SIFT Annual Report 2011/12 UCL Medical School University College London (UCL) Medical School is committed to excellence in education and has a strong reputation for teaching informed by cutting-edge research. The School has a distinguished cadre of academic staff who are at the forefront of international research in medical sciences and clinical medicine. UCL Medical School is one of the largest in the country with a total yearly intake of c.380 (c.330 in Phase 1 & an additional 55 in Phase 2) undergraduate students on the MBBS programme and it has the widest range of intercalated BSc opportunities in the UK. The Medical School also offers postgraduate programmes and clinical training. UCL Medical School is situated in the heart of London at three main campuses; the Bloomsbury campus, the Royal Free campus, and the Whittington campus; all with clinical facilities, teaching laboratories, lecture theatres, and libraries. We also work with a number of District General Hospitals (DGH), numerous mental health partners and over 200 GP practices. This infrastructure along with a dedicated team of internationally acknowledged world leaders and highly trained technical staff provides the ideal intellectual learning environment for medical students. Staff research activities, directed towards patient-centred outcomes, are supported by partnerships with NHS trusts. Several world famous clinical and research institutions are closely associated with the Medical School. UCL Partners, one of the first academic health science centres, was set up during 2009/10. There are 7 Founding Partners: UCL; Moorfields Eye Hospital NHS Foundation Trust; University College London Hospitals NHS Foundation Trust; Royal Free Hampstead NHS Trust; Great Ormond Street Hospital for Children NHS Trust; Barts Health NHS Trust; and Queen Mary University of London. It now has 11 Executive Partners and 13 members. It works to advance medical research, quality patient care and medical education. Status of this report This report has been prepared for the sole use by NHS London, and no responsibility is taken by the Medical School to any director / member or officer in their individual capacity, or to any third party. 2 Contents Summary 5 Introduction 5 Detailed Report A. Student number time series information to highlight future bulge and fallow intakes 6 Student population as at 1 December 2011 6 Forecast for Autumn 2012 intake 7 Number of qualifiers in summer 2011 7 B. Summary of SIFT expenditure against budget 8 C. Reporting of quality assurance exercises 11 QA of Clinical Placement Providers 11 QA of the MBBS Programme 20 D. Summary of developments, innovations, best practice to include significant future changes to the curriculum or any other important achievements Developments and innovations 22 E. Issues, questions and concerns with the move to the new SIFT funding approach based on student weeks (MPET Tariff) from April 2013 22 Appendix 1 - Management Plan arising from the last QABME visit 26 Appendix 2 - Internal Quality Review 2009-10 28 Appendix 3 – Medical School governance – organograms 31 Appendix 4 - Medical School governance – booklets 37 Appendix 5 – SIFT Accountability Statement 146 3 Introduction The Medical School is required to complete and return an annual report to NHS London (the Strategic Health Authority) on the following MBBS (Bachelor of Medicine and Bachelor of Surgery degree) items: student numbers: totals for the preceding year, 2011/12; forecasts for the following year, 2012/13; and qualifier totals; summary of service increment for teaching (SIFT) expenditure against budgets; quality assurance exercises; and developments, innovations, and best practice. This is the fifth SIFT annual report that has been prepared by the Medical School SIFT Office and the Quality Assurance Unit (QAU). It provides a summary of relevant Medical School data, with some discussion of strengths and weaknesses, and has an emphasis on areas we consider to be examples of good practice. The period this report covers (April 2011 – March 2012) has again been characterised by on-going uncertainties regarding the service landscape and the future funding of medical education in London. The UCL MBBS Curriculum Review moved into its initial piloting and implementation phase with the introduction of the New Final Year. The action points that arose from last year’s Internal Quality Review (IQR) have been addressed and are either complete or ongoing. For the second year, the General Medical Council (GMC) required an Enhanced Annual Return to comply with their QABME procedure following the publication of the new Tomorrow’s Doctors. The uncertainties and increased scrutiny have had a significant impact on the activities of the MBBS executive, the SIFT Office and the QAU. Regarding the future and the increase in regulation, it is important that the Medical School is closely involved in the new regulatory arrangements that come with commissioning as well as with the additional requirements of the GMC. 4 C. Reporting of quality assurance exercises QA of Clinical Placement Providers i. Executive summary of the Medical School’s QA of Clinical Placement Providers in 2011/12 Quality Assurance Unit The purpose of the Quality Assurance Unit (QAU) is to ensure that high standards within teaching and learning processes for undergraduate medical programmes are recognised and rewarded, and problems identified and addressed. The Unit has oversight of all quality assurance and enhancement of the MBBS programme, including clinical placements. It was established in 2006 in response to recommendations made by the GMC, recognising that the area of quality assurance was not adequately resourced within the Medical School. The QAU employs a range of strategies to create a picture of the students’ educational experience across the whole curriculum. The QAU works in conjunction with the SIFT Office to ensure financial accountability. During 2011/12, the MBBS submitted a Medical Schools Annual Return to the GMC to comply with 1 their QABME processes. The visits schedule has been simplified and lightened whilst the programme is under review. The continued rise in regulatory demand has also played a significant part in these cutbacks, however regular quality monitoring processes of peripheral sites is being sustained. With the phased introduction of the New Curriculum (from September 2012), a strategy will need to be developed to incorporate the new module structures. Student Feedback The QAU gathers feedback from students throughout the programme using a tailored, on-line student evaluation questionnaire for each module. Data can be analysed by module and NHS site and in many cases, by individual clinical firm or GP practice. The QAU also works directly with student representatives to improve responsiveness to issues they raise. Trust QA visits – summary Previously, the QAU was undertaking regular, detailed visits to all sites of the main providers of undergraduate placements, and these visits included a review of SIFT spending. However, as the work of the QAU has expanded, in particular the mandatory QA reporting processes, the workload associated with these visits has become excessive. Although some aspects of visiting are very beneficial, in particular the opportunities to raise the profile of medical education within the Trust, and the promotion of good relationships with the potential for dialogue, support, and the sharing of good practice, the need for an extensive review of all placements, teaching and resources at each visit is questionable. The GMC are now encouraging a process of self-evaluation for both medical schools and providers of clinical placements. Having considered a number of possible strategies, we have decided to follow a structure similar to that of the GMC. This will involve an annual self-assessment exercise by trusts, triangulated with online student feedback and focused visits. The visits will concentrate on areas needing improvement identified from the self-assessment and/or student feedback. Underperformance will be addressed via a light-touch visit, focused on providing support where necessary as well as reducing local barriers to improvement. With the exception of two extraordinary meetings at the Royal Free London (of which more below), formal QA SIFT visits have not been conducted this year. 1 Quality Assurance of Basic Medical Education 5 There have, however, been bi-annual, focused visits to all the principal DGH education providers conducted by the Final Year leads. These have focused on final year, but have also included discussion of feedback on fourth year placements and resources. The aims of the visits are to: share developments and review feedback ensure the quality of educational provision meets the requirements laid out in the Learning & Development Agreement, Tomorrow’s Doctors 2009, QABME report and any other guidelines issued by the School, the GMC, the SHA, College and the QAA; promote good relations with the Trust through dialogue, feedback, and support. share good practice ii. Description of the process used Visits follow a standard structure, with a meeting with the students to gather feedback followed by a meeting with the Undergraduate Tutor, key clinical teachers and administrative staff. The Medical School Librarian and Academic Support Manager has attended all these meetings, and carried out a comprehensive review of library and IT resources. 6 Table 5 Overview of status of site visits and reviews of hospital trust (at June 2012) Site Date last visited Type of visit Comment Barnet Jan 2012 Focused April 2012 NC Roadshow Joint with Chase Farm April 2012 Focused May 2012 NC Roadshow Jan 2012 Focused Jan 2012 NC Roadshow Nov 2011 Focused May 2012 NC Roadshow Jan 2012 Focused May 2012 NC Roadshow Nov 2011 Focused May 2012 NC Roadshow July 2011 Focused Basildon Chase Farm Lister Luton and Dunstable North Middlesex Royal Free Joint with Barnet NC Roadshow UCLH Oct 2009 Focused Watford Dec 2011 Focused Whittington July 2009 Extended Extended = continuation of the Trust Undergraduate Teaching Committee led by the QA SIFT team Focused = final year with limited review of fourth year NC Roadshow = Each event lasts 30- 45 minutes and consists of a short presentation, followed by an interactive Q&A session. 7 iii. Strengths and areas in need of improvement in each trust visited Table 6 Overview of status of site visits and reviews of hospital trust (at May 2012) Trust visited Strengths Areas in need of improvement Barnet and Chase Farm Surgery at CF is again highlighted by students as excellent with high levels of consultant teaching. Paeds and Obstetrics & Gynaecology at CF – students appreciated high levels of clinical exposure and good supervision. Pharmacy teaching at both sites was praised. Long term uncertainty about the future of CF affects students and has implications for teaching and learning - for example, the library has been closed. Paeds – inconsistent exposure to community paediatrics. Considerable variation in students’ experiences, in particular, inconsistent levels of bedside teaching at Barnet. Basildon Radiology and prescribing teaching were highly praised. Students are generally very positive about their experience at Basildon Accommodation is substandard and needs renovation. Internet access is slow and needs to be upgraded. Consultant surgical teaching is limited, and more consultant teaching outside theatre would be appreciated by students. In response to requests for strengthening teaching and improving senior clinical presence, the School has welcomed proposals to include educational leadership in SPAs for job planning and appraisal. Lister Generally positive feedback from students about being made to feel welcome, particularly in O&G, Paediatrics and A&E/MAU. Internet access has been a problem but students are now issued dongles which is improving the access. Need to develop a clear policy about attending teaching during assistantship. 8 Luton and Dunstable North Middlesex QEII Watford Outstanding contribution to new final year, both in terms of clinical placements and additional support. Excellent project to teach prescribing in collaboration with pharmacists. Very high quality library and IT resources. O&G – male students still struggling to gain experience. Leads currently considering options to improve the clinical experience for male students. Good supported assistantships for final year students The development of the leadership strategy and the appointment of undergraduate leads in each clinical area welcomed and reportedly resolved previous issues of cover and continuity of supervision. Paediatrics and O&G: feedback is excellent; placements well-organised, with consultants providing excellent teaching and encouragement to students to get involved. Final year students enjoyed assistantships and reported good support from junior doctors. Need to increase the bedside teaching provided. It proved difficult for QE2 to sustain learning opportunities to the standard offered at Lister and expected by students and the medical school. Trust’s solution (to move all student allocated to the QEII to the Lister site) has worked well for 2011-12. Junior doctors are keen to teach and get students involved – this is much appreciated by students. Students have been issued with NHS Smartcards and have access to NHS IT systems for radiology etc. O&G – feedback describes an excellent clinical experience, undoubtedly a consequence of having a committed specialty lead in place. 9 Students felt there was little bedside or consultant teaching. iv. Strengths / Areas in need of improvement for each Trust not visited The following information is derived from the information provided by the sites in combination with online student feedback for sites not visited since the last SIFT Annual Report was submitted. Table 7 Strengths / Areas in need of improvement for each Trust Trust / date of last visit Strengths Areas in need of improvement Royal Free 03/07/2009 General Medicine including Medicine in the Community (GM MiC) – very good feedback for a very well-organised attachment. Year 3 Surgery – frequent teaching cancellations, continued deterioration of consultant engagement and low overall rating led to reallocation of some students to Whittington and Luton & Dunstable hospitals. Junior doctors continue to receive positive feedback. Orthopaedics teaching. Students reported that attachment requires better organisation. High incidence of teaching cancellations without appropriate provision of alternative learning opportunities. O&G – timetables unreliable and teaching cancellations prevalent. General Medical Specialties (GMS) – positive feedback; very good seminar teaching and excellent administration. Paediatrics – good feedback UCLH 20/10/2009 Care of the Older Person / Orthopaedics & Rheumatology (COOP/ O&R) – feedback is very good; excellent teaching. Students enjoyed their experience in the orthopaedics trauma clinics. GM MiC – excellent feedback, well organised attachment with lots of teaching. GMS – consultant and registrar teaching praised. Paediatrics - excellent consultant teaching, plenty of clerking opportunities plus good organisation, all contributing to the very positive student feedback. O&G – Feedback is very good. Staff are committed, engaged and enthusiastic delivering high quality teaching. Year 3 Surgery – proactive local lead has increased the amount of positive feedback, although further improvement required relating to certain specialties. Whittington 23/07/2009 COOP/ O&R – feedback is excellent for COOP and Rheumatology. Orthopaedics – students report timetable clashes and cancellations and insufficient consultant teaching. 10 Trust / date of last visit Strengths Areas in need of improvement Surgery – feedback is good; the attachment is well organised and teaching good. GM (MiC) – generally very good feedback, well-organised and lots of teaching. GP placement was praised by students. GMS – feedback good, A well-organised attachment with plenty of bedside teaching. Students enjoyed the diversity of learning opportunities. Paediatrics – high volume of teaching and good feedback. O&G – excellent feedback for a well-organised attachment with high quality, enthusiastic teaching. 11 GM (MiC) – generally very good feedback. Some issues raised about the Respiratory rotation but remedial action taken quickly. Year 4 – no issues v. Common issues / Good practice As part of its review and reporting activities the QAU generates an annual summary of good practice which will be made available on the website. Table 8 2 Common issues / Good practice Site Subject/Departme nt Good practice UCL Medical School UCL Medical School Primary Care & Public Health Developed a Moodle site aimed at tutors. It provides access to relevant resources and offers a forum for networking with other tutors, sharing recourses and disseminating good practice. Academic Centre for Medical Education Royal Free Sister Act SSC A continuous undergraduate portfolio has been produced, using an existing NHS electronic portfolio, facilitating students’ transition from their undergraduate portfolio and data to postgraduate training. The School collaborated in a unique fashion with other medical schools and NHS Education for Scotland to introduce an electronic portfolio for current Year 3 students. The team of Clinical Teaching Fellows have developed and implemented a Year 4 portfolio, helping to bring Year 4 in line with the rest of MBBS. In collaboration with all Module Leads and administrators, the team ensured that all learning objectives and GMC requirements were met. The team are working to translate the Year 4 portfolio into an electronic format for 2012-13. Year 3 SSC - raises student awareness of the importance and benefits of inter-professional work and learning. Whittington O&G 2 Development of a “Fly on the wall” experience for students attending the Maternal Medicine SSC. Students shadow the consultant for a period of 2-4 weeks and observe challenging patient consultations. The experience encourages both critical and analytical thinking on sensitive and challenging ethical issues faced by families during pregnancy such as termination, extreme prematurity and pre-pregnancy counselling. Students enhance their understanding by completing a project based on a topic of interest. Student Selected Component 12 Luton & Dunstable University Hospital NHS Trust Year 4 & 5 teaching Introduction of a ‘Patient Safety’ module which is well-received by students. Sustained involvement and commitment from the Undergraduate Tutor who contributes to all stages of the assessment process. Introduction of a peer teaching observation process to improve quality of teaching. Introduction of E-Mentoring system to support students facing professional and personal issues. The lead Undergraduate Tutor ensures students are aware that he is there to support them and has an open door policy. North Middlesex University Hospital NHS Trust Pathology UCL Medical School The integration of pathology into the student experience has been successfully developed by a Consultant Histopathologist whose system is used to support teaching in O&G. This entails a programme of monthly surgical resections as an aid to teaching, and development of a system for distributing pathology museum specimens (a useful teaching tool). A second Medical Education conference was held in June 2012 and attracted excellent feedback. It offered opportunities for sharing best practice, developing our clinical teachers as educators as well as networking. UCL Medical School QAU Introduction of a texting / Email service for students to report incidence of cancellations where no alternative teaching has been provided. Initially set up as a simple monitoring exercise, the take-up by students was low; the system will be re-launched alongside the NC. UCL Medical School QAU A reporting system has been established for students to raise any serious concerns about unprofessional behaviour that they have witnessed. The system is bespoke for medical students and is proving to be a useful tool in identifying questionable or unprofessional practice and supporting the student in thinking through the best way to address the concern. It also allows the School to raise (and address) the concern with the individual or team involved without the student feeling at risk of any reprisal. For more information, please see the Raising Concerns website. http://www.ucl.ac.uk/medicalschool/quality/raising_student_concerns 13 QA of the Medical School i. GMC Review – Medical Schools Annual Return (MSAR) 2011-12 All medical schools in the UK were again required to submit an Annual Return in December 2011. The aim of the MSAR 2011/12 was to enable schools to revise the self-assessment of the status of its compliance, update cohort data (such as student demographics, fitness to practise and progression data) and to provide information on progress made in the last year. This return marked the signing off of all action points stemming from the 2004-05 Change Management Plan. http://www.ucl.ac.uk/medicalschool/quality/monitoring ii. UCL Internal Quality Review Following completion of the IQR, UCL Academic Services produced a report with recommendations. The School was required to provide an action plan, and this year a second update on progress towards completion of these points. iii. Description of the internal governance processes of the medical school The MBBS programme is managed through UCL Medical School, which is responsible for the leadership of MBBS educational strategy; curriculum development and planning; assessment policy and organisation; the setting and monitoring of standards and quality assurance; and for the MBBS Student Load Exercise and SIFT allocations. MBBS leadership roles within UCL Medical School include MBBS Sub Deans, Site Sub Deans and Student Support Tutors each with responsibility for specific areas of MBBS management. Administrative support is provided by Medical Student Administration. MBBS teaching is commissioned from the School of Life and Medical Sciences (SLMS) divisions and funded through HEFCEt and tuition fee income. Faculties and divisions are responsible for managing local delivery of teaching in accordance with UCL Medical School guidance, and for appointing MBBS module and assessment leads to manage the delivery of education within the Division. Administrative support for Faculty and Divisional roles is provided by Faculty and Divisional Teaching Administrators. SLMS faculties and divisions are responsible for co-ordinating and supporting teaching delivery by NHS colleagues, and for ensuring consistency of teaching and assessment across Hospital Trusts and PCTs. Teaching provided by Trusts is funded through SIFT (Service Increment for Teaching). Administrative support is provided by Divisional Teaching Administrators and/or Trust administrators. This year the School has been preparing itself for a period of transition as the penultimate stage of the NC implementation begins at the start of the 2012-13 academic year. Integral to this process has been the review of the School’s governance structures which have been adjusted to fit and support the NC properly. 14 The new organisational structures and management roles for the MBBS programme can be seen clearly via the organograms in Appendix 3. Appendix 4 contains the booklets which explain the structures are subject to updates, final review and approval. 15 D. Summary of developments, innovations, best practice to include significant future changes to the curriculum or any other important achievements Developments and innovations UCL is in the process of implementing a new MBBS Programme: MBBS 2012. Academic year 2011/12 allowed us to implement a number of changes to smooth the transition to the new curriculum and to pilot innovations. These transitional changes have included: a new final year focusing on the transition to the Foundation Programme and preparation for practice the introduction of an authentic professional e-portfolio based on the Foundation School portfolio, developed and supported by NES the piloting of 'patient pathways': an innovative scheme building on our experience in developing longitudinal relationships between students and patients with chronic diseases introduction of post exam weeks in the early years curriculum allowing a refocusing on learning to be a doctor away from the pressure of examination preparation. This includes a first response course, sessions aimed at finding and using evidence and a brief shadowing period Major priorities over the next year are to embed the new curriculum in all years: focusing on the needs of teachers, learners and the healthcare provider landscape. A number of features of the new curriculum better match the provider landscape and include: integrated modules better aligned to patient journeys through the healthcare system rather than to specialties organisation of student support more akin to education/clinical supervision use of an authentic e-portfolio to capture achievements, reflections and WPBAs less reliance on where curriculum elements are delivered celebration of difference between our core providers rather than trying to deliver the same learning activities on all sites provision of core teaching to supplement experiences : both face to face and via the virtual learning environment a focus on e-health; including clinical information systems A number of features of the new curriculum make extra demands on the current landscape/funding arrangements: post finals SSC required for all students; preferably offering some in the destination trust for the student's FY 1 post expanding assistantships, multi-professional learning, prescribing teaching, the expected feedback from WPBAs provision for each student of a clinician personal tutor for the last 3 years of the programme increased reliance on high quality, accessible IT resources continued development and funding of the e-portfolio the mismatch between contemporary teaching and support of learning activities and the relative inflexibility of SIFT monies spending guidance Further information is available on the medical school website: 16 http://www.ucl.ac.uk/medicalschool/news/uclms-news/news-20120322 DEPARTMENTAL RESPONSE TO INTERNAL QUALITY REVIEW (IQR) MBBS PROGRAMME DATE OF IQR VISIT: 25 March 2010 DATE OF PROGRAMME'S FIRST RESPONSE: JUNE 2011 DATE OF PROGRAMME’S SECOND RESPONSE: JUNE 2012 Recommendation (as it appears in the IQR report) Necessary Action: 1) Ensure that the vision for the programme, clearly articulated by the Vice-Provost (Health) and by the Dean of the Faculty of Biomedical Sciences, is disseminated more widely and engaged with by staff at all levels. This vision is of a vibrant and evolving programme, which seeks to educate doctors not only for the requirements of twenty-first century medicine, but also as future scientists and leaders in the profession, whilst fully acknowledging and incorporating the key aspects of UCL’s globalisation agenda (paragraph 3.2); 2) Continue to press for improvements in the consistency of the teaching provided by the NHS Trusts. Whilst the students the team met and the evidence from the supporting documentation indicated that teaching was of a good standard overall, many students and staff raised concerns regarding a small minority of Action taken or planned in response to the recommendation, or reasons why no action is being taken. Progress in implementing the recommendation We are on the cusp of implementing the first pilots and changes associated with the new curriculum. We have a communication plan built into the project implementation plan. Both the VP weekly newsletter and the DOME termly newsletter are being used to communicate about the curriculum and from March 2010 developments in the new curriculum. A stakeholders group has been set up as one of the new curriculum working parties and the project manager will be setting up a communication strategy for providing information in a range of formats regarding the new curriculum. MBBS 2012 will go live in September 2012. Over 400 staff and students have been involved in active working groups associated with the programme. The website, including a tailor-made film contains a dedicated section on the new curriculum. The curriculum has been presented in newsletters, at UCLMS conferences and at NHS Trusts. The Divisional Director is in the process of meeting with the heads of all other divisions in SLMS to discuss the impact of MBBS 2012 on their division and to ensure the message is being disseminated effectively. An active programme of site visits is planned for 2010-2011 which will provide all sites with detailed feedback on their teaching performance. Evaluation practices are being developed which will include a consistent body of core questions so that all sites will have data There have been visits this year to all DGH sites by members of the final year team. The visiting team have met with students to receive feedback on placements, and with teachers and administrators to share feedback, review action plans, and share examples of good practice. Particular issues around IT access have been successfully resolved. For central sites there 17 NHS Trust staff that they considered did not fulfil their teaching obligations or meet the expected standards. The team acknowledges the difficulties arising from the fact that many teaching staff are employed by the NHS Trusts rather than UCL. However, given UCL’s responsibility for ensuring the quality of the educational experience of its students, the team advises the Programme to continue to raise these concerns and press for solutions with the NHS Trusts, in order to satisfy itself that students’ expectations of teaching are fulfilled, and to have in place mechanisms to mitigate situations where a poor experience is reported (paragraph 7.7). Advisable Action: 3) Revisit the role of the Departmental Equal Opportunities Liaison Officer (DEOLO) to satisfy itself that it is covering student as well as staff matters. The students the team met appeared to be unaware of the role of the DEOLO and the assistance and advice available on equal opportunities matters. It may be helpful to include a description of the DEOLO’s purpose, key activities and contact details in the student information and on the MBBS web-site (see the Academic Manual Document A10 http://www.ucl.ac.uk/academic-manual/part-a/a10) (paragraph 3.4). 4) Extend the proactive approach taken for its widening participation strategy and consider ways to enhance this provision in order to broaden student diversity and the numbers from nontraditional backgrounds (see the Academic Manual Document F9 http://www.ucl.ac.uk/academicmanual/part-f/f9). The Programme might wish to investigate ways that the BMAT might be further that will allow them to compare their teaching quality with other providers. Two new processes are being introduced which will allow instant reporting of cancelled teaching (SMS texting) and a system which allows students to directly feedback to the QAU about unsatisfactory educational experiences. In order to enhance the feedback to teachers, across the NHS trusts, the QAU will survey these sites to investigate how to develop systems more responsive to their needs. have been a series of ‘targeted’ visits which have been focused on particular issues raised by the student evaluation data. In line with GMC strategy we are now in the process of piloting and implementing a selfassessment exercise. This will involve an annual selfassessment exercise by Trusts, triangulated with online student feedback and focused visits. The visits will concentrate on areas requiring improvement or sharing examples of excellent practice. A DEOLO for students has been appointed to provide advice to students. A description of the DEOLO's purpose is available on the UCL website: http://www.ucl.ac.uk/hr/equalities/depts/role. php Implemented A preliminary meeting with the Faculty of Laws to discuss good practice has already happened. Meetings with partnership schools are currently being set up to discuss ways to extend the proactive approach to the widening participation strategy. For 2012 entry, the Medical School participated in a UCL pilot scheme to identify widening participation applicants. A quota of places was reserved for this group. While expected to meet the same standards as other applicants, students within the pilot group were tracked through the selection process and many were offered interviews. As a result, we not only met but exceeded the quota of offers given to the pilot group students. Following this summer’s 18 utilised as a diagnostic tool to identify students with potential, in a similar way to the use of the National Admissions Test for Law (LNAT) by the Faculty of Laws (paragraph 5.5). A-level examinations, it is hoped that this will translate into their admission in September. Following this pilot, the Medical Admissions Officers will be continuing to work with UCL’s Admissions Manager on further widening participation projects. The Admissions Tutor has continued to support partnership schools by providing advice and conducting visits. Teachers from different types of schools have been given direct insight into the selection process by becoming interviewers and by liaising with Medical Admissions. The Admissions Tutor participates annually in UCL’s State Schools Conference. Regarding the BMAT, information-sharing with the Faculty of Laws occurred shortly after the IQR took place. Research by Cambridge Assessment concerning the use of BMAT as a selection tool continues. 5) Revisit the student information to ensure that it makes it clear that the use of the GMC “Fitness to practise” criteria is not necessarily punitive, and that it can be beneficial for students both in monitoring problems and in identifying the need for support (paragraph 6.1). An additional sentence has been added to the Fitness Practice section of the A-Z policies for students to convey that GMC criteria can be beneficial for students. Implemented 6) Revisit the personal tutoring system to assure itself that it: (i) provides appropriate support for the whole of the student experience, including academic and pastoral advice; (ii) that it is an effective first point of call for students’ personal problems and welfare matters, thus reducing the burden on the Programme’s welfare provision (and in particular on the Faculty Tutors) and (iii) it is in line with the aims, principles and suggested practice of the UCL Personal Tutoring Strategy, which has recently been approved by Academic Committee (paragraph 6.2). i. We have unified access to and provision of welfare (both pastoral and academic components) across all phases of the MBBS course. ii. We have reviewed the guidance for Personal Tutors to enhance the effectiveness of their role. iii. We are implementing the aims, principles and suggested practice of the UCL Personal Tutoring Strategy in the guidance we give to Personal Tutors and students, in respect of their role as Personal Tutors, frequency of meeting students and expectation of what these meetings will address. Welfare access is now improved with good uptake and feedback from students. A newly launched Personal Tutor system will be launched with MBBS 2012. Where possible, one tutor will look after a student for 3 years in total (2 tutors over the 6 year period). The tutors in years 4-6 have been recruited and will have training over the summer. Tutor recruitment from the Faculty of Life Sciences remains problematic due to capacity issues. A ‘plan B’ has been formulated for September to ensure that all students will have a named Personal Tutor in September while the Vice Dean for Education in the Faculty of Life Sciences and the Head of Division work on a longer term solution. 19 Appendix 3 – MBBS Committees and Management (Organisational Charts and Management Roles) UCL Medical School - MBBS 2012 MBBS Leadership & Governance 20 UCL Medical School - MBBS 2012 Vertical Module Leads & Management Groups 21 UCL Medical School - MBBS 2012 Clinical Placements Leads 22 UCL Medical School - MBBS 2012 Student Support System 23 MBBS Teaching Committee J Dacre Admissions and Widening Participation Board B Cross Vertical Modules Teaching Committee D Gill 11 x Vertical Modules Teaching Sub Committees Y1 & Y2 Teaching Committee M Gilbey 4 x Y1 Module Management Groups 4 x Y2 Module Management Groups MBBS Executive Group MBBS Y1-Y2 SSCC J Dacre MBBS Y4-6 SSCC Year 3/IBSc Steering Committee B Cross Year 4 Year 4 Teaching Committee J McEwan Year 5 Teaching Committee P Raven Year 6 Teaching Committee A Berlin 13 x IBSc Teaching Committees managed by Y3, reporting to UCL via FBS, FMS, FPHS 3 x Y4 Module Management Groups 3 x Y5 Module Management Groups Foundation School Board 13 x IBSc SSCCs 24 J Dooley MBPhD Cttee G Stewart Facilities/ Resources Committee J McEwan Royal Free Trust UG Teaching Committee LGinsberg Whittington UG Teaching Cttee C Fertleman mQMEC Committee A Griffin UCLH Trust UG Teaching Committee J McEwan Student Support Committee I Taylor Careers/FS Transition Committee P Dilworth Student Support Tutors Sub Committee P Raven UCL Board of Examiners FMS Board of Examiners P Raven (UG) MBBS Board of Examiners J Dacre Y1&Y2 Sub Board of Examiners Y1-3 Lead Y3/IBSc Steering Group B Cross Y1 & Y2 Panel of Examiners M Gilbey 13 IBSc Panels of Examiners – FMS, FBS, FPHS IBSc Leads Y1 Standard Setting Group M Gilbey Y2 Standard Setting Group M Gilbey Y4 Sub Board of Examiners Y4-6 Lead Y5 Sub Board of Examiners Y4-6 Lead Y6 Sub Board of Examiners J Dacre Y5 Panel of Examiners P Raven Y4 Panel of Examiners TBA Y5 Standard Setting Group Y4 Standard Setting Group A Sturrock Y4 Sub Panel (Clinical) A Sturrock Y5 CFHD Panel of Examiners E Chung Y5 CN Panel of Examiners C Turner Y5 CFHD Standard Setting Group Y5 CN Standard Setting Group Y6 Panel of Examiners A Sturrock Y6 Standard Setting Group A Sturrock Y6 Sub Panel (Clinical) A Sturrock RF OSCE Site Lead L Ginsburg O Ogunbiye Y5 WHCD Panel of Examiners M Whitten RF OSCE Site Leads L Ginsburg O Ogunbiye Whittington OSCE Site Lead Y5 WHCD Standard Setting Group Whittington OSCE Site Leads I Wamuo J Vaidya UCLH OSCE Site Lead 25 UCLH OSCE Site Leads G Stewart J Crosbie Appendix 4 – MBBS Committees and Management (Management Roles) Compiled and edited by: Professor Jane Dacre, UCL Medical School Ms Gaynor Jones, Medical Student Administration (MSA) Medical School Management (1) i.MBBS Academic Management ii.MBBS Student Support and Admissions Management iii.Divisional and NHS Trust MBBS Module and Assessment Management iv.Criteria for designation as University NHS Provider Trust status For organisational charts see: http://www.ucl.ac.uk/medicalschool/staff-students/committees 26 i. UCL MEDICAL SCHOOL – MBBS MANAGEMENT Director of UCL Medical School and MBBS Programme Lead Prof Jane Dacre The MBBS programme is managed through UCL Medical School, which is responsible for the leadership of MBBS educational strategy; curriculum development and planning; assessment policy and organisation; the setting and monitoring of standards and quality assurance; and for the MBBS Student Load Exercise and SIFT allocations. MBBS leadership roles within UCL Medical School include MBBS Sub Deans, Site Sub Deans and Student Support Tutors each with responsibility for specific areas of MBBS management. Administrative support is provided by Medical Student Administration. MBBS teaching is commissioned from SLMS Divisions and funded through HEFCEt and tuition fee income. Faculties and divisions are responsible for managing local delivery of teaching in accordance with UCL Medical School guidance, and for appointing MBBS module and assessment leads to manage the delivery of education within the Division. Administrative support for Faculty and Divisional roles is provided by Faculty and Divisional Teaching Administrators. SLMS Faculties and Divisions are responsible for co-ordinating and supporting teaching delivery by NHS colleagues, and for ensuring consistency of teaching and assessment across Hospital Trusts and PCTs. Teaching provided by Trusts is funded through SIFT (Service Increment for Teaching). Administrative support is provided by Divisional Teaching Administrators and/or Trust administrators. 