
7
8
9
Partially
Funded at
50%
Program Strategic
Goal # Plan Link
1
4
5
Bdgt.
Ctgy.
C
S
S
Program
Plan Year
Request
2013-14 ATH/HAWK - Assistant Athletic Trainer support.
GEOG/HASS - Need student assistants to work in
2013-14 weekly labs, map exercises in lecture classes, field trips
and weekly tutoring/study sessions.
VPI Carryover
VPI Carryover
2013-14
CIS/NAS - Fund student tutors to assist the CIS
students in the CIS Data Center.Tutoring: $9,010 per
year (20 hrs/week; $13.25/hr) - Lab Student Assistant 4;
34 weeks annually.
VPI Carryover
2013-14
CS/NAS - Fund tutor support for programming students
in computer science. This tutoring could occur in the
STEM Center. Fund tutor support. (30 hrs/week;
$13.25/hr- Student Assistant 4; 34 weeks, includes
summer if courses offered) annually.
VPI Carryover
ENGR/NAS - Fund peer leader tutors for ENGR 1A,
15, 25, 26, 35, 45. (in STEM Center) - New class
needing tutor: ENGR 30. Need: 30 wks/yr * 3 hrs/wk
*8 sessions * $13.25/hr = $9540.
Currently the
department has $2520 in student hourly accounts. This
leaves a shortfall of $7020 annually.
VPI Carryover
S
2013-14
P
10
S
2013-14
P
11
S
2013-14
S
Fund Name
VPI Carryover
CHEM/NAS - Student hourly Chem lab support.
6
14
$1,850
One Time
Funds--New
Requests
2013-14
P
P
Carry Over
Carry Over
(One Time One Time Funds-- (One Time
New Requests
Funds)
Funds)
$15,000
Other Fund:
2013-14
MESA STEM/NAS - Request is for one time funds of
$28,000 for tutoring.
PHYS/NAS - Increase the Physics Learning Center
tutor budget by $9,000/yr (from $16,000/yr to
$25,000/yr). Physics has added sections, increasing the
number of students served by the Physics Learning
Center, which means that the student demand for
tutoring and support cannot be met with the current
budget. We received $6000 one-time money to increase
the PLC tutor budget for the 2013-14 academic year.
GEOL/NAS - Increase the student assistant budget to
keep up with program growth. Student Assistants will
be needed in the new Ocean 10 and ES 10 labs (about
$800 annually). Need student assistants for one to two
hours per week in Geology 15 and 25 (about $518
annually).
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx OneTimeRequests 092614
$79,571
VPI Carryover
VPI Carryover
1 of 14
2014-15 Program Planning Allocation and New Funding Requests
FUNDING SOURCE OPTIONS
General Fund Unrestricted
Other Funds
Restricted Fund 12
Partial
Funded/
Funded/
Unfunded
Plan
Program Strategic
Goal # Plan Link
Bdgt.
Ctgy.
Program
Plan Year
10
Funded
P
15
S
2013-14
11
Funded
P
16
S
2013-14
12
Partially
Funded
P
17
S
2013-14
13
Funded
P
18
P
2013-14
14
Funded
P
19
P
2013-14
Request
MUS/VAPA - Continue support of on-going programs.
The budgets have not kept up with increased costs.
The absence of any support staff position in the music
department continues to be problematic for the
complexities of our program (huge equipment and
library assets to manage/sign-out/mainatain), and music
technology classified support that IT can no longer
provide per Dan Borges due to increased complexity of
music technology equipment and limited IT staff.
DE/TLC - Can be filled on one-time basis for 2014-15
with student hourly, as is was in 2013-14.
Watsonville Center Science Lab - Student Hourly
Support.
GEOG/HASS - Create 10 more captioned podcasts for
GEOG1 online (currently there are 5) using the CCC
Confer program in the TLC/with the help of TLC staff.
Requires reassigned time for program chair to create
podcasts. Each of the 5 podcasts she created required
10 hours of time. Based on that it is estimated that it
will require 100 hours to complete 10 more podcasts. (3
tus @ $1750).
GEOG/HASS - Create digital map-reading videos for
online delivery so that students in online classes (and
face-to-face classes) can access required map-reading
assignments without having to come to campus
libraries. Since the required assignments also require the
use of maps, we need to purchase digitized versions of
the maps from the USGS. Work with TLC staff to
streamline activity and make available via Blackboard.
Request 1 tu reassigned time @ $1750 to allow program
chair time to complete this task.(estimate 30 hours of
reassigned time to make this assignment available
online).
