SIFT Annual
Report 2011/12
UCL Medical School
University College London (UCL) Medical School is committed to excellence in
education and has a strong reputation for teaching informed by cutting-edge
research. The School has a distinguished cadre of academic staff who are at the
forefront of international research in medical sciences and clinical medicine.
UCL Medical School is one of the largest in the country with a total yearly intake
of c.380 (c.330 in Phase 1 & an additional 55 in Phase 2) undergraduate students
on the MBBS programme and it has the widest range of intercalated BSc
opportunities in the UK.
The Medical School also offers postgraduate
programmes and clinical training.
UCL Medical School is situated in the heart of London at three main campuses;
the Bloomsbury campus, the Royal Free campus, and the Whittington campus; all
with clinical facilities, teaching laboratories, lecture theatres, and libraries. We
also work with a number of District General Hospitals (DGH), numerous mental
health partners and over 200 GP practices. This infrastructure along with a
dedicated team of internationally acknowledged world leaders and highly trained
technical staff provides the ideal intellectual learning environment for medical
students.
Staff research activities, directed towards patient-centred outcomes, are
supported by partnerships with NHS trusts. Several world famous clinical and
research institutions are closely associated with the Medical School.
UCL Partners, one of the first academic health science centres, was set up during
2009/10. There are 7 Founding Partners: UCL; Moorfields Eye Hospital NHS
Foundation Trust; University College London Hospitals NHS Foundation Trust;
Royal Free Hampstead NHS Trust; Great Ormond Street Hospital for Children
NHS Trust; Barts Health NHS Trust; and Queen Mary University of London. It now
has 11 Executive Partners and 13 members. It works to advance medical
research, quality patient care and medical education.
Status of this report
This report has been prepared for the sole use by NHS London, and no
responsibility is taken by the Medical School to any director / member or officer in
their individual capacity, or to any third party.
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Contents
Summary
5
Introduction
5
Detailed Report
A. Student number time series information to highlight future bulge and fallow intakes
6
Student population as at 1 December 2011
6
Forecast for Autumn 2012 intake
7
Number of qualifiers in summer 2011
7
B. Summary of SIFT expenditure against budget
8
C. Reporting of quality assurance exercises
11
QA of Clinical Placement Providers
11
QA of the MBBS Programme
20
D. Summary of developments, innovations, best practice to include significant future
changes to the curriculum or any other important achievements
Developments and innovations
22
E. Issues, questions and concerns with the move to the new SIFT funding approach based
on student weeks (MPET Tariff) from April 2013
22
Appendix 1 - Management Plan arising from the last QABME visit
26
Appendix 2 - Internal Quality Review 2009-10
28
Appendix 3 – Medical School governance – organograms
31
Appendix 4 - Medical School governance – booklets
37
Appendix 5 – SIFT Accountability Statement
146
3
Introduction
The Medical School is required to complete and return an annual report to NHS
London (the Strategic Health Authority) on the following MBBS (Bachelor of
Medicine and Bachelor of Surgery degree) items:
 student numbers: totals for the preceding year, 2011/12; forecasts for the
following year, 2012/13; and qualifier totals;
 summary of service increment for teaching (SIFT) expenditure against budgets;
 quality assurance exercises; and
 developments, innovations, and best practice.
This is the fifth SIFT annual report that has been prepared by the Medical School
SIFT Office and the Quality Assurance Unit (QAU). It provides a summary of
relevant Medical School data, with some discussion of strengths and weaknesses,
and has an emphasis on areas we consider to be examples of good practice.
The period this report covers (April 2011 – March 2012) has again been
characterised by on-going uncertainties regarding the service landscape and the
future funding of medical education in London. The UCL MBBS Curriculum Review
moved into its initial piloting and implementation phase with the introduction of the
New Final Year. The action points that arose from last year’s Internal Quality Review
(IQR) have been addressed and are either complete or ongoing. For the second
year, the General Medical Council (GMC) required an Enhanced Annual Return to
comply with their QABME procedure following the publication of the new Tomorrow’s
Doctors. The uncertainties and increased scrutiny have had a significant impact on
the activities of the MBBS executive, the SIFT Office and the QAU.
Regarding the future and the increase in regulation, it is important that the Medical
School is closely involved in the new regulatory arrangements that come with
commissioning as well as with the additional requirements of the GMC.
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C. Reporting of quality assurance exercises
QA of Clinical Placement Providers
i. Executive summary of the Medical School’s QA of Clinical Placement Providers in 2011/12
Quality Assurance Unit
The purpose of the Quality Assurance Unit (QAU) is to ensure that high standards within teaching and
learning processes for undergraduate medical programmes are recognised and rewarded, and
problems identified and addressed. The Unit has oversight of all quality assurance and enhancement
of the MBBS programme, including clinical placements. It was established in 2006 in response to
recommendations made by the GMC, recognising that the area of quality assurance was not
adequately resourced within the Medical School. The QAU employs a range of strategies to create a
picture of the students’ educational experience across the whole curriculum. The QAU works in
conjunction with the SIFT Office to ensure financial accountability.
During 2011/12, the MBBS submitted a Medical Schools Annual Return to the GMC to comply with
1
their QABME processes. The visits schedule has been simplified and lightened whilst the programme
is under review. The continued rise in regulatory demand has also played a significant part in these
cutbacks, however regular quality monitoring processes of peripheral sites is being sustained. With
the phased introduction of the New Curriculum (from September 2012), a strategy will need to be
developed to incorporate the new module structures.
Student Feedback
The QAU gathers feedback from students throughout the programme using a tailored, on-line student
evaluation questionnaire for each module. Data can be analysed by module and NHS site and in
many cases, by individual clinical firm or GP practice. The QAU also works directly with student
representatives to improve responsiveness to issues they raise.
Trust QA visits – summary
Previously, the QAU was undertaking regular, detailed visits to all sites of the main providers of
undergraduate placements, and these visits included a review of SIFT spending. However, as the
work of the QAU has expanded, in particular the mandatory QA reporting processes, the workload
associated with these visits has become excessive. Although some aspects of visiting are very
beneficial, in particular the opportunities to raise the profile of medical education within the Trust, and
the promotion of good relationships with the potential for dialogue, support, and the sharing of good
practice, the need for an extensive review of all placements, teaching and resources at each visit is
questionable. The GMC are now encouraging a process of self-evaluation for both medical schools
and providers of clinical placements. Having considered a number of possible strategies, we have
decided to follow a structure similar to that of the GMC. This will involve an annual self-assessment
exercise by trusts, triangulated with online student feedback and focused visits. The visits will
concentrate on areas needing improvement identified from the self-assessment and/or student
feedback. Underperformance will be addressed via a light-touch visit, focused on providing support
where necessary as well as reducing local barriers to improvement.
With the exception of two extraordinary meetings at the Royal Free London (of which more below),
formal QA SIFT visits have not been conducted this year.
1
Quality Assurance of Basic Medical Education
5
There have, however, been bi-annual, focused visits to all the principal DGH education providers
conducted by the Final Year leads. These have focused on final year, but have also included
discussion of feedback on fourth year placements and resources.
The aims of the visits are to:
 share developments and review feedback

ensure the quality of educational provision meets the requirements laid out in the Learning &
Development Agreement, Tomorrow’s Doctors 2009, QABME report and any other guidelines
issued by the School, the GMC, the SHA, College and the QAA;

promote good relations with the Trust through dialogue, feedback, and support.