27 ii. MBBS ACADEMIC MANAGEMENT Vice Dean (Education) Director of UCL Medical School MBBS Programme Lead MBBS Educational strategy, policy and implementation, SIFT liaison Chair of MBBS Teaching Cttee Vice Dean (Professional Affairs) Fitness to Practise, ACCEA Chair of Student Support Committee Chair of SIFT Strategy Group Sub Dean (Assessments) Assessment development and implementation via MedSch Exam Boards Deputy Chair of MedSch Exam Board Sub Dean (Careers) Management of Careers/Foundation School Transition Chair of Careers/Foundation School Transition Committee MBBS curriculum development and implementation via MedSch Teaching Ctte, Curriculum Cttees and Module Sub Cttees. Chair of MedSch Curriculum Implementation and Development Governance Group Management of Year 5 Year 5 /DGH Liaison Deputy Chair of Year 5 Teaching Committee Management of educational facilities & resources. Chair of MedSch Facilities & Resources Cttee Management of elearning resources and SEQ software. Deputy Chair of MedSch Facilities & Resources Committee Management of UCL and Visiting electives Management of IBSc programmes including admissions and exam boards Chair of IBSc Steering Group Management of MBPhD programme Chair of MBPhD Committee Management of Year 1 and Year 2 curriculum Chair of Year 1 and Year 2 Committee Management of Year 3 curriculum Chair of Year 3 Committee Management of Year 4 curriculum Chair of Year 4 Committee Management of Year 5 curriculum Chair of Year 5 Teaching Committee Management of Professional Development Spine Chair of PDS Committee Management of the MedSch Quality Assurance Unit Chair of MQMEC Management of Student Selected Components Chair of SSC Committee Trust facilities and compliance with SIFT contracts, local curriculum and assessment delivery Chair of Trust UG Teaching Committee Trust facilities and compliance with SIFT contracts, local curriculum and assessment delivery Chair of Trust UG Teaching Committee Trust facilities and compliance with SIFT contracts, local curriculum and assessment delivery Chair of Trust UG Teaching Committee Community facilities and PCT liaison, local curriculum and assessment delivery Chair of Primary Care Education Committee Sub Dean (Curriculum Implementation and Development) Sub Dean (DGH Liaison) Sub Dean (Educational Resources) Sub Dean (eLearning) Sub Dean (Electives) Sub Dean (IBSc) Sub Dean (MBPhD) Sub Dean (Year 1 and Year 2) Sub Dean (Year 3) Sub Dean (Year 4) Sub Dean (Year 5) Sub Dean (PDS) Sub Dean (Quality) Sub Dean (SSCs) Site Sub Dean (Whittington) Site Sub Dean (UCLH Site Sub Dean (RF) Site Sub Dean (Community) 28 Vice Dean (Education) and Director of UCL Medical School Appointed by the Vice Provost Health Remit: Educational strategy, policy, development and implementation Delivery of the MBBS degree programme SIFT liaison Committees: Chair of MBBS Teaching Committee Chair of MBBS Board of Examiners Chair of UCL Medical School Executive Committee Chair of SIFT/HEFCE Strategy Group Ex-officio member of FMS Teaching Committee and Exam Board Responsibilities: To manage all aspects of medical education To develop and embed relationships with the Divisions and to encourage their contribution to undergraduate education To integrate educational activities across all Years of the MBBS programme To harmonise practices in MBBS committees to ensure compatibility across all Years of the MBBS programme To develop transparent and robust financial agreements for the delivery of undergraduate education (with SIFT and HEFCEt funded units) To further develop quality assurance, quality control and audit of educational activity and set up a mechanism to relate Estimated protected time to the quality and quantity of educational activity To liaise with Faculty and Medical School Support Tutors Estimated protected time: 4/5 PAs - UCL Medical School Admin support: Medical Student Administration Vice Dean (Professional Affairs) Appointed by the Director of UCL Medical School Remit: Fitness to Practise ACCEA SIFT strategy Responsibilities: To investigate and give advice of Staff FtP issues and complaints from MBBS students To represent UCL on student FtP panels both internally and externally To take on the Faculty Tutor roles in relation to internal FtP investigations To lead on the response from the Faculty to any MBBS related examination appeals in Years 1, 2 and 3. To review applications, lead and Chair the UCL ACCEA committee for clinical academic staff and to recommend nominations To review applications and represent UCL on the UCLH ACCEA committee To Chair the SIFT strategy group 29 Sub Dean (Assessment) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: Overall responsibility for MBBS assessments Co-ordinate MBBS assessment strategy and policy throughout the MBBS programme Oversee the implementation of MBBS assessments throughout the MBBS programme Committees: Deputy Chair of MBBS Board of Examiners Ex officio member of FMS Exam Board Ex officio member of MBBS Teaching Committee Ex officio member of UCL Medical School Executive Committee Ex officio member of assessment committees Responsibilities To set an appropriate assessment agenda To ensure that the decisions of the UCL Medical School Teaching Committee and MBBS Board of Examiners are implemented via the Year Boards/Panels of Examiners To liaise with Chairs of Year Boards of Examiners to ensure effective delivery of the assessments To liaise with Medical Student Administration (MSA) staff to ensure effective delivery of the MBBS assessments To review external examiners’ reports and to report annually to UCL on behalf of the Vice Dean/Vice Dean (Education) To produce papers and working documents particularly in conjunction with ACME to further develop and improve medical assessments. To work with ACME concerning the implementation of assessment innovations. Estimated protected time: 2 PAs – UCL Medical School Admin support: Medical Student Administration Sub Dean (Careers and Foundation School Transition) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: Overall responsibility for the co-ordination of Careers advice and Foundation School transition throughout the MBBS programme Committees: Chair of Careers and Foundation School Transition Committee Ex officio member of MBBS Teaching Committee Responsibilities to oversee all matters relating to Careers and Foundation School transition to develop a structured careers support system from Year 1 to Year 5 of the MBBS programme to lead the careers sessions during Year Preparation for Practice Weeks to lead the provision of advice relating to foundation school applications to lead the provision of advice relating to ST training and choice of medical speciality to liaise with UCL careers service to draw on UCL provision and advice on selfpresentation on paper and at interview 30 to advise and co-ordinate policies relating to foundation school applications including ranking methods to oversee the calculation and issue of foundation application rankings to oversee transfer of information to foundation school to develop a dedicated Medical School careers website Estimated protected time: 2 PAs - UCL Medical School Admin support: Medical Student Administration Sub Dean (Curriculum Implementation and Development) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: MBBS curriculum review and development Committees: Chair of MBBS Curriculum Implementation and Development Governance Group Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of UCL Medical School Executive Committee Ex officio member of Teaching Committees Ex officio member of assessment committees Responsibilities To chair the MBBS curriculum review governance group and set an appropriate educational agenda To make recommendations to MBBS Teaching Committee To produce papers and working documents particularly in conjunction with ACME to further adaptation and educational improvement To interact with key divisional staff to promote the need for educational improvement and to facilitate its implementation To work with ACME and MSA concerning the implementation of curriculum innovations. Estimated protected time: 2 PAs – Currently UCL Medical School Admin support: Medical Student Admin Sub Dean (DGH Liaison) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To work in partnership with the Sub Dean (Year 5) in the development and delivery of teaching in Year 5 To liaise with UG Tutors and UG Administrators to ensure the delivery of high quality teaching in associated District General Hospitals To lead on the development of MBBS revision programmes Committees and meetings: Deputy Chair of Year 5 Teaching Committee Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Regular meetings at the Bloomsbury Campus Ad hoc meetings and visits to other sites 31 Responsibilities (in collaboration with the Sub Dean for Year 5): To exercise oversight of clinical teaching in Year 5 To work with the DGH Undergraduate Tutors and UG Administrators to ensure high quality delivery of the curriculum across all Years. To ensure that decisions made within the FMS Teaching Committee and MBBS Teaching Committee are implemented To make recommendations to MBBS Teaching Committee on behalf of Year 5 Teaching Committee and on behalf of DGH UG Tutors To ensure that the activities and leadership of the Year 5 Sub Committees are consistent with best practice To contribute to the production of course materials as required Estimated protected time: 2 PAs – UCL Medical School Admin support: SIFT Sub Dean (Educational Resources) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To monitor and review the provision, function, and support of education facilities across all medical school and NHS sites and through all stages of the curriculum Committees: Chair of the MBBS Facilities and Resources Committee Ex officio member of the Faculty Facilities and Resources Committee Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of SIFT/HEFCE Strategy Group Responsibilities: To define the provision needed to deliver the MBBS curriculum and assessments monitor To review the provision, function, and support of education facilities across all medical school and NHS sites and through all stages of the curriculum To consider and advise on how best the provision of facilities can meet the needs of the medical curriculum To receive notice and to address problems relating to facilities and physical resources from the MBBS Teaching committees To receive notice and to address problems relating to facilities and physical resources at NHS sites via the site sub-deans/ trust undergraduate teaching committees To receive the minutes of the library committee To review and ensure appropriate provision of, and support for, facilities at all sites of the Medical School To liaise with the faculty facilities and resources committee to ensure support and provision of facilities to meet the needs of the medical curriculum To liaise with college services via the faculty facilities and resources committee to ensure support and provision of facilities to meet the needs of the medical curriculum To liaise with the IT Management Group to review and advise on the use of Information Technology and Media resources in teaching and learning. To liaise with the web group, to review and advise on the medical school website To set up from time to time specific working groups to review the needs of the curriculum and level of support required and advise on how best this can be delivered to match educational needs with appropriate resources. 32 To report as needed and advise the Faculty Teaching Committee, the Committee on Quality Assurance, and the Deans on the provision and development of facilities to meet the needs of the curriculum Estimated protected time: 3 PAs – SIFT Admin support: SIFT + Medical Student Administration - .2 admin officer Sub Dean (eLearning and Student Evaluation Questionnaires) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: manage the on-line Student Evaluation Questionnaire and student module choice processes working in conjunction with the Sub Dean (Quality Assurance) monitor and review the provision and support of IT resources and eLearning facilities across the medical school and NHS sites and through all stages of the curriculum Committees: Ex Officio member of QMEC Deputy Chair of ELAG (Elearning Advisory Group) Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of the MBBS Faculty Facilities and Resources Committee Ex officio member of SIFT/HEFCE Strategy Group Ex officio member of the IT Management Group Responsibilities: To manage and support the processes relating to on-line student feedback and on-line student module choice To review the provision and support of IT facilities and eLearning across the medical school and NHS sites and through all stages of the curriculum To consider and advise on how best the provision of facilities can meet the needs of the medical curriculum, assessment and quality assurance To liaise with the IT Management Group to review and advise on the use of Information Technology and Media resources in teaching and learning. To liaise with the web group, to review and advise on the medical school website To set up from time to time specific working groups to review the needs of the curriculum and level of support required and advise on how best this can be delivered to match educational needs with appropriate resources. To report as needed and advise the Faculty Teaching Committee, the Committee on Quality Assurance, and the Deans on the provision and development of IT facilities and eLearning resources to meet the needs of the curriculum Estimated protected time: 2 PAs - UCL Medical School Admin support: AISC/Medical Student Administration Sub Dean (Electives) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: Management of elective attachment for UCL students Management of in-coming elective student programme 33 Committees: Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of Year 5 Teaching Committee Ex officio member of MBBS Student Support Committee Responsibilities To oversee the elective attachment To implement health and safety policies To implement academic requirements To approve electives To allocate elective bursaries To manage and develop the v elective programme for students from other medical schools Estimated protected time: 2 PAs - UCL Medical School Admin support: Medical Student Administration - .5 clerical officer Sub Dean (IBSc ) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To oversee and monitor all IBSc programmes To ensure that IBSc programmes of study are conducted in accordance with the regulations for each programme of study and are appropriate to the award of the IBSc To co-ordinate the provision of IBScs To manage admissions to IBSc programmes To plan and manage student numbers To monitor and report on quality assurance issues in IBSc programmes Committees: Chair of the MBBS IBSc Steering Committee Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Responsibilities: To monitor existing IBSc programmes and course unit components. To consider changes to existing IBSc programme and course unit components and to approve PAQs (Programme Amendment Questionnaires) and UPCAMs (Undergraduate Programme Component Amendment Forms). To consider new IBSc programmes and to approve PIQs (Programme Initiation Questionnaires) and UPCs (Undergraduate Programme Component Questionnaires). To agree a unified admissions policy. To co-ordinate IBSc places, numbers and admissions To confirm the final allocation of IBSc places. To receive external examiners’ reports and respond to issues relating to IBSc degrees. To receive minutes of Boards of Examiners relating to IBSc degrees. To receive IBSc degree classification lists. To receive student feedback questionnaires and to address generic issues relating to IBSc degrees. To receive and monitor reports of internal quality audits and subject reviews, and to respond to any generic issues relating to IBSc degrees. To report formally to the FMS Teaching Committee and FMS Board of Examiners To report specific issues to Teaching Committees in other Faculties providing IBScs Estimated protected time: 3 PAs – UCL Medical School Admin support: IBSc Administrator 34 Sub Dean (MBPhD) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To manage the MBPhD Programme Committees: Chair of MBPhD Sub Committee Ex officio member of the FMS Teaching Committee Ex officio member of MBBS Teaching Committee Responsibilities: MBPhD Admissions and Publicity MBPhD Open day MBPhD Financial support Administration of clinical programme for students during research period Annual academic reviews with MB PhD students during research period MBPhD Web Site maintenance and development MB PhD Alumni support and liaison Annual newsletter Estimated protected time: 2PAs – Divisional HEFCEt Admin support: Medical Student Administration - MBPhD Administrator Sub Dean (Year 1 and Year 2) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To ensure the delivery of high quality teaching within the Year 1 and Year 2 of the MBBS curriculum To monitor and report on quality assurance issues in Year 1 and Year 2 of the MBBS curriculum To maintain and enhance the resources needed for that teaching including e-learning Committees: Chair of Year 1 and Year 2 Teaching Sub Committee Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Responsibilities: To exercise oversight of the Module Management Groups or appropriate working parties To work with the Medical School Support Tutors/Campus Sub Deans and MMGs to ensure high quality delivery of the curriculum To ensure that decisions made within the FMS Teaching Committee and MBBS Teaching Committee are implemented To work with the Chair of Teaching Committee to review and develop the MBBS curriculum To make recommendations and plan as appropriate in the areas delegated to them and to the Year 1 and Year 2 Teaching Sub Committee To ensure that the activities and leadership of the Year 1 and Year 2 Teaching Sub Committee are consistent with best practice 35 To review, update and oversee production of the Year handbooks and study guides To review student feedback and action taken by MMGs, including compiling and preparing annual monitoring reports Estimated protected time: 2 PAs – UCL Medical School Admin support: HEFCE – Medical Student Admin - Year 1 and Year 2 Administrators Sub Dean (Year 3) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To ensure the delivery of high quality teaching within the Year 3 of the MBBS curriculum To monitor and report on quality assurance issues in Year 3 of the MBBS curriculum To maintain and enhance the resources needed for teaching including on-line resources and e-learning To contribute to curriculum review and development To implement curriculum changes directed by MBBS Teaching Committee Committees: Chair of Year 3 Teaching Sub Committee Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Responsibilities: To exercise oversight of the Module Management Groups or appropriate working parties including the UG Teaching Committee for Ophthalmology, and to attend at least one of each MMG per session To work with the Student Support Tutors/Campus Sub Deans and MMGs to ensure high quality delivery of the curriculum To ensure that decisions made within the FMS Teaching Committee and MBBS Teaching Committee implemented To work with the Chair of Teaching Committee to review and develop the MBBS curriculum To make recommendations and plan as appropriate in the areas delegated to them and to the Year 3 Teaching Sub Committee To ensure that the activities and leadership of the Year 3 Teaching Sub Committee are consistent with best practice To review, update and oversee production of Year handbooks and study guides To review student feedback and action taken by MMG, including compiling and preparing annual monitoring reports To plan and co-ordinate the Year 3 Introductory Course in Clinical Methods To give an introduction to Year 2 at the ICCM outlining the structure of Year 3 including module, formative and summative assessments, format and conduct To conduct follow up sessions at each site about module, formative and summative assessments, their structure and form Estimated protected time: 2 PAs – currently SIFT Admin support: HEFCE – Medical Student Admin – Year 3 Administrators 36 Sub Dean (Year 4) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To ensure the delivery of high quality teaching within the Year 4 of the MBBS curriculum To monitor and report on quality assurance issues in Year 4 of the MBBS curriculum To maintain and enhance the resources needed for teaching including on-line resources and e-learning To contribute to curriculum review and development To implement curriculum changes directed by MBBS Teaching Committee Committees: Chair of Year 4 Teaching Sub Committee Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Responsibilities: To exercise oversight of the Module Management Groups or appropriate working parties and to attend at least one of each MMG per session To work with the Medical School Support Tutors/Campus Sub Deans and MMGs to ensure high quality delivery of the curriculum To ensure that decisions made within the FMS Teaching Committee and MBBS Teaching Committee are implemented To work with the Chair of Teaching Committee to review and develop the MBBS curriculum To make recommendations and plan as appropriate in the areas delegated to them and to the Year 4 Teaching Sub Committee To ensure that the activities and leadership of the Year 4 Teaching Sub Committee are consistent with best practice To review, update and oversee production of Year handbooks and study guides To review student feedback and action taken by MMGs, including compiling and preparing annual monitoring reports Estimated protected time: 2 PAs – UCL Medical School Admin support: HEFCE – Medical Student Admin - Year 4 Administrators Sub Dean (Year 5) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To ensure the delivery of high quality teaching within the Year 5 of the MBBS curriculum To monitor and report on quality assurance issues in Year 4 of the MBBS curriculum To maintain and enhance the resources needed for teaching including on-line resources and e-learning To contribute to curriculum review and development To implement curriculum changes directed by MBBS Teaching Committee Committees: Chair of Year 5 Teaching Sub Committee Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Responsibilities: 37 To exercise oversight of the Module Management Groups or appropriate working parties within Year 5 To work with the Student Support Tutors/Campus Sub Deans/Trust UG Tutors to ensure high quality delivery of the curriculum To ensure that decisions made within the FMS Teaching Committee and MBBS Teaching Committee are implemented To work with the Chair of Teaching Committee to review and develop the MBBS curriculum To make recommendations and plan as appropriate in the areas delegated to them and to the Year 5 Teaching Sub Committee To ensure that the activities and leadership of the Year 5 Teaching Sub Committee are consistent with best practice To review, update and oversee production of the Year handbooks and study guides To review student feedback and action taken by MMGs, including compiling and preparing annual monitoring reports Estimated protected time: 2 PAs – UCL Medical School Admin support: HEFCE – Medical Student Admin – Year 5 Administrators Sub Dean (Professional Development Spine) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To manage the Professional Development Spine To manage PDS HEFCEt/SIFT funding To maintain and enhance the resources needed for teaching including on-line resources and e-learning To contribute to curriculum review and development To implement curriculum change and development as directed by MBBS Teaching Committee Committees: Chair of the PDS Teaching Committee Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of the Year 5 Teaching Committee Responsibilities To oversee PDS throughout the MBBS course To oversee PDS assessment throughout the MBBS course To manage PDS tutors To manage PDS finance PDS Study Guides/Workbooks Estimated protected time: 2 PAs – UCL Medical School/SIFT Admin support: Medical Student Administration – PDS Administrator + 2 clerical assistants + p-t Div Admin Sub Dean (Quality Assurance) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To co-ordinate quality management and enhancement in the MBBS programme Committees: Chair of the Quality Management and Enhancement Committee 38 Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of MBBS Teaching Committees Ex officio member of FMS Board of Examiners Ex officio member of MBBS Assessment Committees Responsibilities: To oversee academic standards and quality assurance and enhancement processes within the medical school To development of policy and practice in relation to such processes To monitor the activities of the Quality Assurance Agency for Higher Education and of other external bodies concerned with the assurance of quality and/or standards insofar as they impinge on the medical school and to advise the Director of UCL Medical School and Faculty and MBBS Committees accordingly. To promote the development at Faculty and Divisional levels of initiatives relating to quality enhancement and the enhancement of academic standards. To be responsible for the planning of the preparatory work involved in Internal Quality Audits of the medical school carried out under the auspices of University College London’s Internal Quality Review procedure. To plan and coordinate the work of the medical school in preparing for any “discipline audit trails” carried out by the Quality Assurance Agency in the course of Institutional Review that may involve the medical school. To plan and coordinate the work of the medical school in preparing for formal and informal visits by the education committees of the General Medical Council or other validating professional bodies. To promote discussion and sharing of good practice between the departments of the medical school in relation to quality assurance and enhancement. To review and oversee all QA in DGHs and Primary Care attachments To ensure delivery and review of student feedback evaluation questionnaires To submit to the Director of UCL Medical School and to FMS Teaching Committee regular reports in the form of minutes of the QMEC. To submit to the Faculty Board of Biomedical Sciences and to the College’s QMEC an annual report of the work of the QMEC in the MBBS Administer the Excellence in Medical Education awards Administer the Targeted Education Development and Intervention fund in line with identified QA priorities In liaison with the SIFT Office, to submit an annual report to the strategic health authority To generate research papers relating to student feedback Estimated protected time: 2 PAs – UCL Medical School Admin support:Medical Student Administration - Quality Assurance Administrator, Clerical assistant Sub Dean (Student Selected Components) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To co-ordinate and manage Student Selected Components in all years of the MBBS programme To co-ordinate and manage SSC assessment Committees: Chair of SSC Committee Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of MBBS Teaching Committee 39 Responsibilities: To co-ordinate SSC programmes in all years of the MBBS programme To develop SSC programmes in all years of the programme To ensure a wide and balanced range of SSC To monitor student choices to ensure development of a range of different skills To produce and review the SSC guide To co-ordinate SSC grade forms To review SSC content to ensure that there is equivalence in the teaching provided To act upon student feedback where this has identified issues which require attention To providing returns regarding teaching quality to QMEC Estimated protected time: 1 PA - UCL Medical School Admin support: Medical Student Administration – .2 SSC co-ordinator Postgraduate Sub Dean/Foundation School Director Remit: To manage the Foundation School Committees: Ex officio member of the FMS Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of the Year 5 Teaching Committee Responsibilities: Admission to Foundation Schools, Foundation Year 1 and Year 2 Progress reports & feedback for UCL graduates Full Registration with GMC for UCL graduates Attend Deanery meetings and conferences Estimated protected time: 1 PA Divisional HEFCEt + 4 PAs North Thames Deanery Admin support:Foundation School Administrator + 3 clerical assistants (80% NT Deanery/20% UCL Medical School) Site Sub Deans (RF/UCLH/Whittington) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To oversee campus facilities To liaise with NHS Trusts about provision of Trust facilities and compliance with SIFT contracts To assist with specific areas of local teaching and assessment delivery for all attached UCL students To assist with the implementation of curriculum change and development as directed by MBBS Teaching Committee Committees: Ex officio chair of Trust UG Teaching Committee Ex officio member of MBBS Facilities and Resources Committee Ex officio member of MBBS Teaching Committee 40 Responsibilities: Curriculum: To provide academic leadership for the Skills Centre locally To be responsible for planning and implementing the Introductory Course in Clinical Methods locally and in liaison with PDS and Year 3 administrators. To liaise with the Year 3 and Year 4 Module Management Groups regarding local issues To liaise with Year 5 Teaching Committee, Sub Dean Year 5, and Year 5 administrators to ensure the smooth running of clinical placements and implement change as required Assessment: To support the nominated Medical School lead for the Year 3 OSCE, in particular in the recruitment of local staff and the delivery of the clinical assessment To support the nominated Medical School lead for the final MBBS OSCEs, in particular in the recruitment of local staff and delivery of the clinical assessment MBBS clinical examinations and in liaison with the MBBS administrators Quality assurance: To act as the contact person between UCL Medical School and Module/firm leads to facilitate the implementation of curriculum decisions or to discuss problems identified in firm teaching during QA processes locally across all years of the curriculum Estimated protected time: 2 PAs – SIFT Admin support: SIFT Site Sub Dean (Community and PCT Liaison) Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To oversee facilities for teaching in the community To liaise with Primary Care Trusts and individual general practices around provision of community based teaching and SIFT arrangements To assist with specific areas of local community based teaching and assessment delivery To assist with the implementation of curriculum change and development as directed by MBBS Teaching Committee Committees: Chair of Primary Care Education Committee Ex officio member of MBBS Facilities and Resources Committee Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Responsibilities: To provide academic leadership for teaching in the community To support GP and community placements throughout the MBBS course To support the nominated Medical School assessment leads for Years 3, 4 and 5, in particular in the recruitment of GP OSCE examiners and the delivery of clinical assessments in general practice in liaison with the MBBS administrators To act as the contact person between UCL Medical School and Module/firm leads to facilitate the implementation of curriculum decisions, or to discuss any problems identified in relation to community based teaching during QA processes locally To liaise with the Year 3, and Year 4 and 5 Module Management Groups regarding any community issues Estimated protected time: 2 PAs - UCL Medical School/SIFT Admin support: Divisional/SIFT 41 iii. MBBS Student Support and Admissions Management Deputy Director of UCL Medical School & Faculty Tutor Faculty Tutor Medical School Support Tutor Medical School Support Tutor Medical School Support Tutor (Bloomsbury) Medical School Support Tutor (Whittington) Medical School Support Tutor (RF) Medical School Support Tutor Medical Student Counsellor Medical Student Counsellor Student academic progress, Student Support and Year 3 admissions, Fitness to Practise Deputy Chair of Student Support Committee Student academic progress, Student Support and Year 1 admissions Chair of Admissions Board Year 1 and Year 2 All Years All Years All Years All Years All Years All Years All Years Faculty Tutors Student Support Remit: Under Statute 8(8), a Tutor to the Students of each Faculty is appointed by the Provost and the Provost prescribes the duties of Faculty Tutors. The Dean of the Faculty is responsible, by authority delegated by the Provost, for the line management of the Faculty Tutor. For the Faculty of Biomedical Sciences: o 2 Faculty Tutors are appointed: Faculty Tutor (Year 1 and Year 2) which is a full-time post under UCL’s Faculty Tutor structures and conditions; and Faculty Tutor (Years 2/3) which is a part-time post combined with clinical commitments under the clinical consultant’s contract. The Faculty Tutors work together to co-ordinate their remit across the programme and to attend or to represent the Faculty on the other’s behalf at College Committees. o By authority delegated by the Dean, the Faculty Tutors are line-managed by the Vice Dean (Education) and Director of UCL Medical School o In addition to the UCL responsibilities set out below, the Faculty Tutors are responsible for Fitness to Practise proceedings in the Faculty. Committees: Deputy Chair of Student Support Committee Chair of AFT tutor meetings Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of FMS Board of Examiners Ex officio member of MBBS Board of Examiners Ex officio member of College Committees as set out by UCL Responsibilities: a) exercise the general academic and pastoral oversight of all students (undergraduate, graduate taught and graduate research students) in the Faculty; b) together with the Dean, provide leadership on the implementation of Faculty Learning and Teaching Strategies and the development and management of new programmes, ensuring also that programmes and course units are reviewed and withdrawn as they become redundant. 