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx OneTimeRequests 092614
Carry Over
Carry Over
(One Time One Time Funds-- (One Time
New Requests
Funds)
Funds)
One Time
Funds--New
Requests
Other Fund:
Fund Name
$5,000
VPI Carryover
$4,558
VPI Carryover
$2,000
VPI Carryover
$5,250
$1,750
Foundation Faculty
Grant for Student
Success
VPI Carryover
2 of 14
2014-15 Program Planning Allocation and New Funding Requests
FUNDING SOURCE OPTIONS
General Fund Unrestricted
Other Funds
Restricted Fund 12
Partial
Funded/
Funded/
Unfunded
Plan
Program Strategic
Goal # Plan Link
Bdgt.
Ctgy.
Program
Plan Year
Funded
P
20
O
2014-15
Funded
P
20
O
2014-15
15
16
17
Funded
Funded
18
19
Partically
Funded
P
P
21
22
O
O
Request
BIO/NAS - Purchase a classroom set of microscopes
for the new lab, room 611, in the Chemistry wing of the
building. The Chemistry remodel in the Dental Hygiene
wing of the building provided two new lecture rooms
and a new lab. The lab would also be useable for
Biology if it had a classroom set of microscopes. These
microscopes cannot be routinely transported between
rooms without causing damage. Need 25 @ $3,000
2014-15
CIS/NAS - Lab Equipment: Fund the purchase of
hardware and software to expand remote authentication
network access (ANA) to students. We received onetime funding approval in 2013-14. We ordered Cisco
hardware to support the new Cisco curriculum. We
purchased a new router and a security appliance. Need
$10,000 annually to develop the infrastructure further
and stay current with latest technology.
2013-14
GEOL/NAS - Increase the supply budget to keep up
with program growth. More supplies are needed to
support the addition of an Environmental Science 10 lab
and a new Oceanography 10 lab.
P
23
O
2013-14
P
24
O
2013-14
MATH/NAS - Purchase equipment to support
innovative curriculum designed for increased student
success. Example: purchase two sets of graphing
calculators for classroom use in our new Math 142
course ($8000). Additional needs may be identified as
curriculum is revised.
PHYS/NAS - Purchase new laboratory and
demonstration equipment for the PHYS 4 and PHYS 2
series. The department needs to purchase a variety of
new lab and demo equipment to support the Phys 4 and
Phys 2 series.These courses are in high demand, and
sections of Phys 4 have been added with the completion
of the 800 building remodel.
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx OneTimeRequests 092614
Carry Over
Carry Over
(One Time One Time Funds-- (One Time
New Requests
Funds)
Funds)
$6,375
One Time
Funds--New
Requests
Other Fund:
Fund Name
Foundation Faculty
Grant for Student
Success
VPI Carryover
$33,625
$10,000
Foundation Faculty
Grant for Student
Success
$800
VPI Carryover
$0
Student Grants
FA2013
$5,000
VPI Carryover
3 of 14
2014-15 Program Planning Allocation and New Funding Requests
FUNDING SOURCE OPTIONS
General Fund Unrestricted
Other Funds
Restricted Fund 12
Partial
Funded/
Funded/
Unfunded
20
Funded
Plan
Program Strategic
Goal # Plan Link
Bdgt.
Ctgy.
Program
Plan Year
P
25
O
2013-14
21
P
12
S
2013-14
22
P
26
O
2013-14
Request
W/NAS - Maintain “industry compatible” lab supplies
for Welding students by increasing the welding supply
base budget. The cost of welding consumables, such as
torch liners and welding tips, has doubled over the past
several years yet our base supply budget has remained
unchanged. (The request is for a base increase, but one
time funds could be used on a year to year basis.)
PHYS/NAS - Request for additional student lab
assistants.
W/NAS - Curriculum: fund the addition of one new
welding course per year for the next four years. Welding
faculty have discussed the industry-driven need for us to
teach advanced architectural ironwork, aircraft
aluminum, advanced TIG, flux core and silicon bronze
brazing. Specialized equipment is also needed for these
courses. We hope to hold a few of these courses at the
SGTC. The per course cost is 3.25 tu @ $1735 =
$5,639 plus about $3,000 for equipment. So, one-time
funds of $8,639/yr for four years is needed.
Ed Centers - Provide in-person enrollment services
(A&R, financial aid, counseling) the first two weeks of
classes in Scotts Valley. No services currently provided
at Scotts Valley Center. Limited services first two
weeks could boost enrollment. A cross-trained student
assistant from ES could work with counselor (1 TU plus
36 hours SA III).
HIST/HASS - Obtain new furniture in Room 426 to
replace broken and inefficient student desks. The
student desks are a safety hazard.