share good practice
ii. Description of the process used
Visits follow a standard structure, with a meeting with the students to gather feedback followed by a
meeting with the Undergraduate Tutor, key clinical teachers and administrative staff. The Medical
School Librarian and Academic Support Manager has attended all these meetings, and carried out a
comprehensive review of library and IT resources.
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Table 5
Overview of status of site visits and reviews of hospital trust (at June 2012)
Site
Date last visited
Type of visit
Comment
Barnet
Jan 2012
Focused
April 2012
NC Roadshow
Joint with Chase
Farm
April 2012
Focused
May 2012
NC Roadshow
Jan 2012
Focused
Jan 2012
NC Roadshow
Nov 2011
Focused
May 2012
NC Roadshow
Jan 2012
Focused
May 2012
NC Roadshow
Nov 2011
Focused
May 2012
NC Roadshow
July 2011
Focused
Basildon
Chase Farm
Lister
Luton and
Dunstable
North
Middlesex
Royal Free
Joint with Barnet
NC Roadshow
UCLH
Oct 2009
Focused
Watford
Dec 2011
Focused
Whittington
July 2009
Extended
Extended = continuation of the Trust Undergraduate Teaching Committee led by the QA SIFT team
Focused = final year with limited review of fourth year
NC Roadshow = Each event lasts 30- 45 minutes and consists of a short presentation, followed by an
interactive Q&A session.
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iii. Strengths and areas in need of improvement in each trust visited
Table 6
Overview of status of site visits and reviews of hospital trust (at May 2012)
Trust visited
Strengths
Areas in need of improvement
Barnet and
Chase Farm
Surgery at CF is again highlighted by students as excellent
with high levels of consultant teaching.
Paeds and Obstetrics & Gynaecology at CF – students
appreciated high levels of clinical exposure and good
supervision.
Pharmacy teaching at both sites was praised.
Long term uncertainty about the future of CF affects students
and has implications for teaching and learning - for example,
the library has been closed.
Paeds – inconsistent exposure to community paediatrics.
Considerable variation in students’ experiences, in particular,
inconsistent levels of bedside teaching at Barnet.
Basildon
Radiology and prescribing teaching were highly praised.
Students are generally very positive about their experience
at Basildon
Accommodation is substandard and needs renovation.
Internet access is slow and needs to be upgraded.
Consultant surgical teaching is limited, and more consultant
teaching outside theatre would be appreciated by students.
In response to requests for strengthening teaching and
improving senior clinical presence, the School has welcomed
proposals to include educational leadership in SPAs for job
planning and appraisal.
Lister
Generally positive feedback from students about being made
to feel welcome, particularly in O&G, Paediatrics and
A&E/MAU.
Internet access has been a problem but students are now
issued dongles which is improving the access.
Need to develop a clear policy about attending teaching
during assistantship.
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Luton and
Dunstable
North Middlesex
QEII
Watford
Outstanding contribution to new final year, both in terms of
clinical placements and additional support.
Excellent project to teach prescribing in collaboration with
pharmacists.
Very high quality library and IT resources.
O&G – male students still struggling to gain experience.
Leads currently considering options to improve the clinical
experience for male students.
Good supported assistantships for final year students
The development of the leadership strategy and the
appointment of undergraduate leads in each clinical area
welcomed and reportedly resolved previous issues of cover
and continuity of supervision.
Paediatrics and O&G: feedback is excellent; placements
well-organised, with consultants providing excellent teaching
and encouragement to students to get involved.
Final year students enjoyed assistantships and reported
good support from junior doctors.
Need to increase the bedside teaching provided.
It proved difficult for QE2 to sustain learning opportunities to the standard offered at Lister and expected by students and the
medical school. Trust’s solution (to move all student allocated to the QEII to the Lister site) has worked well for 2011-12.
Junior doctors are keen to teach and get students involved –
this is much appreciated by students.
Students have been issued with NHS Smartcards and have
access to NHS IT systems for radiology etc.
O&G – feedback describes an excellent clinical experience,
undoubtedly a consequence of having a committed specialty
lead in place.
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Students felt there was little bedside or consultant teaching.
iv. Strengths / Areas in need of improvement for each Trust not visited
The following information is derived from the information provided by the sites in combination with online student feedback for sites not visited since
the last SIFT Annual Report was submitted.
Table 7
Strengths / Areas in need of improvement for each Trust
Trust / date of
last visit
Strengths
Areas in need of improvement
Royal Free
03/07/2009
General Medicine including Medicine in the Community (GM
MiC) – very good feedback for a very well-organised attachment.
Year 3 Surgery – frequent teaching cancellations, continued
deterioration of consultant engagement and low overall
rating led to reallocation of some students to Whittington and
Luton & Dunstable hospitals. Junior doctors continue to
receive positive feedback.
Orthopaedics teaching. Students reported that attachment
requires better organisation. High incidence of teaching
cancellations without appropriate provision of alternative
learning opportunities.
O&G – timetables unreliable and teaching cancellations
prevalent.
General Medical Specialties (GMS) – positive feedback; very
good seminar teaching and excellent administration.
Paediatrics – good feedback
UCLH
20/10/2009
Care of the Older Person / Orthopaedics & Rheumatology
(COOP/ O&R) – feedback is very good; excellent teaching.
Students enjoyed their experience in the orthopaedics trauma
clinics.
GM MiC – excellent feedback, well organised attachment with
lots of teaching.
GMS – consultant and registrar teaching praised.
Paediatrics - excellent consultant teaching, plenty of clerking
opportunities plus good organisation, all contributing to the very
positive student feedback.
O&G – Feedback is very good. Staff are committed, engaged
and enthusiastic delivering high quality teaching.
Year 3 Surgery – proactive local lead has increased the
amount of positive feedback, although further improvement
required relating to certain specialties.
Whittington
23/07/2009
COOP/ O&R – feedback is excellent for COOP and
Rheumatology.
Orthopaedics – students report timetable clashes and
cancellations and insufficient consultant teaching.
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Trust / date of
last visit
Strengths
Areas in need of improvement
Surgery – feedback is good; the attachment is well organised
and teaching good.
GM (MiC) – generally very good feedback, well-organised and
lots of teaching. GP placement was praised by students.
GMS – feedback good, A well-organised attachment with plenty
of bedside teaching. Students enjoyed the diversity of learning
opportunities.
Paediatrics – high volume of teaching and good feedback.
O&G – excellent feedback for a well-organised attachment with
high quality, enthusiastic teaching.
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GM (MiC) – generally very good feedback. Some issues
raised about the Respiratory rotation but remedial action
taken quickly.
Year 4 – no issues
v. Common issues / Good practice
As part of its review and reporting activities the QAU generates an annual summary of good practice which will be made available on the website.
Table 8
2
Common issues / Good practice
Site
Subject/Departme
nt
Good practice
UCL Medical
School
UCL Medical
School
Primary Care &
Public Health
Developed a Moodle site aimed at tutors. It provides access to relevant resources and offers a forum for
networking with other tutors, sharing recourses and disseminating good practice.
Academic Centre
for Medical
Education
Royal Free
Sister Act SSC
A continuous undergraduate portfolio has been produced, using an existing NHS electronic portfolio,
facilitating students’ transition from their undergraduate portfolio and data to postgraduate training.
The School collaborated in a unique fashion with other medical schools and NHS Education for Scotland to
introduce an electronic portfolio for current Year 3 students. The team of Clinical Teaching Fellows have
developed and implemented a Year 4 portfolio, helping to bring Year 4 in line with the rest of MBBS. In
collaboration with all Module Leads and administrators, the team ensured that all learning objectives and
GMC requirements were met. The team are working to translate the Year 4 portfolio into an electronic format
for 2012-13.
Year 3 SSC - raises student awareness of the importance and benefits of inter-professional work and
learning.
Whittington
O&G
2
Development of a “Fly on the wall” experience for students attending the Maternal Medicine SSC. Students
shadow the consultant for a period of 2-4 weeks and observe challenging patient consultations. The
experience encourages both critical and analytical thinking on sensitive and challenging ethical issues faced
by families during pregnancy such as termination, extreme prematurity and pre-pregnancy counselling.
Students enhance their understanding by completing a project based on a topic of interest.
Student Selected Component
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Luton &
Dunstable
University
Hospital NHS
Trust
Year 4 & 5 teaching
Introduction of a ‘Patient Safety’ module which is well-received by students.
Sustained involvement and commitment from the Undergraduate Tutor who contributes to all stages of the
assessment process.
Introduction of a peer teaching observation process to improve quality of teaching.
Introduction of E-Mentoring system to support students facing professional and personal issues.
The lead Undergraduate Tutor ensures students are aware that he is there to support them and has an open
door policy.
North
Middlesex
University
Hospital NHS
Trust
Pathology
UCL Medical
School
The integration of pathology into the student experience has been successfully developed by a Consultant
Histopathologist whose system is used to support teaching in O&G. This entails a programme of monthly
surgical resections as an aid to teaching, and development of a system for distributing pathology museum
specimens (a useful teaching tool).
A second Medical Education conference was held in June 2012 and attracted excellent
feedback. It offered opportunities for sharing best practice, developing our clinical teachers as
educators as well as networking.
UCL Medical
School
QAU
Introduction of a texting / Email service for students to report incidence of cancellations where
no alternative teaching has been provided. Initially set up as a simple monitoring exercise, the
take-up by students was low; the system will be re-launched alongside the NC.
UCL Medical
School
QAU
A reporting system has been established for students to raise any serious concerns about
unprofessional behaviour that they have witnessed. The system is bespoke for medical
students and is proving to be a useful tool in identifying questionable or unprofessional practice
and supporting the student in thinking through the best way to address the concern. It also
allows the School to raise (and address) the concern with the individual or team involved without
the student feeling at risk of any reprisal. For more information, please see the Raising
Concerns website. http://www.ucl.ac.uk/medicalschool/quality/raising_student_concerns
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QA of the Medical School
i. GMC Review – Medical Schools Annual Return (MSAR) 2011-12
All medical schools in the UK were again required to submit an Annual Return in December 2011. The aim of the MSAR 2011/12 was to enable
schools to revise the self-assessment of the status of its compliance, update cohort data (such as student demographics, fitness to practise and
progression data) and to provide information on progress made in the last year.
This return marked the signing off of all action points stemming from the 2004-05 Change Management Plan.
http://www.ucl.ac.uk/medicalschool/quality/monitoring
ii. UCL Internal Quality Review
Following completion of the IQR, UCL Academic Services produced a report with recommendations. The School was required to provide an action
plan, and this year a second update on progress towards completion of these points.
iii. Description of the internal governance processes of the medical school
The MBBS programme is managed through UCL Medical School, which is responsible for the leadership of MBBS educational strategy; curriculum
development and planning; assessment policy and organisation; the setting and monitoring of standards and quality assurance; and for the MBBS
Student Load Exercise and SIFT allocations.
MBBS leadership roles within UCL Medical School include MBBS Sub Deans, Site Sub Deans and Student Support Tutors each with responsibility for
specific areas of MBBS management. Administrative support is provided by Medical Student Administration.
MBBS teaching is commissioned from the School of Life and Medical Sciences (SLMS) divisions and funded through HEFCEt and tuition fee income.
Faculties and divisions are responsible for managing local delivery of teaching in accordance with UCL Medical School guidance, and for appointing
MBBS module and assessment leads to manage the delivery of education within the Division. Administrative support for Faculty and Divisional roles is
provided by Faculty and Divisional Teaching Administrators.
SLMS faculties and divisions are responsible for co-ordinating and supporting teaching delivery by NHS colleagues, and for ensuring consistency of
teaching and assessment across Hospital Trusts and PCTs. Teaching provided by Trusts is funded through SIFT (Service Increment for Teaching).
Administrative support is provided by Divisional Teaching Administrators and/or Trust administrators.
This year the School has been preparing itself for a period of transition as the penultimate stage of the NC implementation begins at the start of the
2012-13 academic year. Integral to this process has been the review of the School’s governance structures which have been adjusted to fit and support
the NC properly.
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The new organisational structures and management roles for the MBBS programme can be seen clearly via the organograms in Appendix 3. Appendix
4 contains the booklets which explain the structures are subject to updates, final review and approval.
15
D. Summary of developments, innovations, best practice to include significant
future changes to the curriculum or any other important achievements
Developments and innovations
UCL is in the process of implementing a new MBBS Programme: MBBS 2012. Academic year 2011/12 allowed us to implement a number of changes to
smooth the transition to the new curriculum and to pilot innovations. These transitional changes have included:
 a new final year focusing on the transition to the Foundation Programme and preparation for practice
 the introduction of an authentic professional e-portfolio based on the Foundation School portfolio, developed and supported by NES
 the piloting of 'patient pathways': an innovative scheme building on our experience in developing longitudinal relationships between students
and patients with chronic diseases
 introduction of post exam weeks in the early years curriculum allowing a refocusing on learning to be a doctor away from the pressure of
examination preparation. This includes a first response course, sessions aimed at finding and using evidence and a brief shadowing period
Major priorities over the next year are to embed the new curriculum in all years: focusing on the needs of teachers, learners and the healthcare provider
landscape.
A number of features of the new curriculum better match the provider landscape and include:
 integrated modules better aligned to patient journeys through the healthcare system rather than to specialties
 organisation of student support more akin to education/clinical supervision
 use of an authentic e-portfolio to capture achievements, reflections and WPBAs
 less reliance on where curriculum elements are delivered
 celebration of difference between our core providers rather than trying to deliver the same learning activities on all sites
 provision of core teaching to supplement experiences : both face to face and via the virtual learning environment
 a focus on e-health; including clinical information systems
A number of features of the new curriculum make extra demands on the current landscape/funding arrangements:
 post finals SSC required for all students; preferably offering some in the destination trust for the student's FY 1 post
 expanding assistantships, multi-professional learning, prescribing teaching, the expected feedback from WPBAs
 provision for each student of a clinician personal tutor for the last 3 years of the programme
 increased reliance on high quality, accessible IT resources
 continued development and funding of the e-portfolio
 the mismatch between contemporary teaching and support of learning activities and the relative inflexibility of SIFT monies spending guidance
Further information is available on the medical school website:
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http://www.ucl.ac.uk/medicalschool/news/uclms-news/news-20120322
DEPARTMENTAL RESPONSE TO INTERNAL QUALITY REVIEW (IQR)
MBBS PROGRAMME
DATE OF IQR VISIT: 25 March 2010
DATE OF PROGRAMME'S FIRST RESPONSE: JUNE 2011
DATE OF PROGRAMME’S SECOND RESPONSE: JUNE 2012
Recommendation (as it appears in the IQR
report)
Necessary Action:
1) Ensure that the vision for the programme,
clearly articulated by the Vice-Provost (Health)
and by the Dean of the Faculty of Biomedical
Sciences, is disseminated more widely and
engaged with by staff at all levels. This vision is
of a vibrant and evolving programme, which
seeks to educate doctors not only for the
requirements of twenty-first century medicine,
but also as future scientists and leaders in the
profession, whilst fully acknowledging and
incorporating the key aspects of UCL’s
globalisation agenda (paragraph 3.2);
2) Continue to press for improvements in the
consistency of the teaching provided by the
NHS Trusts. Whilst the students the team met
and the evidence from the supporting
documentation indicated that teaching was of a
good standard overall, many students and staff
raised concerns regarding a small minority of
Action taken or planned in response to the
recommendation, or reasons why no
action is being taken.
Progress in implementing the recommendation
We are on the cusp of implementing the
first pilots and changes associated with
the new curriculum. We have a
communication plan built into the project
implementation plan. Both the VP weekly
newsletter and the DOME termly
newsletter are being used to communicate
about the curriculum and from March 2010
developments in the new curriculum. A
stakeholders group has been set up as
one of the new curriculum working parties
and the project manager will be setting up
a communication strategy for providing
information in a range of formats regarding
the new curriculum.
MBBS 2012 will go live in September 2012. Over 400
staff and students have been involved in active working
groups associated with the programme. The website,
including a tailor-made film contains a dedicated
section on the new curriculum. The curriculum has
been presented in newsletters, at UCLMS conferences
and at NHS Trusts. The Divisional Director is in the
process of meeting with the heads of all other divisions
in SLMS to discuss the impact of MBBS 2012 on their
division and to ensure the message is being
disseminated effectively.
An active programme of site visits is
planned for 2010-2011 which will provide
all sites with detailed feedback on their
teaching performance. Evaluation
practices are being developed which will
include a consistent body of core
questions so that all sites will have data
There have been visits this year to all DGH sites by
members of the final year team. The visiting team have
met with students to receive feedback on placements,
and with teachers and administrators to share
feedback, review action plans, and share examples of
good practice. Particular issues around IT access have
been successfully resolved. For central sites there
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NHS Trust staff that they considered did not fulfil
their teaching obligations or meet the expected
standards. The team acknowledges the
difficulties arising from the fact that many
teaching staff are employed by the NHS Trusts
rather than UCL. However, given UCL’s
responsibility for ensuring the quality of the
educational experience of its students, the team
advises the Programme to continue to raise
these concerns and press for solutions with the
NHS Trusts, in order to satisfy itself that
students’ expectations of teaching are fulfilled,
and to have in place mechanisms to mitigate
situations where a poor experience is reported
(paragraph 7.7).
Advisable Action:
3) Revisit the role of the Departmental Equal
Opportunities Liaison Officer (DEOLO) to satisfy
itself that it is covering student as well as staff
matters. The students the team met appeared to
be unaware of the role of the DEOLO and the
assistance and advice available on equal
opportunities matters. It may be helpful to include
a description of the DEOLO’s purpose, key
activities and contact details in the student
information and on the MBBS web-site (see the
Academic Manual Document A10
http://www.ucl.ac.uk/academic-manual/part-a/a10)
(paragraph 3.4).
4) Extend the proactive approach taken for its
widening participation strategy and consider ways
to enhance this provision in order to broaden
student diversity and the numbers from nontraditional backgrounds (see the Academic Manual
Document F9 http://www.ucl.ac.uk/academicmanual/part-f/f9). The Programme might wish to
investigate ways that the BMAT might be further
that will allow them to compare their
teaching quality with other providers. Two
new processes are being introduced which
will allow instant reporting of cancelled
teaching (SMS texting) and a system
which allows students to directly feedback
to the QAU about unsatisfactory
educational experiences. In order to
enhance the feedback to teachers, across
the NHS trusts, the QAU will survey these
sites to investigate how to develop
systems more responsive to their needs.
have been a series of ‘targeted’ visits which have been
focused on particular issues raised by the student
evaluation data. In line with GMC strategy we are now
in the process of piloting and implementing a selfassessment exercise. This will involve an annual selfassessment exercise by Trusts, triangulated with
online student feedback and focused visits. The visits
will concentrate on areas requiring improvement or
sharing examples of excellent practice.
A DEOLO for students has been appointed
to provide advice to students. A description
of the DEOLO's purpose is available on the
UCL website:
http://www.ucl.ac.uk/hr/equalities/depts/role.
php
Implemented
A preliminary meeting with the Faculty of
Laws to discuss good practice has already
happened.
Meetings with partnership schools are
currently being set up to discuss ways to
extend the proactive approach to the
widening participation strategy.
For 2012 entry, the Medical School participated in a UCL
pilot scheme to identify widening participation applicants.
A quota of places was reserved for this group. While
expected to meet the same standards as other applicants,
students within the pilot group were tracked through the
selection process and many were offered interviews. As
a result, we not only met but exceeded the quota of offers
given to the pilot group students. Following this summer’s
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utilised as a diagnostic tool to identify students with
potential, in a similar way to the use of the National
Admissions Test for Law (LNAT) by the Faculty of
Laws (paragraph 5.5).
A-level examinations, it is hoped that this will translate
into their admission in September. Following this pilot,
the Medical Admissions Officers will be continuing to work
with UCL’s Admissions Manager on further widening
participation projects.
The Admissions Tutor has continued to support
partnership schools by providing advice and conducting
visits. Teachers from different types of schools have
been given direct insight into the selection process by
becoming interviewers and by liaising with Medical
Admissions. The Admissions Tutor participates annually
in UCL’s State Schools Conference.
Regarding the BMAT, information-sharing with the Faculty
of Laws occurred shortly after the IQR took place.
Research by Cambridge Assessment concerning the use
of BMAT as a selection tool continues.
5) Revisit the student information to ensure that it
makes it clear that the use of the GMC “Fitness to
practise” criteria is not necessarily punitive, and
that it can be beneficial for students both in
monitoring problems and in identifying the need for
support (paragraph 6.1).
An additional sentence has been added to
the Fitness Practice section of the A-Z
policies for students to convey that GMC
criteria can be beneficial for students.
Implemented
6) Revisit the personal tutoring system to assure
itself that it: (i) provides appropriate support for the
whole of the student experience, including
academic and pastoral advice; (ii) that it is an
effective first point of call for students’ personal
problems and welfare matters, thus reducing the
burden on the Programme’s welfare provision (and
in particular on the Faculty Tutors) and (iii) it is in
line with the aims, principles and suggested
practice of the UCL Personal Tutoring Strategy,
which has recently been approved by Academic
Committee (paragraph 6.2).
i. We have unified access to and provision of
welfare (both pastoral and academic
components) across all phases of the MBBS
course.
ii. We have reviewed the guidance for
Personal Tutors to enhance the
effectiveness of their role.
iii. We are implementing the aims, principles
and suggested practice of the UCL Personal
Tutoring Strategy in the guidance we give to
Personal Tutors and students, in respect of
their role as Personal Tutors, frequency of
meeting students and expectation of what
these meetings will address.
Welfare access is now improved with good uptake and
feedback from students. A newly launched Personal Tutor
system will be launched with MBBS 2012. Where
possible, one tutor will look after a student for 3 years in
total (2 tutors over the 6 year period). The tutors in years
4-6 have been recruited and will have training over the
summer. Tutor recruitment from the Faculty of Life
Sciences remains problematic due to capacity issues. A
‘plan B’ has been formulated for September to ensure that
all students will have a named Personal Tutor in
September while the Vice Dean for Education in the
Faculty of Life Sciences and the Head of Division work on
a longer term solution.
19
Appendix 3 – MBBS Committees and Management
(Organisational Charts and Management Roles)
UCL Medical School - MBBS 2012 MBBS Leadership & Governance
20
UCL Medical School - MBBS 2012 Vertical Module Leads &
Management Groups
21
UCL Medical School - MBBS 2012 Clinical Placements Leads
22
UCL Medical School - MBBS 2012 Student Support System
23
MBBS
Teaching
Committee
J Dacre
Admissions
and
Widening
Participation
Board
B Cross
Vertical
Modules
Teaching
Committee
D Gill
11 x Vertical
Modules
Teaching
Sub
Committees
Y1 & Y2
Teaching
Committee
M Gilbey
4 x Y1
Module
Management
Groups
4 x Y2
Module
Management
Groups
MBBS
Executive
Group
MBBS Y1-Y2
SSCC
J Dacre
MBBS Y4-6
SSCC
Year 3/IBSc
Steering
Committee
B Cross
Year 4 Year
4 Teaching
Committee
J McEwan
Year 5
Teaching
Committee
P Raven
Year 6
Teaching
Committee
A Berlin
13 x IBSc
Teaching
Committees
managed by
Y3, reporting
to UCL via
FBS, FMS,
FPHS
3 x Y4
Module
Management
Groups
3 x Y5
Module
Management
Groups
Foundation
School Board
13 x IBSc
SSCCs
24
J Dooley
MBPhD
Cttee
G Stewart
Facilities/
Resources
Committee
J McEwan
Royal Free
Trust UG
Teaching
Committee
LGinsberg
Whittington
UG Teaching
Cttee
C Fertleman
mQMEC
Committee
A Griffin
UCLH Trust
UG Teaching
Committee
J McEwan
Student
Support
Committee
I Taylor
Careers/FS
Transition
Committee
P Dilworth
Student
Support
Tutors Sub
Committee
P Raven
UCL Board
of
Examiners
FMS Board of
Examiners
P Raven (UG)
MBBS Board of
Examiners
J Dacre
Y1&Y2 Sub
Board of
Examiners
Y1-3 Lead
Y3/IBSc
Steering
Group
B Cross
Y1 & Y2
Panel of
Examiners
M Gilbey
13 IBSc
Panels of
Examiners –
FMS, FBS,
FPHS
IBSc Leads
Y1 Standard
Setting
Group
M Gilbey
Y2 Standard
Setting
Group
M Gilbey
Y4 Sub
Board
of
Examiners
Y4-6 Lead
Y5 Sub
Board
of
Examiners
Y4-6 Lead
Y6 Sub
Board
of
Examiners
J Dacre
Y5 Panel of
Examiners
P Raven
Y4 Panel of
Examiners
TBA
Y5 Standard
Setting Group
Y4 Standard
Setting
Group
A Sturrock
Y4 Sub
Panel
(Clinical)
A Sturrock
Y5 CFHD
Panel of
Examiners
E Chung
Y5 CN
Panel of
Examiners
C Turner
Y5 CFHD
Standard
Setting
Group
Y5 CN
Standard
Setting
Group
Y6 Panel of
Examiners
A Sturrock
Y6 Standard
Setting
Group
A Sturrock
Y6 Sub
Panel
(Clinical)
A Sturrock
RF OSCE
Site Lead
L Ginsburg
O Ogunbiye
Y5 WHCD
Panel of
Examiners
M Whitten
RF OSCE
Site Leads
L Ginsburg
O Ogunbiye
Whittington
OSCE Site
Lead
Y5 WHCD
Standard
Setting
Group
Whittington
OSCE Site
Leads
I Wamuo
J Vaidya
UCLH
OSCE Site
Lead
25
UCLH
OSCE Site
Leads
G Stewart
J Crosbie
Appendix 4 – MBBS Committees and Management
(Management Roles)
Compiled and edited by:
Professor Jane Dacre, UCL Medical School
Ms Gaynor Jones, Medical Student Administration (MSA)
Medical School
Management (1)
i.MBBS Academic Management
ii.MBBS Student Support and Admissions Management
iii.Divisional and NHS Trust MBBS Module and Assessment Management
iv.Criteria for designation as University NHS Provider Trust status
For organisational charts see:
http://www.ucl.ac.uk/medicalschool/staff-students/committees
26
i. UCL MEDICAL SCHOOL – MBBS MANAGEMENT
Director of UCL Medical School and MBBS Programme Lead
Prof Jane Dacre
The MBBS programme is managed through UCL Medical School, which is responsible for the
leadership of MBBS educational strategy; curriculum development and planning; assessment policy
and organisation; the setting and monitoring of standards and quality assurance; and for the MBBS
Student Load Exercise and SIFT allocations.
MBBS leadership roles within UCL Medical School include MBBS Sub Deans, Site Sub Deans and
Student Support Tutors each with responsibility for specific areas of MBBS management.
Administrative support is provided by Medical Student Administration.
MBBS teaching is commissioned from SLMS Divisions and funded through HEFCEt and tuition fee
income. Faculties and divisions are responsible for managing local delivery of teaching in
accordance with UCL Medical School guidance, and for appointing MBBS module and assessment
leads to manage the delivery of education within the Division. Administrative support for Faculty and
Divisional roles is provided by Faculty and Divisional Teaching Administrators.
SLMS Faculties and Divisions are responsible for co-ordinating and supporting teaching delivery by
NHS colleagues, and for ensuring consistency of teaching and assessment across Hospital Trusts
and PCTs. Teaching provided by Trusts is funded through SIFT (Service Increment for Teaching).
Administrative support is provided by Divisional Teaching Administrators and/or Trust administrators.
27
ii. MBBS ACADEMIC MANAGEMENT
Vice Dean (Education)
Director of UCL Medical School
MBBS Programme Lead
MBBS Educational strategy, policy and implementation, SIFT liaison
Chair of MBBS Teaching Cttee
Vice Dean (Professional Affairs)
Fitness to Practise, ACCEA
Chair of Student Support Committee
Chair of SIFT Strategy Group
Sub Dean (Assessments)
Assessment development and implementation via MedSch Exam
Boards Deputy Chair of MedSch Exam Board
Sub Dean (Careers)
Management of Careers/Foundation School Transition
Chair of Careers/Foundation School Transition Committee
MBBS curriculum development and implementation via MedSch
Teaching Ctte, Curriculum Cttees and Module Sub Cttees.
Chair of MedSch Curriculum Implementation and Development
Governance Group
Management of Year 5 Year 5 /DGH Liaison
Deputy Chair of Year 5 Teaching Committee
Management of educational facilities & resources.
Chair of MedSch Facilities & Resources Cttee
Management of elearning resources and SEQ software. Deputy Chair of
MedSch Facilities & Resources Committee
Management of UCL and Visiting electives
Management of IBSc programmes including admissions and exam
boards
Chair of IBSc Steering Group
Management of MBPhD programme
Chair of MBPhD Committee
Management of Year 1 and Year 2 curriculum
Chair of Year 1 and Year 2 Committee
Management of Year 3 curriculum
Chair of Year 3 Committee
Management of Year 4 curriculum
Chair of Year 4 Committee
Management of Year 5 curriculum
Chair of Year 5 Teaching Committee
Management of Professional Development Spine
Chair of PDS Committee
Management of the MedSch Quality Assurance Unit
Chair of MQMEC
Management of Student Selected Components
Chair of SSC Committee
Trust facilities and compliance with SIFT contracts, local curriculum and
assessment delivery
Chair of Trust UG Teaching Committee
Trust facilities and compliance with SIFT contracts, local curriculum and
assessment delivery
Chair of Trust UG Teaching Committee
Trust facilities and compliance with SIFT contracts, local curriculum and
assessment delivery
Chair of Trust UG Teaching Committee
Community facilities and PCT liaison, local curriculum and assessment
delivery Chair of Primary Care Education Committee
Sub Dean (Curriculum
Implementation and Development)
Sub Dean (DGH Liaison)
Sub Dean (Educational Resources)
Sub Dean (eLearning)
Sub Dean (Electives)
Sub Dean (IBSc)
Sub Dean (MBPhD)
Sub Dean (Year 1 and Year 2)
Sub Dean (Year 3)
Sub Dean (Year 4)
Sub Dean (Year 5)
Sub Dean (PDS)
Sub Dean (Quality)
Sub Dean (SSCs)
Site Sub Dean (Whittington)
Site Sub Dean (UCLH
Site Sub Dean (RF)
Site Sub Dean (Community)
28
Vice Dean (Education) and Director of UCL Medical School
Appointed by the Vice Provost Health
Remit:
 Educational strategy, policy, development and implementation
 Delivery of the MBBS degree programme
 SIFT liaison
Committees:
 Chair of MBBS Teaching Committee
 Chair of MBBS Board of Examiners
 Chair of UCL Medical School Executive Committee
 Chair of SIFT/HEFCE Strategy Group
 Ex-officio member of FMS Teaching Committee and Exam Board
Responsibilities:
 To manage all aspects of medical education
 To develop and embed relationships with the Divisions and to encourage their contribution to
undergraduate education
 To integrate educational activities across all Years of the MBBS programme
 To harmonise practices in MBBS committees to ensure compatibility across all Years of the
MBBS programme
 To develop transparent and robust financial agreements for the delivery of undergraduate
education (with SIFT and HEFCEt funded units)
 To further develop quality assurance, quality control and audit of educational activity and set
up a mechanism to relate Estimated protected time to the quality and quantity of educational
activity
 To liaise with Faculty and Medical School Support Tutors
Estimated protected time: 4/5 PAs - UCL Medical School
Admin support: Medical Student Administration
Vice Dean (Professional Affairs)
Appointed by the Director of UCL Medical School
Remit: Fitness to Practise
ACCEA
SIFT strategy
Responsibilities:







To investigate and give advice of Staff FtP issues and complaints from MBBS students
To represent UCL on student FtP panels both internally and externally
To take on the Faculty Tutor roles in relation to internal FtP investigations
To lead on the response from the Faculty to any MBBS related examination appeals in Years
1, 2 and 3.
To review applications, lead and Chair the UCL ACCEA committee for clinical academic staff
and to recommend nominations
To review applications and represent UCL on the UCLH ACCEA committee
To Chair the SIFT strategy group
29
Sub Dean (Assessment)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 Overall responsibility for MBBS assessments
 Co-ordinate MBBS assessment strategy and policy throughout the MBBS programme
 Oversee the implementation of MBBS assessments throughout the MBBS programme
Committees:
 Deputy Chair of MBBS Board of Examiners
 Ex officio member of FMS Exam Board
 Ex officio member of MBBS Teaching Committee
 Ex officio member of UCL Medical School Executive Committee
 Ex officio member of assessment committees
Responsibilities
 To set an appropriate assessment agenda
 To ensure that the decisions of the UCL Medical School Teaching Committee and MBBS
Board of Examiners are implemented via the Year Boards/Panels of Examiners
 To liaise with Chairs of Year Boards of Examiners to ensure effective delivery of the
assessments
 To liaise with Medical Student Administration (MSA) staff to ensure effective delivery of the
MBBS assessments
 To review external examiners’ reports and to report annually to UCL on behalf of the Vice
Dean/Vice Dean (Education)
 To produce papers and working documents particularly in conjunction with ACME to further
develop and improve medical assessments.
 To work with ACME concerning the implementation of assessment innovations.
Estimated protected time: 2 PAs – UCL Medical School
Admin support: Medical Student Administration
Sub Dean (Careers and Foundation School Transition)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 Overall responsibility for the co-ordination of Careers advice and Foundation School transition
throughout the MBBS programme
Committees:
 Chair of Careers and Foundation School Transition Committee
 Ex officio member of MBBS Teaching Committee
Responsibilities