42 c) contribute to the setting of Faculty quotas and targets, manage the admissions process and procedures so as to ensure that the Faculty meets its quotas and targets and conforms with UCL policies, coordinating the work of the support staff administering the procedure and liaising with the Dean, Faculty Graduate Tutor, Senior Tutor, Academic Registrar and the UCL Admissions Office, as appropriate d) manage and monitor the Personal Tutor Scheme, ensuring the delivery of the key skills agenda and careers advice and providing advice and direction to students experiencing difficulties (academic, financial, medical or personal); e) as a member of the Faculty Management Team, contribute to the strategic management of the Faculty and act as Sub-Dean for the Faculty (in accordance with Statute 8). f) contribute a Faculty view in discussions relating to a range of student matters including registration, fees, examinations and other academic matters working closely with the Academic Registrar and officers of the Registry; g) represent UCL in student recruitment activities and events (Open Days, Schools Conferences, Schools Visits and other Widening Participation and international student recruitment initiatives etc.) organised by Educational Liaison and ensure appropriate representation at such events; h) ensure that each student's registration, academic progress and examination entry details satisfy the relevant degree or diploma or certificate regulations; i) advise students who are academically insufficient or who have failed major examinations as to their possible future actions, and, under authority delegated from the Provost (in accordance with Statute 11), suspend or exclude them from further registration at UCL, in conjunction with the Dean of Students and Faculty Graduate Tutor, as appropriate; j) handle complaints and grievances in liaison with the Dean of Students and the Senior Tutor; k) monitor and co-ordinate all aspects of student progress, liaising with Faculty Officers, tutors and teaching staff on issues concerning the general pastoral and academic Student Support of students in the Faculty l) ensure that relevant Faculty staff are aware of and comply with UCL policy and current legislation and liaise as necessary with UCL Officers on such issues and their implementation; m) co-ordinate the activities of the Faculty Graduate Tutor in the exercise of their duties; n) take responsibility with the Dean for the operation of all aspects of the Quality Management and Enhancement measures and procedures within the Faculty’s remit including the monitoring of Examination Boards; o) chair a number of Faculty and UCL committees (such as the Faculty Teaching committee(s), UCL Grievance Panels, Examination Irregularities Panels and Internal Quality Review Teams) or give oral reports at them on a regular basis; p) represent the Faculty as an ex officio member at a range of UCL committees and sub-committees, and serve on other UCL committees, sub-committees, working groups and panels when asked to do so; q) keep up to date with all issues surrounding the student experience generally and be conversant with all current UCL policies and procedures relating to the recruitment, admission and academic progress and pastoral well-being of the student body and develop/implement new procedures and 43 protocols in collaboration with the Dean, Senior Tutor and Vice-Provost (Academic & International). Ensure that policies and procedures are effectively disseminated across, and followed within the Faculty; r) contribute to the teaching effort within the Faculty and ensure appropriate training of admissions staff in liaison with the Organisational and Staff Development Team and the Centre for Learning and Teaching as appropriate. s) draft, edit and audit content for the undergraduate and graduate prospectuses, the UCAS Handbook, documents for Schools Conferences, other publications and website material in conjunction with the Faculty Graduate Tutor, working with the Educational Liaison Team which has responsibility for publishing; Additionally, with regard to UCL's undergraduate provision the Faculty Tutor's roles and responsibilities are as follows: a. under powers delegated from the Provost on the authority of Statute 11, make on behalf of the Academic Registrar offers of admission to undergraduate degree courses within the Faculty, and authorise, after consultation with the Senior Tutor as appropriate, the making of offers of admission of applicants from non-traditional backgrounds; b. co-ordinate the activities of Admissions Staff, Admissions Tutors and Departmental/Degree Programme Tutors on all issues concerning the admission, induction and progress of undergraduate students in the Faculty; c. communicate on behalf of the Faculty and UCL with Local Authorities, professional, regulatory and statutory bodies, other funding bodies, other universities, commercial organisations and the media etc. on all issues concerning the registration and progress of undergraduate students within the Faculty; d. attend, or nominate a representative to attend, the Final Boards of Examiners Meetings for undergraduate degree and taught Masters degree programmes. Estimated protected time: FMS 6 x PAs, FLS x 10 PAs Admin support: FMS/FLS Medical Student Admin Admissions Remit: To manage admissions Committees: Chair of the Admissions Board Ex officio member of Student Support Committee Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of FMS Board of Examiners Ex officio member of MBBS Board of Examiners Ex officio member of the FMS Staff Student Liaison Committee Responsibilities: To manage the Admissions Office To manage admissions to the MBBS programme To manage clinical transfer admissions to the MBBS programme To manage admissions to the MBPhD programme Estimated protected time: 5 PAs – UCL Medical School Admin support: UCL Medical School/FLS Admissions Officer + 2 clerical assistants 44 Medical School Support Tutors Appointed by the Vice Dean (Education) / Director of UCL Medical School Remit: To assist the Faculty Tutors in student matters relating to Student Support and guidance To assist the Faculty Tutors in academic matters including registration, fees and assessments To assist the Faculty Tutors in student matters relating to admissions To assist the Faculty Tutors in any other tasks, duties and responsibilities within the scope, spirit and purpose of the role Committees: Ex officio member of Student Support Committee Ex officio member of FMS Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of FMS Board of Examiners Ex officio member of MBBS Board of Examiners Ex officio member of the FMS Staff Student Liaison Committee Ex officio member of the Admissions Board Responsibilities: in association with the Faculty Tutor to provide the lead on the three main hospital campuses for pastoral care of clinical students to participate in the daily drop Student Support Clinics at the 3 main campuses to be responsible for accurate recording of student interviews, whilst gaining consent for information passed on, and preserving student confidentiality. To be part of the team of Deanery staff who review student’s academic progress and to advise the Faculty Tutor, who has formal responsibility for this, to ensure that each student’s registration, academic progress and examination entry details satisfy the regulations for the MBBS degree. To advise students who have failed examinations as to their future action To advise students who have difficulty in paying their fees, and make recommendations to the Faculty Tutor about assistance from student hardship funds to advise students and make recommendations to the Faculty Tutor concerning interruption of studies and exceptional leave to advise students and liaise with the Faculty Tutor concerning fitness to practise issues to deputise for the Faculty Tutor as necessary in the administration of the course, by becoming a signatory where possible, and writing student references Estimated protected time: 1 PA – UCL Medical School Admin support: FMS/FLS – Medical Student Administration iv. DIVISIONAL AND NHS TRUST MBBS MODULE AND ASSESSMENT MANAGEMENT Yr 1 Yr 1 Yr 1 Yr 1 Yr 2 Yr 2 Yr 2 Yr 2 Yr 2 Yr 3 Module & Assessment lead Module & Assessment lead Module & Assessment lead Module & Assessment lead Module & Assessment lead Module & Assessment lead Module & Assessment lead Module & Assessment lead Module & Assessment lead Module lead Foundations of Health & Medical Practice. MMG Chair Infection and Defence. MMG Chair Circulation and Breathing. MMG Chair Fluids Nutrition & Metabolism. MMG Chair Movement & Musculoskeletal Biology. MMG Chair Neuroscience & Behaviour. MMG Chair Endocrine Systems & Regulation. MMG Chair Reproduction, Genetics and Development. MMG Chair Cancer Biology. MMG Chair General Medicine/MiC. MMG Chair 45 Yr 3 Module lead General Medical Specialties. MMG Chair Yr 3 Module lead COOP/Ortho Module. MMG Chair Yr 3 Yr 3 Module lead Assessment Lead Yr 3 Assessment Lead – Pathological Sciences Assessment lead - Medicine Assessment lead - Surgery Assessment lead – Use of Medicines OSCE Site & Deputy Site Leads Surgery Module. MMG Chair Year 3 formative and summative assessments. Chair of Yr 3 Panel of Examiners Pathological Sciences Chair of Pathological Sci UG Teaching Cttee Medicine questions + OSCE stations Surgery questions + OSCE stations Use of Medicines questions + OSCE stations Yr 3 Yr 3 Yr 3 Yr 3 Yr 4 Module & Assessment Lead Yr 4 Module & Assess Deputy Lead Yr 4 Module and Assess Lead Yr 4 Module & Assess Deputy Lead Yr 4 Module and Assess Lead Yr 4 Module & Assess Deputy Lead Yr 5 Module & Assessment Lead GP Assessment Lead Pathological Sciences/Data Assessment Lead - Medicine Assessment Lead - Surgery Assessment Lead - Use of Medicines Yr 5 Yr 5 Yr 5 Yr 5 Yr 5 Yr 5 Yr 5 Yr 5 Vertical Module Vertical Module Vertical Module Vertical Module Vertical Module Vertical Module Yrs 3-5 Yrs 4/5 Yrs 1-5 OSCE Lead OSCE Site Leads - Medicine OSCE Site Leads – Surgery OSCE Deputy Site Leads Vertical Module Lead Vertical Module Lead Vertical Module Lead Vertical Module Lead Vertical Module Lead Vertical Module Lead Firm/Specialty Leads and Clinical Lead Teachers DGH Undergraduate Tutors UCL Divisional UG Tutors OSCE co-ordination and patient recruitment CFHD (Paediatrics) Chair of MMG & Exam Panel CFHD (GP) Deputy Chair of MMG and Exam Panel CN (Neuro) Chair of MMG and Exam Panel CN (Psychiatry) Deputy Chair of MMG and Exam Panel WHCD (O&G) Chair of MMG and Exam Panel WHCD (CD) Deputy Chair of MMG and Exam Panel Year 5 GP attachments and exam questions Final MBBS Pathogenesis & Prevention/ Data Interpretation Final MBBS Medicine Final MBBS Surgery Final MBBS Use of Medicines LSO&SSO co-ordination Chair of Year 5 Sub Panel (Clinical) LSO co-ordination and patient recruitment LSO co-ordination and patient recruitment LSO co-ordination and patient recruitment Cancer Medicine Chair of MMG Mechanisms of Drug Action (Year 1 and Year 2) Use of Medicine (Years 2/3) Chair of MMG Pathological Sciences (Year 1 and Year 2) Pathological Sciences (Year 2/3) Chair of Pathological Sci UG Teaching Cttee Society and the Individual Chair of MMG Years 2 and 3 DGH attachments 3 x FLS divisions + 13 x FMS Divisions 46 Year 1 and Year 2 Assessment Lead In Year 1 and Year 2 this role is undertaken by the Sub Dean for Year 1 and Year 2 Remit: Oversee the implementation of Year 1 and Year 2 assessments in accordance with MBBS assessment strategies and policies Co-ordinate Year 1 and Year 2 formative assessments Co-ordinate Year 1 and Year 2 summative assessments Develop and quality assure question banks Review and finalise the integrated written papers Oversee standard setting and marking criteria Oversee the marking processes and the production of mark sheets Committees: Chair of Year 1 and Year 2 Panel of Examiners Chair of Year 1 Standard Setting Group Chair of Year 2 Standard Setting Group Ex officio member of Year 1 and Year 2 Sub Board of Examiners Ex officio member of FMS Faculty Board of Examiners Responsibilities: To chair the Year 1 and Year 2 Panel of Examiners set an appropriate assessment agenda To ensure that the decisions of the FMS Teaching Committee and the FMS Board of Examiners are implemented via Year 1 and Year 2 Sub Board/Panel of Examiners To liaise with Chairs of Module Management Groups to ensure effective delivery of the Year 1 and Year 2 assessments To co-ordinate and implement Year 1 and Year 2 formative and summative assessments To ensure that the assessments are compatible with the core curriculum To develop and review Year 1 and Year 2 question banks To liaise with module leads for the preparation of questions To review the format of examinations, mark scheme and information for students about formative and summative assessments annually for the web and in Study Guides To compile and edit the summative examination papers To ensure correct standard setting processes To review and authorise the written examination results To liaise with Medical Student Administration (MSA) staff to ensure effective delivery of the Year 1 and Year 2 assessments To receive and act upon comments from the external examiners on the standard, conduct and outcome of the examinations, and their comparability with other medical schools To report annually to Faculty Board of Examiners on the comments of external examiners and action taken To work with UCL MEDICAL SCHOOL concerning the implementation of assessment innovations To make recommendations for the award of prizes To act upon student feedback where this has identified issues with Year 1 and Year 2 assessments which require action Estimated protected time: Within remit of Sub Dean (Year 1 and Year 2) Year 1 and Year 2 Module and Assessment Leads Appointed by Heads of Division in consultation with the Sub Dean (Year 1 and Year 2) and approved by the Vice Dean (Education) Remit: 47 To co-ordinate and manage module teaching To co-ordinate and manage assessment and marking To develop teaching materials including on-line resources and e-learning To participate in curriculum review and development To implement curriculum changes as directed by MBBS Teaching Committee Committees: Chair of Module Management Group Ex officio member of MBBS Teaching Committee Ex officio member of MBBS Year 1 and Year 2 Teaching Committee Ex officio member of MBBS Year 1 and Year 2 Sub Board of Examiners Ex officio member of MBBS Year 1 and Year 2 Panel of Examiners Responsibilities: To co-ordinate and implement module teaching and timetabling To ensure that the teaching students receive is compatible with the core curriculum To produce and review the Module Study Guide and teaching materials To co-ordinate the introduction to the module To co-ordinate in-course assessment To review timetables to ensure that there is equivalence in the teaching provided for all students To receive the minutes of module-related Divisional Undergraduate Teaching Committees To represent the Year 1 and Year 2 MBBS module at the FLS Divisional Undergraduate Teaching Committees To act upon student feedback where this has identified issues with teaching which require attention To providing returns regarding teaching quality to QMEC To co-ordinate module assessments, including writing and reviewing written questions and papers and marking where required To liaise with Directors of Divisions and/or Divisional Undergraduate Tutors to ensure the appropriate allocation to the MBBS programme of HEFCEt funded resources Estimated protected time: 2 PAs - FLS Divisional HEFCEt Admin support: FLS Divisional HEFCEt Year 3 Module Leads Appointed by Heads of Division in consultation with the Sub Dean (Year 3) and with UCLP Theme Leads where appropriate, and approved by the Vice Dean (Education) Module Leads must hold a substantive or an honorary contract with UCL. Remit: To lead and co-ordinate module teaching To manage firm leads/clinical lead teachers and ensure consistency of teaching across firms and sites To work with the Year 3 assessment lead to ensure the delivery of high quality module and workplace- based assessments in accordance with Medical School requirements To work with the Year 3 assessment lead to ensure adequate provision of written and OSCE questions from module teachers and participation in standard setting processes and clinical examinations To develop teaching materials including on-line resources and e-learning To participate in curriculum review and development To implement curriculum changes as directed by MBBS Teaching Committee 48 Committees: Chair of Module Management Group Ex officio member of MBBS Teaching Committee Ex officio member of MBBS Year 3 Teaching Committee Responsibilities: To co-ordinate and implement module teaching and timetabling To implement curriculum changes and developments To ensure that the teaching students receive during the module is compatible with the core curriculum To be responsible for the production, review and updating of the Module Study Guide and teaching materials (printed and electronic) To co-ordinate and implement an appropriate introduction to the module To co-ordinate in-course assessment, workplace based assessment and module grade forms To review that coordinate timetables and curriculum content to ensure that there is equivalence in the teaching provided for all students at all sites To receive the minutes of module-related Divisional Undergraduate Teaching Committees To act upon student feedback where this has identified issues with teaching which require attention To providing returns regarding teaching quality to QMEC To contribute to year 3 formative and summative assessments by writing and reviewing written and OSCE questions To ensure that each clinical firm across the main campuses and DGHs has a nominated Firm Tutor To ensure that Firm Tutors perform the duties listed in their remit, liaising with Site Sub Deans as appropriate To liaise with Module Leads, Site Sub Deans and Trust UG Committees to ensure uniformity in standards of teaching, assessment and grading To liaise with Directors of Divisions and/or Divisional Undergraduate Tutors to ensure the appropriate allocation to the MBBS programme of HEFCEt funded resources Estimated protected time: 1 PA – Divisional HEFCEt/SIFT Admin support: Divisions/SIFT 49 Year 3 Assessment Lead and Subject Leads (Pathological Sciences, Medicine, Surgery, Use of Medicines) Appointed by Heads of Division in consultation with the Sub Dean (Assessment) and approved by the Vice Dean (Education) Remit: Co-ordination and management of end-of-year 3 formative and summative assessments Compile, review and standard set written papers Committees: Ex officio member of Year 3 Exam Panels Ex officio member of MBBS Year 3 Sub Board of Examiners Ex officio member of FMS Faculty Board of Examiners Responsibilities: To chair the Year 3 Panel of Examiners (Year 3 Assessment Lead) To attend meetings of the Year 3 Sub Panel of Examiners (Clinical) and to liaise with the Chair of the Year 3 Sub Panel of Examiners (Clinical) concerning the planning, structure, format and station writing of clinical examinations (Year 3 Assessment Lead) To co-ordinate and implement year 3 formative and summative assessments To ensure that the assessments are compatible with the core curriculum To develop and review Year 3 question banks To liaise with module leads and clinical teachers for the preparation of new questions To review the information for students on the formative assessments sent out by administration to all students in December/January To prepare the formative question paper for mid-January To prepare feedback and commentary on the formative assessments for posting on Moodle To conduct lectures on exam technique and the structure of the written and OSCE assessments prior to the summative examinations To compile and edit the summative examination papers To ensure correct standard setting processes To review and authorise the written examination results To make recommendations for the award of prizes To act upon student feedback where this has identified issues with Year 3 assessments which require attention To review and respond to external examiners’ reports Estimated protected time: 1 PA - FMS Divisional HEFCEt /SIFT Admin support: FMS Divisional HEFCEt /SIFT Year 3 OSCE Site Leads (Medicine, Surgery, Use of Medicines) Appointed by Heads of Division in consultation with the Sub Dean (Assessment) and approved by the Vice Dean (Education) Remit: Co-ordination and management of end-of-year 3 clinical examination Provision and review of OSCE stations Assisted by Deputy Site Leads Committees: Ex officio member of Year 3 Exam Panels Ex officio member of MBBS Year 3 Sub Board of Examiners 50 Responsibilities: To co-ordinate the Year 3 Short Station OSCE To produce and review OSCE stations To ensure that the assessments are compatible with the core curriculum To blueprint the OSCE To select an appropriate venue and set it up to ensure the smooth running of the examination To prepare all scenario material for stations as appropriate to the patients selected in advance of the examination To assist the Year 3 Administrator in recruiting examiners To oversee recruitment of patients by Deputy Site Leads To oversee preparation of patient summaries by Deputy Site Leads To brief and train suitable patients To ensure that the Medical School and External Examiners are informed of problems which may affect the performance of examiners or candidates To fill in at short notice for any examiner who is temporarily indisposed. To ensure examiners are briefed to mark OMR sheets correctly To ensure mark sheets filled in according to regulations and discuss with examiners any irregularities in the mark-sheets or conduct of the examination so that corrective action can be taken To rotate through the stations in reverse order to provide quality control for examiners. To act upon student feedback where this has identified issues with Year 3 assessments which require attention To review and respond to external examiners’ reports Estimated protected time: 1 PA - Divisional HEFCEt /SIFT Admin support: FMS Divisional HEFCEt /SIFT Year 4 Module and Assessment Leads Appointed by Heads of Division in consultation with the Sub Dean (Year 4) and with UCLP Theme Leads where appropriate, and approved by the Vice Dean (Education) Module Leads must hold a substantive or an honorary contract with UCL. Remit: To lead and co-ordinate module teaching To manage firm leads/clinical lead teachers and ensure consistency of teaching across firms and sites To ensure the delivery of high quality module and workplace-based assessments in accordance with Medical School requirements To ensure adequate provision of written and OSCE questions from module teachers and participation in standard setting processes and clinical examinations To develop teaching materials including on-line resources and e-learning To participate in curriculum review and development To implement curriculum changes as directed by MBBS Teaching Committee Committees: Chair of Module Management Group Chair of Module Panel of Examiners Ex officio member of MBBS Teaching Committee Ex officio member of MBBS Year 4 Teaching Committee Ex officio member of FMS/MBBS Board of Examiners Ex officio member of Year 4 Sub Board of Examiners 51 Responsibilities: Teaching: o o o o o o o o o o o Assessment o o o o o o o o o o o o o o o o To co-ordinate and implement module teaching and timetabling To ensure that each clinical firm across the main campuses and DGHs has a nominated Firm Tutor To ensure that Firm Tutors perform the duties listed in their remit, liaising with Site Sub Deans as appropriate To liaise with Module Leads, Site Sub Deans and Trust UG Committees to ensure uniformity in standards of teaching, assessment and grading To liaise with Directors of Divisions and/or Divisional Undergraduate Tutors to ensure the appropriate allocation to the MBBS programme of HEFCEt funded resources To review and coordinate the site timetables to ensure that there is equivalence in the teaching provided at each site To ensure that the teaching students receive during the module is compatible with the core curriculum To be responsible for the production, review and updating of the Module Study Guide and teaching materials (printed and electronic) To co-ordinate an appropriate introduction to the module To co-ordinate the core teaching/study weeks To co-ordinate the end-of-module poster presentations To represent the module at the Year 4 Sub Panel of Examiners To chair the Year 4 Panel of Examiners To chair the assessment working groups responsible for setting and standard setting the written assessments To chair the assessment working groups responsible for setting the OSCE To ensure that students are assessed to a common and appropriate standard To co-ordinate module log books and presentation of log book marks To blueprint the end-of-module assessments To review and finalise the end-of-module written papers To review the marks obtained in the written assessments and question performance statistics, identifying any deficiencies in teaching suggested by the results obtained in individual questions or sections of the paper To review and finalise the end-of-module OSCE stations To co-ordinate the delivery of the OSCEs To oversee the recruitment of OSCE examiners To review the marks obtained in the OSCE tests and station performance statistics, identifying any deficiencies in teaching suggested by the results obtained in individual questions or sections of the OSCEs To provide feedback to candidates who fail the end-of-module assessments To appoint and liaise with external examiners To recommend prize winners Quality enhancement and Monitoring o o o To receive the minutes of module-related Divisional Undergraduate Teaching Committees To act upon student feedback where this has identified issues with teaching which require attention To provide annual returns regarding teaching quality to mQMEC Estimated protected time: 2 PAs – Divisional HEFCEt /SIFT Admin support: Divisional HEFCEt /SIFT 52 Year 5 Module and Assessment Leads – GP Appointed by Heads of Division in consultation with the Sub Dean (Year 5) and with UCLP Theme Leads where appropriate, and approved by the Vice Dean (Education) Module Leads must hold a substantive or an honorary contract with UCL. Remit: To lead and co-ordinate GP teaching To ensure consistency of teaching across GP Practices To ensure the delivery of high quality module and workplace-based assessments in accordance with Medical School requirements To ensure adequate provision of written and OSCE questions and participation in standard setting processes and clinical examinations To develop teaching materials including on-line resources and e-learning To participate in curriculum review and development To implement curriculum changes as directed by MBBS Teaching Committee Committees: Chair of Module Management Group Ex officio member of Faculty Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of relevant MBBS Year Teaching Committee Responsibilities: To co-ordinate and implement module teaching and timetabling To ensure that the teaching students receive during the module is compatible with the core curriculum To be responsible for the production, review and updating of Module Study Guides and teaching materials (printed and electronic) To co-ordinate and implement an appropriate introduction to the module To attend personally, or to ensure that there is representation of the module on, the “horizontal” module – related Management and / or Divisional Undergraduate Teaching Committees To co-ordinate in-course assessment To review timetables to ensure that there is equivalence in the module teaching provided for all students To receive the minutes of module-related Divisional Undergraduate Teaching Committees To act upon student feedback where this has identified issues with teaching which require attention To providing returns regarding teaching quality to QMEC To co-ordinate module assessments, including writing and reviewing written questions and papers and marking where required should Estimated protected time: 2 PAs - FMS Divisional HEFCEt /SIFT Admin support: FMS Divisional HEFCEt /SIFT Year 5 Assessment Leads (Pathogenesis and Prevention/Data, Medicine, Surgery, Use of Medicines) To be appointed by Heads of Division in consultation with the Sub Dean (Assessment) and approved by the Vice Dean (Education) Remit: Co-ordination and management of Year 5 written assessments Compile, review and standard set written papers 53 Committees: Ex officio member of Year 5 Exam Panels Ex officio member of MBBS Year 5 Sub Board of Examiners Ex officio member of FMS Faculty Board of Examiners Responsibilities: To work with the Sub Dean (Assessment) to co-ordinate and implement year 5 written assessments To assist the Sub Dean (Assessment) to set and edit the papers To assist the Sub Dean (Assessment) to blueprint the papers To assist the Sub Dean (Assessment to develop question banks To ensure that the assessments are compatible with the core curriculum To produce and review the written questions To implement the standard setting processes To act upon student feedback where this has identified issues with Year 5 assessments which require attention To review and respond to external examiners’ reports Estimated protected time: 1 PA/FMS Divisional HEFCEt /SIFT Admin support: FMS Divisional HEFCEt /SIFT Year 5 OSCE Lead To be appointed by Heads of Division in consultation with the Sub Dean (Assessment) and approved by the Vice Dean (Education) Remit: Co-ordination and management of Year 5 Long and Short Station OSCEs Compile, review and blueprint of OSCE stations To ensure equivalence between sites Committees: Chair of Year 5 Sub Panel of Examiners (Clinical) Deputy Chair of MBBS Year 5 Sub Board of Examiners Deputy Chair of FMS Board of Examiners Responsibilities: To co-ordinate the Year 5 Short Station OSCE To produce and review OSCE stations To blueprint the OSCE To ensure that the assessments are compatible with the core curriculum To select an appropriate venue and set it up to ensure the smooth running of the examination To prepare all scenario material for stations as appropriate to the patients selected in advance of the examination To assist the Year 5 Administrator in recruiting examiners To liaise with local OSCE site leads To oversee recruitment of patients by Deputy Site Leads To oversee preparation of patient summaries by Deputy Site Leads To ensure that the Medical School and External Examiners are informed of problems which may affect the performance of examiners or candidates To act upon student feedback where this has identified issues with Year 5 assessments which require attention To review and respond to external examiners’ reports Estimated protected time: 1 PA – UCL Medical School Admin support: FMS Medical Student Admin 54 Year 5 OSCE Site and Deputy Leads (Medicine, Surgery, Use of Medicines) To be appointed by Heads of Division in consultation with the Sub Dean (Assessment) and approved by the Vice Dean (Education) Remit: Co-ordination and management of Year 5 clinical examinations Provision and review of OSCE stations Assisted by Deputy Site Leads Committees: Ex officio member of Year 5 Sub Panel (Clinical) Ex officio member of Year 5 Exam Panel Ex officio member of MBBS Year 5 Sub Board of Examiners Ex officio member of FMS Board of Examiners Responsibilities: Plan the examination in collaboration with the Medical School Administration and the Chair of the Year 5 Panel of Examiners. Select an appropriate venue and set it up to ensure the smooth running of the examination. Prepare all scenario material for stations as appropriate to the patients selected in advance of the examination. Provide, brief and train suitable patients for Stations 1. Provide patients with appropriate signs for Stations 2 & 3. Provide appropriate written/instruction for each briefing/substation (clearly written and in large font). Lead one or two assistants (SpR Staff Grade or SHO, skills centre staff) to help run the examination. Keep the Medical School informed of problems which are proving difficult to solve Organise the delivery of the examiner and candidate briefing prior to each circuit Ensure that the External Examiner (nominated by the Medical School) is informed of problems which will affect the performance of examiners or candidates prior to the examination. Fill in at short notice for any examiner who is temporarily indisposed. Help to ensure the smooth running of the carousel. Ensure the examiners are briefed to mark using only the 2B pencils supplied. Ensure the mark-sheets are completed according to the regulations Discuss with the examiners any irregularities in the mark-sheets or the conduct of the examination so that corrective action can be taken as soon as possible. Once the examination is running smoothly, rotate through the stations in reverse order to provide quality control for examiners. Report any academic problems to the Vice Dean and Vice Dean (Education) Estimated protected time: 1 PA/FMS Divisional HEFCEt /SIFT Admin support: FMS Medical Student Admin / SIFT Vertical Module Leads Vertical modules are those components of the core curriculum that are taught throughout the five year period and which are integrated wherever possible into the “horizontal” teaching programme and the different location based components. Appointed by Heads of Division in consultation with UCLP Theme Leads where appropriate, and approved by the Vice Dean (Education) Module Leads must hold a substantive or an honorary contract with UCL. 55 Remit: To lead and co-ordinate vertical module teaching To manage firm leads and/or lead teachers and ensure consistency of teaching across firms and/or sites To ensure the delivery of high quality module and workplace-based assessments in accordance with Medical School requirements To ensure adequate provision of written and OSCE questions from module teachers and participation in standard setting processes and clinical examinations To develop teaching materials including on-line resources and e-learning To participate in curriculum review and development To implement curriculum changes as directed by MBBS Teaching Committee Committees: Chair of Module Management Group Ex officio member of Faculty Teaching Committee Ex officio member of MBBS Teaching Committee Ex officio member of MBBS Year Teaching Sub Committees Ex officio member of PDS Teaching Sub Committee Ex officio member of Faculty/MBBS Board of Examiners Ex officio member of relevant Sub Boards and Panels of Examiners Responsibilities: To co-ordinate and implement vertical module teaching and timetabling and curriculum review To ensure that the teaching students receive during the vertical module is compatible with the core curriculum To be responsible for the production, review and updating of the Module Study Guide and teaching materials (printed and electronic) To co-ordinate and implement and appropriate introductory programme to the vertical module To co-ordinate in-course assessment To review and coordinate timetables To ensure that there is equivalence in the vertical module teaching provided for all students To attend personally, or to ensure that there is representation of the vertical module on, the “horizontal” module – related Management Groups and / or Divisional Undergraduate Teaching Committees To receive the minutes of module-related Divisional Undergraduate Teaching Committees To act upon student feedback where this has identified issues with teaching which require attention To providing returns regarding teaching quality to QMEC To co-ordinate vertical module assessments, including writing and reviewing written questions and papers and marking where required Estimated protected time: 2 PAs - Divisional HEFCEt Admin support: Divisional HEFCEt Specialty Teaching Leads Appointed by Heads of Division or NHS Trusts in consultation with the appropriate MBBS Sub Deans and Module Leads, and approved by the Vice Dean (Education) Specialty teaching leads must hold a substantive or an honorary contract with UCL. REMIT Curriculum: 56 To lead and co-ordinate specialty teaching across the MBBS programme and across teaching sites To work closely with site specialty firm leads/clinical lead teachers in determining the curriculum for the speciality within the MBBS curriculum as a whole To review timetables and to work with site specialty firm leads/clinical lead teachers to ensure consistency and equivalence of teaching across firms and sites To work closely with site specialty firm leads/clinical lead teachers to produce and develop teaching materials including on-line resources and e-learning To participate in curriculum review and development and to implement curriculum changes as directed by MBBS Teaching Committee To ensure the appointment of local firm leads at each site in conjunction with the MBBS Year Lead To communicate at least termly with NHS colleagues (consultants, junior doctors and other professionals) regarding student feedback, curriculum changes and service changes, usually by a presentation at a clinical audit or grand round Assessment: To ensure the provision of written and OSCE questions from specialty teachers and to ensure participation in standard setting processes and clinical examinations To work with MBBS assessment leads and local specialty firm leads to ensure the delivery of high quality specialty and workplace-based assessments Quality Assurance: To act upon student feedback where this has identified issues with teaching which require attention To providing returns regarding teaching quality to QMEC (Quality Management and Enhancement Committee) Committees: To attend or to ensure attendance by a deputy at MBBS Teaching Committees and Module Management Groups o Ex officio member of MBBS Module Management Groups o Ex officio member of MBBS Teaching Committee o Ex officio member of MBBS Year 3 Teaching Committee Estimated protected time: 1 PA – Divisional HEFCEt (UCL employees) or SIFT (Trust employees) – within overall PA allocation Admin support: Divisions (UCL employees) or SIFT (Trust employees) Specialty Site Leads/Clinical Teaching Leads Appointed by Heads of Division/NHS Trusts in consultation with the appropriate MBBS Sub Dean(s) and Specialty Teaching Lead, and approved by the Vice Dean (Education) REMIT Curriculum To work closely with the Specialty Teaching Lead/Module Lead to review and coordinate timetables and curriculum content to ensure that there is equivalence in the teaching provided for all students at all sites To work closely with the Specialty Teaching Lead/Module Lead to ensure that the teaching students receive is compatible with the core and speciality curriculum 57 To work closely with the Specialty Teaching Lead/Module Lead to produce and develop teaching materials including on-line resources and e-learning To co-ordinate and implement local specialty/module teaching and timetabling To co-ordinate and implement appropriate introduction courses To implement curriculum changes and developments Assessment: To work in liaison with the Specialty Teaching Lead, MBBS Module Leads and Site Sub Deans to ensure uniformity in the delivery of high quality assessments and equivalence in standards of assessment and grading at all sites To co-ordinate in-course assessment, workplace-based assessment and firm grade forms To contribute to formative and summative assessments by writing and reviewing written and OSCE questions To participate in standard setting processes for the written papers and to ensure participation by other members of the firm To participate in clinical examinations and to ensure participation by other members of the firm Quality Assurance: To act upon student feedback where this has identified issues with teaching which require attention To providing returns regarding teaching quality to QMEC where requested Committees: To attend or to ensure attendance by a deputy at MBBS Module Management Groups Estimated protected time: 1 PA – Divisional HEFCEt (UCL employees) or SIFT (Trust employees) Admin support: Divisions (UCL employees) or SIFT (Trust employees) Firm Lead/Firm Tutors/Lead Teachers Each firm in Years 3, 4 and 5 is required under SIFT contracts with NHS Trusts to appoint a named firm/specialty lead to take responsibility for MBBS teaching and educational supervision. Appointed by Clinical Divisional Directors (or equivalent nominee with responsibility for approval of job plans) in consultation with the Site Sub Dean and Module Lead and approved by the Vice Dean (Education) Remit: To lead, co-ordinate and manage local firm teaching To co-ordination and manage local firm and workplace based assessments To ensure the provision and review of written and OSCE questions for formative and summative assessments To ensure participation in clinical examinations and standard setting processes To develop teaching materials including on-line resources and e-learning Committees: Member of Module Management Group Member of MBBS Year Teaching Committee or DGH Undergraduate Committee Responsibilities: To attend meetings of the Module Management Group and MBBS Year Teaching Committee/DGH Undergraduate Committee or ensure attendance by a deputy 58 To ensure that the aims and objective of the firm’s teaching are concordant with the aims and objectives of the MBBS Teaching Committee and the School and will facilitate students’ achievement of the goals of the curriculum. To ensure that firm handbooks are updated annually, contain all the required information, are prepared in a uniform style and are available to students at the appropriate time. To meet students on the first day of the attachment and provide any necessary orientation. To ensure that there is adequate programmed teaching and agree the firm timetable with the Module Lead/Divisional Undergraduate Education Tutor. To ensure that the firm timetable is followed and the teaching programme is delivered appropriately. To be responsible for agreeing assessment and feedback with the Module Lead/Divisional undergraduate Education Tutor. To ensure that students receive appropriate and timely feedback on their performance on the attachment. To respond to the student feedback and comments on the attachment, and to explain to both the Divisional Undergraduate Education Tutor and the students what steps have been or will be taken to deal with matters raised by the students and the School Estimated protected time: 1 PA SIFT Admin support: SIFT District General Hospital Undergraduate Tutors Remit: Delivery of teaching requirements as set out by MBBS Teaching Committee and in SIFT contracts Trust corporate responsibilities as set out by individual NHS Trusts SIFT budget holder Committees: Ex officio Member of Year 5 Teaching Committee Chair of Trust Undergraduate Education Board Responsibilities: 1MBBS Programme To oversee and establish, where absent, robust governance structures for managing medical undergraduate education including structures for offering pastoral care to medical students on this site. To work with the Undergraduate Administrator to deliver systems for monitoring the progress of all UCL medical students posted to the Trust, and registration and approval of all applications from medical students worldwide for elective postings in the Trust. To provide advice, guidance and support to Departmental Undergraduate Leads to ensure consistent high quality training to medical students across the Trust. To be responsible for delivering all the Trust’s obligations to the medical school as stipulated in the SIFT charter and other SLAs as appropriate. This includes organisation of revision courses for medical students and the Final MBBS OSCE examinations held on this site. To recommend annually a cost-efficient budget for supporting medical undergraduate education within the Trust and ensure, with the Undergraduate Education Board, that transparent and fair mechanisms are in place for allocation of any approved budget. To explore opportunities for multi-professional teaching of medical students. To develop undergraduate education opportunities and teaching capacity within the Trust through promotion of a teaching culture to include medical, nursing and other professional groups and to explore joint appointment of dedicated clinical teachers and/or lecturers with the medical school. To be the responsible officer within the Trust in identifying problems with undergraduate education and taking the lead for dealing with them in accordance with the Trust’s policies. 