23
P
27
S
2013-14
24
P
28
F&E
2013-14
25
P
29
F&E
2013-14
ECE/HASS - Facilities and Equipment - Furniture.
Tables for 1508
2013-14
Tutorials/Library - Replace 32 chairs in tutoring
rooms within Tutorials. Existing chairs are unsanitary,
weak, and extremely worn.Student tutors and tutees
have regularly reported problems with the functionality
of existing chairs.
26
Funded
P
30
F&E
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx OneTimeRequests 092614
Carry Over
Carry Over
(One Time One Time Funds-- (One Time
New Requests
Funds)
Funds)
One Time
Funds--New
Requests
Other Fund:
Fund Name
VPI Carryover
$2,000
$0
$0
$0
$0
VPI Carryover
$0
VPI Carryover
$3,600
Basic Skills Initiative
4 of 14
2014-15 Program Planning Allocation and New Funding Requests
FUNDING SOURCE OPTIONS
General Fund Unrestricted
Other Funds
Restricted Fund 12
Partial
Funded/
Funded/
Unfunded
Plan
Program Strategic
Goal # Plan Link
Bdgt.
Ctgy.
Program
Plan Year
27
Funded
P
31
2013-14
28
Funded
P
32
2013-14
29
Funded
P
33
2013-14
30
Funded
P
34
2013-14
31
Funded
P
35
2013-14
32
Funded
P
36
2013-14
33
Funded
P
37
2013-14
34
Funded
P
38
2013-14
35
Partially
Funded
P
7
S
2013-14
Request
Carry Over
Carry Over
(One Time One Time Funds-- (One Time
New Requests
Funds)
Funds)
ANTHR/HASS - Laboratory consummables. Paper for
genetics testing.
ANTHR/HASS - Updated lab equipment for the
Watsonville Center and Aptos. Purchase two skulls for
Watsonville and storage containers for the lab
GEOG/HASS - Purchase new lab equipment plus
maintain current equipment. Lab Equipment Budget:
Purchase new lab equipment plus maintain current
equipment.
ETECH/NAS - Maintain “industry compatible” lab
equipment for Engineering Technology students by
increasing the ETech base equipment budget.
GEOL/NAS - Replace old dissecting microscopes and
light sources. Purchase two to three new dissecting
microscopes and light sources per year.
HORT/NAS - Develop Long Cane Crop (Blackberries
and Raspberries) production area with temporary poly
coverings. Begin work on permaculture site. Need
$15,000 to complete the long cane crop production area
and begin work on constructing a permaculture site.
W/NAS - Lab equipment for prototyping: lathe and mill
machine. A lathe was donated, but it was recently
deemed unusable. Our goal is to have this equipment
online by the end of F-14 so that we can teach industryrequired machining modules in all of our courses. We
have current quotes on a Milltronics mill machine and
turning center.
W/NAS - Maintain “industry compatible” lab
equipment for Welding students by increasing the
Welding base equipment budget. 50% of our lab
equipment is 20+ years old. If we are to remain a viable
training venue, we must begin to upgrade our equipment
to meet industry standards.
MATH LEARNING CENTER/NAS - An increase of
$15,000 in the student assistant tutoring budget.
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx OneTimeRequests 092614
5,000
One Time
Funds--New
Requests
Other Fund:
Fund Name
$200
HASS Supply Budget
$3,000
State Instructional
Equipment
$400
State Instructional
Equipment
$2,000
State Instructional
Equipment
$4,000
State Instructional
Equipment
$15,000
Perkins
$15,000
Perkins
$2,000
Perkins
VPI Carryover
5 of 14
2014-15 Program Planning Allocation and New Funding Requests
FUNDING SOURCE OPTIONS
General Fund Unrestricted
Other Funds
Restricted Fund 12
Partial
Funded/
Funded/
Unfunded
36
Partially
Funded
37
38
39
40
Funded
Funded
Funded
Plan
Program Strategic
Goal # Plan Link
P
8
P
9
P
P
P
Bdgt.
Ctgy.
S
39
40
41
Program
Plan Year
Funded
S
T
Funded
1
2.5.2, 5.2
C
VPI Carryover
1,000
0
State Instructional
Equipment
Tutorials - Upgrade staff workstations in Tutorials,
replacing desks, keyboard trays, and chairs. Two
2013-14 workstations are impacted.Tutorials staff workstations
evaluated in 2013 by the campus Safety Consultant and
determined to be not ergonomically correct.