to oversee all matters relating to Careers and Foundation School transition
to develop a structured careers support system from Year 1 to Year 5 of the MBBS
programme
to lead the careers sessions during Year Preparation for Practice Weeks
to lead the provision of advice relating to foundation school applications
to lead the provision of advice relating to ST training and choice of medical speciality
to liaise with UCL careers service to draw on UCL provision and advice on selfpresentation on paper and at interview
30




to advise and co-ordinate policies relating to foundation school applications including
ranking methods
to oversee the calculation and issue of foundation application rankings
to oversee transfer of information to foundation school
to develop a dedicated Medical School careers website
Estimated protected time: 2 PAs - UCL Medical School
Admin support: Medical Student Administration
Sub Dean (Curriculum Implementation and Development)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 MBBS curriculum review and development
Committees:
 Chair of MBBS Curriculum Implementation and Development Governance Group
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
 Ex officio member of UCL Medical School Executive Committee
 Ex officio member of Teaching Committees
 Ex officio member of assessment committees
Responsibilities
 To chair the MBBS curriculum review governance group and set an appropriate educational
agenda
 To make recommendations to MBBS Teaching Committee
 To produce papers and working documents particularly in conjunction with ACME to further
adaptation and educational improvement
 To interact with key divisional staff to promote the need for educational improvement and to
facilitate its implementation
 To work with ACME and MSA concerning the implementation of curriculum innovations.
Estimated protected time: 2 PAs – Currently UCL Medical School
Admin support: Medical Student Admin
Sub Dean (DGH Liaison)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To work in partnership with the Sub Dean (Year 5) in the development and delivery of
teaching in Year 5
 To liaise with UG Tutors and UG Administrators to ensure the delivery of high quality teaching
in associated District General Hospitals
 To lead on the development of MBBS revision programmes
Committees and meetings:
 Deputy Chair of Year 5 Teaching Committee
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
 Regular meetings at the Bloomsbury Campus
 Ad hoc meetings and visits to other sites
31
Responsibilities (in collaboration with the Sub Dean for Year 5):






To exercise oversight of clinical teaching in Year 5
To work with the DGH Undergraduate Tutors and UG Administrators to ensure high quality
delivery of the curriculum across all Years.
To ensure that decisions made within the FMS Teaching Committee and MBBS Teaching
Committee are implemented
To make recommendations to MBBS Teaching Committee on behalf of Year 5 Teaching
Committee and on behalf of DGH UG Tutors
To ensure that the activities and leadership of the Year 5 Sub Committees are consistent with
best practice
To contribute to the production of course materials as required
Estimated protected time: 2 PAs – UCL Medical School
Admin support: SIFT
Sub Dean (Educational Resources)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To monitor and review the provision, function, and support of education facilities across all
medical school and NHS sites and through all stages of the curriculum
Committees:
 Chair of the MBBS Facilities and Resources Committee
 Ex officio member of the Faculty Facilities and Resources Committee
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
 Ex officio member of SIFT/HEFCE Strategy Group
Responsibilities:
 To define the provision needed to deliver the MBBS curriculum and assessments monitor
 To review the provision, function, and support of education facilities across all medical school
and NHS sites and through all stages of the curriculum
 To consider and advise on how best the provision of facilities can meet the needs of the
medical curriculum
 To receive notice and to address problems relating to facilities and physical resources from
the MBBS Teaching committees
 To receive notice and to address problems relating to facilities and physical resources at NHS
sites via the site sub-deans/ trust undergraduate teaching committees
 To receive the minutes of the library committee
 To review and ensure appropriate provision of, and support for, facilities at all sites of the
Medical School
 To liaise with the faculty facilities and resources committee to ensure support and provision of
facilities to meet the needs of the medical curriculum
 To liaise with college services via the faculty facilities and resources committee to ensure
support and provision of facilities to meet the needs of the medical curriculum
 To liaise with the IT Management Group to review and advise on the use of Information
Technology and Media resources in teaching and learning.
 To liaise with the web group, to review and advise on the medical school website
 To set up from time to time specific working groups to review the needs of the curriculum and
level of support required and advise on how best this can be delivered to match educational
needs with appropriate resources.
32