59 These include appropriate policies for patients’ consent to examination by students, and governance structures for dealing with patients used in teaching, courses and/or examinations To support the medical director, or delegated assistant medical director, by taking the lead in maintaining excellence in undergraduate education within the Trust To ensure the adequate provision of high quality teaching to students To provide a range of teaching and learning opportunities To ensure access to a range of cases including a balanced mixture of elective and acute emergency conditions, common conditions as well as direct referrals from general practitioners and illnesses appropriate to the clinical specialty in which the student is based To ensure appropriate student access to patients on wards, outpatients, day wards and operating theatres and ensure that patients are aware of their rights in relation to having students present during their treatment. To ensure that students are given an appropriate mix of teaching (e.g. practical skills training, small groups PAs, personal tuition and ward rounds) To ensure that all students on clinical attachment have pastoral support, administrative support and timetables To provide regular assessment and give feedback to students on their performance To in incorporate a minimum of 2 nights ‘on call’ in a 4 week attachment on the understanding that students do the post take ward round the next day and allow the rest of the day as their recovery period. To help students to set objectives and achieve them through a weekly meeting, using the student log book provided To provide student contacts with other professions and specialty nurses to learn from them and to understand their role To involve students heavily in acute emergency work and case presentations To provide a once weekly teaching session for all students at the DGH on generic topics, e.g. fluid balance, nutrition, post-operative care and complications, etc. To set up a limited number of training days or half-days on Immediate Life Support, recognising the seriously ill patient, IV drug administration Estimated protected time: As agreed locally - SIFT Admin Support: SIFT UCL Divisional Undergraduate Education Tutors Each Division is required by UCL to appoint a Divisional Education Tutor to manage education within the Division and to ensure compliance with Academic Services requirements by the Division. To be appointed by the Head of Division and approved by the Vice Dean (Education). To report to the Faculty Tutor(s). The role may be combined with the role of MBBS Module Lead. Remit: To oversee and ensure the effective operation of teaching and learning activities within the division To ensure compliance with UCL academic services requirements for teaching and for quality assurance Committees: Chair of the Divisional Undergraduate Teaching Committee Ex officio member of the Faculty Teaching Committee Ex officio member of the MBBS Teaching Committee Ex officio member of the relevant MBBS Year Teaching Committee Ex officio member of the relevant MBBS Module Management Groups 60 Responsibilities relating to the Faculty/Division: To contribute to the Faculty Learning and Teaching strategy To update annually the Divisional Learning and Teaching strategy incorporating elements from the MBBS Learning and Teaching strategy and to report the Divisional Learning and Teaching strategy to the relevant Graduate and Undergraduate Faculty Teaching Committee To update annually all programme specifications and report them to the relevant Graduate and Undergraduate Teaching Committee To ensure that Divisional Graduate and Undergraduate Teaching Committee meet regularly and submit minutes to the relevant Graduate and Undergraduate Faculty Teaching Committee To ensure that Student-Staff Consultant Committees meet regularly and submit minutes to the relevant Graduate and Undergraduate Faculty Teaching Committee To ensure that Divisional teaching and assessment policy comply with UCL and Faculty requirements. To ensure that Divisional quality assurance complies with UCL and Faculty requirements including the provision of annual Monitoring Reports and contribution to the MBBS AMR as appropriate To respond to IQR, SEQ and other feedback by implementing improvements in teaching To implement peer observation of teaching for all HEFCE funded staff and to submit an annual return to the relevant Graduate and Undergraduate Faculty Teaching Committee To ensure the appointment of a divisional administrative lead for teaching to co-ordinate Graduate/or Undergraduate teaching and to attend the relevant Faculty Teaching Committee To ensure provision of good quality administrative support for Graduate programmes and good quality administrative support at each campus for MBBS teaching Responsibilities relating to the MBBS programme: To ensure the implementation of the MBBS curriculum in liaison with the relevant Module Management Lead and in accordance with the MBBS Learning and Teaching Strategy, MBBS Teaching Committee, MBBS Board of Examiners, and the relevant Module Management Group To liaise with MMG leads and Directors of Divisions to ensure appropriate allocation of HEFCEt funded resources to the MBBS programme Estimated protected time: 1 PA/ Divisional HEFCEt Admin support: Divisional HEFCEt 61 iv. NHS Provider Trust/ Teaching Hospital Status Criteria for the Designation of University NHS Provider Trusts Applications are considered by the Dean and the Vice Dean (Education) on the basis of: Quantity and complexity of undergraduate teaching activity carried out by the Trust Provision of appropriate facilities and infrastructure Quality of undergraduate teaching carried out by the Trust Contribution to curriculum and assessment development and innovation Contribution to the leadership of the MBBS programme Contribution to the wider academic area of medical education Conditions of designation include: It is reviewed at 5 year intervals It is subject to satisfactory performance in UCL quality assurance mechanisms The inclusion of a University nominee as a voting Non-Executive Director on the Trust Board or the Board of Governors or a named Trust representative with: o An understanding of the university regulatory processes, not necessarily at UCL o An active interest in the quality of education provided by Trust to undergraduates underpinned by clear lines of communication and responsibility within the Trust o Experience in the delivery of medical education to medical students o Knowledge of the funding of medical and other healthcare education in the UK o Knowledge of the changes in education in the wider NHS, with an understanding of the potential impact on undergraduate medical students A notice period of at least one academic year is mandatory in the event of removal of or downgrading of University designation by the Medical School or withdrawal from University designation by the Trust Recommendations for designation are approved by the MBBS Teaching Committee and reported to the University of London’s Medical Studies Committee. Once confirmed as designated, a Main Provider Trust is encouraged to use the terms “University Hospital NHS Trust” and/or “UCL Medical School Clinical Teaching Hospital” in conjunction with or as part of its existing logo on letterheads and signs, and on any other documentation or display which might be relevant from time to time. Associated Provider Trusts are encouraged to use the terms “University Hospital NHS Trust” and/or “Associated with UCL Medical School”. Main University NHS Provider Trusts Criteria include: This must be an exclusive relationship with UCL for the MBBS programme Approximately 75 undergraduate FTEs per annum In certain circumstances, contribution in other areas listed above may be taken into account where FTEs fall below this level Associated University NHS Provider Trusts Criteria include: Approximately 20 undergraduate FTEs per annum In certain circumstances, contribution in other areas listed above may be taken into account where FTEs fall below this level Main provider of a specialist service to undergraduate education A NHS Provider Trust falling below these student numbers but acting as a substantial centre of research or postgraduate teaching might exceptionally be nominated for designation as a University Provider Trust. 62 Compiled and edited by: Professor Jane Dacre, UCL Medical School Ms Gaynor Jones, Medical Student Administration (MSA) Medical School Committees (2) 1) ToR – UCL Faculty Teaching Committee 2) ToR – UCL Divisional Teaching Committees 3) ToR – MBBS Teaching Committee and Sub Committees: 4. i) MBBS Admissions Board 4. ii) MBBS IBSc Steering Group 4. iii) Year 1 and Year 2 Teaching Committee 4. v) Year 3 Teaching Committee 4. vi) Year 4 Teaching Committee 4. vii) Year 5/Foundation Year Teaching Committee 4. viii) Year 1 and Year 2 Module Management Groups 4. vix) Year 3 Module Management Groups 4. x) Year 4 Module Management Groups 4. xi) Cancer Medicine Module Management Group 4. xii) Drugs and Use of Medicines Management Group 4. xiii) Pathological Sciences Committee 4. xix) Module Implementation Groups 4. xv) Professional Development Spine Committee 4. xvi) Student Selected Components Committee 4. xvii) MBBS Careers and Foundation School Transition 4. xviii) MBBS Educational Facilities and Resources Committee 4. xvix) MBBS Quality Management and Enhancement Committee 4. xx) MBBS SIFT/HEFCE Strategy Group 4. xxi) Student Numbers Working Party 4. xxii) MBBS Student Support Committee 4. xxiii) MBPhD Committee 4) ToR – UCL/MBBS Staff-Student Consultative Committees For organisational charts and chairs of committees see: http://www.ucl.ac.uk/medicalschool/staff-students/committees 63 CONTENTS 1) Faculty Teaching Committees 65 2) Divisional Teaching Committees and MBBS Teaching Committee 67 3) MBBS Teaching Committee and Sub Committees 69 3.i) MBBS Admissions Board 69 3.ii) Intercalated BSc Steering Committee 70 3.iii) Year 1 and Year 2 Teaching Sub Committee 71 3.iv) 72 Year 3 Teaching Sub Committee 3.v) Year 4 Teaching Sub Committee 73 3.vi) 74 Year 5/Foundation Year Teaching Sub Committee 3.vii) Year 1 and Year 2 Module Management Groups 75 3.viii) Year 3 Module Management Groups 76 3.ix) 78 Year 4 Module Management Groups 3.x) Vertical Module Management Group: Cancer Medicine 79 3.xi) 80 Vertical Module Management Group: Drugs & Use of Medicines 3.xii) Vertical Module Management Groups: Pathological Sciences Committee81 3.xiii) Module Implementation Groups 82 3.xiv) Vertical Modules Committee 82 3.xv) Student Selected Components Committee 83 3.xvi) Careers and Foundation School Transition Committee 83 3.xvii) MBBS Educational Facilities and Resources Committee 84 3.xix) MBBS SIFT/HEFCE Strategy Group 86 3.xx) Student Numbers Working Party (Reporting to SIFT Strategy Group) 87 3.xxi) MBBS Student Support Committee 88 3.xxii) MBPhD Committee 89 4) UCL/MBBS Staff-Student Consultative Committees (UCL Academic Manual)89 64 1. FACULTY TEACHING COMMITTEES Terms of reference The following should be regarded as core terms of reference for FTCs. Faculties may have separate UG and Graduate Teaching Committees. This list of items should not be regarded as exhaustive. Subject to any general or particular direction which may be prescribed from time to time by the Academic Committee and/or the relevant Faculty Teaching Committee(s), the Faculty Teaching Committee(s) will normally be expected: 1. Within the framework of the UCL Learning and Teaching Strategy, to define, develop and review a faculty-level learning and teaching strategy and/or oversee the definition, development and review of divisional-level learning and teaching strategies by divisions within the faculty. 2. Within the framework of Academic Committee statements of policy and good practice in respect of quality management and enhancement (QME), to define, develop and keep under regular review faculty QME processes and mechanisms. 3. To keep under review the teaching provision across the faculty and to provide a forum for discussion of issues raised by Divisional Teaching Committees (DivTC). 4. To consider the academic and resource implications of new degree programmes from divisions within the faculty and, if and when satisfied, submit these for consideration by the Academic Committee's Programme Development Executive Sub-Committee (or relevant subgroup thereof). For undergraduate Medicine, proposals for new intercalated degree programmes which contribute to the MBBS programme but are taught in other faculties should be endorsed by the MBBS Teaching Committee. 5. To consider the academic and resource implications of proposals for new or amended course units from divisions within the faculty and, if and when satisfied, submit these to the Registry for approval. 6. To receive and consider programme reviews from divisions within the faculty and, if and when satisfied, submit these to the Academic Committee's Programme Development Executive Sub-Committee (or relevant sub-group thereof). For undergraduate Medicine, including IBSc’s, this is via Divisional Teaching Committees reporting through the MBBS Teaching Committee 7. To receive, in accordance with UCL policy2, reports from DivTCs on the operation of peer observation of teaching and ensure that any issues arising from such reports are followed-up appropriately with the DivTC(s) concerned. For undergraduate Medicine, this is via Divisional Teaching Committees reporting via the MBBS Teaching Committee 8. To receive analyses from DivTCs of the results of student evaluation questionnaires. For undergraduate Medicine, this is via the Medicine Quality Management and Enhancement Committee. 9. To monitor the proceedings of the DivTCs by routinely receiving the Minutes of meetings. For undergraduate Medicine, this is via the MBBS Teaching Committees and Module Management Groups. 10. To monitor the minutes and proceedings of DivTCs and to ensure that such committees have student representatives, as required by UCL policy. For undergraduate Medicine, this is via the MBBS Teaching Committee. 65 11. To receive reports on or to consider, as appropriate, relevant issues arising from meetings of Academic Committee3. 12. To report to Academic Committee by the submission of Minutes of each meeting of the FTC to the officers of Academic Committee. 13. To report to the Faculty Board (if required by the Board). Constitution The following should be regarded as comprising minimum requirements for the constitution of a FTC: Staff Membership UG Dean and/or Vice/Sub Dean Faculty Tutor Chairs of DivTCs and/or Divisional Undergraduate Tutors One member of staff from each department within the faculty which offers a BSc programme (e.g., Chair of DivTC and/or Departmental Tutor) GRADUATE Dean and/or Vice/Sub Dean Faculty Graduate Tutor One member of staff from each department within the faculty (e.g., Chair of DivTC and/or Departmental Tutor) Chairs of steering committees of inter-faculty or inter-departmental programmes for which the parent department is from within the faculty. Student Membership The FTC should include at least one undergraduate and one postgraduate student member4. Committee chairs and/or secretaries should meet the student representatives in advance of the first committee meeting, in order to brief them on the committees' works and proceedings and to put the students at ease and introduce them to key committee members. 1. The term 'faculty' as used in this document should therefore be understood to mean 'faculty' or 'PGI'. 2. UCL's policy on peer observation of teaching is at Document E19 of the Academic Manual at http://www.intranet.ucl.ac.uk/staffandstudent/reference/acman/PartE/E19.html 3. It is recommended that receipt of a report on the proceedings of the most recent meeting(s) of Academic Committee (or other relevant institutional-level committees) should be a standing item on the agendas for meetings of FTCs. 4. If the FTC agenda includes business which the Chair feels should not be discussed in the presence of student members, there should be a separate, Reserved Area of Business section of the agenda. Committee Secretary: Y5 Assessments Manager 66 2. DIVISIONAL TEACHING COMMITTEES and MBBS Teaching Committee The following are core Terms of Reference for Divisional Teaching Committees (DivTCs) set out in UCL’s Academic Manual. Subject to any general or particular direction which may be prescribed from time to time by the Academic Committee and/or the relevant Faculty Teaching Committee(s), the Divisional Teaching Committee will normally be expected: 1. Within the framework of the UCL learning and teaching strategy, to define and develop a departmental learning and teaching strategy and to review annually the strategy and progress being made towards the achievement of its aims. 2. Within the framework of Academic Committee and Faculty Teaching Committee statements of policy and good practice in respect of quality management and enhancement (QME), to define, develop and keep under regular review departmental QME processes and mechanisms. 3. To consider and approve proposals to institute, amend, revise or withdraw courses or programmes, for forwarding to the appropriate faculty committees or officers 4. To oversee arrangements within the division for course and programme review, according to the programme review processes and timetable defined by the relevant Faculty Teaching Committee(s). 5. To devise individual course/programme student questionnaires according to guidance prescribed by the Faculty Teaching Committee and/or the UCL Guidelines for Good Practice (Gold Book). 6. To receive and monitor the findings of analyses of student questionnaires and to define and keep under review mechanisms for feedback to students on the outcome of such questionnaires. 7. To review annually the division’s arrangements for Induction Week. 8. To receive the divisions Self-evaluative Statement for Internal Quality Review (IQR) and approve this for forwarding to the IQR team. 9. To report to the Head of Department (either via the Departmental Staff Meeting or through such other mechanism as the Head of Department sees fit) by submission of the Minutes of each meeting of the Committee to the Head. 10. To report to the Faculty Teaching Committee(s) concerned by submission of Minutes of each meeting of the Committee to the officers of the relevant Faculty Teaching Committee(s). MBBS Teaching Committee devolves specific responsibilities for the MBBS programme to the MBBS Sub Committees which report to it, and devolves responsibility for overseeing IBSc programmes which are taught in other departments to the IBSc Steering Committee which reports to it. The following are additional terms of reference specific to MBBS Teaching Committee: 1. To review the academic and resource implications of the MBBS programme overall and to monitor HEFCET allocations and budgets in liaison with the divisions that contribute to the programme. 2. To ensure adequate liaison with NHS Teaching Trusts in the development and delivery of local teaching within NHS premises and by NHS staff, and to ensure similar liaison with other providers. 3. To oversee the management of student numbers in the MBBS programme including MBBS entry to Year 1 and Year 3, IBSc numbers, Oxbridge entry and MBPhD numbers. 4. To oversee and approve arrangements for GMC visits and inspections. 67 5. To liaise with the North Central Thames Foundation School in their provision of F1 and F2 jobs and the related application process. 6. To oversee the management of admissions to the MBBS programme via the MBBS Admissions Board. 7. To oversee the management of IBSc programmes via the IBSc Steering Group. 8. To oversee the management of the MBBS curriculum via the MBBS Teaching Committees and Module Management Groups. 9. To oversee the management of quality assurance processes and quality assurance visits via the MBBS Quality Management and Enhancement Committee. 10. To oversee the management of educational facilities and resources via the MBBS Educational Facilities Committee. 11. To oversee the management of SIFT liaison and strategy and to monitor the SIFT allocations and budgets via the MBBS SIFT/HEFCE Strategy Committee. 12. To oversee the management of student support via the MBBS Student Support Committee. 13. To oversee the management of the MBPhD programme via the MBPhD Committee. 14. To receive the minutes of the MBBS Staff Student Consultative Committees and to ensure that concerns are addressed appropriately. 15. To be responsible for all matters relating to the design, development, delivery, evaluation and review of the MBBS curriculum. 16. To consider proposals for curriculum innovation submitted by the Academic Centre for Medical Education and the MBBS Teaching Committees. 17. To consider the recommendations of the Year 1 and Year 2, Year 3, Year 4 and Year 5 SubBoards of Examiners and the UCL Medical School Board of Examiners and issues arising from incourse assessment, progression and Final Examinations for students enrolled on the MBBS course. 18. To ensure the satisfactory discharge of the School's responsibilities under the Medical Act 1983 and to advise the Dean of the Medical School on the curricular implications of government initiatives, General Medical Council recommendations and NHS Workforce Confederation initiatives. 19. To have an overview of MBBS publications and learning resources Meetings The DivTC should normally meet at least once in the Autumn Term each year and at least once in the Spring Term each year. Departments are encouraged to convene the DivTC more frequently if they see fit to do so. Faculty monitoring of DivTC operations As indicated in the core terms of reference, FTCs (UG and Graduate) should routinely receive the Minutes of DivTC meetings. Membership Chair: Director of UCL Medical School Vice Dean (Professional Affairs) 68 Deputy Directors of UCL Medical School Faculty Tutor, Medicine – Years 3,4,5 Faculty Tutor, Medicine Year 1 and Year 2 SLMS Faculty Tutors Medical School Support Tutors (Year 1 and Year 2, RF, UCLH, WH) Sub Dean (Assessments) Sub Dean (Careers and Foundation School Transition) Sub Dean (DGH Liaison) Sub Dean (Educational Resources) Sub Dean (eLearning) Sub Dean (Electives) Sub Dean (IBSc) Sub Dean (MBPhD) Sub Dean (Year 1 and Year 2) Sub Dean (Year 3) Sub Dean (Year 4) Sub Dean (Year 5) Sub Dean (VERTICAL MODULES) Sub Dean (Quality Assurance) Sub Dean (Student Selected Components) Site Sub Deans (RF, UCLH, WH, Community) Foundation School Director Postgraduate Dean (London Deanery) Chairs of Vertical Module Management Groups: Cancer Medicine, Drugs and Use of Medicine, Pathological Sciences, Society and the Individual Head of Medical Student Administration Deputy Director of UCL Library Services 4 elected representatives from the SLMS Faculties Student representatives The membership will also include, making allowance for the subject interests of its “Ex Officio” members, adequate representation for the following: Basic Sciences Pathological Sciences Pharmacology and the Use of Medicine Medicine, Surgery, O&G, Paediatrics, Psychiatry Primary Health Care/Community Based Teaching Epidemiology/Public Health Medical School Administration Student representatives Secretary: Y5 Assessments Manager 3. MBBS TEACHING COMMITTEE AND SUB COMMITTEES 3.i MBBS Admissions Board Terms of Reference To receive data and analysis relating to recent UCAS admissions cycles To review admissions requirements To review the performance of current students and to evaluate the effects of changes to admission policies on the intake of students Membership Chair: Admissions and Faculty Tutor (Medicine - Year 1 and Year 2) Deputy Chair: TBA Vice Dean (Education) and Director of UCL Medical School Dean of Faculty of Life Sciences Faculty Tutor (Medicine – Years 3,4,5) Faculty Tutor (Life Sciences) Medical School Support Tutor, Whittington Campus Medical School Support Tutor, Royal Free Campus Medical School Support Tutor, Bloomsbury Campus 69 Sub Dean (Careers) Sub Dean (Year 1 and Year 2) Sub Dean (Year 5) Head of College Admissions UCL Medical School Representatives Student Representative(s) Secretary: Principle Admissions Officer 3.ii Intercalated BSc Steering Committee Terms of Reference The Intercalated BSc Steering Committee is responsible for managing and monitoring all aspects of the IBSc programmes conducted in any Faculty or Division offering an Intercalated BSc in accordance with UCL regulations and in accordance with policies and procedures agreed for the MBBS programme. The IBSc Steering Committee reports to the MBBS Teaching Committee on matters relating to the curriculum, and to the MBBS Examination Board on matters relating to assessments. Proposals for new or amended programmes of study are received and approved by UCL Education Committee. The Sub Dean (IBSc) is responsible for the overall management of IBSc programmes, admissions and student quotas within agreed MBBS policies. Faculty Tutors are responsible for courses within their Faculty. Duties (Curriculum) 1. To ensure that IBSc programmes of study irrespective of Faculty are conducted in accordance with the regulations for each programme of study and are appropriate to the award of the IBSc. 2. To monitor existing IBSc programmes and course unit components. 3. To consider changes to existing IBSc programme and course unit components and to approve PAQs (Programme Amendment Questionnaires) and UPCAMs (Undergraduate Programme Component Amendment Forms). 4. To consider new IBSc programmes and to liaise where necessary regarding PIQs (Programme Initiation Questionnaires) 5. To determine and review the application process 6. To manage IBSc places and admissions 7. To update the IBSc booklet and website annually Duties (Assessments) 1. 2. To ensure that assessment procedures within the Faculty hosting an IBSc are administered in accordance with College and individual programme regulations and in a proper and impartial manner. To ensure that Boards of Examiners are set up for every IBSc programme Faculty and to make appropriate arrangements for the examination of programmes shared with other faculties. 3. To ensure recommendations have been made to the College Board of Examiners for the Internal External and Visiting Examiners, Chairs and Deputy Chairs for each Board of Examiners. 4 To approve and monitor a unified marking scheme, including schemes for Award of Honours or undergraduate degrees, for each Board of Examiners. 70 5. To receive the Minutes from meetings at which recommendations for the final award are made from each Board of Examiners. 6. To receive and approve recommendations for the deans list, Faculty Medal, Jackson Lewis and HAB Simons awards and inform Graduation and student awards office. 7. To receive and approve applications for postponement of the award of Honours for undergraduate degrees. 8. To receive and consider the responses of Chairs of Board of Examiners to visiting Examiners’ reports. 9. To receive reports from the Board of Examiners of any problems related to the operation of the procedures of the Board of Examiners and to monitor any action taken by Boards in respect of such problems. 10 To receive information and monitor distribution of degree classification for each programme 11. To provide a summary for the Faculty Boards of Examiners of the responses made to visiting examiners reports and to ensure that appropriate action has been taken where required Duties (Quality Assurance) 1. 2 3 To receive reports from internal quality and subject reviews and annual monitoring reports and to ensure and monitor required action To receive student feedback questionnaires and to address generic issues relating to the IBSc degrees To receive minutes from IBSc Staff Student Consultative Committees and to address any generic issues Membership Chair: Sub Dean (IBSc) Sub Dean (Year 1 and Year 2) Faculty Tutor (Life Sciences) Faculty Tutor (Medicine - Years 3,4,5) Faculty Tutor (Engineering) Faculty Tutor (Social and Historical Sciences) IBSc Tutors (all programmes) Student Representative(s) Secretary: IBSc Administrator 3.iii Year 1 and Year 2 Teaching Sub Committee Terms of reference The Committee will report and make recommendations for action to the MBBS Teaching Committee and copy the minutes to the Faculty of Life Sciences Teaching Committee for them to consider in their implementation of the requirements of teaching commissioned by the MBBS in their Faculty teaching and learning strategy. 71 The Year 1 and Year 2 Teaching Sub Committee will be responsible for all aspects of the delivery, assessment and quality assurance of Year 1 and Year 2 (years 1 and 2) of the MB, BS course, following the policy decisions of the MBBS Teaching Committee. The Committee will: o Co-ordinate and organise the timetable for Year 1 and Year 2 teaching and assessment. o Monitor the Year 1 and Year 2 course and conduct a review of the course from time to time, as required. o Receive and discuss Year 1 and Year 2 module questionnaires and determine actions to be taken in the light of student feedback o Receive and discuss Year 1 and Year 2 module questionnaires and determine actions to be taken in the light of student feedback. o Receive minutes and reports from the Staff: Student Consultative Committee, and determine actions to be taken to address student concerns o Receive comments from staff and students on all aspects of the delivery of the course. o Review students’ performance in formative and summative assessments and determine whether changes are required in the delivery of the course. This will not involve discussion of individual students, rather the performance of the class as a whole. Membership Chair: Sub Dean (Year 1 and Year 2) Year 1 and Year 2 Administrator and Examinations Officer Vertical Modules Administrator Deputy Chairs: Year 1 and Year 2 Module Lead + Sub Dean (Vertical Modules) Director of UCL Medical School Faculty Tutor, Life Sciences Faculty Tutor, Medicine - Year 1 and Year 2 Faculty Tutor, Medicine – Years 3,4,5 Medical School Support Tutors Chair, MBBS Teaching Committee Chair, SSC Committee Representatives of the Medical Library team Timetable Co-ordinator Cruciform Education Facilities Manager Medical Students’ and Sites’ Officer Medical student representatives from Years 1 &2 Medical Student Education Officers (Bloomsbury Campus & Royal Free Campus) Representatives of the SLMS Faculties Committee Secretary: Module Leads: Foundations of Health and Medical Practice Infection and Defence Circulation and Breathing Fluids, Nutrition and Metabolism Movement and Musculoskeletal Biology Neuroscience and Behaviour Endocrine Systems and Regulation Reproduction, Genetics and Development Cancer Biology Vertical Module Leads: Pathological Sciences Drugs and Use of Medicine Society and the Individual Years 1 and 2 Manager 3.iv Year 3 Teaching Sub Committee Terms of Reference To report to MBBS Teaching Committee and advise on matters relating to the design, development and delivery of Year 3 of the MBBS curriculum. To co-ordinate and transmit to MBBS Teaching Committee, FBS Teaching Committee and College Committees the issues arising from Module Management Groups and the Year 3 and 4 Staff:Student Consultative Committees. 