$1,500
Library Suppy
Budget
2014-15
2014-15
1
Fund Name
$500
2013-14
2.1, 2.4,
4.1, 4.2
One Time
Funds--New
Requests
Tutorials - Establish a modest budget for purchase of
visual and kinesthetic learning aids, for use by students
either working independently in Tutorials or during
2013-14
tutoring sessions. Usage of study aids is tracked, and
past purchases (e.g. bone sets) have been heavily used.
41
43
Request
WC/ILC - Increase the number of tutors for the
Integrated Learning Center (ILC).Increase student
2013-14
assistant III funding by 10 hrs/wk x 34 weeks @
$11.75.
MESA STEM/NAS - Increase STEM counseling
2013-14 adjunct TUs
Carry Over
Carry Over
(One Time One Time Funds-- (One Time
New Requests
Funds)
Funds)
Other Fund:
Tutorials - Increase temp-hourly budget for hiring
tutors. Department budget provides minimal ongoing
funding for hiring student tutors, requiring annual
pursuit of external funding, grants, etc. Should be
ongoing, but could be one-time for starters.
$20,000
Tech Refresh 2
$53,790
Provide restricted funding for tech refresh 2 for student
labs and classrooms
SaVE Act Compliance - Cabrilllo is required to
provide prevention of sexual violence to all new
students. We are imbeding this process in our new
student orientation
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx OneTimeRequests 092614
$20,000
Foundation
Unrestricted SIE
$350,000
VPI Lottery
Unrestricted
general fund/VPSS
$8,000
6 of 14
2014-15 Program Planning Allocation and New Funding Requests
FUNDING SOURCE OPTIONS
General Fund Unrestricted
Other Funds
Restricted Fund 12
Partial
Funded/
Funded/
Unfunded
2
3
4
5
Funded
Funded
Funded
Funded
Plan
P
P
P
P
Program Strategic
Goal # Plan Link
3
4
5
6
2.11, 3.5,
4.16
2.11, 3.5,
4.16
2.11, 3.5,
4.16
4.2, 4.10
Bdgt.
Ctgy.
S
Program
Plan Year
Request
2014-15
Outreach - Hire Student Ambassadors to assist with
recruitment activities at high schools, college fairs, and
agencies that work with at-risk youth
Carry Over
Carry Over
(One Time One Time Funds-- (One Time
New Requests
Funds)
Funds)
One Time
Funds--New
Requests
O
T
2014-15
$48,000
2014-15
2014-15
Unrestricted
general fund/VPSS
$10,000
Outreach - Purchase recruitment supplies, college fair
fees, mileage, development of activities to attract
prospective students to campus, subcribe to
Zinch/Chegg, staff training
Enrollment Services - Document Imaging implementation of the Student Planning module has
made it necessary for transcripts to be in an electronic
format.
Unrestricted
general fund/VPSS
$17,000
Unrestricted
general fund/VPSS
$10,000
C&ESS - Purchase a new copier for Counseling.
6
7
1
2
3
4
5
6
Funded
Funded
Fully
Funded
Fully
Funded
Fully
Funded
Fully
Funded
Fully
Funded
Fully
Funded
7
4.2
S
1
3.1, 3.2,
3.3
1.1, 1.2,
1.3
S
3
3.1, 3.2
S&P
P
8
F&E
O/C
2014-15
2014-15
O
2014-15
O
2014-15
2.1, 5.4
O
2014-15
S&P
2.1, 2.4
T
2014-15
S&P
2.2, 2.4
T
2014-15
S&P
2.1, 3.5,
3.5.1
T
2014-15
Unrestricted
general fund/VPSS
$7,000
Fast Track to Work - Hire a 50% Job Developer.
Categorially funded and required in the 2014-15
contract with the County WIA/CalWorks programs.
President's Office: Professional Development:
Strategic Plan focus area #1; goals 1-3
President's Office: Economic Development: Strategic
Plan focus areas 3; goals 1-2
PRO: Hire part-time hourly employee to complete in
process projects and provide transition support
PRO: Temp hourly worker for survey administrator
support
PRO: Survey software updates
$25,000
$25,000
$10,000
$2,000
$2,000
$1,500
Marketing: Funding of a temp hourly (or overtime with
a current Cabrillo employee) to work in DataTel with
PRO and send outbound e-mails to targeted programs
needing enrollment. (This idea needs to be further
researched with Terrence but it is what Extension is
doing using the SQl Database to increase enrollments in
specific classes.)