To report as needed and advise the Faculty Teaching Committee, the Committee on Quality
Assurance, and the Deans on the provision and development of facilities to meet the needs of
the curriculum
Estimated protected time: 3 PAs – SIFT
Admin support: SIFT + Medical Student Administration - .2 admin officer
Sub Dean (eLearning and Student Evaluation Questionnaires)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 manage the on-line Student Evaluation Questionnaire and student module choice processes
working in conjunction with the Sub Dean (Quality Assurance)
 monitor and review the provision and support of IT resources and eLearning facilities across
the medical school and NHS sites and through all stages of the curriculum
Committees:
 Ex Officio member of QMEC
 Deputy Chair of ELAG (Elearning Advisory Group)
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
 Ex officio member of the MBBS Faculty Facilities and Resources Committee
 Ex officio member of SIFT/HEFCE Strategy Group
 Ex officio member of the IT Management Group
Responsibilities:
 To manage and support the processes relating to on-line student feedback and on-line student
module choice
 To review the provision and support of IT facilities and eLearning across the medical school
and NHS sites and through all stages of the curriculum
 To consider and advise on how best the provision of facilities can meet the needs of the
medical curriculum, assessment and quality assurance
 To liaise with the IT Management Group to review and advise on the use of Information
Technology and Media resources in teaching and learning.
 To liaise with the web group, to review and advise on the medical school website
 To set up from time to time specific working groups to review the needs of the curriculum and
level of support required and advise on how best this can be delivered to match educational
needs with appropriate resources.
 To report as needed and advise the Faculty Teaching Committee, the Committee on Quality
Assurance, and the Deans on the provision and development of IT facilities and eLearning
resources to meet the needs of the curriculum
Estimated protected time: 2 PAs - UCL Medical School
Admin support: AISC/Medical Student Administration
Sub Dean (Electives)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 Management of elective attachment for UCL students
 Management of in-coming elective student programme
33
Committees:
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
 Ex officio member of Year 5 Teaching Committee
 Ex officio member of MBBS Student Support Committee
Responsibilities
 To oversee the elective attachment
 To implement health and safety policies
 To implement academic requirements
 To approve electives
 To allocate elective bursaries
 To manage and develop the v elective programme for students from other medical schools
Estimated protected time: 2 PAs - UCL Medical School
Admin support: Medical Student Administration - .5 clerical officer
Sub Dean (IBSc )
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To oversee and monitor all IBSc programmes
 To ensure that IBSc programmes of study are conducted in accordance with the regulations
for each programme of study and are appropriate to the award of the IBSc
 To co-ordinate the provision of IBScs
 To manage admissions to IBSc programmes
 To plan and manage student numbers
 To monitor and report on quality assurance issues in IBSc programmes
Committees:
 Chair of the MBBS IBSc Steering Committee
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
Responsibilities:
 To monitor existing IBSc programmes and course unit components.
 To consider changes to existing IBSc programme and course unit components and to approve
PAQs (Programme Amendment Questionnaires) and UPCAMs (Undergraduate Programme
Component Amendment Forms).
 To consider new IBSc programmes and to approve PIQs (Programme Initiation
Questionnaires) and UPCs (Undergraduate Programme Component Questionnaires).
 To agree a unified admissions policy.
 To co-ordinate IBSc places, numbers and admissions
 To confirm the final allocation of IBSc places.
 To receive external examiners’ reports and respond to issues relating to IBSc degrees.
 To receive minutes of Boards of Examiners relating to IBSc degrees.
 To receive IBSc degree classification lists.
 To receive student feedback questionnaires and to address generic issues relating to IBSc
degrees.
 To receive and monitor reports of internal quality audits and subject reviews, and to respond
to any generic issues relating to IBSc degrees.
 To report formally to the FMS Teaching Committee and FMS Board of Examiners
 To report specific issues to Teaching Committees in other Faculties providing IBScs
Estimated protected time: 3 PAs – UCL Medical School
Admin support: IBSc Administrator
34
Sub Dean (MBPhD)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To manage the MBPhD Programme
Committees:



Chair of MBPhD Sub Committee
Ex officio member of the FMS Teaching Committee
Ex officio member of MBBS Teaching Committee
Responsibilities:








MBPhD Admissions and Publicity
MBPhD Open day
MBPhD Financial support
Administration of clinical programme for students during research period
Annual academic reviews with MB PhD students during research period
MBPhD Web Site maintenance and development
MB PhD Alumni support and liaison
Annual newsletter
Estimated protected time: 2PAs – Divisional HEFCEt
Admin support: Medical Student Administration - MBPhD Administrator
Sub Dean (Year 1 and Year 2)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To ensure the delivery of high quality teaching within the Year 1 and Year 2 of the MBBS
curriculum
 To monitor and report on quality assurance issues in Year 1 and Year 2 of the MBBS
curriculum
 To maintain and enhance the resources needed for that teaching including e-learning
Committees:
 Chair of Year 1 and Year 2 Teaching Sub Committee
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
Responsibilities:






To exercise oversight of the Module Management Groups or appropriate working parties
To work with the Medical School Support Tutors/Campus Sub Deans and MMGs to ensure
high quality delivery of the curriculum
To ensure that decisions made within the FMS Teaching Committee and MBBS Teaching
Committee are implemented
To work with the Chair of Teaching Committee to review and develop the MBBS curriculum
To make recommendations and plan as appropriate in the areas delegated to them and to the
Year 1 and Year 2 Teaching Sub Committee
To ensure that the activities and leadership of the Year 1 and Year 2 Teaching Sub
Committee are consistent with best practice
35


To review, update and oversee production of the Year handbooks and study guides
To review student feedback and action taken by MMGs, including compiling and preparing
annual monitoring reports
Estimated protected time: 2 PAs – UCL Medical School
Admin support: HEFCE – Medical Student Admin - Year 1 and Year 2 Administrators
Sub Dean (Year 3)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To ensure the delivery of high quality teaching within the Year 3 of the MBBS curriculum
 To monitor and report on quality assurance issues in Year 3 of the MBBS curriculum
 To maintain and enhance the resources needed for teaching including on-line resources and
e-learning
 To contribute to curriculum review and development
 To implement curriculum changes directed by MBBS Teaching Committee
Committees:
 Chair of Year 3 Teaching Sub Committee
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
Responsibilities:











To exercise oversight of the Module Management Groups or appropriate working parties
including the UG Teaching Committee for Ophthalmology, and to attend at least one of each
MMG per session
To work with the Student Support Tutors/Campus Sub Deans and MMGs to ensure high
quality delivery of the curriculum
To ensure that decisions made within the FMS Teaching Committee and MBBS Teaching
Committee implemented
To work with the Chair of Teaching Committee to review and develop the MBBS curriculum
To make recommendations and plan as appropriate in the areas delegated to them and to the
Year 3 Teaching Sub Committee
To ensure that the activities and leadership of the Year 3 Teaching Sub Committee are
consistent with best practice
To review, update and oversee production of Year handbooks and study guides
To review student feedback and action taken by MMG, including compiling and preparing
annual monitoring reports
To plan and co-ordinate the Year 3 Introductory Course in Clinical Methods
To give an introduction to Year 2 at the ICCM outlining the structure of Year 3 including
module, formative and summative assessments, format and conduct
To conduct follow up sessions at each site about module, formative and summative
assessments, their structure and form
Estimated protected time: 2 PAs – currently SIFT
Admin support: HEFCE – Medical Student Admin – Year 3 Administrators
36
Sub Dean (Year 4)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To ensure the delivery of high quality teaching within the Year 4 of the MBBS curriculum
 To monitor and report on quality assurance issues in Year 4 of the MBBS curriculum
 To maintain and enhance the resources needed for teaching including on-line resources and
e-learning
 To contribute to curriculum review and development
 To implement curriculum changes directed by MBBS Teaching Committee
Committees:
 Chair of Year 4 Teaching Sub Committee
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
Responsibilities:








To exercise oversight of the Module Management Groups or appropriate working parties and
to attend at least one of each MMG per session
To work with the Medical School Support Tutors/Campus Sub Deans and MMGs to ensure
high quality delivery of the curriculum
To ensure that decisions made within the FMS Teaching Committee and MBBS Teaching
Committee are implemented
To work with the Chair of Teaching Committee to review and develop the MBBS curriculum
To make recommendations and plan as appropriate in the areas delegated to them and to the
Year 4 Teaching Sub Committee
To ensure that the activities and leadership of the Year 4 Teaching Sub Committee are
consistent with best practice
To review, update and oversee production of Year handbooks and study guides
To review student feedback and action taken by MMGs, including compiling and preparing
annual monitoring reports
Estimated protected time: 2 PAs – UCL Medical School
Admin support: HEFCE – Medical Student Admin - Year 4 Administrators
Sub Dean (Year 5)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To ensure the delivery of high quality teaching within the Year 5 of the MBBS curriculum
 To monitor and report on quality assurance issues in Year 4 of the MBBS curriculum
 To maintain and enhance the resources needed for teaching including on-line resources and
e-learning
 To contribute to curriculum review and development
 To implement curriculum changes directed by MBBS Teaching Committee
Committees:
 Chair of Year 5 Teaching Sub Committee
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
Responsibilities:
37








To exercise oversight of the Module Management Groups or appropriate working parties
within Year 5
To work with the Student Support Tutors/Campus Sub Deans/Trust UG Tutors to ensure high
quality delivery of the curriculum
To ensure that decisions made within the FMS Teaching Committee and MBBS Teaching
Committee are implemented
To work with the Chair of Teaching Committee to review and develop the MBBS curriculum
To make recommendations and plan as appropriate in the areas delegated to them and to the
Year 5 Teaching Sub Committee
To ensure that the activities and leadership of the Year 5 Teaching Sub Committee are
consistent with best practice
To review, update and oversee production of the Year handbooks and study guides
To review student feedback and action taken by MMGs, including compiling and preparing
annual monitoring reports
Estimated protected time: 2 PAs – UCL Medical School
Admin support: HEFCE – Medical Student Admin – Year 5 Administrators
Sub Dean (Professional Development Spine)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To manage the Professional Development Spine
 To manage PDS HEFCEt/SIFT funding
 To maintain and enhance the resources needed for teaching including on-line resources and
e-learning
 To contribute to curriculum review and development
 To implement curriculum change and development as directed by MBBS Teaching Committee
Committees:
 Chair of the PDS Teaching Committee
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
 Ex officio member of the Year 5 Teaching Committee
Responsibilities
 To oversee PDS throughout the MBBS course
 To oversee PDS assessment throughout the MBBS course
 To manage PDS tutors
 To manage PDS finance
 PDS Study Guides/Workbooks
Estimated protected time: 2 PAs – UCL Medical School/SIFT
Admin support: Medical Student Administration – PDS Administrator + 2 clerical assistants + p-t Div
Admin
Sub Dean (Quality Assurance)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To co-ordinate quality management and enhancement in the MBBS programme
Committees:
 Chair of the Quality Management and Enhancement Committee
38