72 To ensure that appropriate quality assurance mechanisms are in place and receive the minutes and recommendations of the Quality Management and Enhancement Committee. Membership Chair:Sub Dean (Year 3) Deputy Chair:Professor of Anatomy Ex-Officio Vice Dean (Education) and Director of UCL Medical School Sub Dean (Curriculum) Chair of MBBS Teaching Committee Site Sub-Deans (Royal Free, UCLH, Whittington, Community) Medical School Support Tutors Module Lead – General Medicine including MiC Module Lead – General Medical Specialities Module Lead - Care of the Older Person/Orthopaedics and Rheumatology Module Lead - Surgery Sub Dean (Professional Development) Vertical Module Lead – Cancer Medicine Vertical Module Lead – Use of Medicines Vertical Module Lead – Pathological Sciences Vertical Module Lead – Epidemiology Vertical Module Lead – Public Health Divisional Undergraduate Tutors Representatives from: Basic Sciences Ophthalmology Quality Assurance UCL MEDICAL SCHOOL Assessment Sub Boards and Panels Library SIFT Student Representatives Committee Secretary: Year 3 Administrator 3.v Year 4 Teaching Sub Committee Terms of Reference To report to MBBS Teaching Committee and advise on matters relating to the design, development and delivery of Year 4 of the MBBS curriculum. To co-ordinate and transmit to MBBS Teaching Committee, FMS Teaching Committee and College Committees the issues arising from Module Management Groups and the Year 3 and 4 Staff:Student Consultative Committees. To ensure that appropriate quality assurance mechanisms are in place and receive the minutes and recommendations of the Quality Management and Enhancement Committee. Membership Chair:Sub Dean (Year 4) 73 Deputy Chair:Year 1 and Year 2 Neurosciences Lead Ex-Officio Vice Dean (Education) and Director of UCL Medical School Sub Dean (Curriculum) Chair MBBS Teaching Committee Site Sub-Deans Medical School Support Tutors Module Lead - Women’s Health (O&G) Module Lead - Women’s Health (CD) Module Lead – Women’s Health (GUM/HIV) Module Lead - Clinical Neurosciences (Psych) Module Lead - Clinical Neurosciences (Neuro) Module Lead - Child and Family Health(Paediatrics) Module Lead - Child and Family Health (GP) Module Lead - GP/Community Teaching Sub Dean (Professional Development) Vertical Module Lead – Cancer Medicine Vertical Module Lead – Use of Medicines Vertical Module Lead – Pathological Sciences Vertical Module Lead – Epidemiology Vertical Module Lead – Public Health Divisional Undergraduate Tutors Representatives from: Basic Sciences Ophthalmology Quality Assurance UCL Medical School Assessment Sub Boards and Panel Library SIFT Student Representatives Committee Secretary: Year 4 Administrator 3.vi Year 5/Foundation Year Teaching Sub Committee Terms of Reference To report to MBBS Teaching Committee and to consider all matters relating to: o teaching and learning in Year 5 of the undergraduate curriculum and any aspects of student assessment that contribute to the Final MBBS Examinations; o the appointment procedures for FY posts and, as far as it is possible, the arrangements for monitoring the quality of FY posts for their clinical experience and training content. To receive the minutes of UG Teaching Committees contributing to Year 5 of the MBBS programme and to co-ordinate action required 74 To ensure that appropriate quality assurance mechanisms are in place and to receive the minutes and recommendations of the Quality Management and Enhancement Committee. Membership: Chair: Sub Dean (Year 5) Deputy Chairs: Sub Dean (DGH Liaison) and Year 1 and Year 2 lead Vice Dean (Education) and Director of UCL Medical School Sub Dean (Curriculum) Vice Deans/Campus Directors Faculty Tutor (Medicine - Years 3,4,5) Medical School Support Tutors/Campus Sub Deans Associate Dean, North Central London Director of PG Medical Education/Postgraduate Sub Dean Chair, MBBS Teaching Committee Chair, Quality Management and Enhancement Committee Sub Dean (Assessment) Sub Dean (Electives) Sub Dean (eLearning) Sub Dean (Year 1 and Year 2) Module Lead for Drugs and Use of Medicines Undergraduate Tutors/Clinical Tutors from associated District General Hospitals Surgery (Surgical attachments) General Practice Lead A&E lead consultants for central sites Head of Medical Student Administration Year 5 Administrators Foundation School Administrator SIFT Administrator Librarian FY1 representatives Student Representative(s) Committee Secretary: Y5 Assessment Manager 3.vii Year 1 and Year 2 Module Management Groups Terms of Reference- Year 1 and 2 to report and make recommendations to Year 1 and Year 2 Teaching Sub Committee review and develop the undergraduate syllabus, integrate with Years 3-5 and monitor delivery reviewing the Module Study Guide submitting questions for formative assessments submitting questions for examinations to the Year 1 and Year 2 Panel of Examiners assisting with the scrutiny and standard setting of the examination papers marking scripts reviewing the marks obtained in the routine written tests, identifying any deficiencies in teaching suggested questions or sections of the paper receiving the minutes of module-related Departmental Undergraduate Teaching Committees acting upon student feedback where this has identified issues with teaching which require attention providing information to Student Staff Consultative Committee (SSCC) providing returns regarding teaching quality to QMEC 75 Membership Ex Officio Chair, Year 1 and Year 2 Teaching Sub Committee Chair, MBBS Teaching Committee Faculty Tutors (Medicine – Year 1 and Year 2 and Years 3,4,5) Full membership to be determined by the Module Lead: Module Lead, Deputy Module Lead, VERTICAL MODULES representative Relevant teaching staff Designated divisional administrative support staff 3.viii Year 3 Module Management Groups Terms of Reference – Year 3 to report and make recommendations to Year 3 Teaching Sub Committee reviewing and developing the undergraduate syllabus, integrating with Years 1,2 and 3 and monitoring delivery reviewing the Module Study Guide reviewing the site timetables to ensure that there is equivalence in the teaching provided at each site submitting questions for the written tests to the Year 3 Panel of Examiners submitting OSCE stations for the clinical examinations reviewing the marks obtained in the routine written tests, identifying any deficiencies in teaching suggested by the results obtained in individual questions or sections of the paper; co-ordinating the arrangements for the end-of-module clinical tests to ensure that students are assessed to a common standard; receiving the minutes of module-related Departmental Undergraduate Teaching Committees. acting upon student feedback where this has identified issues with teaching which require attention provide returns regarding teaching quality to QMEC Membership Ex Officio Chair, Year 3 Teaching Sub Committee Sub-Dean (Curriculum) Chair, MBBS Teaching Committee Faculty Tutor (Medicine - Years 3,4,5) Medical School Support Tutors (Whittington, Bloomsbury and Royal Free) General Medicine Specialties Chair: Module Lead Secretary: Division of Medicine MBBS Teaching Administrator Representatives from: General Medicine (RF, UCLH & WH Campus) Acute Medicine (RF, UCLH & WH Campus) Ophthalmology ENT Pathological Sciences Students 76 Care of the Older Person and Orthopaedics and Rheumatology Chairs: Module Lead Secretary: Division of Medicine MBBS Teaching Administrator Representatives from: COOP (RF, UCLH & WH Campus) Pathological Sciences Orthopaedics (RF, UCLH & WH VERTICAL MODULES Campus) Community teaching Rheumatology (RF, UCLH & WH Campus) Students Ophthalmology Year 1 and Year 2 General Medicine/Medicine in the Community Chair: Module Lead Secretary: Division of Medicine MBBS Teaching Administrator Representatives from: General Medicine (RF, UCLH & WH) Cardiology VERTICAL MODULES Community teaching Year 1 and Year 2 Pathological Sciences Students Surgery Chair: Module Lead Secretary: Division of Surgery MBBS Teaching Administrator Representatives from: Surgery (RF, UCLH & WH Campus) Pathological Sciences VERTICAL MODULES Urology Clinical Skills Media Resources Year 1 and Year 2 Students 77 3.ix Year 4 Module Management Groups Terms of Reference to report and make recommendations to Year 4 Teaching Sub Committee reviewing and developing the undergraduate syllabus, integrating with Years 1,2 and 3, and monitoring delivery reviewing the Module Study Guide reviewing the site timetables to ensure that there is equivalence in the teaching provided at each site; submitting questions for the written tests to the Year 4 Panels of Examiners reviewing the marks obtained in the routine written tests, identifying any deficiencies in teaching suggested by the results obtained in individual questions or sections of the paper; co-ordinating the arrangements for the end-of-module clinical tests to ensure that students are assessed to a common standard; receiving the minutes of module-related Departmental Undergraduate Teaching Committees. Acting upon student feedback where this has identified issues with teaching which require attention Provide returns regarding teaching quality to QMEC Membership Child and Family Health with Dermatology Chair: Module Lead Deputy: Deputy Module Lead Secretary: Divisional MBBS Teaching Lead Ex officio: Vice Dean (Education) and Director of UCL Medical School Chair of MBBS Teaching Committee Chair of Year 4 Committee Sub Dean (Whittington Campus) Sub Dean (Bloomsbury Campus) Sub Dean (Royal Free Campus) Representatives from Paediatrics (Whittington Campus, Bloomsbury Campus, Royal Free Campus) General Practice Dermatology District General Hospitals Child Psychiatry PH/Epidemiology Community Teaching Ethics Pathological Sciences Students Clinical Neurosciences Chair: Module Lead Deputy: Deputy Module Lead Secretary: Divisional MBBS Teaching Lead Ex officio: Vice Dean (Education) and Director of UCL Medical School Chair of MBBS Teaching Committee Chair of Year 4 Committee Sub Dean (Whittington Campus) Sub Dean (Bloomsbury Campus) Sub Dean (Royal Free Campus) Representatives from 78 Psychiatry (Whittington Campus, Bloomsbury Campus, Royal Free Campus) PH/Epidemiology Community Teaching Ethics Ophthalmology Pathological Sciences VERTICAL MODULES Year 1 and Year 2 Students Women’s Health and Communicable Diseases Chair: Module Lead Deputy: Deputy Module Lead Secretary: Divisional MBBS Teaching Lead Ex officio: Vice Dean (Education) and Director of UCL Medical School Chair of MBBS Teaching Committee Chair of Year 4 Teaching Sub Committee Sub Dean (Whittington Campus) Sub Dean (Bloomsbury Campus) Sub Dean (Royal Free Campus) Representatives from O&G (Whittington Campus, Bloomsbury Campus, Royal Free Campus) Communicable Diseases (Whittington Campus, Bloomsbury Campus, Royal Free Campus) Gynaecology Teaching Assistants PH/Epidemiology Community Teaching Ethics Midwifery Pathological Sciences VERTICAL MODULES Year 1 and Year 2 Students 3.x Vertical Module Management Group: Cancer Medicine Terms of Reference To report and make recommendations to MBBS Teaching Committee Curriculum: o To design a programme for the teaching of Cancer Medicine to undergraduate medical students o To organise the delivery of this teaching programme o To ensure that the teaching students receive is compatible with the syllabus o To ensure that there is equivalence in the teaching provided at each site o To prepare and review Module Study Guides and teaching materials o To co-ordinate liaison between Cancer Medicine and other aspects of the undergraduate medical course Assessment: o To co-ordinate assessment within the module o To ensure that all students are assessed to a common standard o To prepare the Cancer Medicine components of formative and summative examinations including preparing written questions and OSCE stations o To assist with the provision and recruitment of examiners for the clinical examinations o To assist with the provision and recruitment of standard setters Quality Assurance: o To evaluate and monitor the delivery of the Cancer Medicine teaching programme 79 o o o o To document and respond to student feedback on the Cancer Medicine teaching programme To act upon student feedback where this has identified issues with teaching which require attention To provide annual returns regarding teaching quality to QMEC To report on the Cancer Medicine teaching programme to the MBBS Teaching Committee Membership Chair: Cancer Medicine Module Lead Director of UCL Medical School Sub-Dean (Curriculum) Sub-Dean Teaching – Year 3 Sub-Dean Teaching – Year 4 Sub-Dean Teaching – Year 5 Faculty Tutor (Medicine Years 3,4,5) Representatives from each campus/Trust ((to be determined by Module Lead) 3.xi Vertical Module Management Group: Drugs & Use of Medicines Terms of Reference To report and make recommendations to MBBS Teaching Committee Curriculum To design a programme for the teaching of Drugs and Use of Medicines to undergraduate medical students throughout the MBBS course To provide guidance on the delivery of this teaching programme within individual modules and each Year of the MBBS To ensure that the teaching students receive is compatible with the syllabus To ensure that there is equivalence in the teaching provided at each site To advise MBBS Teaching Committee on issues relating to the teaching of Drugs and Use of Medicines To prepare and review material relating to the Drugs and Use of Medicines teaching programme for inclusion in Module and Year Study Guides To co-ordinate liaison between Drugs and Use of Medicines and other aspects of the undergraduate medical course Assessment To advise on assessment issues relating to the teaching programme To provide written questions for formative and summative assessments To contribute to the design of OSCE stations under the direction of the Sub Panels of Examiners (Clinical) To assist with the provision and recruitment of examiners for the clinical examinations To assist with the provision and recruitment of standard setters Quality Assurance To evaluate and monitor the delivery of the Drugs and Use of Medicines teaching programme To document and respond to student feedback on the Drugs and Use of Medicines teaching programme To act upon student feedback where this has identified issues with teaching which require attention To provide returns regarding teaching quality to QMEC To report on the Drugs and Use of Medicines teaching programme to the MBBS Teaching Committee 80 Membership Chair: Drugs and Use of Medicines Module Lead (Professor Ray Macallister) Vice Dean (Education) and Director of UCL Medical School Sub-Dean (Curriculum) Sub-Dean Teaching – Year 1 and Year 2 Sub-Dean Teaching – Year 3 Sub-Dean Teaching – Year 5 Year 4 Sub-Dean Teaching – Year 5 Faculty Tutor (Medicine Years 3,4,5) Faculty Tutor (Life Sciences) Pharmacology representative from Year 1 and Year 2 Clinical Pharmacology representatives from Years 3,4,5 Clinical Pharmacology representatives from each campus/Trust Other representatives as determined by Module Lead 3.xii Vertical Module Management Groups: Pathological Sciences Committee Terms of Reference To report and make recommendations to MBBS Teaching Committee To design a programme for the teaching of Pathological Sciences to undergraduate medical students To organise the delivery of this teaching programme. To prepare the Pathological Sciences component of all the examinations held during the undergraduate medical course To evaluate and monitor the delivery of this Pathological Sciences teaching programme To document and respond to student feedback on the Pathological Sciences teaching programme To co-ordinate liaison between Pathological Sciences teaching and other aspects of the undergraduate medical course To report on the Pathological Sciences teaching programme to the MBBS Teaching Committee and to the Faculty Membership Chair: Academic Lead for Pathological Sciences Director of UCL Medical School Sub-Dean (Curriculum) Sub-Dean Teaching – Year 3 Sub-Dean Teaching – Year 4 Representatives from each campus in: Clinical Biochemistry (Whittington Campus/Bloomsbury Campus/Royal Free Campus) Haematology (Bloomsbury Campus/Royal Free Campus) Pathology (Histo) (Whittington Campus/Bloomsbury Campus/Royal Free Campus) Immunology (Bloomsbury Campus/Royal Free Campus) Medical Microbiology (Whittington Campus/Bloomsbury Campus/Royal Free Campus) Neuropathology (Bloomsbury Campus) Virology (Bloomsbury Campus/Royal Free Campus) Committee Secretary: Divisional MBBS Teaching Administrator 81 3.xiii Module Implementation Groups Module Implementation Groups may be constituted as working groups reporting to Module Management Groups. Terms of Reference To report to MMGs To advise and to report to MMGs on the design of new modules To advice and to report to MMGs on the implementation of components To develop new initiatives and innovations To timetable and implement teaching on behalf of MMGs Membership Module Co-ordinator Module Lead Representatives drawn from the MMG Representatives from other modules by invitation 3.xiv Vertical Modules Committee Terms of Reference To report to MBBS Teaching Committee and advise on matters relating to the design, development and delivery of the Vertical Module components of the MBBS To co-ordinate and transmit to MBBS Teaching Committee the issues arising from the Vertical Modules To ensure that the VM teaching that the students receive is compatible with the curriculum To produce the VM Study Guides To review students’ feedback and to document action taken to address issues concerning teaching and learning To ensure that appropriate quality assurance and enhancement mechanisms are in place To produce, approve and submit questions for the written and practical examinations To review the marks obtained in routine written tests Membership Chair:Sub Dean (Vertical Modules) Sub Dean (Year 1 and Year 2) Spine leads Communications Skills Community Orientated Medicine Clinical Skills Ethics & Law Evaluation of Evidence Health Promotion Student representatives To be appointed VM Administrative staff VM Administrator/Royal Free Campus VM Asst Administrator/Bloomsbury Campus Community Orientated Medicine Administrator/Whittington Campus Year Administrators Committee secretary: Vertical Modules Administrator 82 3.xv Student Selected Components Committee Terms of Reference to report and make recommendations to MBBS Teaching Committee to consider all matters relating to the provision, teaching and assessment of SSCs throughout the MBBS Membership: Chair: Sub Dean (Student Selected Components) Sub Dean (VERTICAL MODULES) Sub Dean (Quality) Faculty Tutor (Medicine - Year 1 and Year 2) Faculty Tutor (Medicine – Years 3,4,5) Sub Dean Year 1 and Year 2 Sub Dean Year 3 Sub Dean Year 4 Sub Dean Year 5 Year 1 and Year 2 SSC Administrator Year 3 SSC Administrator Year 4 SSC Administrators Year 5 SSC Administrator Student representatives Secretary: Years 1 and 2 Administrator 3.xvi Careers and Foundation School Transition Committee Terms of Reference To report and make recommendations to MBBS Teaching Committee To oversee all matters relating to Careers and Foundation School transition To develop a structured careers support system from Year 1 to Year 5 of the MBBS programme To co-ordinate careers sessions during Year Preparation for Practice Weeks To co-ordinate provision of advice relating to foundation school applications To co-ordinate provision of advice relating to ST training and choice of medical speciality To liaise with UCL careers service to draw on UCL provision and advice on self-presentation on paper and at interview To advise and co-ordinate policies relating to foundation school applications including ranking methods To oversee calculation and issue of foundation application rankings To oversee the National Transfer of Information process to the Foundation School in liaison with the Faculty Tutor To oversee student applications for Special Circumstances in liaison with the Faculty Tutor To develop a dedicated Medical School careers website Membership: Chair: Sub Dean (Careers) Deputy Chair: UCL Careers Advisor Vice Dean (Education) and Director of UCL Medical School Faculty Tutor (Medicine – Years 1 and 2) Faculty Tutor (Medicine – Years 3,4,5) Medical School Support Tutors Sub Dean (Year 1 and Year 2) Sub Dean (Year 3) 83 Sub Dean (Year 4) Sub Dean (Year 5) Sub Dean (DGH Liaison) Sub Dean (VERTICAL MODULES) Site Sub Dean (Community) Head of Medical Student Administration Foundation School Administrator UCL Careers Advisor Student Representative(s) Committee Secretary: Careers/FS Transition Administrator 3.xvii MBBS Educational Facilities and Resources Committee Terms of Reference To send representation to the SLMS Facilities and Resources Committee, via the Director of UCL Medical School, to ensure support and provision of facilities to meet the needs of the MBBS curriculum To report to and to make recommendations to the MBBS Teaching Committee concerning the facilities and resources required to deliver the MBBS curriculum To report to and to make recommendations to the FMS Teaching Committee, MBBS Quality Management and Enhancement Committee, the SLMS Deans and the Director of UCL Medical School on the provision of facilities to meet the needs of the MBBS curriculum To monitor and review the provision, function, and support of educational facilities across all medical school and NHS sites and through all stages of the curriculum To consider and advise on how best the provision of facilities can meet the needs of the medical curriculum To receive notice and to address problems relating to facilities and physical resources at NHS sites via the site sub-deans/ trust undergraduate teaching committees To receive notices concerning library facilities and resources To receive notices concerning IT and e-Learning facilities resources To set up from time to time specific working groups to review the needs of the curriculum and level of support required and advise on how best this can be delivered to match educational needs with appropriate resources The committee will meet three times a year Membership Chair: Sub Dean (Educational Resources) Director of UCL Medical School Site Sub Dean, Bloomsbury Campus Site Sub Dean, Royal Free Campus Site Sub Dean, Whittington Campus Sub Dean (Year 1 and Year 2) and Chair of Years 1 and 2 Teaching Sub Committee Sub Dean (Year 3) and Chair of Year 3 Teaching Sub Committee Sub Dean (Year 4) and Chair of Year 4 Teaching Sub Committee Sub Dean (e-Learning) Clinical Skills Centre Manager (Bloomsbury Campus) Cruciform Centre Manager Head of Medical Student Administration UCL Medical School webmaster Joint Academic Support Managers: Biomedicine, UCL Library Services 84 SIFT Officer SLMS Facilities and Resources Committee representative Faculty Manager (FMS) Student representative(s) Co-opted members to cover specific facilities or provision as required e.g. o Administrator: Timetabling, ECM and Web Site o Audio-Visual Dept representative o IT in teaching and learning representative o Livenet and Discourse representative o Media Resources representative Committee Secretary: Facilities and Resources Administrator 3.xviii MBBS Quality Management and Enhancement Committee Terms of Reference Overall function The Medical School Quality Management & Enhancement Committee (mQMEC) is responsible for the overview of academic standards and quality assurance and enhancement processes within the Medical School and in the development of policy and practice in relation to such processes. The mQMEC reports to the MBBS Teaching Committee, the Dean, the Faculty Undergraduate Teaching Committees of Brain Sciences, Life Sciences, Population Health Sciences and Medical Sciences. Main objectives and functions The main objectives and functions of the Quality Management and Enhancement Committee are subject to any general or particular direction that may, from time to time, be given by the Director of the Medical School and the Faculty Teaching Committees of Brain Sciences, Life Sciences, Population Health Sciences and Medical Sciences. The Committee will monitor the activities of the Quality Assurance Agency for Higher Education and of other external bodies concerned with the assurance of quality and/or standards insofar as they impinge on the Medical School and to advise the Director, the UCL Education Committee, the MBBS Teaching Committee and the Faculty Teaching Committee accordingly. The Committee will promote the development at Faculty and Departmental levels of initiatives relating to quality enhancement and the enhancement of academic standards. The Committee is responsible for the planning of the preparatory work involved in Internal Quality Audits of the Medical School carries out under the auspices of University College London’s Internal Quality Review procedure. The Committee will plan and coordinate the work of the Medical School in preparing the formal or informal visits by the education committees of the General Medical Council or other validating professional bodies. The Committee will promote discussion and sharing of good practice between the departments of the Medical School in relation to quality assurance and enhancement. The Committee will discuss any issues raised by the on-line student evaluation feedback. Organisation and structure The members of the Committee are appointed ex officio, and include the Vice Chair, UCL Education Committee, who is in a position to feed back to College QMEC. 85 The Committee will meet regularly on quarterly basis. The Committee is serviced by the Quality Assurance Unit. Membership The membership of the Committee is made up of educational and administrative leads and student representatives. Positions are held ex officio. Chair: Sub-Dean (Quality) Sub Dean (Year 4) Deputy Chair: Sub Dean (Year 1 and 2) Sub Dean (Year 5) Faculty Tutor (Year 1 and 2) Sub Dean (Educational Resources and Learning) Faculty Tutor (Year 3 and 4) Sub Dean (Careers and Foundation School Transition) Faculty Graduate Tutor(s) Sub Dean (Community and PCT Liaison) Vice Dean & Director of Medical Education Sub Dean (eLearning) Chair of MBBS Teaching Committee Sub Dean (SSCs) Deputy Director of Medical Education Student Support Tutors Chair, UCL Education Committee Head of Medical Student Administration Sub Dean (Whittington Campus) Medical School Senior Administrators Sub Dean (Royal Free Campus) SIFT Management Sub Dean (Bloomsbury Campus) Student Representatives: Sub Dean (Vertical Modules) Quality Administrator (Secretary) Sub Dean (Year 3) The Chairperson is appointed ex officio. In the absence of the Chairperson and Deputy Chairperson the meeting of the Committee will be cancelled. Records The Quality Assurance Unit will prepare and maintain written records of the Committee’s activities, including agendas and minutes of all Committee meetings. This record will be stored electronically on the S: drive and as a hard copy in the Quality Assurance Unit files. 3.xix MBBS SIFT/HEFCE Strategy Group Terms of Reference The SIFT Strategy Group is the Medical School committee for SIFT budget policy and strategy. At meetings SIFT finance and the School’s relationship to the NHS are discussed in the context of undergraduate medical education at UCL. The SIFT Strategy Groups reports and makes recommendations to the MBBS Teaching Committee The group is supported by both the SIFT office and Medical School Quality Assurance team. The group meetings are held quarterly at mutually agreeable times, ideally preceding the NHS London SIFT Group meeting. The group is serviced by the SIFT Office. The Chair will attend the SIFT Group hosted by the NHS London. 86 Working groups are convened on an ad-hoc basis to deal with issues raised at the SIFT Strategy Group that a) require prompt action between scheduled meetings of the SIFT Strategy Group or b) require specific and detailed project work. These meetings will also be organised by the SIFT Office. Objectives 1. Review the annual allocation of SIFT funding to ensure that it accurately reflects the undergraduate medical curriculum. 2. Formulate clear mechanisms for the allocation of SIFT funding for the future which will ensure that the allocation is fair and transparent. 3. Review Trust annual statements of SIFT expenditure. 4. Ensure efficient use of other resources to develop education. 5. Ensure that teaching and administrative activity relating to SIFT funding, both within UCL and in the NHS, takes into account quality assurance activities and SIFT Service Level Agreement compliance. 6. Deal with Trust non-compliance to QA activities and SIFT SLAs. 7. Advise on changes or amendments to SIFT Service Level Agreements. 8. Establish and promote good relations with NHS London (the Strategic Health Authority for London) as the organisation that holds and distributes the SIFT funding for UCL. 9. Promote good relations with the NHS organisations and independent sector healthcare providers that deliver undergraduate clinical training for UCL that is commissioned by SIFT. 10. Report on other MPET funding relating to UCL. 11. Discuss any other educational or funding issues related to medical education affecting the Medical School. Membership Chair: Director of UCL Medical School Vice Dean (Professional Affairs) Whittington Campus Director Faculty Tutor (Medicine Years 3,4,5) Medical School Support Tutors (Whittington Campus/Bloomsbury Campus/Royal Free Campus) Site Sub Deans Whittington Campus/Bloomsbury Campus/Royal Free Campus) Site Sub Dean (Community) Sub Dean (Quality) DGH Undergraduate Tutor Representative Head of Medical Student Administration Director of Medical School Finance Deputy Director of UCL Library Services SIFT Co-ordinator SIFT Assistant Administrator The following members will attend meetings for specific items/issues as necessary: Vice Provost (Health) Deans of SLMS Faculties 3.xx Student Numbers Working Party (Reporting to SIFT Strategy Group) Terms of Reference To report to MBBS Teaching Committee and to advise on matters relating to student numbers To agree and monitor UCL Medical School student numbers To produce forecasts of student numbers The Working Party shall meet three times per year (September/October, January and late March). 87 Membership: Director of UCL Medical School (Chair) Vice Dean (Professional Affairs) Faculty Tutor (Medicine Years 3,4,5) Faculty Tutor (Medicine Year 1 and Year 2) Sub-Dean (Admissions, Student Support) Sub Dean (Year 1 and Year 2) Sub-Dean (Year 3) Sub-Dean (Year 4) Sub Dean (Year 5) Sub Dean (MBPhD) Head of Medical Student Administration IBSc Administrator MBPhD Administrator Oxbridge Administrator Year 3 Administrator Year 5 Administrator Director of Finance, SLMS SIFT Officer Secretary: Careers/FS Transition Administrator 3.xxi MBBS Student Support Committee Terms of Reference To report to and make recommendations to MBBS Teaching Committee To act consistently within the Terms of Reference of the UCL Student Support Co-ordinating Committee (see UCL Terms of Reference below). In addition, to consider the following matters relating specifically to undergraduate Medical Students: o Occupational Health provision o Criminal Record Bureau disclosures o Immunisation requirements o Fitness to practise issues o Welfare, health and conduct issues relating to individual students UCL Student Welfare Co-ordinating Committee Subject to any general or particular direction that may from time to time be given by the Academic Committee, the Student Welfare Co-ordinating Committee is charged by Council: 1. To consider and determine policy statements in respect of all aspects of the welfare of undergraduate and graduate students of UCL. 2. To collate information on student welfare and to communicate to departments relevant information to ensure that all students are aware of the full range of welfare activities both within and outside UCL that are available to them. 3. To ensure that those concerned with student welfare work in a structured, co-ordinated and co-operative manner to provide the best service to students. 4. To develop policies and good practice advice on dealing with student welfare problems. 5. To identify and advise UCL on issues where the need to improve student welfare is likely to make additional resource demands. 6. To liaise with other committees and areas of UCL that have activity related to student welfare by cross representation. 7. To report to the Academic Committee (i) by submission of an annual report on the work of the Student Welfare Co-ordinating Committee, and (ii) by submission to Academic Committee Officers of the minutes of each meeting of the Student Welfare Co-ordinating Committee. 88 Membership Chair: Vice Dean (Professional Affairs) or Faculty Tutor Deputy Chair: Faculty Tutor (Medicine – Years 3,4,5) Vice Dean (Education) Faculty Tutor (Medicine – Year 1 and Year 2) Sub-Dean (Admissions, Student Support) & Faculty Tutor (Medicine–Year 1 and Year 2) Sub-Deans (Student Support) Medical School Support Tutors Site Sub Deans Head, UCL Student Counselling Service OASIS Manager Occupational Health Representative GP Representative Year 1 and Year 2 Administrative Representative Year 3 and Year 4 Administrative Representatives Year 5 Administrative Representative Student Representatives Committee Secretary: Welfare Administrator 3.xxii MBPhD Committee Terms of Reference: To report to the MBBS Teaching Committee and to advise on matters relating to admission to, design, development, delivery, assessment and quality assurance of the MBPhD programme. To co-ordinate and transmit to MBBS Teaching Committee issues arising from the MBPhD Programme. To receive details of PhD funding arrangements. To oversee the MBPhD Alumni Scheme. The Committee shall meet three times per year (October, January and May). Membership: Chair: Sub Dean (MBPhD) Vice Dean (Education) and Director of UCL Medical School Faculty Tutor (Medicine - Years 3,4,5) MBPhD Programme Director Director, Division of Medicine Module Lead for Pathological Sciences Sub-Dean (Year 3) MBPhD Administrator Director of Medical School Management Head of Medical Student Administration Student Representative Committee Secretary: MBPhD Administrator 4. UCL/MBBS Staff-Student Consultative Committees (UCL Academic Manual) UCL Practice 1. UCL Regulation for Management 14.5 provides as follows: 'In each academic Department there shall be a Staff-Student Consultative Committee, except that in the Faculty of Medical Sciences a 89 single Staff-Student Consultative Committee shall operate for the MBBS programme as a whole. Each Staff-Student Consultative Committee shall meet at least twice in each academic year. The Head of the Department or, within FMS the Director of UCL Medical School, shall ensure that the constitution and the procedures of this Committee are acceptable to the staff and students of the Department or Faculty. The minutes of each meeting of each such committee shall be forwarded to the Dean of Students, as Chair of the UCL Joint Staff Student Committee (JSSC), for receipt on behalf of the UCL JSSC. 2. The JSSC also requests that Departments: a) ensure that DSSCC agendas and minutes are produced and circulated to a standard, time-frame (it is recommended that a two week time-frame for production of the minutes from the date of the meeting is a reasonable expectation); b) ensure that DSSCC agenda include a standing item “matters arising from the minutes”, to ensure that feedback on action points raised at previous meetings is reported; c) record in the minutes of each meeting of the Departmental Staff-Student Consultative Committee (DSSCC) the names of those in attendance, giving titles and, for student members, year of study; d) record in the minutes any action to be taken and by whom; e) ensure that the minutes are signed by at least one student member of the DSSCC; f) ensure that the minutes are displayed within the Department and are placed on the departmental web-site; g) submit the minutes of the DSSCC to Departmental Staff Meetings for consideration and action where necessary; h) ensure that committee chairs and/or secretaries should meet the student representatives in advance of the first committee meeting, in order to brief them on the committees' works and proceedings and to put the students at ease and introduce them to key committee members; i) ensure that the DSSCC is aware of the existence and terms of reference of the JSSC; j) ensure an appropriate* level of administrative support from departments to DSSCCs to ensure that they operate to a consistent level and standard; *‘appropriate' is here defined as ‘not a student taking the minutes but a member of administrative staff'. 3. The JSSCC submits an annual summary to the UCL Academic Committee of the operation of the above arrangements. 4. At its meeting on 29 November 2000, JSSC agreed the following constitution and terms of 1 reference for DSSCCs . Constitution Head of Department (or Deputy)/Programme Director/Senior member of academic staff; at least one member of staff responsible for undergraduate students; at least one member of staff responsible for taught Masters students*; at least one member of staff responsible for research students*; at least one undergraduate student from each year of study; at least one taught masters student*; at least one graduate research student*; at least one part-time student, where appropriate; the Departmental UCL Union Council representative. * Not required where there is a separate committee for graduate students. Terms of reference to discuss follow-up action resulting from previous DSSCC meetings, in particular any matter which was referred to the Departmental Staff meeting; 90 to comment upon the outcome of degree programme and course evaluation questionnaires and any consequent follow-up action; to receive notification of any Departmental changes with respect to teaching, admissions, and assessment; to comment upon any significant changes to Departmental policy which would have a direct consequence for teaching, admissions, and assessment; to comment upon safety within the Department; to comment upon physical resources within the Department e.g. computer/library facilities etc.; to make students aware of the Departmental Equal Opportunities Liaison Officer. Arrangements for inter-departmental degree programmes 5. Degree programmes that are inter-departmental (with contributions from more than two departments) are required to have a separate, programme based, Staff Student Consultative Committee. Regulations for Management 14.6 and 14.7 provide as follows: 14.6 Subject to the provisions of Regulation 14.7 below, there shall be, for each combined studies degree programme operating within UCL and involving more than two Departments of UCL, a Staff-Student Consultative Committee, which shall meet at least twice in each academic year. The academic staff responsible for the co-ordination of such a degree programme shall ensure that the constitution and procedures of this committee are acceptable to the staff and students involved in the degree programme. The minutes of each meeting of each such committee shall be forwarded to the Dean of Students, as Chair of the UCL Joint Staff-Student Committee, for receipt on behalf of the UCL Joint Staff-Student Committee. 14.7 Where the academic staff responsible for the co-ordination of a combined studies degree programme operating within UCL and involving more than two Departments of UCL consider that it will not be appropriate for a separate Staff-Student Consultative Committee to operate for the degree programme in question, those staff shall ensure that the views of students following the programme can be expressed instead either through (i) the Staff-Student Consultative Committees of the Departments concerned, as prescribed in Regulation 14.4, or through (ii) an annual meeting which all students following the programme shall be invited to attend, or through both (i) and (ii). 6. At its meeting on 29 November 2000, JSSC agreed the following constitution and terms of 1 reference for programme based SSCCs . Constitution The Programme Co-ordinator; The Programme Tutor(s); at least one student from each year of study; at least one part-time student, where appropriate; the Departmental UCL Union Council representative(s). Terms of Reference to discuss follow-up action resulting from previous meetings, in particular any matter which was referred to a Departmental Staff meeting; to comment upon the outcome of degree programme and course evaluation questionnaires and any consequent follow-up action; to receive notification of any Departmental changes with respect to teaching, admissions, and assessment; to comment upon any significant changes to Departmental policy which would have a direct consequence for teaching, admissions, and assessment; to comment upon safety within the Department(s); to comment upon physical resources within the Department(s) e.g. computer/library facilities etc.; to make students aware of the Departmental Equal Opportunities Liaison Officer(s). Details of Faculty practice 7. Faculty of Arts and Humanities Faculty practice accords with College practice as a minimum requirement, though many Departments meet considerably more often than twice in 91 each academic year. For Combined Studies degrees, the relevant Departmental Teaching Committees report regularly to the appropriate Combined Studies Steering Committees concerning matters raised at SSCCs. Faculty guidelines for steering committees now stipulate that Combined Studies Steering Committees must address any concerns or complaints raised by students taking their particular degree programme(s). 