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx OneTimeRequests 092614
Fund Name
Community
Foundation
Outreach - For publications and web site enhancement
that we will need to recruit prospective students
O
Other Fund:
WIA/restricted
funds
Pres Office
Carryover
Pres Office
Carryover
Pres Office
Carryover
Pres Office
Carryover
Pres Office
Carryover
Pres Office
Carryover
$2,000
7 of 14
2014-15 Program Planning Allocation and New Funding Requests
FUNDING SOURCE OPTIONS
General Fund Unrestricted
Other Funds
Restricted Fund 12
Partial
Funded/
Funded/
Unfunded
7
8
1
Fully
Funded
Fully
Funded
F
Plan
S&P
S&P
P
Program Strategic
Goal # Plan Link
Program
Plan Year
Request
O
3.5.2
T
SP 4
C
2014-15
2014-15
Bus Off Compliance: Implementation of Health Care
Reform. 50% of a .40 Classified Hourly FTE
Accounting Specialist position. The remaining 50%
listed under HR as implementation efforts will required
an ongoing partnerhsip between departments.
F
P
1&4
SP 4
C
2014-15
3
F
P
4
SP 2
T
2014-15
2014-15
2014-15
Professional Development: Colleague, Accounting,
Audit, Budget, Internal Controls, State Compliance
Requirements, Excel, Database, Financial Aid Audit
FPPO Help Desk pilot--assess and implement.
P
P
3
4
SP 1
SP 4
P
T
6
PF
P
3
SP 1
P
2014-15
7
PF
P
2
SP 4.2
F&E
2014-15
8
PF
P
4
Facilities
Plan
O
2014-15
9
PF
P
3
SP 1
P
2014-15
Fund Name
$5,000
Marketing: Purchase of WorkZone software package
to enable marketing workflow and facilitate online
2
PF
PF
One Time
Funds--New
Requests
Pres Office
Carryover
2014-15
HR Compliance: Identify, develop and implement
procedures and technology solutinos to ensure District
compliance with Health Care Reform; establish
classified hourly position to support implementation.
This cost represents 50% of a .40 classified hourly FTE
Accounting Specialist position.
Bus Off Hardware Updates: Technology. Equipment
purchase and replacement.
4
5
Carry Over
Carry Over
(One Time One Time Funds-- (One Time
New Requests
Funds)
Funds)
Marketing: Media Effectiveness Survey to determine
what media national students, Cabrillo students and the
local community are paying attention to, (student piece
= $3500 and community piece - $1500)
3.1, 3.5,
3.5.1
1
Bdgt.
Ctgy.
Other Fund:
FPPO: Building Operators certification program to
addreess hands on needs associated with facilities care.
It would also address professional development for
leadership and basic safety trainings.
FPPO Maintenance Dept: Hydro Scrubber/Cable
Camera/ Hand tools. Equipment replacement essential
for staff to perform daily work.
FPPO: Gradually increase facilities maintenance
budget by 5% per year to address scheduled and
deferred campus-wide maintenance needs.
HR Professional and Staff Development. Enhance cross
training and staff development
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx OneTimeRequests 092614
$5,500
Pres Office
Carryover
VPAS Carryover
$
9,030
VPAS Carryover
$
9,030
$
2,400
VPAS Carryover
VPAS Carryover
$
-
$
$
4,000
39,833
VPAS Carryover
VPAS Carryover
$
15,000
$
10,383
$
34,911
$
2,000
VPAS Carryover
VPAS Carryover
VPAS Carryover
8 of 14
2014-15 Program Planning Allocation and New Funding Requests
FUNDING SOURCE OPTIONS
General Fund Unrestricted
Other Funds
Restricted Fund 12
Partial
Funded/
Funded/
Unfunded
Plan
10
PF
P
1
11
PF
P
3
12
PF
P
13
PF
P
14
F
P
15
F
P
16
F
P
Plan
P
S
T
F
Program Strategic
Goal # Plan Link
Bdgt.
Ctgy.
Program
Plan Year
SP 5
O
2014-15
SP 1
P
2014-15
O
2014-15
C
2014-15 Development
C
2014-15
O
2014-15
O
2014-15 implementation
1
SP5: comp/
institutional
resp
1
SP 1
1
SP5: comp/
institutional
resp
1, 2, 3, 4 SP 1, SP 5
1, 2, 3, 4 SP 1, SP 5
Request
HR Professional Services/Consultants. Given HR
staffing shortage and workload surplus, request funds to
cover cost of engaging project support.