Ex officio member of FMS Teaching Committee
Ex officio member of MBBS Teaching Committee
Ex officio member of MBBS Teaching Committees
Ex officio member of FMS Board of Examiners
Ex officio member of MBBS Assessment Committees
Responsibilities:
 To oversee academic standards and quality assurance and enhancement processes within
the medical school
 To development of policy and practice in relation to such processes
 To monitor the activities of the Quality Assurance Agency for Higher Education and of other
external bodies concerned with the assurance of quality and/or standards insofar as they
impinge on the medical school and to advise the Director of UCL Medical School and Faculty
and MBBS Committees accordingly.
 To promote the development at Faculty and Divisional levels of initiatives relating to quality
enhancement and the enhancement of academic standards.
 To be responsible for the planning of the preparatory work involved in Internal Quality Audits
of the medical school carried out under the auspices of University College London’s Internal
Quality Review procedure.
 To plan and coordinate the work of the medical school in preparing for any “discipline audit
trails” carried out by the Quality Assurance Agency in the course of Institutional Review that
may involve the medical school.
 To plan and coordinate the work of the medical school in preparing for formal and informal
visits by the education committees of the General Medical Council or other validating
professional bodies.
 To promote discussion and sharing of good practice between the departments of the medical
school in relation to quality assurance and enhancement.
 To review and oversee all QA in DGHs and Primary Care attachments
 To ensure delivery and review of student feedback evaluation questionnaires
 To submit to the Director of UCL Medical School and to FMS Teaching Committee regular
reports in the form of minutes of the QMEC.
 To submit to the Faculty Board of Biomedical Sciences and to the College’s QMEC an annual
report of the work of the QMEC in the MBBS
 Administer the Excellence in Medical Education awards
 Administer the Targeted Education Development and Intervention fund in line with identified
QA priorities
 In liaison with the SIFT Office, to submit an annual report to the strategic health authority
 To generate research papers relating to student feedback
Estimated protected time: 2 PAs – UCL Medical School
Admin support:Medical Student Administration - Quality Assurance Administrator, Clerical assistant
Sub Dean (Student Selected Components)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To co-ordinate and manage Student Selected Components in all years of the MBBS
programme
 To co-ordinate and manage SSC assessment
Committees:
 Chair of SSC Committee
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
 Ex officio member of MBBS Teaching Committee
39
Responsibilities:
 To co-ordinate SSC programmes in all years of the MBBS programme
 To develop SSC programmes in all years of the programme
 To ensure a wide and balanced range of SSC
 To monitor student choices to ensure development of a range of different skills
 To produce and review the SSC guide
 To co-ordinate SSC grade forms
 To review SSC content to ensure that there is equivalence in the teaching provided
 To act upon student feedback where this has identified issues which require attention
 To providing returns regarding teaching quality to QMEC
Estimated protected time: 1 PA - UCL Medical School
Admin support: Medical Student Administration – .2 SSC co-ordinator
Postgraduate Sub Dean/Foundation School Director
Remit:
 To manage the Foundation School
Committees:



Ex officio member of the FMS Teaching Committee
Ex officio member of MBBS Teaching Committee
Ex officio member of the Year 5 Teaching Committee
Responsibilities:




Admission to Foundation Schools, Foundation Year 1 and Year 2
Progress reports & feedback for UCL graduates
Full Registration with GMC for UCL graduates
Attend Deanery meetings and conferences
Estimated protected time: 1 PA Divisional HEFCEt + 4 PAs North Thames Deanery
Admin support:Foundation School Administrator + 3 clerical assistants (80% NT Deanery/20% UCL
Medical School)
Site Sub Deans (RF/UCLH/Whittington)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To oversee campus facilities
 To liaise with NHS Trusts about provision of Trust facilities and compliance with SIFT
contracts
 To assist with specific areas of local teaching and assessment delivery for all attached UCL
students
 To assist with the implementation of curriculum change and development as directed by
MBBS Teaching Committee
Committees:



Ex officio chair of Trust UG Teaching Committee
Ex officio member of MBBS Facilities and Resources Committee
Ex officio member of MBBS Teaching Committee
40
Responsibilities:
Curriculum:




To provide academic leadership for the Skills Centre locally
To be responsible for planning and implementing the Introductory Course in Clinical Methods
locally and in liaison with PDS and Year 3 administrators.
To liaise with the Year 3 and Year 4 Module Management Groups regarding local issues
To liaise with Year 5 Teaching Committee, Sub Dean Year 5, and Year 5 administrators to
ensure the smooth running of clinical placements and implement change as required
Assessment:
 To support the nominated Medical School lead for the Year 3 OSCE, in particular in the
recruitment of local staff and the delivery of the clinical assessment
 To support the nominated Medical School lead for the final MBBS OSCEs, in particular in the
recruitment of local staff and delivery of the clinical assessment MBBS clinical examinations
and in liaison with the MBBS administrators
Quality assurance:
 To act as the contact person between UCL Medical School and Module/firm leads to facilitate
the implementation of curriculum decisions or to discuss problems identified in firm teaching
during QA processes locally across all years of the curriculum
Estimated protected time: 2 PAs – SIFT
Admin support: SIFT
Site Sub Dean (Community and PCT Liaison)
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:
 To oversee facilities for teaching in the community
 To liaise with Primary Care Trusts and individual general practices around provision of
community based teaching and SIFT arrangements
 To assist with specific areas of local community based teaching and assessment delivery
 To assist with the implementation of curriculum change and development as directed by
MBBS Teaching Committee
Committees:
 Chair of Primary Care Education Committee
 Ex officio member of MBBS Facilities and Resources Committee
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
Responsibilities:
 To provide academic leadership for teaching in the community
 To support GP and community placements throughout the MBBS course
 To support the nominated Medical School assessment leads for Years 3, 4 and 5, in particular
in the recruitment of GP OSCE examiners and the delivery of clinical assessments in general
practice in liaison with the MBBS administrators
 To act as the contact person between UCL Medical School and Module/firm leads to facilitate
the implementation of curriculum decisions, or to discuss any problems identified in relation to
community based teaching during QA processes locally
 To liaise with the Year 3, and Year 4 and 5 Module Management Groups regarding any
community issues
Estimated protected time: 2 PAs - UCL Medical School/SIFT
Admin support: Divisional/SIFT
41
iii. MBBS Student Support and Admissions Management
Deputy Director of UCL Medical School
& Faculty Tutor
Faculty Tutor
Medical School Support Tutor
Medical School Support Tutor
Medical School Support Tutor
(Bloomsbury)
Medical School Support Tutor
(Whittington)
Medical School Support Tutor (RF)
Medical School Support Tutor
Medical Student Counsellor
Medical Student Counsellor
Student academic progress, Student Support and Year 3 admissions,
Fitness to Practise
Deputy Chair of Student Support Committee
Student academic progress, Student Support and Year 1 admissions
Chair of Admissions Board
Year 1 and Year 2
All Years
All Years
All Years
All Years
All Years
All Years
All Years
Faculty Tutors
Student Support Remit:
 Under Statute 8(8), a Tutor to the Students of each Faculty is appointed by the Provost and
the Provost prescribes the duties of Faculty Tutors. The Dean of the Faculty is responsible, by
authority delegated by the Provost, for the line management of the Faculty Tutor.
 For the Faculty of Biomedical Sciences:
o 2 Faculty Tutors are appointed: Faculty Tutor (Year 1 and Year 2) which is a full-time
post under UCL’s Faculty Tutor structures and conditions; and Faculty Tutor (Years
2/3) which is a part-time post combined with clinical commitments under the clinical
consultant’s contract. The Faculty Tutors work together to co-ordinate their remit
across the programme and to attend or to represent the Faculty on the other’s behalf
at College Committees.
o By authority delegated by the Dean, the Faculty Tutors are line-managed by the Vice
Dean (Education) and Director of UCL Medical School
o In addition to the UCL responsibilities set out below, the Faculty Tutors are
responsible for Fitness to Practise proceedings in the Faculty.
Committees:
 Deputy Chair of Student Support Committee
 Chair of AFT tutor meetings
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
 Ex officio member of FMS Board of Examiners
 Ex officio member of MBBS Board of Examiners
 Ex officio member of College Committees as set out by UCL
Responsibilities:
a) exercise the general academic and pastoral oversight of all students (undergraduate, graduate
taught and graduate research students) in the Faculty;
b) together with the Dean, provide leadership on the implementation of Faculty Learning and Teaching
Strategies and the development and management of new programmes, ensuring also that
programmes and course units are reviewed and withdrawn as they become redundant.
42
c) contribute to the setting of Faculty quotas and targets, manage the admissions process and
procedures so as to ensure that the Faculty meets its quotas and targets and conforms with UCL
policies, coordinating the work of the support staff administering the procedure and liaising with the
Dean, Faculty Graduate Tutor, Senior Tutor, Academic Registrar and the UCL Admissions Office, as
appropriate
d) manage and monitor the Personal Tutor Scheme, ensuring the delivery of the key skills agenda and
careers advice and providing advice and direction to students experiencing difficulties (academic,
financial, medical or personal);
e) as a member of the Faculty Management Team, contribute to the strategic management of the
Faculty and act as Sub-Dean for the Faculty (in accordance with Statute 8).
f) contribute a Faculty view in discussions relating to a range of student matters including registration,
fees, examinations and other academic matters working closely with the Academic Registrar and
officers of the Registry;
g) represent UCL in student recruitment activities and events (Open Days, Schools Conferences,
Schools Visits and other Widening Participation and international student recruitment initiatives etc.)
organised by Educational Liaison and ensure appropriate representation at such events;
h) ensure that each student's registration, academic progress and examination entry details satisfy the
relevant degree or diploma or certificate regulations;
i) advise students who are academically insufficient or who have failed major examinations as to their
possible future actions, and, under authority delegated from the Provost (in accordance with Statute
11), suspend or exclude them from further registration at UCL, in conjunction with the Dean of
Students and Faculty Graduate Tutor, as appropriate;
j) handle complaints and grievances in liaison with the Dean of Students and the Senior Tutor;
k) monitor and co-ordinate all aspects of student progress, liaising with Faculty Officers, tutors and
teaching staff on issues concerning the general pastoral and academic Student Support of students in
the Faculty
l) ensure that relevant Faculty staff are aware of and comply with UCL policy and current legislation
and liaise as necessary with UCL Officers on such issues and their implementation;
m) co-ordinate the activities of the Faculty Graduate Tutor in the exercise of their duties;
n) take responsibility with the Dean for the operation of all aspects of the Quality Management and
Enhancement measures and procedures within the Faculty’s remit including the monitoring of
Examination Boards;
o) chair a number of Faculty and UCL committees (such as the Faculty Teaching committee(s), UCL
Grievance Panels, Examination Irregularities Panels and Internal Quality Review Teams) or give oral
reports at them on a regular basis;
p) represent the Faculty as an ex officio member at a range of UCL committees and sub-committees,
and serve on other UCL committees, sub-committees, working groups and panels when asked to do
so;
q) keep up to date with all issues surrounding the student experience generally and be conversant
with all current UCL policies and procedures relating to the recruitment, admission and academic
progress and pastoral well-being of the student body and develop/implement new procedures and
43
protocols in collaboration with the Dean, Senior Tutor and Vice-Provost (Academic & International).
Ensure that policies and procedures are effectively disseminated across, and followed within the
Faculty;
r) contribute to the teaching effort within the Faculty and ensure appropriate training of admissions
staff in liaison with the Organisational and Staff Development Team and the Centre for Learning and
Teaching as appropriate.
s) draft, edit and audit content for the undergraduate and graduate prospectuses, the UCAS
Handbook, documents for Schools Conferences, other publications and website material in
conjunction with the Faculty Graduate Tutor, working with the Educational Liaison Team which has
responsibility for publishing;
Additionally, with regard to UCL's undergraduate provision the Faculty Tutor's roles and
responsibilities are as follows:
a. under powers delegated from the Provost on the authority of Statute 11, make on behalf of the
Academic Registrar offers of admission to undergraduate degree courses within the Faculty, and
authorise, after consultation with the Senior Tutor as appropriate, the making of offers of admission of
applicants from non-traditional backgrounds;
b. co-ordinate the activities of Admissions Staff, Admissions Tutors and Departmental/Degree
Programme Tutors on all issues concerning the admission, induction and progress of undergraduate
students in the Faculty;
c. communicate on behalf of the Faculty and UCL with Local Authorities, professional, regulatory and
statutory bodies, other funding bodies, other universities, commercial organisations and the media etc.
on all issues concerning the registration and progress of undergraduate students within the Faculty;
d. attend, or nominate a representative to attend, the Final Boards of Examiners Meetings for
undergraduate degree and taught Masters degree programmes.
Estimated protected time: FMS 6 x PAs, FLS x 10 PAs
Admin support: FMS/FLS Medical Student Admin
Admissions Remit:
 To manage admissions
Committees:
 Chair of the Admissions Board
 Ex officio member of Student Support Committee
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
 Ex officio member of FMS Board of Examiners
 Ex officio member of MBBS Board of Examiners
 Ex officio member of the FMS Staff Student Liaison Committee
Responsibilities:
 To manage the Admissions Office
 To manage admissions to the MBBS programme
 To manage clinical transfer admissions to the MBBS programme
 To manage admissions to the MBPhD programme
Estimated protected time: 5 PAs – UCL Medical School
Admin support: UCL Medical School/FLS Admissions Officer + 2 clerical assistants
44
Medical School Support Tutors
Appointed by the Vice Dean (Education) / Director of UCL Medical School
Remit:




To assist the Faculty Tutors in student matters relating to Student Support and guidance
To assist the Faculty Tutors in academic matters including registration, fees and assessments
To assist the Faculty Tutors in student matters relating to admissions
To assist the Faculty Tutors in any other tasks, duties and responsibilities within the scope,
spirit and purpose of the role
Committees:
 Ex officio member of Student Support Committee
 Ex officio member of FMS Teaching Committee
 Ex officio member of MBBS Teaching Committee
 Ex officio member of FMS Board of Examiners
 Ex officio member of MBBS Board of Examiners
 Ex officio member of the FMS Staff Student Liaison Committee
 Ex officio member of the Admissions Board
Responsibilities:
 in association with the Faculty Tutor to provide the lead on the three main hospital
campuses for pastoral care of clinical students
 to participate in the daily drop Student Support Clinics at the 3 main campuses
 to be responsible for accurate recording of student interviews, whilst gaining consent for
information passed on, and preserving student confidentiality.
 To be part of the team of Deanery staff who review student’s academic progress and to
advise the Faculty Tutor, who has formal responsibility for this, to ensure that each
student’s registration, academic progress and examination entry details satisfy the
regulations for the MBBS degree.
 To advise students who have failed examinations as to their future action
 To advise students who have difficulty in paying their fees, and make recommendations to
the Faculty Tutor about assistance from student hardship funds
 to advise students and make recommendations to the Faculty Tutor concerning
interruption of studies and exceptional leave
 to advise students and liaise with the Faculty Tutor concerning fitness to practise issues
 to deputise for the Faculty Tutor as necessary in the administration of the course, by
becoming a signatory where possible, and writing student references
Estimated protected time: 1 PA – UCL Medical School
Admin support: FMS/FLS – Medical Student Administration
iv. DIVISIONAL AND NHS TRUST MBBS MODULE AND ASSESSMENT MANAGEMENT
Yr 1
Yr 1
Yr 1
Yr 1
Yr 2
Yr 2
Yr 2
Yr 2
Yr 2
Yr 3
Module & Assessment lead
Module & Assessment lead
Module & Assessment lead
Module & Assessment lead
Module & Assessment lead
Module & Assessment lead
Module & Assessment lead
Module & Assessment lead
Module & Assessment lead
Module lead
Foundations of Health & Medical Practice. MMG Chair
Infection and Defence. MMG Chair
Circulation and Breathing. MMG Chair
Fluids Nutrition & Metabolism. MMG Chair
Movement & Musculoskeletal Biology. MMG Chair
Neuroscience & Behaviour. MMG Chair
Endocrine Systems & Regulation. MMG Chair
Reproduction, Genetics and Development. MMG Chair
Cancer Biology. MMG Chair
General Medicine/MiC. MMG Chair
45
Yr 3
Module lead
General Medical Specialties. MMG Chair
Yr 3
Module lead
COOP/Ortho Module. MMG Chair
Yr 3
Yr 3
Module lead
Assessment Lead
Yr 3
Assessment Lead –
Pathological Sciences
Assessment lead - Medicine
Assessment lead - Surgery
Assessment lead – Use of
Medicines
OSCE Site & Deputy Site
Leads
Surgery Module. MMG Chair
Year 3 formative and summative assessments.
Chair of Yr 3 Panel of Examiners
Pathological Sciences
Chair of Pathological Sci UG Teaching Cttee
Medicine questions + OSCE stations
Surgery questions + OSCE stations
Use of Medicines questions + OSCE stations
Yr 3
Yr 3
Yr 3
Yr 3
Yr 4
Module & Assessment Lead
Yr 4
Module & Assess Deputy Lead
Yr 4
Module and Assess Lead
Yr 4
Module & Assess Deputy Lead
Yr 4
Module and Assess Lead
Yr 4
Module & Assess Deputy Lead
Yr 5
Module & Assessment Lead
GP
Assessment Lead Pathological Sciences/Data
Assessment Lead - Medicine
Assessment Lead - Surgery
Assessment Lead - Use of
Medicines
Yr 5
Yr 5
Yr 5
Yr 5
Yr 5
Yr 5
Yr 5
Yr 5
Vertical
Module
Vertical
Module
Vertical
Module
Vertical
Module
Vertical
Module
Vertical
Module
Yrs 3-5
Yrs 4/5
Yrs 1-5
OSCE Lead
OSCE Site Leads - Medicine
OSCE Site Leads – Surgery
OSCE Deputy Site Leads
Vertical Module Lead
Vertical Module Lead
Vertical Module Lead
Vertical Module Lead
Vertical Module Lead
Vertical Module Lead
Firm/Specialty Leads and
Clinical Lead Teachers
DGH Undergraduate Tutors
UCL Divisional UG Tutors
OSCE co-ordination and patient recruitment
CFHD (Paediatrics)
Chair of MMG & Exam Panel
CFHD (GP)
Deputy Chair of MMG and Exam Panel
CN (Neuro)
Chair of MMG and Exam Panel
CN (Psychiatry)
Deputy Chair of MMG and Exam Panel
WHCD (O&G)
Chair of MMG and Exam Panel
WHCD (CD)
Deputy Chair of MMG and Exam Panel
Year 5 GP attachments and exam questions
Final MBBS Pathogenesis & Prevention/
Data Interpretation
Final MBBS Medicine
Final MBBS Surgery
Final MBBS Use of Medicines
LSO&SSO co-ordination
Chair of Year 5 Sub Panel (Clinical)
LSO co-ordination and patient recruitment
LSO co-ordination and patient recruitment
LSO co-ordination and patient recruitment
Cancer Medicine
Chair of MMG
Mechanisms of Drug Action (Year 1 and Year 2)
Use of Medicine (Years 2/3)
Chair of MMG
Pathological Sciences (Year 1 and Year 2)
Pathological Sciences (Year 2/3)
Chair of Pathological Sci UG Teaching Cttee
Society and the Individual
Chair of MMG
Years 2 and 3
DGH attachments
3 x FLS divisions + 13 x FMS Divisions
46
Year 1 and Year 2 Assessment Lead
In Year 1 and Year 2 this role is undertaken by the Sub Dean for Year 1 and Year 2
Remit:
 Oversee the implementation of Year 1 and Year 2 assessments in accordance with MBBS
assessment strategies and policies
 Co-ordinate Year 1 and Year 2 formative assessments
 Co-ordinate Year 1 and Year 2 summative assessments
 Develop and quality assure question banks
 Review and finalise the integrated written papers
 Oversee standard setting and marking criteria
 Oversee the marking processes and the production of mark sheets
Committees:
 Chair of Year 1 and Year 2 Panel of Examiners
 Chair of Year 1 Standard Setting Group
 Chair of Year 2 Standard Setting Group
 Ex officio member of Year 1 and Year 2 Sub Board of Examiners
 Ex officio member of FMS Faculty Board of Examiners
Responsibilities:
 To chair the Year 1 and Year 2 Panel of Examiners set an appropriate assessment agenda
 To ensure that the decisions of the FMS Teaching Committee and the FMS Board of
Examiners are implemented via Year 1 and Year 2 Sub Board/Panel of Examiners
 To liaise with Chairs of Module Management Groups to ensure effective delivery of the Year 1
and Year 2 assessments
 To co-ordinate and implement Year 1 and Year 2 formative and summative assessments
 To ensure that the assessments are compatible with the core curriculum
 To develop and review Year 1 and Year 2 question banks
 To liaise with module leads for the preparation of questions
 To review the format of examinations, mark scheme and information for students about
formative and summative assessments annually for the web and in Study Guides
 To compile and edit the summative examination papers
 To ensure correct standard setting processes
 To review and authorise the written examination results
 To liaise with Medical Student Administration (MSA) staff to ensure effective delivery of the
Year 1 and Year 2 assessments
 To receive and act upon comments from the external examiners on the standard, conduct and
outcome of the examinations, and their comparability with other medical schools
 To report annually to Faculty Board of Examiners on the comments of external examiners and
action taken
 To work with UCL MEDICAL SCHOOL concerning the implementation of assessment
innovations
 To make recommendations for the award of prizes
 To act upon student feedback where this has identified issues with Year 1 and Year 2
assessments which require action
Estimated protected time: Within remit of Sub Dean (Year 1 and Year 2)
Year 1 and Year 2 Module and Assessment Leads
Appointed by Heads of Division in consultation with the Sub Dean (Year 1 and Year 2) and approved
by the Vice Dean (Education)
Remit:
47