8. Faculty of Social and Historical Sciences Faculty practice accords with College practice as a minimum requirement, though all its Departments have committees which meet more often than twice in each academic year. 9. Faculty of Laws This single Department Faculty has one Staff-Student Committee which reports to Departmental meetings (which have the same membership as Faculty Board meetings). Any matters needing further consideration are referred to Faculty Teaching Committees (FTCs). 10. Faculty of Mathematical and Physical Sciences Within the Faculty, DSSCCs meet at least once per term and keep minutes. The FTC expects to receive copies of the minutes. The FTC also considers any issues and advises the Dean of Students (as Chair of JSSC) on any action that may be necessary. 11. Faculty of Engineering Typically, DSSCCs meet twice a year and consist of two or three academic staff (usually including the Departmental Tutor), plus one or two students from each undergraduate year and each postgraduate course. The student-staff ratio on these committees is therefore greater than 2:1. Some Departments have a student chair, and all produce formal minutes. Action is usually recorded under matters arising. To date all action has been by Departmental staff, except when dissatisfaction with a course from outside the Faculty requires the Departmental Tutor to approach the outside Department concerned on behalf of the DSSCC. 12. Faculty of the Built Environment Each section within The Bartlett - Architecture, Construction Management, Planning, Bartlett School of Graduate Studies, and Development Planning Unit - holds two Staff-Student Committees per year, to which all students and staff associated with that section are invited. The meeting considers issues raised in course questionnaires, and any other issues that students and staff wish to raise. All meetings are minuted. Minutes are signed by a student and displayed in the department. Minutes are received by the FTC, and are also passed to the Faculty Tutor, and then forwarded to the Dean of Students. 13. Faculty of Life Sciences (Biological and Medical) For BSc and Postgraduate students, there are no Faculty guidelines on the composition of Staff-Student Committees beyond those required by College regulations. The Faculty's Teaching Committees (BSc and Postgraduate) have no routine involvement, but monitor student questionnaires and feedback from tutors. Faculty representatives attend departmental teaching committees and therefore hear SSCC issues. 14.Faculty of Medical Sciences For Graduate taught and research programmes, Divisional Graduate Staff Student Consultative Committees report to a Faculty Graduate Staff Student Consultative Committee, which reports to the JSSC. Minutes are reported to the Faculty Graduate Teaching and Research Committee to ensure that student issues are actioned. For the MBBS programme, which is managed by UCL Medical School within FMS and taught across 4 different Faculties, there are 2 staff-student committees which reflect the structure and length of the curriculum. These committees (Year 1 and Year 2 SSCC and Years 3,4,5 SSCC) report minutes to the Faculty of Medical Sciences Teaching Committee and also report minutes to the MBBS Teaching Committee which takes action regarding student issues. These committees meet each term and membership is made up largely, but not exclusively, from the executive of the Medical Students Union. The proportion of student to staff members is of the order of 2:1. Academic membership includes the Faculty Tutor, Medical School Support Tutors and Year/Module leads from all years of the MBBS programme. 1. Approved by Academic Committee on 11 June 2001. 92 Compiled and edited by: Professor Jane Dacre, UCL Medical School Ms Gaynor Jones, Medical Student Administration (MSA) Medical School Examination Boards (3) Faculty Board of Examiners - Membership and Terms of Reference MBBS Board of Examiners, Sub Boards and Panels of Examiners: Years 1 and 2 Sub Board of Examiner Years 1 and 2 Panel of Examiners Year 3 Sub Board of Examiners Year 3 Panel of Examiners Year 3 Sub Panel of Examiners (Clinical) Year 4 Sub Board of Examiners Year 4 Panels of Examiners (Year 4/CFHD/CN/WHCD) Year 5 Sub Board of Examiners Year 5 Panel of Examiners Year 5 Sub Panel of Examiners (Clinical) MBBS Standard Setting Groups MBBS Assessments Organisation Principles Policies relating to clinical examination marks Assessment in Years 1 and 2: Assessments Examiners Mark Scheme and Progression Criteria Assessment in Year 3: Assessments Examiners Mark Scheme and Progression Criteria Assessment in Year 4: Assessments Examiners Mark Scheme and Progression Criteria Assessment in Year 5 Assessments Examiners Mark Scheme Criteria for awards of Distinction and Merit University of London Gold Medal For organisational charts see: http://www.ucl.ac.uk/medicalschool/staff-students/committees 93 i) Faculty Board of Examiners The MBBS programme, including the IBSc component, is managed through UCL Medical School. The programme is structured differently from the majority of UCL UG degree programmes and is taught in the Faculties of Brain Sciences, Life Sciences, Medical Sciences and Population Health Sciences. The examination processes are managed through the MBBS Board of Examiners which reports to the Faculty of Medical Sciences Examination Board, and the MBBS Board of Examiners interfaces with the IBSc assessment processes through the MBBS IBSc Steering Group. Membership of Faculty Boards of Examiners (UCL Regulations for Boards of Examiners Section 4): The members of each Faculty Board of Examiners for undergraduate programmes shall be the Chairs of Boards of Examiners in the Faculty responsible for assessing undergraduate programmes and the Faculty Tutor/Sub-Dean of the Faculty or his/her nominee. The members of each Faculty Board of Examiners for taught graduate programmes shall be the Chairs of Boards of Examiners in the Faculty responsible for assessing taught graduate programmes and the Faculty Tutor/Sub-Dean of the Faculty or his/her nominee. Each Faculty Board of Examiners shall have a Chair and a Deputy Chair. The same person, normally the Dean, shall be the Chair of both the undergraduate and taught graduate Faculty Boards of Examiners. If it is decided that the undergraduate and graduate Faculty Board of Examiners should each have a different Chair, it is suggested that the Chair of each should be the Deputy Chair of the other, in order to maintain links between the two Boards. If the nature of the Faculty requires it, it is acceptable for both Faculty Boards of Examiners, undergraduate and graduate, to meet at the same time under one Chair. Internal and External Examiners appointed to Boards of Examiners at UCL shall have the right to attend meetings of the relevant Faculty Board of Examiners and the right to speak but not to vote at such meetings, but may be requested by the Chair of the Faculty Board of Examiners to withdraw temporarily if their nominations as examiners are the subject of discussion. The quorum of a Faculty Board of Examiners shall be one-fifth of the membership including the Chair or Deputy Chair. Responsibilities (UCL Regulations for Boards of Examiners Section 5): The primary responsibility of each Faculty Board of Examiners, whether at undergraduate or graduate level, shall be to ensure that assessment procedures within the Faculty are administered in accordance with UCL and programme regulations and in a proper and impartial manner. In carrying out this responsibility Faculty Boards of Examiners shall meet at least once a year and undertake the following duties: Duties: Each Faculty Board of Examiners will need to meet in the first term. By this time most of the reports from External Examiners for undergraduate programmes for the previous year should have been received and considered by the Boards of Examiners and could therefore be considered by the Faculty Board of Examiners together with any responses. Be responsible for ensuring that Boards of Examiners are set up for every programme within the Faculty leading to an award and that Boards of Examiners are set up for any other programme for which the Faculty Board of Examiners deems this necessary and to make appropriate arrangements for the examination of programmes shared with other Faculties; 94 Recommend to the UCL Board of Examiners the External Examiners for each Board of Examiners for which the Faculty Board of Examiners is responsible; Approve marking schemes, including in the case of the undergraduate Board Schemes for the Award of Honours, for each Board of Examiners for which the Faculty Board of Examiners is responsible; Receive the Minutes of the meeting at which recommendations for the final award are made from each Board of Examiners for which the Faculty Board of Examiners is responsible; It will normally be sufficient for the Chair of the Faculty Board to receive the Minutes and report that they have been received to the Board. The full Faculty Board of Examiners, however, has the right to view, where it deems such action appropriate, any set of Minutes from the Boards of Examiners for which it is responsible. Recommend for approval to the UCL Board of Examiners awards, including, where appropriate, the award of Honours. Approve, in the case of the Faculty Boards of Examiners responsible for undergraduate programmes, applications for postponement of the award of Honours; Receive and consider the responses of Chairs of Boards of Examiners to External Examiner reports; Receive reports from the Boards of Examiners of any problems related to the operation of the procedures of Boards of Examiners and of any action taken by Boards in respect of such problems; Consider any general issues which arise from the foregoing; Provide a summary for the UCL Board of Examiners and the Faculty of the responses made to External Examiner reports for the Boards for which it is responsible; In practice, the Chair of each Faculty Board will produce and send this summary to the Policy Officer (Examiners), Registry, who will forward it to the UCL Board of Examiners. A proforma has been produced by the Registry for this purpose (see UCLAppendix 2). Report annually (via its Minutes) on its business to the UCL Board of Examiners and the Faculty and pass on to the UCL Board of Examiners any matters which are not Faculty-specific or which give cause for serious concern. In the Event of an Emergency In the event that the assessment of students, the award of degrees to students and/or decisions on progression from one year of the degree programme to the next are affected by an emergency, the Procedures in the event of an Emergency Affecting the Work of Boards of Examiners should be invoked. The Procedures and advice on them are at Appendix 9. 95 ii) MBBS Board of Examiners Members: Chair: Director of UCL Medical School Faculty Tutor (Medical Sciences – Years 3,4,5) Faculty Tutor (Medical Sciences - Years 1 and 2) Sub Dean (Assessment) Chair of Years 1 and 2 Sub Board of Examiners Chair of Year 1 & Year 2 Panel of Examiners Chair of Year 3 Sub Board of Examiners Chair of Year 3 Panel of Examiners Chair of Year 4 Sub Board of Examiners Chair of Year 4 Child and Family Health with Dermatology Panel of Examiners Chair of Year 4 Clinical Neurosciences Panel of Examiners Chair of Year 4 Women’s Health and Communicable Diseases Panel of Examiners Chair of Year 5 Sub Board of Examiners Chair of Year 5 Panel of Examiners Chair of the IBSc Steering Committee Chairs of IBSc Exam Boards in FBS, FMS and FPHS (2011/12)/all relevant faculties (2012/13) Members of UCL Medical School and other academic leads MBBS Exam Liaison Officers IBSc Exam Liaison Officer Responsibilities: The primary responsibility of the MBBS Board of Examiners is to ensure that assessment procedures for the MBBS are administered in accordance with UCL and programme regulations and in a proper and impartial manner and that the IBSc components of the 6 year programme meet the requirements of the overall programme. Administration of MBBS assessments procedures is via the MBBS Sub Boards and Panels of Examiners, and oversight of the IBSc components is via the IBSc Steering Committee. The MBBS Board of Examiners reports to the Faculty of Medical Sciences Board of Examiners, but has responsibility for reporting all required items relating to the MBBS programme taught in each of the SLMS Faculties Duties: For the MBBS and IBSc’s taught in FBS, FMS and FPHS (2011/12)/all relevant faculties (2012/13): To recommend external examiners to the UCL Board of Examiners via the FMS Board of Examiners To approve marking schemes for the MBBS and IBSc harmonised mark To receive the minutes of meetings at which recommendations for final awards are made To receive and consider the responses of Chairs of Boards of Examiners to External Examiner reports To receive reports from the Boards of Examiners of any problems related to the operation of the procedures of Boards of Examiners and of any action taken by Boards in respect of such problems To consider any general issues which arise from the foregoing To provide a summary for the UCL Board of Examiners and the Faculties of FBS, FMS and FPHS (2011/12)/all relevant Faculties (2012/13) of the responses made to External Examiner reports (Chair’s summary, proforma UCLAppendix2, to be sent to the Policy Officer (Examiners), Registry, who will forward it to the UCL Board of Examiners. To report annually (via its Minutes) on its business to the UCL Board of Examiners and the Faculties of FBS, FMS and FPHS, and pass on to the UCL Board of Examiners via FMS Board of Examiners any matters which are not Faculty-specific or which give cause for serious concern. 96 For the MBBS: To make recommendations to the MBBS Teaching Committee about the nature of assessments in Years 1-5 of the MBBS course To oversee the MBBS Sub Boards and Panels of Examiners To approve appointments of internal examiners To ensure that the standard of the assessment is appropriate To ensure that individual disciplines are properly represented To approve the mark schemes for each year To receive and approve the minutes of the Panels/Sub Boards of Examiners and the recommendations concerning progression To receive reports from external examiners and responses from Panels/Sub Boards of Examiners, and ensure appropriate follow action iii.i) Years 1 and 2 Sub Board of Examiners Membership: Chair: Director of UCL Medical School Sub-Dean (Assessments) Sub-Dean (Years 1 and 2) Sub Dean (Vertical Modules) Faculty Tutor (Medicine - Years 3,4,5 Faculty Tutor (Medicine - Years 1 and 2) Welfare Tutors UCL Medical School representatives Examinations liaison officer A minimum of one external examiner Coordinators of horizontal and vertical modules: Foundations of Health and Disease Infection and Defence Circulation and Breathing Fluids, Nutrition and Metabolism Movement and Musculoskeletal Biology Neuroscience and Behaviour Endocrine Systems and Regulation Reproduction, Genetics and Development Cancer Biology Mechanisms of Drug Action Society and the Individual Y1/Y2 Exams Liaison Officer Responsibilities: The Year 1 and 2 Sub Board of Examiners is responsible for overseeing the assessment processes in Years 1 and 2 and for progression. The Sub Board reports to the MBBS Board of Examiners. Duties: To receive and confirm the results of the year 1 and year 2 examinations To determine progression of students To determine awards of Distinction in Medical Sciences To determine awards of Merit To confirm the award of prizes To discuss students who have not passed the examinations 97 To receive comments from the external examiners on the standard, conduct and outcome of the examinations, and their comparability with other medical schools. iii.ii) Years 1 and 2 Panel of Examiners Membership Sub-Dean (Years 1 and 2) Coordinators of horizontal and vertical modules: Foundations of Health and Disease Infection and Defence Circulation and Breathing Fluids, Nutrition and Metabolism Movement and Musculoskeletal Biology Neuroscience and Behaviour Endocrine Systems and Regulation Reproduction, Genetics and Development Cancer Biology Mechanisms of Drug Action Society and the Individual Vertical Modules Y1/Y2 Exams Liaison Officer Duties: to make recommendations to the MBBS Board of Examiners about the format of assessments in Years 1 and 2 through the Years 1 and 2 Sub Board of Examiners to set up question banks to set the written papers to be responsible for the standard setting process and marking criteria to oversee the delivery of the written papers and marking to receive and act upon comments from the external examiners on the standard, conduct and outcome of the examinations, and their comparability with other medical schools. iii.iii) Year 3 Sub Board of Examiners Membership: Director of UCL Medical School Faculty Tutor (Medicine - Years 3,4,5 Sub Dean (Assessment) Chair of Year 3 Panel of Examiners Chair of Year 3 SSO Sub Panel Chair of Year 3 Standard Setting Group Welfare Tutors representatives from UCL Medical School representatives from each of Pathological Sciences, Medicine, Use of Medicines, Surgery, PCPH a minimum of one external examiner Y3 Exams Liaison Officer Responsibilities: The Year 3 Sub Board of Examiners is responsible for overseeing the assessment processes in Year 3 and for progression to Year 4. The Year 3 Sub Board of Examiners reports to the MBBS Board of Examiners. 98 Duties: To meet once a year after the conclusion of the Year 3 assessments To receive the results of each element of the Year 3 assessments: o End-of-block written assessments o End-of-block firm assessments o End of year OSCE To consider the overall scores for each element of the Year 3 assessments: o Written assessments (40% of year total) o Firm assessments (20% of year total) o OSCE (40% of year total) To determine progression of students to Year 4 To determine awards of merit To confirm the award of prizes To discuss students who have not passed the assessments and their requirements for repeat study iii.iv) Year 3 Panel of Examiners Membership representatives from each of Pathological Sciences, Medicine, Use of Medicines, Surgery, PCPH representatives from the Deanery representatives from UCL Medical School Duties: to make recommendations to the MBBS Board of Examines about the format of assessments in Year 3 through the Year 3 Sub Board of Examiners to set up EMQ, SBA and OSCE question banks to set the written and OSCE papers to be responsible for the standard setting process and marking criteria to oversee the delivery of the written papers and marking to receive and act upon comments from the external examiners on the standard, conduct and outcome of the examinations, and their comparability with other medical schools. iii.v) Year 3 Sub Panel of Examiners (Clinical) Membership Year 3 OSCE leads Representatives from UCL Medical School Representatives from Medicine, Surgery, Use of Medicines, PCPH, Public Health Duties: to implement the clinical assessments to set the stations to be responsible for the standard setting process and marking criteria to co-ordinate the OSCE Site Leads to oversee the running of the assessments and marking 99 iii.vi Year 4 Sub Board of Examiners Membership Director of UCL Medical School Faculty Tutor (Medicine - Years 3,4,5) Welfare Tutors Chair of Year 4 Panel of Examiners Chair of Year 4 CFHD Panel of Examiners Deputy Chair of Year 4 CFHD Panel of Examiners Chair of Year 4 Clinical Neurosciences Panel of Examiners Deputy Chair of Year 4 Clinical Neurosciences Panel of Examiners Chair of Year 4 WHCD Panel of Examiners Deputy Chair of Year 4 WHCD Panel of Examiners representatives from UCL Medical School a minimum of one external examiner Y4 Exams Liaison Officer Responsibilities: The Year 4 Sub Board of Examiners is responsible for ratifying the assessment processes and results in each of the Year 4 modules and for progression to year 5. The Year 4 Sub Board reports to the MBBS Board of Examiners. Duties: To review progression in December and April after the conclusion of each module assessment To meet in August after the conclusion of the Year 4 assessments To determine progression of students to Year 5 To determine awards of Distinction in Clinical Science To determine awards of merit To confirm the award of prizes To discuss students who have not passed the assessments and their requirements for repeat study iii.viii Year 4 Module Panel of Examiners (CFHD/CN/WHCD) Membership Module Leads and Deputy Leads A minimum of 2 representatives from each speciality Faculty Tutor or representative a Public Health Physician a minimum of one external examiner from each specialty Responsibilities The Year 4 Module Panels of Examiners are responsible for overseeing the assessment processes, delivery, marks and results in each module. The Module Panels meet 3 times a year after the module assessments in December, April and August. The Year 4 Module Panels reports to the Year 4 Panel of Examiners in December and April and to the Year 4 Sub Board of Examiners in August. Duties: 100 recruiting external examiners to oversee the assessment process setting up EMQ and OSCE questions banks setting the written and OSCE papers standard setting and marking criteria conducting an Examiners’ Meeting at the end of each module to determine the results of the assessments making recommendations to the Year 4 Sub Board of Examiners to assist the Board to determine which students will need to repeat clinical attachments in their failed subjects and be re-assessed to receive and act upon comments from the external examiners on the standard, conduct and outcome of the examinations, and their comparability with other medical schools. iii.ix Year 5 Sub Board of Examiners Membership: Director of UCL Medical School Faculty Tutor (Medicine - Years 3,4,5) Faculty Tutor (Medicine - Years 1 and 2) Sub Dean (Assessment) Chair of Year 5 Panel of Examiners Chair of Year 5 SSO Sub Panel Chair of Year 5 Standard Setting Group Welfare Tutors Representatives from UCL Medical School Assessment Leads for Pathological Sciences, Medicine, Use of Medicines and Therapeutics, Surgery, PCPH, Public Health Clinical Site and Deputy Site Leads Y5 Exams Liaison Officer Responsibilities: The Year 5 Sub Board of Examiners is responsible for overseeing the assessment processes in Year 5 and for the award of the final MBBS qualification. The Sub Board reports to the MBBS Board of Examiners. Duties: To meet once a year after the conclusion of the Year 5 assessments To receive the results of the Year 5 assessments To determine the award of the final MBBS qualification To determine the award of Distinctions in Clinical Practice To determine the award of Certificates of Merit To determine the award of prizes iii.x Year 5 Panel of Examiners Membership Director of UCL Medical School Sub Dean (Assessment) Representatives from UCL Medical School 101 Assessment Leads for Pathological Sciences, Medicine, Use of Medicines and Therapeutics, Surgery, PCPH, Public Health Clinical Site and Deputy Site Leads The lead clinicians from each of the Year 4 blocks will be invited to participate as appropriate Y5 Exams Liaison Officer Duties: To determine the format of the final MBBS assessments To establish question banks for written examinations To set the examination papers To review the question papers for content, style and balance and level of difficulty To be responsible for the standard setting process and marking criteria To oversee the running of the written assessments To receive reports from the Year 5 Sub Panel of Examiners (Clinical) on the running of the clinical assessments To receive and act upon comments from the external examiners on the standard, conduct and outcome of the examinations, and their comparability with other medical schools. iii.xi Year 5 Sub Panel of Examiners (Clinical) Membership Sub Dean (Assessment) Year 5 OSCE Lead Year 5 OSCE Site Leads and Deputy Site Leads Representatives from the Clinical Skills Centres Representatives from UCL Medical School Representatives from Medicine, Surgery, Use of Medicines, PCPH, Public Health Representatives from Epidemiology & Public Health/Communication Skills/Ethics Representatives from other disciplines to be invited to participate as appropriate Duties: to determine the format of the clinical assessments (Long and Short Station OSCEs) to implement the clinical assessments to set the stations to be responsible for the standard setting process and marking criteria to oversee the running of the assessments to oversee the OSCE Site Leads to receive and act upon comments from the external examiners on the standard, conduct and outcome of the clinical examinations, and their comparability with other medical schools. iv) MBBS Standard Setting Groups Terms of Reference To review the questions set by the Panels of Examiners To agree a mark for each item To determine the pass mark for each paper based on the mean of the agreed scores for each item Standard Setting for written assessments The Standard Setting at UCL employs an Angoff approach. A representative group of approximately 8-10 teachers reviews the questions individually and each member of the group indicates the 102 percentage of borderline candidates they think would get the correct answer to each question. Initial scores are confidential until the end of the first round of standard setting. The standard is then discussed in a second round and an agreed mark is chosen for each item. In cases of disagreement, those at each end of the spectrum of proposed scores have a discussion to reconcile. The pass mark for the examination is the mean score of the item scores. Please note that for SBA papers the range should be between 20%-100% as candidates have a 1 in 5 chance of getting the question right by guessing. Standard Setting for OSCE The pass mark for the OSCE is calculated using a borderline group method of standard setting. A global score for overall performance on each OSCE station is given in addition to the station score. 5 = Clear Pass 4 = Pass 3 = Borderline 2 = Fail 1 = Clear Fail The marks achieved by borderline candidates on each station are extracted and the mean of the borderline marks calculated for each station. The pass mark for the OSCE is the mean of the mean marks for each station. Membership Module/assessment leads from the relevant year of the programme Minimum of 8 teachers of varying seniority from each of the relevant disciplines v) MBBS Assessments v.i) Organisation and management UCL regulations and procedures including membership and responsibilities of College Boards of Examiners, conditions of appointment and responsibilities of examiners; procedures in respect of breach of examination regulations etc are set out at: http://www.ucl.ac.uk/registry/UCLStaff/Pink_Book/ MBBS Examination Boards, Sub Board and Panels of Examiners report to the Faculty of Medical Sciences Examination Board, which is ultimately responsible to the Vice Provost and Head of the Medical School. The Faculty Board of Examiners reports to the College Board of Examiners, and the Medical School is represented at the UCL Board of Examiners by the Faculty Tutors. The assessments in each year of the programme are the responsibility of the Chairs of the respective Sub Boards. v.ii) Principles The assessment of all aspects of the course was designed using the principles below. These principles were discussed at the Association for Medical Education in Europe International Conference in 2004 and the following statements were agreed by an international group: 1. Our assessment decisions are ideally based on multiple instruments. 2. The assessment is based on a mix of skills and subject area. 103 3. The methods and content of the assessment are transparent and communicated to the students before the beginning of that academic year. 4. Assessments are defensible in Court. 5. All Clinical fail marks are qualified by comments from assessors. 6. The tests are both cross sectional (at the end of the year) and longitudinal (throughout the year). 7. Tests are as cost effective as possible. 8. Mitigating circumstances are considered prior to Examination Boards. 9. All Clinical assessors are briefed on the test and expected level of attainment of the students prior to the assessment. 10. Assessors are encouraged to assess, and advised not to teach during an assessment. 11. The end goal is to test the achievement of competency. 12. Compensation is employed between instruments. 13. Decisions on pass/fail criteria are made using criterion referencing. 14. The overall aim of the assessment is to generate optimal educational impact on the Course and to encourage students to learn what the Faculty believes they need to. 15. Not every assessment occasion is a decision moment as data is collected throughout the year. 16. The assessment programme is as rigorous, sharp, and clear as possible. 17. The final judgment is based on various sources but still has a judgment element to it during the examination board. 18. Resit assessments in the clinical years are avoided where possible. The assessments and examinations in the M.B.,B.S. programme have been designed to test, fairly and objectively, students’ attainments with regard to defined objectives for knowledge, problem solving, skills and attitudes. The overall level of attainment required to graduate with the degrees of MBBS has been set such that qualifying students be given Provisional Registration with the General Medical Council. The assessments are much more heavily focussed on the clinical and communication skill competencies required by Foundation School trainees than was previously the case. Examinations are set at the end of each year, primarily to assess work done during the year, but may also include relevant material taught in earlier years. A pass is required before students can progress to the following year. v.iii) Policies relating to clinical marks Normalising of Marks Marks for OSCEs taken over a number of days may be normalised if T Tests show a significant difference between sessions. =TTEST(range 1, range 2,2,2) If the difference is significant (p<0.05), a normalising equation developed by Dr Richard Morris, a statistician in the Department of Primary Care and Population Sciences, is applied to the OSCEs taken by each cohort of students to ensure equity: X represents the individual candidate’s score Y represents the mean of the mean scores for each cohort Z represents the mean score for the same cohort as X XxY Z 104 Marks affected by examination incidents and irregularities: In cases where the score for an individual station is not available, the average of the candidate’s scores for the other stations will be taken. Examples include: Station discounted because of an examination irregularity Station discounted because of an examination incident Station discounted because the statistics show that the station has performed badly Mark sheet not completed or incorrectly completed by examiner Mark sheet missing In cases where there is a problem with a station in one circuit of the OSCE and this potentially affects the fairness of the assessment for other students, the marks achieved in that station will be removed for the whole cohort. An example of this is if an examiner has filled in a number of OSCE mark sheets incorrectly. Marks affected by special examination provision: In cases where a candidate is unable to attempt a station, a mark of 0 will be awarded in accordance with the Medical School’s policy for special provision at clinical examinations and with the GMC’s requirement for competent performance as a doctor irrespective of any disability. Full details of at: http://www.ucl.ac.uk/medicalschool/staff-students/general-information/a-z/#support-cards vi) Assessment in Years 1 and 2 Assessment in Years 1 and 2 is overseen by the Years 1 and 2 Sub Board of Examiners and the Years 1 and 2 Panel of Examiners. Standard Setting Groups are responsible for setting the pass marks using the modified Angoff method. The Years 1 and 2 mark scheme can be found at: http://www.ucl.ac.uk/medicalschool/staffstudents/assessments Formative Assessments Formative assessments are held at intervals throughout the academic year. By definition they do not count towards the final end-of-year mark but a good overall performance will be taken into account by the examiners when considering students whose performance is “borderline” in the summative examinations. The main objective of the formative assessments is to stimulate efficient learning. They also provide practice for the end-of-year summative assessments. All types of assessment will have been used at least once during the year. Students whose performance in the formative assessments in February gives cause for concern are invited to meet the Sub Dean (Teaching) to discuss their study skills and any problems that may be affecting their studies. Current schedule and format of formative assessments Year 1 Foundations of Health and Medical Practice: on-line SBA Year 1Infection and Defence: on-line SBA Year 1Intermodular week (February): exam hall SBA, MEQ, Data Interpretation Year 1Fluids, Nutrition and Metabolism: on-line SBA Year 2Movement and Musculoskeletal Biology: on-line SBA Year 2Neuroscience and behaviour: on-line SBA Year 2Intermodular week (February): exam hall EMQ, MEQ, Data Interpretation Year 2Reproduction, Genetics and Development: on-line SBA 105 Summative Assessments Summative assessments in Year 1 and Year 2 comprise a series of written examination papers and an Anatomy spot test at the end of the academic year May/June. Students who are unsuccessful in their first attempt have an opportunity to re-sit the full diet of examinations in July. All the assessment exercises are designed in such a way as to provide an integrated assessment of students’ abilities across modules, spines and disciplines, and test intellectual and practical skills rather than simple recall of factual information. 3 styles of question are used in assessments: 1. Single Best Answer (SBA) 2. Modified Essay (MEQ) 3. Data Interpretation Year 1 MBBS 1001 MBBS 1002 MBBS 1003 MBBS 1004 Year 2 MBBS 2001 MBBS 2002 MBBS 2003 MBBS 2004 SBA SBA MEQ Data Interpretation Practical + Spot 2 hours 2 hours 2 hours 2 hours (75% of marks) 1 hour (25% of marks) 25% of total marks 25% of total marks 25% of total marks 25% of total marks SBA SBA MEQ Data Interpretation Practical + Spot 2 hours 2 hours 2 hours 2 hours (75% of marks) 1 hour (25% of marks) 25% of total marks 25% of total marks 25% of total marks 25% of total marks Feedback (Formative) On-line feedback is part of each formative assessment. Notes on ‘common misconceptions’ are posted on Moodle. Marks and quartile rankings are given in February as an indication of performance against the cohort. Marked MEQ papers are returned to students. Students whose performance in the formative assessments in February gives cause for concern are invited to meet the Sub Dean (Teaching) to discuss their study skills and any problems that may be affecting their studies. Feedback (Summative) Overall marks and quartile rankings are given for the summative assessments and copied to Personal Tutors. Students who are required to resit the examinations are invited to discuss their performance in more detail with the Faculty Tutor. Sample Questions Sample questions are available on the Medical School intranet site at: http://www.ucl.ac.uk/medicalschool/staffstudents/assessments/ Student Selected Components Students must complete 2 SSCs to a satisfactory standard to pass the year. SSCs are graded A-E: A=Well above level expected / or 70-100% B=Above level expected / or 60-69% C=At level expected / or 55-59% D=Borderline / 50-54% E=Fail or/<49% 106 SSCs marks must be returned to the Student Office before the commencement date of the summative examinations to be recorded on the end-of-year mark sheet for consideration at the Examiners’ Meeting. Students who have not completed two SSCs to a satisfactory standard will be deemed “not complete” in their end of year assessment and will not be permitted to enter the next year of the course. Required Course Work Students who have not completed assigned course work may be barred from the examinations, or may be deemed “not complete” in the end of year assessment, and therefore not permitted to enter the next year of the programme. Extenuating circumstances Students who wish to bring to the attention of the Sub Board of Examiners circumstances which may affect or may have affected their performance in assessments or examinations must complete an extenuating circumstances form and submit the form, together with appropriate documentation e.g. a medical certificate or doctor’s letter, as soon as possible and not later than 7 days after the date of the last examination, and prior to the Examination Board in accordance with UCL procedures. Any extenuating circumstances received after this period will not be considered. Extenuating circumstances are considered at a Pre-Examination Board Meeting and scores awarded depending on the severity of the circumstances in accordance with UCL guidelines and tariffs. Scores are recorded on the mark sheet presented to the examiners at the meeting of the Years 1 and 2 Sub Board of Examiners. Further information and an ECP form may be found at: http://www.ucl.ac.uk/medicalschool/staff- students/assessments/ Deferred entry and re-sit attempts In accordance with the MBBS regulations: i) Candidates are required to sit all sections of the examination in May/June, unless extenuating circumstances approved by the Faculty Tutor prevent this, in which case the candidate will be required to sit all sections in July. Candidates who do not sit examinations in May/June without an acceptable reason, approved by the Faculty Tutor, will be deemed to have made an attempt at the examination and will be permitted to present themselves for re-examination on one occasion only. Candidates who, for the first time, sit the examinations for Year 1 in July and are unsuccessful, will be required to present themselves for re-examination in the following May/June as a non-registered student unless the Faculty requires the student to pursue a further course of study. ii) Candidates who fail may normally present themselves for re-examination on only one occasion. They will be required to take all four papers at the resit examination. Candidates who fail at the first attempt may be required to pursue a course of study prescribed by the Faculty Tutor before being permitted to re-enter the examination. iii) Candidates will not normally be allowed to commence Year 2 or an intercalated degree or Year 3 until they have satisfactorily completed all sections of the Years 1 and 2 examinations. Candidates who fail the Years 1 and 2 examinations at the end of Year 2 and pass on resit may be required to interrupt for a year. Where a candidate has 2 failed attempts at any Years 1 and 2 summative assessment, consideration is given at the Examination Board to supporting an exceptional 3rd attempt. Representation made after the Examination Board cannot be considered. Where extenuating circumstances are declared after the meeting of the Examination Board, consideration is only given, in accordance with UCL Student Grievance Procedures, where examiners could not reasonably have been made aware, formally, of special circumstances (eg illness) which significantly affected performance. In these exceptional circumstances, the Medical School takes advice from external examiners. 