IT: Professional Development page 57: Client services
goal #3
Carry Over
Carry Over
(One Time One Time Funds-- (One Time
New Requests
Funds)
Funds)
One Time
Funds--New
Requests
$
10,000
$
20,000
$
1,000
$
1,000
$
2,000
$
10,000
Purchasing, Warehouse, Mailroom Professional
Confidential Records Management
Inventory System Improvement: Study, data, scanning
Inventory System Improvement: Comprehensive
Program Plan
Strategic Plan
Tech Plan
Facility Master Plan (FMP)
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx OneTimeRequests 092614
Fund Name
VPAS Carryover
Purchasing department supplies
Total
Budget Category Key:
F&E: Furniture & Equipment
O: Operating
T: Temporary/Hourly
S: Student Employment
P: Professional Development
H: Health and Safety
C: Compliance Mandates
T: Technology solution
Other Fund:
$ 157,154
$
$
30,000
438,977 $ 427,225 $
25,000
Unrestricted General Fund
(Carry Over 14 & One Time 17)
Restricted
Other
Total
VPAS Carryover
VPAS Carryover
VPAS Carryover
VPAS Carryover
VPAS Carryover
VPAS Carryover
$
$
$
$
$
596,131
452,225
1,048,356
9 of 14
2014-15 Health Safety / Scheduled Maintenance Projects
Updated: September, 2014
Priority/Strat
egic Plan
Generated By
Fund
Source
Timeline
Project
Status
Old cast iron pipes are failing and require saw cutting
floor removal and replacement. Some sleaving may be
accomplished in under slab and clay pipes recommend replacement of restroom fixtures and
partitions
1.A /
SP4.4
Critical needs: This
project is a health &
safety issue.
2014-15
SM
2014-15
Underground sewer lines
upper campus
repair/replace (200, 300,
350, 500, 600, 700, 800,
900 & 1000)
1.B /
SP4.4
Critical needs: This
project is vital to the
infrastructure of the
Bldg.
2014-15
SM
2014-15
1.C /
SP4.4
Health & Safety issues
to be identified
Funded; GF
Facilities
1.D/
SP4.4
Critical needs: This
project is a health &
safety issue.
1.E /
SP4.4
Funds Needed
Type
$
450,000 Renovation
Replace existing flooring The flooring in the 1300, 1400, 1500, 1550 bldgs.
throughout bldgs. 1300, Has reached the end of its useful life and requires
1400, 1500, 1550
removal and replacement
$
300,000 Renovation
2014-15
TBD
Facilities projects TBD
$
350,000
Repairs
2014-15
SM
2014-15
Stair and Hand Rail
Repairs
Pickets are deteriorated and unsafe: 500 & 700
Buildings. Pedestrian Bridge over Soquel Drive –
Hand and stair rails are deteriorated and require
replacement.
$
125,000
Repair
Critical needs: This
project is a health &
safety issue.
2014-15
SM
2014-15
400/500/700 Buildings –
Treads on the stairs have become unsafe
Stair Tread Replacement
$
75,000
Repair
1.F /
SP4.4
Critical needs: This
project is a health &
safety issue.
2014-15
SM
2014-15
1G/
SP4.4
Critical needs
Bond
2014-15
1.H /
SP4.4
Critical needs: This
project is vital to the
infrastructure of the
Bldg.
Bond
2014-15
1.I /
SP4.4
1.J /
SP4.4
1.K /
SP4.4
FP &PO
Bond
2014-15
Bond
2014-15
FP &PO
Critical needs: health & 2014-15
safety issue.
Prop 39
2014-15
This phase of security systems installation will address
Replace security systems various building s on upper campus and will include
$
upper campus
surveillance cameras and burglar alarms in order to
protect advancements in technology.
Watsonville Building A Need paint, carpet and minor upgrades to appearance
$
Repairs
of the space.
Leaks have been observed at the change in pitch, near
Re-roof 1100 bldg. partial the porches on the east elevation of the 1100 building.
$
repair
A survey of the remaining walkways and repairs to the
roofing system will be needed
HVAC controls & equipment
repair/ replacement 1550
Bldg.
The boiler that operates this building and the
associated components are over 30 years old and
require a complete overhaul
HVAC controls & equipment Replace existing HVAC systems
300,000 Renovation
50,000
Repair
150,000
Repair
$
208,780
$
685,230
The fire pump motors have failed and are required as a
life safety measure in the case of fire at the
Horticulture - Fire Pump Horticulture site. These pump motors will need to be
$
Motors / Recital hall
replaced. The lightiing in the recital hall - VAPA
lighting
5000 have many failed lamps that are difficult to
reach. LED lights have been specified and will extend
thelife cycle reducing replacement.
160,644
repair/ replacement 1600
Bldg.
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx FPPO2014-15Districtwide OctBD
Plumbing
10 of 14
2014-15 Health Safety / Scheduled Maintenance Projects
Updated: September, 2014
Priority/Strat
egic Plan
Generated By
Fund
Source
Timeline
Project
Status
Funds Needed
Type
Repair
1.L /
SP4.4
Critical needs: This
project is a health &
safety issue.