107 v.i) Examiners in Years 1 and 2 There are external examiners in all the main academic disciplines represented in Years 1 and 2. They are involved in setting the examination questions, in ensuring an appropriate spread of questions across disciplines and modules and ensuring an appropriate standard of marking. v.ii) Years 1 and 2 Mark Scheme The Years 1 and 2 Sub Board of Examiners is responsible for overseeing assessment in Years 1 and 2 and for determining progression to the next year of the programme. The Years 1 and 2 Panel of Examiners is responsible for delivering the assessments in Years 1 and 2 and reports to the Years 1 and 2 Sub Board of Examiners. The following mark scheme applies to examinations in Year 1 and to examinations in Year 2: 2. 4 papers, each of equal weight. The pass mark for each paper is determined by standard setting using the modified Angoff method. 3. The pass marks having been agreed, an aggregate score is calculated as the sum of the pass marks for each of the 4 papers. 4. Pass/Fail is determined by the aggregate score. 5. A scaled mark is calculated for IBSc purposes after determining Pass/Fail for the MBBS using the criteria set out in paragraph 22. Pass/Fail Criteria Candidates are placed into 1 of 3 groups according to the criteria below for the Sub Board of Examiners to determine the final results. Consistent with the recommendations of the GMC, UCL Medical School will evaluate the adoption of SEMs during the 20112012 academic session. Candidates are placed into the following groups: Group 1 (Pass) Candidates who meet all the following criteria are placed in Group 1 (Pass): the aggregate mark for the 4 papers equals or exceeds the standard set pass mark for the papers the mark for each individual paper equals or exceeds the standard set pass mark or is below the standard set pass mark for that paper by not more than 5 percentage points of the pass mark Group 2 (Fail) Candidates who do not meet the criteria to be placed in Group 1 (Pass) are placed in Group 2 (Fail) providing that they meet all the following criteria: the aggregate mark for the 4 papers falls no more than 5 percentage points of the aggregate pass mark below the standard set pass mark for the papers the mark for each individual paper is below the standard set pass mark for that paper by not more than 10 percentage points of the pass mark 108 These candidates will be discussed at the Years 1 and 2 Sub Board of Examiners’ Meeting in the light of their overall performance in the examination, their course and assessment record throughout the MBBS course, and any relevant extenuating circumstances. These candidates will normally fail but may, in exceptional circumstances, be passed at the discretion of the Sub Board of Examiners. Results should be recorded as “P” (Pass) or “F” (Fail). Candidates who fail and are eligible for a further attempt will be required to resit all parts of the examinations for Year 1 or Year 2 at the next possible occasion. Group 3 (Clear Fail) Candidates who do not meet the criteria to be placed in Group 1 or Group 2 are placed in Group 3 (Fail). These will be candidates to whom one or more of the following apply: the aggregate mark for the 4 papers falls more than 5 percentage points below the standard set pass mark for the papers the mark for each individual paper is below the standard set pass mark for that paper by more than 10 percentage points of the pass mark Candidates who are eligible for a further attempt will be required to resit all parts of the examinations for Year 1 or Year 2 at the next possible occasion. Examiners’ Meetings 6. A pre-exam board meeting between the Chair of the Years 1 and 2 Sub Board of Examiners, the Deputy Chair of the Years 1 and 2 Sub Board of Examiners, the Chair of the Years 1 and 2 Panel of Examiners, and the Faculty and Welfare Tutors will be held without knowledge of individual candidate marks to consider the overall results, extenuating circumstances submitted in accordance with UCL regulations, and any examination irregularities or incidents reported during the examinations. Extenuating circumstances will be awarded a tariff of A, B, C or X according to UCL guidelines, a standardised report for each candidate in Group 2 and for re-sit candidates in Group 3 will be compiled, and a recommendation of strong support, some support or no support will be agreed and reported to the Years 1 and 2 Sub Board of Examiners. 7. A meeting of the Years 1 and 2 Sub Board of Examiners will take place to confirm the marks of all candidates and to review candidates in Group 2 and Group 3 in the light of the recommendations from the pre-exam board meeting. The decisions of the Sub Board are final. The results will be reported to the Faculty of Medical Sciences Board of Examiners. 9. The Sub Board will determine recommendations for the award of merits and distinctions as follows: Certificates of Merit will be awarded to approximately the top quintile of the cohort based on the overall outcomes of the assessments in each year will be restricted to candidates who have passed all components of the examination will be restricted to scores obtained at the first sitting will be recorded on the Medical School academic transcript Distinction in Medical Sciences will be awarded to approximately the top decile of the cohort based on the overall outcomes of the assessments in Year 1 and Year 2 will be restricted to candidates who have passed all components of the examination 109 will be restricted to scores obtained at the first sitting will be recorded on the Medical School academic transcript will be recorded on the University MBBS Degree Certificate 10. The Years 1 and 2 Sub Board of Examiners will determine recommendations for the awards of Medical School prizes in accordance with the regulations for each award. 11. Under the MBBS regulations, candidates are required to sit all sections of the examination in May/June, unless extenuating circumstances approved by the Faculty Tutor prevent this, in which case the candidate will be required to sit all sections in July. Candidates who do not sit examinations in May/June without an acceptable reason, approved by the Faculty Tutor, will be deemed to have made an attempt at the examination and will be permitted to present themselves for reexamination on one occasion only. Candidates who, for the first time, sit the examinations for Year 1 in July and are unsuccessful, will be required to present themselves for re-examination in the following May/June as a non-registered student unless the Faculty requires the student to pursue a further course of study. Candidates who fail may normally present themselves for re-examination on only one occasion. They will be required to take all four papers at the resit examination. Candidates who fail at the first attempt may be required to pursue a course of study prescribed by the Faculty Tutor before being permitted to re-enter the examination. Candidates will not normally be allowed to commence the second year of the course until they have satisfactorily completed all the sections of the first year examination. Candidates will not normally be allowed to commence an intercalated degree or Year 3 until they have satisfactorily completed all sections of the Year 2 examinations. Candidates who fail the Year 2 examinations and pass on resit may be required to interrupt for a year. 12. Where a candidate has 2 failed attempts at any Years 1 and 2 summative assessment, consideration is given at the Examination Board to supporting an rd exceptional 3 attempt with the approval of the external examiners. Representation made after the Examination Board cannot be considered. 13. Where extenuating circumstances are declared after the meeting of the Examination Board, consideration is only given, in accordance with UCL Student Grievance Procedures, where examiners could not reasonably have been made aware, formally, of special circumstances (eg illness) which significantly affected performance. In these exceptional circumstances, the Medical School takes advice from external examiners. 14. Harmonised IBSc mark st A scaled mark based on 1 sitting MBBS marks is calculated for IBSc purposes after determining the results for the MBBS examinations and the re-sit examinations. The scaled mark is based on the aggregate mark using the following formula: 50 + (50 X B/100) where 50 = the IBSc pass mark and where B = the percent of the candidate’s mark above the pass mark for the MBBS Worked example: 110 If B = 20% then scaled mark for IBSc purposes = 50 + (50 X 20/100) = 50 + (50 X 0.2) = 60 Group 1 Pass - overall MBBS mark (MBBS1005/2005) scaled to a nominal 50% pass mark. Group 2 Pass - scaled mark capped at 50 [at the discretion of the Phase 1 Sub Board of Examiners, candidates in this group may carry their full scaled mark as calculated for the Group 1 category ] Group 2 Fail - scaled mark capped at 49 o This result is reported for BSc purposes as CP (Condoned Pass) in accordance with UCLs harmonised mark schemes for candidates who pass the MBBS examinations at a second or subsequent attempt and are eligible to continue on the course. o This result is reported for BSc purposes as F (Fail) for candidates who fail the MBBS examinations at a second or subsequent attempt and are required to leave the course. Group 3 Fail - scaled mark capped at 45 o This result is reported for BSc purposes as CP (Condoned Pass) in accordance with UCLs harmonised mark schemes for candidates who pass the MBBS examinations at a second or subsequent attempt and are eligible to continue on the course. o This result is reported for BSc purposes as F (Fail) for candidates who fail the MBBS examinations at a second or subsequent attempt and are required to leave the course. 15. The harmonised IBSc marks for all candidates are determined at the MBBS Re-sit Sub Board of Examiners in July. 16. First sitting MBBS marks are used for the calculation of the IBSc except in documented cases of extenuating circumstances where the MBBS Sub Board of Examiners has discretion to allow a subsequent result to carry forward. 17. The award of the IBSc degree is based on a 12 course unit programme comprising: oYear 1 MBBS 4 course units oYear 2 MBBS 4 course units oYear 3 IBSc 4 course units 18. The final IBSc award is calculated using a ratio of 1:1:6 where Y1 = 1, Y2 = 1, IBSc = 6. vi) Assessment in Year 3 Assessment in Year 3 comprises written, clinical and module assessments, each of which contributes to the overall end-of-year mark and must be passed before students can enter Year 4. An assessment of professionalism and fitness to practise underlies all parts of the MBBS course and assessments. Mark schemes and progression criteria include provision for teachers and examiners to 111 submit reports if any aspect of a candidate’s performance during the course or assessments gives cause for concern about behaviour, attitude or fitness to practise. Fitness to Practise reports are considered by Faculty Tutors and by Examination Boards and can lead to a student failing to progress or to qualify. The Year 3 mark scheme can be found at: http://www.ucl.ac.uk/medicalschool/currentstudents/assessments/index.htm Information about Fitness to Practise reports can be found at: https://www.ucl.ac.uk/medicalschool/current-students/faqs/ 1. Written Assessment – Formative and Summative Week 20 Formative Assessment On-line clinical problem solving assessment comprising 75 integrated case-based single best answer questions (SBA) blueprinted against the Year 3 course components and Good Medical Practice and covering the following broad headings: Pathogenesis and Prevention of Disease – enabling clinical problems to be considered from the perspective of Pathological Sciences, disordered physiology, genetics, public health and epidemiology Data interpretation – containing illustrated clinical material and integrating elements of Pathological Sciences with a clinical scenario Use of Medicines Taught Course in Medicine Module and firm teaching in: Cardiothoracic Medicine & Medicine in the Community Care of the Elderly/Orthopaedics & Rheumatology General Medical Specialities/ ENT Surgery with Anaesthetics Week 40 Summative Assessment 1 x 3 hour clinical problem solving paper comprising 150 integrated case-based single best answer questions (SBA) blueprinted against the Year 3 course components and Good Medical Practice and covering the following broad headings: Pathogenesis and Prevention of Disease – enabling clinical problems to be considered from the perspective of Pathological Sciences, disordered physiology, genetics, public health and epidemiology Data interpretation – containing illustrated clinical material and integrating elements of Pathological Sciences with a clinical scenario Use of Medicines Taught Course in Medicine Module and firm teaching in: Cardiothoracic Medicine & Medicine in the Community Care of the Elderly/Orthopaedics & Rheumatology General Medical Specialities/ ENT Surgery with Anaesthetics Sample questions may be found at http://www.ucl.ac.uk/medicalschool/currentstudents/assessments/index.htm All papers are computer marked. There is no negative marking. 2. Clinical Assessment A clinical assessment comprising a short station OSCE with a minimum of 15 stations held at the end of Year 3. 112 3. Module Assessment In-course clinical assessments held during and at the end of each module and comprising 2 elements: A) Module Exercises and B) Clinical Performance/Attitudes. A) Module Exercises: Each student should complete in each module a minimum of: 2 Clinical assessment Exercises (CEX) and 2 Case Based Discussions (CBD) or Case Note Reviews (CNR) The Clinical assessment EXercise is a snapshot of the student /patient interaction with the patient present. It may take the form of a mini-Osler, an observed long case or a shorter interaction (depending upon the firm/ module) allowing assessment of the clinical skills, attitudes and behaviours of students essential to a high quality history and examination. Ideally, each of these encounters should represent a different clinical problem and students should ensure that they cover all of the assessed areas during the whole of year 3. The Case Based Discussion should be used by a student to have a focused discussion around a patient they have seen with a doctor who then assesses them on the basis of that discussion. The patient is not normally present. The aim of the CBD is to enable an assessor to provide systematic assessment and structured feedback. The student should select a case record from patients they have seen and of whom they have some knowledge. The discussion will start from and be centered on the student’s clerking and is designed to assess clinical decision-making and the application or use of medical knowledge in the care of the patient. It should enable the discussion of the ethical and legal framework of practice, and it allows students to discuss the management and treatment plans for that patient. The student chooses the timing, the cases and the assessor, but normally a consultant or GP should be the assessor for one of these exercises in each module. The Case Note Review format allows the clerking to be assessed without the student being present and is designed to fit in with those firms who cannot ensure that a teacher is always available to assess the student in person. Students should produce hand written contemporaneous notes on hospital paper, as if they were going to be filed in a patient record, and including diagnosis/ management plan and reflection on each case. They should not write an essay on a related topic and not have spent hours typing it up on a word processor. One of the aims for this assessment is to look at written communication. Feedback Immediate feedback should be provided after each encounter by the observer rating the student. This should be done using the anchor statements and areas for development and an action plan should be agreed for each encounter. Documentation The documentation required for each of these assessments is held by the student and is downloadable from the Medical School website at: http://www.ucl.ac.uk/medicalschool/currentstudents/course-information/portfolio/. Each form includes anchor statements which are used to guide marking. B) Clinical performance and attitudes These assessments are carried out during each module and comprise interim reports from firm teachers at appropriate points and an overall evaluation by the firm lead at the end of the module. The firm lead is responsible for reviewing all information available and for evaluating and commenting on: 113 team working problem solving skills ability to communicate attendance Failure to achieve satisfactory performance in any of these areas will result in referral to the Faculty Tutor. Students whose attendance in one module is inadequate may only proceed to the end-of-year assessments with the permission of the Faculty Tutor/Medical School Support Tutor. Students whose attendance in more than one module is inadequate will not normally be permitted to enter the end-ofyear assessments. vi.i) Examiners in Year 3 Internal Examiners in Year 3 Examiners for the Year 3 clinical assessments may be drawn from Consultant staff, GPs, CCT holders, Specialist Trainees at Grade 1 or higher and from Professions allied to Medicine as determined at item writing and confirmed during the OSCE blueprinting process as appropriate for the complexity of the station and the competencies being tested. External Examiners in Year 3 Two external examiners are appointed in Year 3 to ensure that the standard of the programme of study is appropriate for Year 3 of the course for the MBBS degrees, and to ensure that the assessment procedures have been carried out and the decisions leading to progression to Year 4 arrived at in a proper and impartial manner. Appointment as an external examiner is renewable annually for a period of up to 4 consecutive years. External examiners may be drawn from clinical academic or consultant staff at consultant level. The responsibilities of External Examiners are: To approve the form and content, as far as is practicable, of the proposed written assessments and criterion-referenced mark schemes To approve the form and content, as far as is practicable, of the proposed OSCE papers and mark schemes To view the OSCE on one or more sites To recommend to the Sub Board of Examiners, in the event of a disagreement, the final result to be derived from the written assessments, OSCE and firm grades with regard to progression. Such a recommendation will be carefully considered by the Sub Board of Examiners, but the decision shall be arrived at by a majority vote of those present at the Progression Meeting To report back to UCL on an annual basis on the conduct of the examination, the effectiveness of the assessments and any lessons to be drawn from them vi.ii) Year 3 Mark Scheme The Year 3 Sub Board of Examiners is responsible for overseeing assessment in Year 3 and for determining progression to Year 4. The Year 3 Panel of Examiners is responsible for delivering the assessments in Year 3 and reports to the Year 3 Sub Board of Examiners. Assessment in Year 3 comprises 3 components: written, clinical and module assessments. The awards of merit and quartile ranks for Year 3 are based on the total marks for these written and clinical components. Year 3 assessment prizes are calculated using the total marks for the components specified in their individual regulations. 114 Professionalism and Fitness to Practise Reports An assessment of professionalism and fitness to practise underlies all parts of the MBBS course and assessment. Mark schemes and progression criteria include provision for teachers and examiners to submit Fitness to Practise reports if any aspect of a candidate’s performance during the course or assessments gives cause for concern about behaviour, attitude or fitness to practise. Fitness to Practise reports are considered by Faculty Tutors and by Examination Boards and can lead to a student failing to progress or to qualify. Students whose attendance in one module is inadequate are required to see the Faculty Tutor or one of the Welfare Tutors to explain their absence and may only enter the Year 3 assessments with the permission of the Faculty Tutor. Students whose attendance in more than one module is inadequate will not normally be permitted to enter the end-of-year assessments. Written Assessment (MBBS3001) 1.1 Single Best Answer paper, total marks expressed as a percentage. 2. The pass mark for the written assessment is determined by standard setting using the modified Angoff method. Clinical Assessment (MBBS3002) 3. 1 short station OSCE, at least 15 stations, total marks expressed as a percentage. 4. The pass mark for the clinical assessment is determined by standard setting using the Borderline Group method. 5. The written and clinical assessments are equally weighted. Module Assessment (MBBS3003) 6. 4 end-of-module assessments each including 4 work place based assessments of which 2 must be CEX and 2 must be CBD or CNR. Pass/Fail Criteria Candidates are placed into 1 of 3 groups according to the criteria below for the Sub Board of Examiners to determine the final results. Consistent with the recommendations of the GMC, UCL Medical School will evaluate the adoption of SEMs during the 20112012 academic session. 7. Candidates are placed into the following groups: Group 1 (Pass) Candidates who meet all the following criteria are placed in Group 1 (Pass): the written assessment mark equals or exceeds the standard set pass mark the clinical assessment mark equals or exceeds the standard set pass mark 4 end-of-module assessments each including 4 work place based assessments have been submitted or satisfactory evidence certified in advance of the Examiners’ Meeting by the Educational Supervisor or nominee or the Faculty 115 Tutor or nominee that any missing assessments were outside the student’s control no more than 1 Fitness to Practise report has been upheld during the year Group 2 (Fail) Candidates who do not meet the criteria to be placed in Group 1 (Pass) are placed in Group 2 (Fail) if they meet all the following criteria: the written assessment mark is not more than 5 percentage points below the standard set pass mark the clinical assessment mark is not more than 5 percentage points below the standard set pass mark the candidate has failed to submit 1 or more of the 4 end-of-module assessments and has not provided satisfactory evidence certified in advance of the Examiners’ Meeting by the Educational Supervisor or nominee or the Faculty Tutor or nominee that any missing assessments were outside the student’s control the candidate has failed to submit 1 or more of the 16 work place based assessments and has not provided satisfactory evidence certified in advance of the Examiners’ Meeting by the Educational Supervisor or nominee or the Faculty Tutor or nominee that any missing assessments were outside the student’s control no more than 2 Fitness to Practise reports have been upheld during the year These candidates will be discussed at the Year 3 Sub Board of Examiners’ Meeting in the light of their overall performance in the examination, their course and assessment record throughout the MBBS course, and any relevant extenuating circumstances. These candidates will normally fail but may, in exceptional circumstances, be passed at the discretion of the Sub Board of Examiners. Results should be recorded as: Pass with a Directed Elective (DE) These candidates will be required to take a directed elective at an approved teaching hospital in the UK in order to provide the best chances of success in finals. In exceptional circumstances and under the supervision of the Sub Dean (Electives), consideration may be given to requests to take an elective abroad providing that the elective is at a teaching hospital with a western case mix similar to that seen in the UK and that 6 consecutive weeks are spent at the same teaching hospital. Fail (F) Candidates who are eligible for a further attempt will be required to repeat Year 3 and to resit all parts of the examination at the next possible occasion. Group 3 (Clear Fail) Candidates who do not meet the criteria to be placed in Group 1 or Group 2 are placed in Group 3 (Clear Fail). These will be candidates to whom one or more of the following apply: the written assessment mark is more than 5 percentage points below the standard set pass mark the clinical assessment mark is more than 5 percentage points below the pass mark the candidate has failed to submit 1 or more of the 4 end-of-module assessments and has not provided satisfactory evidence certified in advance of the Examiners’ Meeting by the Educational Supervisor or nominee or the 116 Faculty Tutor or nominee that any missing assessments were outside the student’s control the candidate has failed to submit 1 or more of the 16 work place based assessments and has not provided satisfactory evidence certified in advance of the Examiners’ Meeting by the Educational Supervisor or nominee or the Faculty Tutor or nominee that any missing assessments were outside the student’s control 3 or more Fitness to Practise reports have been upheld during the year Candidates who are eligible for a further attempt will be required to repeat Year 3 and to resit all parts of the examination at the next possible occasion. Examiners’ Meetings 8. A pre-exam board meeting between the Chair of the Year 3 Sub Board of Examiners, the Chair of the Year 3 Panel of Examiners and the Faculty and Welfare Tutors will be held without knowledge of individual candidate marks to consider the overall results, extenuating circumstances submitted in accordance with UCL regulations, fitness to practise reports submitted by teachers and examiners, and any examination irregularities or incidents reported during the examinations. Extenuating circumstances will be awarded a tariff of A,B,C or X according to UCL guidelines, a standardised report for each candidate in Group 2 and for re-sit candidates in Group 3 will be compiled, and a recommendation of strong support, some support or no support will be agreed and reported to the Year 3 Sub Board of Examiners. Fitness to practise reports issued by teachers and already ratified by the Faculty Tutor will be upheld. Fitness to practise reports issued by examiners will be considered and upheld where issued in accordance with the instructions on the forms or discounted if not issued properly or if the concerns have already been addressed in the mark scheme. 9. A meeting of the Year 3 Sub Board of Examiners will take place to consider and confirm the marks of all candidates and to review candidates in Group 2 and Group 3 in the light of the recommendations from the pre-exam board meeting. The decisions of the Sub Board of Examiners are final. The results will be reported to the Faculty of Medical Sciences Board of Examiners. 10. The Sub Board will determine recommendations for the award of merit as follows: will be awarded on the basis of the overall outcomes of the assessments in Year 3 will be awarded to approximately the top quintile of the cohort will be restricted to scores obtained at the first sitting will be determined each year by the Year 3 Sub Board of Examiners may be rescinded, at the discretion of the Sub Board, for candidates who have received one or more fitness to practise forms will be recorded on the Medical School academic transcript 11. The Sub Board will determine recommendations for the awards of Medical School prizes in accordance with the regulations for each award. 12. In accordance with the MBBS regulations, candidates who fail at the second attempt after 12 months’ repeat study will normally be required to leave the School. Final mark sheets 13.Results are recorded on the final mark sheet as: PPass FFail 117 MMerit DEDirected Elective X Result not yet available (includes, for example, plagiarism or exam irregularity where the result of a hearing is awaited. Must be amended later on the mark sheet and MSSR to the appropriate result) NG Not graded (for ungraded clinical attachments) NRNot received (for missing firm grades/logbook marks) ABSAbsent WDWithdrawn 14.Quartile position is recorded on the final mark sheet as: 75-100%(Top quartile) 50-75% 25-50% 0-25%(Bottom quartile) 15. A notification of results sheet is emailed to each candidate and to their personal tutor and a copy is filed on the student record. vii) Assessment in Year 4 Assessment in Year 4 comprises written and clinical assessments which contribute to the overall module mark and which must be passed before students can enter Year 5, and in-course assessment in the form of a portfolio containing firm grades and records of activity which must be presented at the end-of-module assessment. An assessment of professionalism and fitness to practise underlies all parts of the MBBS course and assessments. Mark schemes and progression criteria include provision for teachers and examiners to submit reports if any aspect of a candidate’s performance during the course or assessments gives cause for concern about behaviour, attitude or fitness to practise. Fitness to Practise reports are considered by Faculty Tutors and by Examination Boards and can lead to a student failing to progress or to qualify. The Year 4 mark scheme can be found at: http://www.ucl.ac.uk/medicalschool/currentstudents/assessments/Year 4 Information about Fitness to Practise reports can be found at: https://www.ucl.ac.uk/medicalschool/current-students/faqs/ CHFD CN WHCD Written assessments 2 hours 30 minutes 120 x SBA Written assessments 2 hours 30 minutes 120 x SBA Written assessments 2 hours 30 minutes 120 x SBA Approximate proportionality: Paediatrics - 50% GP – 30% Dermatology – 10% Public Health – 10% Approximate proportionality: Psychiatry – 52% Neurology – 31% Public Health – 7% Child Psychiatry – 3% Ophthalmology – 7% Approximate proportionality: O&G – 60% CD – 35% Public Health – 5% Total responses = 120 Angoff pass mark 50% of final mark for assessment OSCE Approx 1 hour 30 minutes Total responses = 120 Angoff pass mark 50% of final mark for assessment OSCE Approx 1 hour 30 minutes Total responses = 120 Angoff pass mark 50% of final mark for assessment OSCE Approx 1 hour 30 minutes 118 14-16 x 5 minute scored stations, approx 12 to be interactive + rests 14-16 x 5 minute scored stations, approx 12 to be interactive + rests 14-16 x 5 minute scored stations, approx 12 to be interactive + rests Approx proportionality: 9 Paediatrics 4 General Practice 1 Dermatology Approx proportionality: 8 Psychiatry 1 Child Psychiatry 5 Neurology 1 Ophthalmology Approx proportionality: 8 O&G 3 GUM/HIV 3 Trop Med/Micro/ID 1 minute warnings 3 column answer sheets Global score Borderline Regression standard setting 50% of final mark for assessment 1 minute warnings 3 column answer sheets Global score Borderline Regression standard setting 50% of final mark for assessment Candidate briefings: standard powerpoint by Skills Centre staff for each session Candidate briefings: standard powerpoint by Skills Centre staff for each session Examiner briefings: standard powerpoint by module lead (or deputy) for each session Examiner briefings: standard powerpoint by module lead (or deputy) for each session Portfolio/Firm grades Portfolio/Firm grades 3 fully completed Placement Reports required in the following attachments: Core Paeds General Paeds Core GP 3 fully completed Placement Reports required in the following attachments: General Psych Specialist Psych Neurology Grades in Knowledge, Clinical Method, Communication, Professional Attitude, and Overall Performance to be determined as follows: A = Well above level expected B = Above level expected C = At level expected D = Borderline E = Fail – referral to Faculty Tutor Grades in Knowledge, Clinical Method, Communication, Professional Attitude, and Overall Performance to be determined as follows: A = Well above level expected B = Above level expected C = At level expected D = Borderline E = Fail – referral to Faculty Tutor Additional Placement Report in GP Child Health to be submitted. Additional Placement Reports in Ophthalmology and GP Mental Health to be submitted. Additional Placement Report in Base Midwifery to be submitted. Training Record Card must be handed in at OSCE: Must be fully complete. At least 7 specified Workplace Based Assessments must Training Record Card must be handed in at OSCE: Must be fully complete. At least 9 specified Workplace Based Assessments must Training Record Card must be handed in at OSCE: Must be fully complete. At least 3 specified Workplace Based Assessments must be completed. 119 1 minute warnings 3 column answer sheets Global score Borderline Regression standard setting 50% of final mark for assessment Candidate briefings: standard powerpoint by Skills Centre staff for each session Examiner briefings: standard powerpoint by module lead (or deputy) for each session Portfolio/Firm grades 4 fully completed Placement Reports required in the following attachments: Base O&G Away O&G GP Womens Health Communicable Disease Grades in Knowledge, Clinical Method, Communication, Professional Attitude, and Overall Performance to be determined as follows: A = Well above level expected B = Above level expected C = At level expected D = Borderline E = Fail – referral to Faculty Tutor be completed. An up to date training Portfolio may be requested for some students. be completed. An up to date training Portfolio may be requested for some students. An up to date training Portfolio may be requested for some students. Prizes Students with unexplained missing Placement Report forms (5 required in total), missing workplace-based assessments or a missing Training Record Card will be placed in Group 2 or Group 3 at the Exam Board. Prizes Students with unexplained missing Placement Report forms (5 required in total), missing workplace-based assessments or a missing Training Record Card will be placed in Group 2 or Group 3 at the Exam Board. Prizes 2 prize in each 14 week module for highest score in all components 3 Psychiatry prizes per session for highest score in these components 2 O&G prize in each 14 week module for highest score in these components 3 Neurology prizes per session for highest scores in these components 1 Communicable Diseases prize in each 14 week module for highest score in these components Students with unexplained missing Placement Report forms (4 required in total), missing workplace-based assessments or a missing Training Record Card will be placed in Group 2 or Group 3 at the Exam Board. Project prizes for each module Project prizes for each module 1 HIV/GU prize in each 14 week module for highest score in these components Project prizes for each module Feedback Feedback Feedback Written assessment: i) overall score ii) sub test scores Written assessment: i) overall score ii) sub test scores Written assessment: i) overall score ii) sub test scores OSCE iii) iv) OSCE iii) iv) OSCE iii) iv) overall score sub test scores overall score sub test scores overall score sub test scores vii.i) Examiners in Year 4 Internal Examiners in Year 4 Examiners for the Year 4 clinical assessments may be drawn from Consultant staff, GPs, CCT holders, Specialist Trainees at Grade 1 or higher and from Professions allied to Medicine including Midwifery Tutors and Sexual Health Advisors as determined at item writing and confirmed during the OSCE blueprinting process as appropriate for the complexity of the station and the competencies being tested. External Examiners in Year 4 One or more external examiners may be appointed in each specialty to ensure that the standard of the programme of study is appropriate for Year 4 of the course for the MBBS degrees, and to ensure that the 120 assessment procedures have been carried out and the decisions leading to progression to Year 5 arrived at in a proper and impartial manner. Appointment as an external examiner is renewable annually for a period of up to 4 consecutive years. External examiners may be drawn from clinical academic or consultant staff at consultant level. The responsibilities of external examiners are: To approve the form and content, as far as is practicable, of the proposed written assessments and criterion-referenced mark schemes To approve the form and content, as far as is practicable, of the proposed OSCE papers and mark schemes To view the OSCE on one or more sites To recommend to the Panel of Examiners, in the event of a disagreement, the final result to be derived from the written assessments, OSCE and firm grades with regard to referral to the Year 4 Sub Board of Examiners held at the end of the year. Such a recommendation will be carefully considered by the Panel of Examiners, but the decision shall be arrived at by a majority vote of those present at the Examiners’ Meeting To report back to UCL after each assessment on the conduct of the examination, the effectiveness of the assessments and any lessons to be drawn from them To attend the Year 4 Sub Board of Examiners held at the end of the year to determine progression to Year 5 vii.ii) Year 4 Mark Scheme The Year 4 Sub Board of Examiners is responsible for overseeing assessment in each of the Year 4 modules and for determining progression to Year 5. Each module has a Panel of Examiners which is responsible for delivering the assessments and which reports to the Year 4 Sub Board of Examiners. Assessment in Year 4 comprises written and clinical assessments and the completion of a portfolio in each of 3 modules: Child and Family Health with Dermatology (CFHD MBBS4001) Clinical Neurosciences (CN MBBS 4002) Women’s Health with Communicable Diseases (WHCD MBBS4003) The portfolio includes module grades, workplace based assessments and a training record and must be handed in at the module assessment. Professionalism and Fitness to Practise Reports An assessment of professionalism and fitness to practise underlies all parts of the MBBS course and assessments. Mark schemes and progression criteria include provision for teachers and examiners to submit reports if any aspect of a candidate’s performance during the course or assessments gives cause for concern about behaviour, attitude or fitness to practise. Fitness to Practise reports are considered by Faculty Tutors and by Examination Panels and can lead to a student failing to progress or to qualify. Students whose attendance is inadequate are required to see the Faculty Tutor or one of the Welfare Tutors to explain their absence and may only enter the assessments with the permission of the Faculty Tutor. Module Written Assessment 1.Written assessment, total marks expressed as a percentage 2. The pass mark for the written assessment is determined by standard setting using the modified Angoff method. Module Clinical Assessment 121 3. 