Bond
2014-15
Repair existing 21kv /
An inspection and repair/replacement of existing 21kv
/ 480 step down transformers are needed in order to
480v step down
transformers campus wide ensure safe operation.
$
142,000
1.M /
SP4.4
Health & Safety issue
Bond
2014-15
Biology cadaver area
repairs
Chemical fumes and condensation from this area
create a potential health and safety concern as well a a
potential mold issue
$
250,000 Renovation
2014-15
SM
2014-15
Buildings 1400, 1500
HVAC Design
$
100,000
Planning
Parking
Lot Fund
2014-15
Parking Lots – M and
Horticulture.
Both parking lots are in dire need of seal coat. If seal
coat is applied before heavy deterioration occurs,
additional costs can be avoided.
$
55,000
Roads
2014-15
Perimeter/Hort Rd (40,000
SQFT)
2,000 S.F. of grind out/overlay; 200 L.F. concrete
dike; 40,000 slurry seal; 4,000 L.F. of striping; and
100 S.F. of truncated domes are currently needed in
order to prevent increase cost to future deterioration.
$
66,880
Repair
P Lot (34000 SQFT)
10,000 slurry seal and 3,000 L.F. of striping are
currently needed in order to prevent increase cost to
future deterioration.
$
8,000
Repair
H Lot (4000 SQFT)
2,000 S.F. of grind out/overlay; 200 L.F. concrete
dike; 2,000 slurry seal; 1,200 L.F. of striping; and 10
S.F. of truncated domes are currently needed in order
to prevent increase cost to future deterioration.
$
25,655
Repair
F/G Lot (10, 000 SQFT)
2,000 S.F. of grind out/overlay; 200 L.F. concrete
dike; 8,000 slurry seal; 3,400 L.F. of striping; and 10
S.F. of truncated domes are currently needed in order
to prevent increase cost to future deterioration.
$
32,555
Repair
E Lot (8000 SQFT)
2,000 S.F. of grind out/overlay; 200 L.F. concrete
dike; 6,000 slurry seal; 3,400 L.F. of striping; and 10
S.F. of truncated domes are currently needed in order
to prevent increase cost to future deterioration.
$
30,755
Repair
1.N /
SP4.4
2.A /
SP4.4
Health & Safety issue
Critical needs
Preventative
2.B / SP 2
Maintenance
Parking
Lot Fund
Preventative
Maintenance
Parking
Lot Fund
2.C / SP 2
2014-15
Preventative
2.D / SP 2
Maintenance
Parking
Lot Fund
2014-15
Preventative
2.E / SP 2
Maintenance
Parking
Lot Fund
2014-15
Preventative
2.F / SP 2
Maintenance
Parking
Lot Fund
2014-15
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx FPPO2014-15Districtwide OctBD
11 of 14
2014-15 Health Safety / Scheduled Maintenance Projects
Updated: September, 2014
Priority/Strat
egic Plan
Generated By
Preventative
2.G / SP 2
Maintenance
Fund
Source
Timeline
Parking
Lot Fund
Project
Status
Funds Needed
Type
C/D Lot (7000 SQFT)
2,000 S.F. of grind out/overlay; 200 L.F. concrete
dike; 5,000 slurry seal; 3,400 L.F. of striping; and 10
S.F. of truncated domes are currently needed in order
to prevent increase cost to future deterioration.
$
29,855
Repair
A/B Lot (150,000 SQFT)
12,500 L.F. of striping; and 100 S.F. of truncated
domes are currently needed in order to prevent
increase cost to future deterioration.
$
12,500
Repair
$
153,750
Repair
$
46,340
Repair
$
233,270
Repair
$
75,000
Security
$
4,116,214
$
$
$
$
$
$
$
4,116,214
1,351,151
350,000
724,560
1,486,010
160,644
43,849
2014-15
2.H / SP 2
Preventative
Maintenance
Parking
Lot Fund
2014-15
10,000 S.F. of grind out/overlay; 2000 L.F. concrete
Preventative
2.I / SP 2
Maintenance
In-Fill Service Roads Upper
dike; 14,000 slurry seal; 4,000 L.F. of striping; and
& Lower Campus (20,000
100 S.F. of truncated domes are currently needed in
SQFT)
Parking
Lot Fund
order to prevent increase cost to future deterioration.
2014-15
1,000 S.F. of grind out/overlay; 200 L.F. concrete
Preventative
2.J / SP 2
Maintenance
Parking
Lot Fund
Cabrillo College Dr (20,000 dike; 20,000 slurry seal; 7,100 L.F. of striping; and
SQFT)
100 S.F. of truncated domes are currently needed in
2014-15
2.K / SP 4
Preventative
Maintenance
2.L/ SP 4 Critical needs
SP 1:
SP 2:
SP 3:
SP 4:
SP 5:
order to prevent increase cost to future deterioration.
3,200 S.F. of gring out/overlay; 200 L.F. concrete
Additional Quoted items @
Parking
dike; 75,000 slurry seal; 3 speed bumps; and 7,206
M, N, Hort, K, R, S, I/J,
planter fill in and artificial turf are currently needed in
Lot Fund
2013-14 and Connect
order to rpevent increase cost to future deterioration.
2014-15
Parking
Lot Fund
2014-15
Improve Security
2014-15
Subtotal
Professional Development
Sustainable Programs & Services
Community Partnerships and Economic Vitality
Institutional Stewardship
Institutional Responsibilities
Develop Security Plan: as technology classroom
investments increase, security needs to increase-evaluate campus needs
Total All Projects
Available funding 2014-15 Sched Maint
Available funding General Fund & Reserve
Available funding Parking Fund & Others
Bond Projects
Prop 39 Funds
Funding needed:
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx FPPO2014-15Districtwide OctBD
12 of 14
IT Requests
Funded/
Unfunded
Plan
1 Funded
2012 Tech
Plan
2 Funded
2012 Tech
Plan
3 Funded
2012 Tech
Plan
4 Funded
2012 Tech
Plan
Partially
5 Funded
2012 Tech
Plan
6
2012 Tech
Plan
7
2012 Tech
Plan
8
2012 Tech
Plan
9
2012 Tech
Plan
Strategic
Program
Program Plan
Bdgt.
Plan
Link
Goal #
Ctgy. Year
Op#2
CS#1
Op#5
Op#3
Op#2
Op#2
SP 4
SP 4
SP 4
SP 4
SP 4
SP 4
SP 5
OpLT#1
Op#5
SP 2
SP 4
Request
Carry
Over
(One
Time
Funds)
One Time
Funds--New
Requests
C
IPAM for DNS,
2014-15 DHCP (Infoblox)
C
Tech Refresh:
2014-15 Unrestricted
C
Tech Refresh:
2014-15 Restricted (Academic)
T
Identity Management:
2014-15 security
$
T
Cisco ISE (Radius
2014-15 VPN)
T
TrustSec: device
2014-15 security
$
54,000
H
Video surveillance:
2014-15 protect infrastructure
$
27,000
T
WIFI upgrade:
2014-15 improve coverage
$
35,000
T
Fiber 600, 1000,
1050: bad
2014-15 infrastructure
$
27,000
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx IT ASM 081314
$
-
-
Carry Over One Time
(One Time Funds--New
Requests
Funds)
Fund
Name
District
Equipment
Carryover
Carryover/
One-time
(VPs)
VP
Instruction/
SS
SIE/Lottery
$
45,000
$
91,035
$
350,000
$
75,000
Bond
$
37,000
Bond/AS
Carryover
13 of 14
IT Requests
Funded/
Unfunded
Plan
Strategic
Program
Program Plan
Bdgt.
Plan
Link
Goal #
Ctgy. Year
SP 4
T
SP 4
T
VDI for staff:
2014-15 promote efficiencies
SP 5
H
Emergency phones:
2014-15 phase 3
$
SP 4
C
Firewall Service Mod
2014-15 (EOL/failed recently)
$
155,400
SP 4
C
Repl UPS batteries:
2014-15 EOL: power off issue
$
55,000
Op#5
SP 4
C
Premises switches:
2014-15 EOL
$
78,000
Op#5
SP 4
C
2014-15 Voice Gateway: EOL
$
51,825
10
11
2012 Tech
Plan
Partially
12 Funded
2012 Tech
Plan
OpLT#3
13
2012 Tech
Plan
Op#5
14
2012 Tech
Plan
Op#5
15
2012 Tech
Plan
16
2012 Tech
Plan
2012 Tech
Plan
One Time
Funds--New
Requests
Cisco Prime NCS
2014-15 licenses
2012 Tech
Plan
17
Request
Carry
Over
(One
Time
Funds)
CS#1
SP 3
C
$
10,000
$
35,000
22,400 $
2014-15 Sesnon/Video:
$
42,000
Total 2014-15
$
592,625
Total Funded
S:\President_Cabinet\092614BudAugReqsTemplate2014-15-All.xlsx IT ASM 081314
Carry Over One Time
(One Time Funds--New
Requests
Funds)
11,600
Fund
Name
Emergency
prep. Budget
carryover
President will
work with
Sesnon users
to fund
$
609,635
14 of 14