1 short station OSCE, at least 16 stations, total marks expressed as a percentage. 4. The pass mark for the clinical assessment is determined by standard setting using the Borderline Group method. 5. The written and clinical assessments are equally weighted. Pass/Fail Criteria Candidates are placed into 1 of 3 groups according to the criteria below for the Sub Board of Examiners to determine the final results. Consistent with the recommendations of the GMC, UCL Medical School will evaluate the adoption of SEMs during the 2011-2012 academic session. 6. Candidates are placed into the following groups: Group 1 (Pass) Candidates who meet all the following criteria are placed in Group 1 (Pass): the written assessment mark equals or exceeds the standard set pass mark the clinical assessment mark equals or exceeds the standard set pass mark all required module grades and all specified work place based assessments and the required Training Record have been submitted, or satisfactory evidence certified in advance of the Examiners’ Meeting by the Educational Supervisor or nominee or the Faculty Tutor or nominee that any missing items were outside the student’s control no Fitness to Practise reports have been withheld during the year Group 2 (Fail) Candidates who do not meet the criteria to be placed in Group 1 (Pass) are placed in Group 2 (Fail) if they meet the following criteria: the written assessment mark is not more than 5 percentage points below the standard set pass mark the clinical assessment mark is not more than 5 percentage points below the standard set pass mark the candidate has failed to submit 1 or more of the required module grades, or 1 or more of the specified workplace based assessments, or the required Training Record, and has not provided satisfactory evidence certified in advance of the Examiners’ Meeting by the Educational Supervisor or nominee or the Faculty Tutor or nominee that any missing items were outside the student’s control 1 Fitness to Practise report has been upheld during the year or if These candidates will be discussed at the Panel of Examiners’ Meetings in the light of their overall performance in the examination, their portfolio including module grades, and any relevant extenuating circumstances. These candidates will normally fail but may, in exceptional circumstances, be passed at the discretion of the Panels of Examiners. Candidates in this group who are passed without penalty should be recorded on the final mark sheet as “P” (Pass) 122 Candidates in this group who are confirmed as having failed should be recorded on the final mark sheet as CF” (Compensatable Fail) Group 3 (Clear Fail) Candidates who do not meet the criteria to be placed in Group 1 or Group 2 are placed in Group 3 (Clear Fail). These will be candidates to whom one or more of the following apply: the written assessment mark is below the standard set pass mark by more than 5 percentage points the clinical assessment mark is below the standard set pass mark by more than 5 percentage points the candidate has failed to submit 1 or more of the required module grades, or 1 or more of the specified workplace based assessments, or the required Training Record, and has not provided satisfactory evidence certified in advance of the Examiners’ Meeting by the Educational Supervisor or nominee or the Faculty Tutor or nominee that any missing items were outside the student’s control or if 1 or more Fitness to Practise reports have been upheld during the year Panels of Examiners’ Meetings 7. Each Panel of Examiners holds a pre-exam panel meeting between the Chair of the Panel of Examiners, Faculty representative and/or Welfare Tutors to consider, without knowledge of candidate marks, extenuating circumstances submitted in accordance with UCL regulations, fitness to practise reports submitted by teachers and examiners, and any examination irregularities or incidents reported during the examinations. Extenuating circumstances will be awarded a tariff of A,B,C or X according to UCL guidelines. Fitness to practise reports issued by teachers and already ratified by the Faculty Tutor will be upheld. Fitness to practise reports issued by examiners will be considered and upheld where issued in accordance with the instructions on the forms or discounted if not issued properly or if the concerns have already been addressed in the mark scheme. The recommendations of the pre-exam panels will be reported to the Panels of Examiners. 8. Each Panel of Examiners holds a meeting to confirm the marks of all candidates and to review candidates in Group 2 and Group 3 in the light of the recommendations from the pre-exam board meeting. The decisions of the Panels of Examiners are final. The results will be reported to the Year 4 Sub Board of Examiners. 9. Each Panel of Examiners will determine recommendations for the award of merit as follows: 10.. will be awarded on the basis of the assessment results for each module: o Child and Family Health with Dermatology o Clinical Neurosciences o Women’s Health and Communicable Diseases will be awarded to approximately the top quintile of each assessment cohort will be restricted to scores obtained at the first sitting will be determined at the end of each module assessment by the Panel of Examiners for the module may be rescinded, at the discretion of the Panels, for candidates who have received one or more fitness to practise forms will be recorded on the Medical School academic transcript Each Panel of Examiners will determine recommendations for the awards of Medical School prizes in accordance with the regulations for each award. 123 Sub Board of Examiners’ Meeting 12. At the end of each module assessment, the Year 4 Sub Board of Examiners meets to ratify the recommendations of the 3 Panels of Examiners. 13. At the discretion of the Chair of the Year 4 Sub Board of Examiners, the results for students placed in Group 2 (CF) or Group 3 (F) at Exam Panel Meetings because of unexplained missing reports or firm grades may be reviewed if students submit all missing grades within 1 week of the Module Exam Panel meetings in December and April, and by the day before the Year 4 Sub Board in August. 14. At the end of Year 4, the Year 4 Sub Board of Examiners meets to ratify the results of all candidates and to determine progression to Year 5 in the light of the results in all 3 modules. The decisions of the Sub Board of Examiners are final. The results will be reported to the Faculty of Medical Sciences Board of Examiners. 15. The actions open to the Year 4 Sub Board of Examiners are: (a) CF (Compensatable Fail) in 1 module Pass Year 4 and progress to Year 5 without penalty. (b) F (Clear Fail) in 1 module Re-sit the module with the option of: i)Re-sitting during Year 4 with the next timetabled module assessment in April or August and without a revision attachment ii)Progressing to Year 5 and re-sitting the module in December after a 4 week clinical revision attachment which replaces the first timetabled SSC for students in Elective Group 1 and the second timetabled SSC for students in Elective Group 2. (c) CF (Compensatable Fail) in 2 modules CF (Compensatable Fail) and/or F (Clear Fail) in 2 modules CF (Compensatable Fail) and/or F (Clear Fail) in 3 modules Fail Year 4 and required to: delay entry to year 5 delay qualification by 12 months repeat all Year 4 modules enter the integrated summative assessment at the end of Year 4 All candidates with a directed elective from Year 3 are also required to fulfil the elective conditions set out in the Year 3 mark scheme. 16. The Sub Board will determine recommendations for the award of Distinctions in Clinical Sciences based on examination results in Year 3 and Year 4 as follows: will be awarded to approximately the top decile of the cohort will be awarded on the basis of the overall outcomes of the Phase 2 assessments using a ratio of 60:40 in favour of Year 3 scores and to candidates who have achieved 3 out of 4 merits in Years 3 and 4 regardless of their overall score will be restricted to scores obtained at the first sitting 124 will be determined by the Year 4 Sub Board of Examiners may be rescinded, at the discretion of the Sub Board, for candidates who have received one or more fitness to practise forms will be recorded on the Medical School academic transcript will be recorded on the University MBBS Degree Certificate 17. Resit candidates In December, April and August, the Year 4 Sub Board of Examiners will review the results of all resit candidates. The actions open to the Sub Board are: Candidates who re-sit a module assessment during Year 4 and do not pass at their rd second attempt will progress to Year 5 and enter the module assessment for the 3 and final attempt in December after a 4 week clinical revision attachment which replaces the first timetabled SSC for students in Elective Group 1 and the second timetabled SSC for students in Elective Group 2. Candidates who are unable to sit the module assessment in December will be required to withdraw from Year 5, to re-join Year 4, and to enter the Year 4 integrated summative rd assessment as their 3 and final attempt. Candidates who progress to Year 5 and do not pass a module assessment at their second attempt in December will be required to withdraw from Year 5, to re-join Year 4, and to rd enter the Year 4 integrated summative assessment as their 3 and final attempt. Candidates who progress to Year 5 and are unable to sit the module assessment in December will be required to withdraw from Year 5, to re-join Year 4, and to enter the rd Year 4 integrated summative assessment as their 3 and final attempt. Candidates who are unable to enter the integrated summative assessment as their 3 attempt will be required to repeat the year and the integrated summative assessment. Candidates who do pass at the 3 attempt will be required to leave the School. Candidates who have previously failed and repeated 2 years of the MBBS programme, excluding the IBSc, and who fail Year 5 will be required to leave the course. rd rd 18. Final mark sheets Results should be recorded on each end-of-module mark sheet as follows PPass CFCompensatable Fail FClear Fail MCertificate of Merit DEDirected Elective X Result not yet available (includes, for example, plagiarism or exam irregularity where the result of a hearing is awaited. Must be amended later on the mark sheet and MSSR to the appropriate result) NA Not assessed (grades/marks not awarded for this part of the course) NG Not graded (consultant/supervisor unable to grade) NRNot received (grade not returned to Medical Student Administration) ABSAbsent WDWithdrawn Quartile positions should be recorded on the final mark sheet as follows: 125 75-100%(Top quartile) 50-75% 25-50% 0-25%(Bottom quartile) A notification of results sheet is emailed to each candidate and to their personal tutor, and a copy is filed on the student record. viii) Assessment in Year 5 The Final MBBS examination is an integrated written and clinical assessment in Medicine, Surgery, Pathological Sciences, Use of Medicines and Public Health. It includes assessment of general professional skills including communication, ethics, practical and clinical skills. It does not include Paediatrics, Obstetrics, Gynaecology or Psychiatry (which are assessed in Year 4), except where these are in the context of acute general medicine or surgery. The subject range is focussed on knowledge, skills and attitudes needed for FY1. The examinations are held in June of Year 5. An assessment of professionalism and fitness to practise underlies all parts of the MBBS course and assessments. Mark schemes and progression criteria include provision for teachers and examiners to submit reports if any aspect of a candidate’s performance during the course or assessments gives cause for concern about behaviour, attitude or fitness to practise. Fitness to Practise reports are considered by Faculty Tutors and by Examination Boards and can lead to a student failing to progress or to qualify. The Final MBBS mark scheme can be found at: http://www.ucl.ac.uk/medicalschool/currentstudents/assessments/Year 5 Information about Fitness to Practise reports can be found at: https://www.ucl.ac.uk/medicalschool/current-students/faqs/ Under the MBBS regulations, candidates are required to sit all sections of the examinations for Phase 3 together, and are normally required to qualify within 12 months of completing the course. The Final MBBS examination is in 2 parts: Written assessment – Papers A and B 2 clinical problem solving papers comprising integrated case-based single best answer questions (SBA) blueprinted against the MBBS course requirements and good medical practice and covering the following broad headings: Pathogenesis and Prevention of Disease – enabling clinical problems to be considered from the perspective of Pathological Sciences, disordered physiology, genetics, public health and epidemiology Data Interpretation – containing illustrated clinical material and integrating elements of Pathological Sciences with a clinical scenario. Acute Clinical Conditions – covering the common presenting emergencies in an A/E Department and in a GP Surgery; their relevant symptoms and signs, and investigations; their management, including the use of medicines, observations and continuing care Chronic Clinical Conditions – covering presentation and management of chronic clinical conditions in hospital and primary care. Paper A3 hours150 Single Best Answer questions each with 5 items Paper B3 hours150 Single Best Answer questions each with 5 items 126 Sample questions can be found at http://www.ucl.ac.uk/medicalschool/currentstudents/assessments/Year 5 . All papers are computer-marked. There is no negative marking. Clinical Assessment- Part C A Long Station OSCE (LSO) assessing clinical method and a Short Station OSCE (SSO) assessing more specific conditions and practical procedures. Long Station OSCE Generic, standardised marking schedules are used throughout the assessment, and any concerns about fitness to practise are also reported. Sample mark sheets may be found on the Medical School website at http://www.ucl.ac.uk/medicalschool/current-students/assessments/Year 5. Station 1 - History taking. Students take an observed history from a real patient and discuss differential diagnosis and management. Station 2 – Physical examination. This comprises examination of the cardiovascular, respiratory and abdominal systems in rotation, 10 minutes per system. Station 3 – Physical examination This comprises examination of the locomotor system, neurological system and a surgical examination, 10 minutes per system. Station 4 – Professional Skills. This comprises 3 stations covering ethics and law, evaluation of evidence and communication skills, 10 minutes per task. Station 1 – 30 minutes Observed History TakingCand 1 Cand 2 Cand 3 Station 2 – 30 mins, 10 minutes per system Physical Examination: Cardiovascular Cand 4 Chest Cand 5 Abdomen Cand 6 Station 3 – 30 minutes, 10 minutes each system Physical Examination: Locomotor Cand 7 Neurology Cand 8 Peripheral Vascular SurgeryCand 9 Station 4 – 30 minutes, 10 minutes per task Professional Skills: Ethics and LawCand 10 Evaluation of Evidence Cand 11 Communication Skills Cand 12 Short Station OSCE 127 The Short Station OSCE consists of approximately 20 x 5 or 10 minute stations covering some short clinical cases, e.g. ophthalmology, practical procedures, therapeutics, and emergency medicine, history taking. viii.i) Examiners in Year 5 Internal Examiners in Year 5 Examiners for the Year 5 Long Station OSCE may be drawn from Consultant Staff, GPs or CCT holders. Specialist Trainees at Grade 3 or higher may be used in emergencies. Examiners for the Year 5 Short Station OSCE may be drawn from Consultant staff, GPs, CCT holders, Specialist Trainees at Grade 3 or higher and from Professions allied to Medicine as determined at item writing and confirmed during the OSCE blueprinting process as appropriate for the complexity of the station and the competencies being tested. External Examiners in Year 5 A minimum of 8 external examiners are appointed annually including: 1 examiner in Pathological Sciences to review the papers 1 subject specialist from each of the below to review papers and to participate in the LSO: 1 General Physician 1 General/Orthopaedic Surgeon 1 Clinical Pharmacologist 1 Public Health Physician/Epidemiologist 1 General Practitioner 2 clinical educationalist to observe the SSO Appointment as an external examiner is renewable annually for a period of up to 4 consecutive years. External examiners may be drawn from clinical academic or consultant staff at consultant level. Responsibilities To ensure that the standard of the programme of study is appropriate for Year 5 of the course for the MBBS degrees and to ensure that the assessment procedures have been carried out and decisions arrived at in a proper and impartial manner To ensure that the standard of the examination is such that the University as a Licensing Body has fulfilled its obligations to the General Medical Council Duties To approve the form, content and standard, as far as is practicable, of the proposed written assessments and criterion-referenced mark schemes To approve the form and content, as far as is practicable, of the proposed OSCE papers and mark schemes To attend the OSCE on one or more sites, to observe one or more circuits in reverse order to quality control the examiners, to participate in examining at one or more circuits, and to report any untoward events to the MBBS Board of Examiners (clinical examiners only). To review the marks for the written and clinical assessments To recommend to the Board of Examiners, in the event of a disagreement, the final result to be derived from the written and clinical assessments with regard to qualification with the degrees of M.B.,B.S. Such a recommendation will be carefully considered by Board of Examiners, but the decision shall be arrived at by a majority vote of those present at the Final Examiners Meeting. To report back to UCL after each assessment on the conduct of the examination, the effectiveness of the assessments and any lessons to be drawn from them. 128 viii.ii) Year 5 Mark Scheme The Year 5 Sub Board of Examiners is responsible for overseeing assessment in Year 5 and for awarding the final MBBS qualification. The Year 5 Panel of Examiners is responsible for delivering the assessments in Year 5 and reports to the Year 5 Sub Board of Examiners. Professionalism and Fitness to Practise Reports An assessment of professionalism and fitness to practise underlies all parts of the MBBS course and assessment. Mark schemes and progression criteria include provision for teachers and examiners to submit Fitness to Practise reports if any aspect of a candidate’s performance during the course or assessments gives cause for concern about behaviour, attitude or fitness to practise. Fitness to Practise reports are considered by Faculty Tutors and by Examination Boards and can lead to a student failing to progress or to qualify. Students whose attendance is inadequate are required to see the Faculty Tutor or one of the Welfare Tutors to explain their absence and may only enter the assessments with the permission of the Faculty Tutor. Written Assessment (MBBS5001) 1. 2 Single Best Answer papers, equally weighted, total marks expressed as a percentage. 2. The pass mark for the written assessment is determined by standard setting using the modified Angoff method. Clinical Assessment (MBBS5002) 3. 2 clinical OSCEs, long and a short station, equally weighted, marks for each OSCE and total marks for the clinical assessment expressed as a percentage. 4. The pass mark for each OSCE is determined by standard setting using the Borderline Group method. 5. The written and clinical assessments are equally weighted. Pass/Fail Criteria Candidates are placed into 1 of 3 groups according to the criteria below for the Sub Board of Examiners to determine the final results. Consistent with the recommendations of the GMC, UCL Medical School will evaluate the adoption of SEMs during the 2011-2012 academic session. 6. Candidates are placed into the following groups: Group 1 (Pass) Candidates who meet all the following criteria are placed in Group 1 (Pass): the written assessment mark equals or exceeds the standard set pass mark the clinical assessment mark equals or exceeds the standard set pass mark the mark for each OSCE is below the standard set pass mark for that OSCE by not more than 5 percentage points no more than 2 Fitness to Practise reports have been upheld during the year 129 Group 2 (Fail) Candidates who do not meet the criteria to be placed in Group 1 (Pass) are placed in Group 2 (Fail) if they meet all the following criteria: the written assessment mark is not more than 5 percentage points below the standard set pass mark the clinical assessment mark is not more than 5 percentage points below the standard set pass mark the mark for each OSCE is not more than 10 percentage points below the standard set pass mark for that OSCE or if: 3 or more Fitness to Practise reports have been upheld during the year These candidates will be discussed at the Final Examiners’ Meeting in the light of their overall performance in the examination, their course and assessment record throughout the MBBS course, and any relevant extenuating circumstances. These candidates will normally fail but may, in exceptional circumstances, be passed at the discretion of the Sub Board of Examiners. Results should be recorded as “P” (Pass) or “F” (Fail). Candidates who fail and are eligible for a further attempt will be required to resit all parts of the Final MBBS Examination at the next possible occasion. Group 3 (Clear Fail) Candidates who do not meet the criteria to be placed in Group 1 or Group 2 are placed in Group 3 (Clear Fail). These will be candidates to whom one or more of the following apply: the written assessment mark is more than 5 percentage points below the standard set pass mark the clinical assessment mark is more than 5 percentage points below the standard set pass mark the mark for each OSCE is more than 10 percentage points below the standard set pass mark for that OSCE Candidates who are eligible for a further attempt will be required to resit all parts of the Final MBBS Examination at the next possible occasion. Examiners’ Meetings 7. A pre-exam board meeting between the Chair of the Faculty Board of Examiners, the Chair of the Year 5 Sub Board of Examiners, the Chair of the Year 5 Panel of Examiners and the Faculty and Welfare Tutors will be held without knowledge of individual candidate marks to consider the overall results, extenuating circumstances submitted in accordance with UCL guidelines, fitness to practise reports submitted by teachers and examiners, and any examination irregularities or incidents reported during the examinations. Extenuating circumstances will be awarded a tariff of A,B,C or X according to UCL guidelines, a standardised report for each candidate in Group 2 and for re-sit candidates in Group 3 will be compiled, and a recommendation of strong support, some support or no support will be agreed and reported to the Year 5 Sub Board of Examiners. Fitness to practise reports issued by teachers and already ratified by the Faculty Tutor will be upheld. Fitness to practise reports issued by examiners will be considered and upheld where issued in accordance with the instructions on the forms or discounted if not issued properly or if the concerns have already been addressed in the mark scheme. 130 8. A meeting of the Year 5 Sub Board of Examiners will take place to confirm the marks of all candidates and to review candidates in Group 2 and Group 3 in the light of the recommendations from the pre-exam board meeting. The decisions of the Sub Board of Examiners are final. The results will be reported to the Faculty of Medical Sciences Board of Examiners. 9. The Sub Board will determine recommendations for the award of distinctions and merits as follows: Distinction in Clinical Practice will be awarded to approximately the top decile of the cohort based on the overall outcomes of the assessments in Year 5 will be restricted to scores obtained at the first sitting will be recorded on the University MBBS degree certificate may be rescinded, at the discretion of the Year 5 Sub Board of Examiners, for candidates who have received one or more serious concerns forms Award of Merit will be awarded to approximately the top quintile of the cohort based on the overall outcomes of the assessments in Year 5 will be restricted to scores obtained at the first sitting will be recorded on the Medical School academic transcript may be rescinded, at the discretion of the Year 5 Sub Board of Examiners, for candidates who have received one or more serious concerns forms 10. The Sub Board will determine recommendations for the awards of Medical School prizes in accordance with the regulations for each award. 11. In accordance with the MBBS regulations, candidates who fail may present themselves for reexamination after completing a minimum period of 5 months’ clinical study as determined by the Faculty Tutor. Candidates shall normally qualify within 12 months of completing the clinical course. In exceptional circumstances, however, candidates may be permitted to make one further attempt at the discretion of the Faculty Tutor of Medical Sciences. If permission is granted, candidates will normally be required to re-sit at the first occasion on which the examination is held after permission has been granted. Final Mark Sheets 12. Results should are recorded on the final mark sheet as: PPass FFail DDistinction MCertificate of Merit X Result not yet available (includes, for example, plagiarism or exam irregularity where the result of a hearing is awaited. This mark should be amended when agreed on the mark sheet and in MSSR to the appropriate result) ABSAbsent WDWithdrawn 13. Notification of results is emailed to each candidate and to their personal tutor and a copy is filed on the student record. The notification of results sheet includes: Written assessment pass mark Candidate written assessment mark Clinical assessment pass mark Candidate clinical assessment mark 131 Long and Short Station OSCE pass marksCandidate Long and Short station OSCE marks Number of Fitness to Practice reports issued ResultDistinction/Merit/Pass/Fail ix) Criteria for award of Certificates of Merit and Distinctions Years 1 and 2 (Medical Sciences) Certificates of Merit in Year 1 will be awarded on the basis of the overall outcomes of the assessments for Year 1 will be awarded to approximately the top quintile of the cohort will be restricted to candidates who have passed all components of the examination will be restricted to scores obtained at the first sitting will be determined at the end of Year 1 by the Year 1Sub Board of Examiners will be recorded on the Medical School academic transcript Certificates of Merit in Year 2 will be awarded on the basis of the overall outcomes of the assessments for Year 2 will be awarded to approximately the top quintile of the cohort will be restricted to candidates who have passed all components of the examination will be restricted to scores obtained at the first sitting will be determined at the end of Year 2 by the Year 2 Sub Board of Examiners will be recorded on the Medical School academic transcript Distinction in Medical Sciences will be awarded to approximately the top decile of the cohort in Year 2 based on the overall outcomes of the assessments in Year 1 and Year 2 will be restricted to candidates who have passed all components of the examination will be restricted to scores obtained at the first sitting will be determined at the end of Year 2 by the Year 2 Sub Board of Examiners may be rescinded, at the discretion of the Sub Board, for candidates who have received one or more fitness to practise forms will be recorded on the Medical School academic transcript will be recorded on the University MBBS Degree Certificate Years 3 and 4 (Clinical Sciences) Certificates of Merit Year 3 will be awarded on the basis of the overall outcomes of the assessments in Year 3 will be awarded to approximately the top quintile of the cohort will be restricted to scores obtained at the first sitting will be determined each year by the Year 3 Sub Board of Examiners may be rescinded, at the discretion of the Sub Board, for candidates who have received one or more fitness to practise forms will be recorded on the Medical School academic transcript Year 4 will be awarded on the basis of the assessment results for each module: Child and Family Health with Dermatology Clinical Neurosciences Women’s Health and Communicable Diseases will be awarded to approximately the top quintile of each assessment cohort will be restricted to scores obtained at the first sitting 132 will be determined at the end of each module assessment by the Panel of Examiners for the module may be rescinded, at the discretion of the Panels, for candidates who have received one or more fitness to practise forms will be recorded on the Medical School academic transcript Distinction in Clinical Science will be awarded to approximately the top decile of the cohort will be awarded on the basis of the overall outcomes of the Year 3 and Year 4 assessments using a ratio of 60:40 in favour of Year 3 scores and to candidates who have achieved 3 out of 4 merits in Years 3 and 4 regardless of their overall score will be restricted to scores obtained at the first sitting will be determined by the Year 4 Sub Board of Examiners may be rescinded, at the discretion of the Sub Board, for candidates who have received one or more fitness to practise forms will be recorded on the Medical School academic transcript will be recorded on the University MBBS Degree Certificate Year 5 (Clinical Practice) Certificates of Merit will be awarded on the basis of the overall outcomes of the assessments in Year 5 will be awarded to approximately the top quintile of the cohort will be restricted to scores obtained at the first sitting will be determined by the Year 5 Sub Board of Examiners may be rescinded, at the discretion of the Sub Board, for candidates who have received one or more fitness to practise forms will be recorded on the Medical School academic transcript Distinction in Clinical Practice will be awarded on the basis of the overall outcomes of the assessments in Year 5 will be awarded to approximately the top decile of the cohort will be restricted to scores obtained at the first sitting will be determined by the Year 5 Sub Board of Examiners may be rescinded, at the discretion of the Sub Board, for candidates who have received one or more fitness to practise forms will be recorded on Medical School academic transcript will be recorded on the University MBBS degree transcript is not affected by performance in Student Selected Components, nor by performance in Years 1-4 of the programme. 133 University of London Gold Medal Nominations for University of London Gold Medal vivas are determined by the Year 5 Panel of Examiners. To be eligible, candidates must have achieved a Distinction in Clinical Practice. The ratio of candidates from each school is 1:75. The examination takes the form of a viva conducted by a board of 6 examiners acting in pairs. Each candidate spends 10 minutes at each of the 3 tables and is interviewed for 5 minutes by each Examiner, so the overall examination of each candidate lasts for 30 minutes. The subjects represented are: Pathological Sciences, Medicine, Surgery, Use of Medicines and Therapeutics, Obstetrics and Gynaecology and Paediatrics. The criteria to be examined are: knowledge; clinical context and therapeutic relevance and evidence-base; social and community context and relevance; recent advances; judgement and reasoning. The Gold Medal winner is also awarded a prize of £500. The runner-up is awarded the Betuel Prize and £200. Candidates taking finals under UCL regulations who are nominated for and attend the vivas are issued a certificate stating “Proxime Accessit” to the Gold Medal. Candidates taking finals under the regulations of the University of London who are nominated for and attend the vivas are recorded as “Proxime Accessit to the Gold Medal” on University of London degree certificates. 134 APPENDIX 5: SIFT ACCOUNTABILITY STATEMENT UCL MEDICAL SCHOOL STATEMENT OF SIFT ACCOUNTABILITY 1. Introduction This statement should be used to show how SIFT funding has been used within the Trust during a financial year. 2. Trust Information Trust Name Report for Accounting Year Completed By Date Completed 3. SIFT Income Amount (£) CLINICAL PLACEMENT FACILITIES Medical Student FTE N/A 135 CLINICAL REVISION inc OSCE OTHER SUB TOTAL SAVINGS/CUT (show as negative) TOTAL SIFT INCOME N/A - N/A - - SUMMARY INCOME SIFT Income EXPENDITURE Net Effect - Staff Costs - Operational Costs - Physical Costs - Other costs TOTAL - - - 4. SIFT Expenditure 4.1 MANPOWER COSTS (inclusive of On Costs) Direct Staff Cost Consultant grade - linked to teaching PAs Consultant grade - contributions to salary not linked to teaching PAs Consultant grade - when acting as Educational Supervisors (AKA Personal Tutors) SPR/Clinical Fellow/ST/CMT Foundation Trainee Locum/Agency Physician Locum/Agency Surgeon Nurse - grade I Nurse - grade H Nurse - grade G Nurse - grade F Nurse - grade E or above Nurse - agency Allied Health Professional Allied Health Professional - agency Placement Facilitator Placement Facilitator - agency Student Administrator - managerial Student Administrator - clerical Campus Vice Dean Campus Sub Dean Pharmacists 136 Amount (£) - No.PAs / FTE Posts* - TOTAL - *FTE for the number of individuals in post not the medical student FTE relating to clinical placement Indirect Staff Cost Occupational Health IT Support Human Resources (not including recruitment expenses) Human Resources (recruitment expenses) Finance Department Facilities/Estates Department Other Support Departments (please specify) Staff Training Amount (£) - 4.2 OPERATIONAL COSTS Contributions to Trust Departmental Operational Budgets (running cost) Medicine Surgery O&G Paediatrics A&E Radiology Facilities/Estates Department (staff cost only) Pathology Domestic Service Other Contributions to Hospital Capital Charges(please specify) Miscellaneous Student Administration Stationery Printing Photocopying Catering Student Scholarships/Prizes Other (please specify) Amount (£) Amount (£) - 4.3 PHYSICAL COSTS Teaching Facilities in Non-Clinical Areas Clinical Skills Centre - general Clinical Skills Centre - mannequins Simulation centre usage Lecture Theatre Video Conferencing/Livenet Library IT - Access to Clinical Records Amount (£) - 137 - IT - Cluster Room IT - Computer purchases IT - Computer maintenance IT - Networks / WiFi Postgraduate Centre General Laboratories Dissection Labs Other (please specify) - Clinical Area Teaching Facilities Clinic Seminar Room Ward Seminar Room Operating Theatre Seminar Room Examination/Treatment Rooms Other (please specify) Amount (£) - Other Facilities not specifically related to Teaching Recreation Area/Rest Room/Bar Staff Canteen Student Administration Offices Student Accommodation Refurbishment (specify area) Other (please specify) Amount (£) - 4.4 OTHER COSTS Recharges to other NHS organisation or HE organisation Recharge (please specify reason for recharge and organisation paid) Amount (£) - Student examinations / Any Other Costs Provision of space for student examinations Exam costs (excluding space) Mock exam costs (excluding space) Any other costs (please specify) Amount (£) - SECTION 4 TOTAL - 5. RECONCILIATION SIFT Income over SIFT Expenditure (section 3 total minus section 4 total) - 138 6. Declaration This statement of SIFT accountability is a true and accurate report of the use of SIFT funding within the Trust and has been approved by the Trust Director of Finance Signed Name Position Date 139