To co-ordinate and manage module teaching
To co-ordinate and manage assessment and marking
To develop teaching materials including on-line resources and e-learning
To participate in curriculum review and development
To implement curriculum changes as directed by MBBS Teaching Committee
Committees:
 Chair of Module Management Group
 Ex officio member of MBBS Teaching Committee
 Ex officio member of MBBS Year 1 and Year 2 Teaching Committee
 Ex officio member of MBBS Year 1 and Year 2 Sub Board of Examiners
 Ex officio member of MBBS Year 1 and Year 2 Panel of Examiners
Responsibilities:
 To co-ordinate and implement module teaching and timetabling
 To ensure that the teaching students receive is compatible with the core curriculum
 To produce and review the Module Study Guide and teaching materials
 To co-ordinate the introduction to the module
 To co-ordinate in-course assessment
 To review timetables to ensure that there is equivalence in the teaching provided for all
students
 To receive the minutes of module-related Divisional Undergraduate Teaching Committees
 To represent the Year 1 and Year 2 MBBS module at the FLS Divisional Undergraduate
Teaching Committees
 To act upon student feedback where this has identified issues with teaching which require
attention
 To providing returns regarding teaching quality to QMEC
 To co-ordinate module assessments, including writing and reviewing written questions and
papers and marking where required

To liaise with Directors of Divisions and/or Divisional Undergraduate Tutors to ensure the
appropriate allocation to the MBBS programme of HEFCEt funded resources
Estimated protected time: 2 PAs - FLS Divisional HEFCEt
Admin support: FLS Divisional HEFCEt
Year 3 Module Leads
Appointed by Heads of Division in consultation with the Sub Dean (Year 3) and with UCLP Theme
Leads where appropriate, and approved by the Vice Dean (Education)
Module Leads must hold a substantive or an honorary contract with UCL.
Remit:
 To lead and co-ordinate module teaching
 To manage firm leads/clinical lead teachers and ensure consistency of teaching across firms
and sites
 To work with the Year 3 assessment lead to ensure the delivery of high quality module and
workplace- based assessments in accordance with Medical School requirements
 To work with the Year 3 assessment lead to ensure adequate provision of written and OSCE
questions from module teachers and participation in standard setting processes and clinical
examinations
 To develop teaching materials including on-line resources and e-learning
 To participate in curriculum review and development
 To implement curriculum changes as directed by MBBS Teaching Committee
48
Committees:
 Chair of Module Management Group
 Ex officio member of MBBS Teaching Committee
 Ex officio member of MBBS Year 3 Teaching Committee
Responsibilities:
 To co-ordinate and implement module teaching and timetabling
 To implement curriculum changes and developments
 To ensure that the teaching students receive during the module is compatible with the core
curriculum
 To be responsible for the production, review and updating of the Module Study Guide and
teaching materials (printed and electronic)
 To co-ordinate and implement an appropriate introduction to the module
 To co-ordinate in-course assessment, workplace based assessment and module grade forms
 To review that coordinate timetables and curriculum content to ensure that there is
equivalence in the teaching provided for all students at all sites
 To receive the minutes of module-related Divisional Undergraduate Teaching Committees
 To act upon student feedback where this has identified issues with teaching which require
attention
 To providing returns regarding teaching quality to QMEC
 To contribute to year 3 formative and summative assessments by writing and reviewing written
and OSCE questions
 To ensure that each clinical firm across the main campuses and DGHs has a nominated Firm
Tutor
 To ensure that Firm Tutors perform the duties listed in their remit, liaising with Site Sub Deans
as appropriate
 To liaise with Module Leads, Site Sub Deans and Trust UG Committees to ensure uniformity
in standards of teaching, assessment and grading
 To liaise with Directors of Divisions and/or Divisional Undergraduate Tutors to ensure the
appropriate allocation to the MBBS programme of HEFCEt funded resources
Estimated protected time: 1 PA – Divisional HEFCEt/SIFT
Admin support: Divisions/SIFT
49
Year 3 Assessment Lead and Subject Leads (Pathological Sciences, Medicine, Surgery, Use of
Medicines)
Appointed by Heads of Division in consultation with the Sub Dean (Assessment) and approved by the
Vice Dean (Education)
Remit:
 Co-ordination and management of end-of-year 3 formative and summative assessments
 Compile, review and standard set written papers
Committees:
 Ex officio member of Year 3 Exam Panels
 Ex officio member of MBBS Year 3 Sub Board of Examiners
 Ex officio member of FMS Faculty Board of Examiners
Responsibilities:
 To chair the Year 3 Panel of Examiners (Year 3 Assessment Lead)
 To attend meetings of the Year 3 Sub Panel of Examiners (Clinical) and to liaise with the Chair
of the Year 3 Sub Panel of Examiners (Clinical) concerning the planning, structure, format and
station writing of clinical examinations (Year 3 Assessment Lead)
 To co-ordinate and implement year 3 formative and summative assessments
 To ensure that the assessments are compatible with the core curriculum
 To develop and review Year 3 question banks
 To liaise with module leads and clinical teachers for the preparation of new questions
 To review the information for students on the formative assessments sent out by
administration to all students in December/January
 To prepare the formative question paper for mid-January
 To prepare feedback and commentary on the formative assessments for posting on Moodle
 To conduct lectures on exam technique and the structure of the written and OSCE
assessments prior to the summative examinations
 To compile and edit the summative examination papers
 To ensure correct standard setting processes
 To review and authorise the written examination results
 To make recommendations for the award of prizes
 To act upon student feedback where this has identified issues with Year 3 assessments which
require attention
 To review and respond to external examiners’ reports
Estimated protected time: 1 PA - FMS Divisional HEFCEt /SIFT
Admin support: FMS Divisional HEFCEt /SIFT
Year 3 OSCE Site Leads (Medicine, Surgery, Use of Medicines)
Appointed by Heads of Division in consultation with the Sub Dean (Assessment) and approved by the
Vice Dean (Education)
Remit:
 Co-ordination and management of end-of-year 3 clinical examination
 Provision and review of OSCE stations
 Assisted by Deputy Site Leads
Committees:
 Ex officio member of Year 3 Exam Panels
 Ex officio member of MBBS Year 3 Sub Board of Examiners
50
Responsibilities:
 To co-ordinate the Year 3 Short Station OSCE
 To produce and review OSCE stations
 To ensure that the assessments are compatible with the core curriculum
 To blueprint the OSCE
 To select an appropriate venue and set it up to ensure the smooth running of the examination
 To prepare all scenario material for stations as appropriate to the patients selected in advance
of the examination
 To assist the Year 3 Administrator in recruiting examiners
 To oversee recruitment of patients by Deputy Site Leads
 To oversee preparation of patient summaries by Deputy Site Leads
 To brief and train suitable patients
 To ensure that the Medical School and External Examiners are informed of problems which
may affect the performance of examiners or candidates
 To fill in at short notice for any examiner who is temporarily indisposed.
 To ensure examiners are briefed to mark OMR sheets correctly
 To ensure mark sheets filled in according to regulations and discuss with examiners any
irregularities in the mark-sheets or conduct of the examination so that corrective action can be
taken
 To rotate through the stations in reverse order to provide quality control for examiners.
 To act upon student feedback where this has identified issues with Year 3 assessments which
require attention
 To review and respond to external examiners’ reports
Estimated protected time: 1 PA - Divisional HEFCEt /SIFT
Admin support: FMS Divisional HEFCEt /SIFT
Year 4 Module and Assessment Leads
Appointed by Heads of Division in consultation with the Sub Dean (Year 4) and with UCLP Theme
Leads where appropriate, and approved by the Vice Dean (Education)
Module Leads must hold a substantive or an honorary contract with UCL.
Remit:
 To lead and co-ordinate module teaching
 To manage firm leads/clinical lead teachers and ensure consistency of teaching across firms
and sites
 To ensure the delivery of high quality module and workplace-based assessments in
accordance with Medical School requirements
 To ensure adequate provision of written and OSCE questions from module teachers and
participation in standard setting processes and clinical examinations
 To develop teaching materials including on-line resources and e-learning
 To participate in curriculum review and development
 To implement curriculum changes as directed by MBBS Teaching Committee
Committees:
 Chair of Module Management Group
 Chair of Module Panel of Examiners
 Ex officio member of MBBS Teaching Committee
 Ex officio member of MBBS Year 4 Teaching Committee
 Ex officio member of FMS/MBBS Board of Examiners
 Ex officio member of Year 4 Sub Board of Examiners
51
Responsibilities:

Teaching:
o
o
o
o
o
o
o
o
o
o
o

Assessment
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o

To co-ordinate and implement module teaching and timetabling
To ensure that each clinical firm across the main campuses and DGHs has a
nominated Firm Tutor
To ensure that Firm Tutors perform the duties listed in their remit, liaising with Site
Sub Deans as appropriate
To liaise with Module Leads, Site Sub Deans and Trust UG Committees to ensure
uniformity in standards of teaching, assessment and grading
To liaise with Directors of Divisions and/or Divisional Undergraduate Tutors to ensure
the appropriate allocation to the MBBS programme of HEFCEt funded resources
To review and coordinate the site timetables to ensure that there is equivalence in the
teaching provided at each site
To ensure that the teaching students receive during the module is compatible with the
core curriculum
To be responsible for the production, review and updating of the Module Study Guide
and teaching materials (printed and electronic)
To co-ordinate an appropriate introduction to the module
To co-ordinate the core teaching/study weeks
To co-ordinate the end-of-module poster presentations
To represent the module at the Year 4 Sub Panel of Examiners
To chair the Year 4 Panel of Examiners
To chair the assessment working groups responsible for setting and standard setting
the written assessments
To chair the assessment working groups responsible for setting the OSCE
To ensure that students are assessed to a common and appropriate standard
To co-ordinate module log books and presentation of log book marks
To blueprint the end-of-module assessments
To review and finalise the end-of-module written papers
To review the marks obtained in the written assessments and question performance
statistics, identifying any deficiencies in teaching suggested by the results obtained in
individual questions or sections of the paper
To review and finalise the end-of-module OSCE stations
To co-ordinate the delivery of the OSCEs
To oversee the recruitment of OSCE examiners
To review the marks obtained in the OSCE tests and station performance statistics,
identifying any deficiencies in teaching suggested by the results obtained in individual
questions or sections of the OSCEs
To provide feedback to candidates who fail the end-of-module assessments
To appoint and liaise with external examiners
To recommend prize winners
Quality enhancement and Monitoring
o
o
o
To receive the minutes of module-related Divisional Undergraduate Teaching
Committees
To act upon student feedback where this has identified issues with teaching which
require attention
To provide annual returns regarding teaching quality to mQMEC
Estimated protected time: 2 PAs – Divisional HEFCEt /SIFT
Admin support: Divisional HEFCEt /SIFT
52
Year 5 Module and Assessment Leads – GP
Appointed by Heads of Division in consultation with the Sub Dean (Year 5) and with UCLP Theme
Leads where appropriate, and approved by the Vice Dean (Education)
Module Leads must hold a substantive or an honorary contract with UCL.
Remit:
 To lead and co-ordinate GP teaching
 To ensure consistency of teaching across GP Practices
 To ensure the delivery of high quality module and workplace-based assessments in
accordance with Medical School requirements
 To ensure adequate provision of written and OSCE questions and participation in standard
setting processes and clinical examinations
 To develop teaching materials including on-line resources and e-learning
 To participate in curriculum review and development
 To implement curriculum changes as directed by MBBS Teaching Committee
Committees:
 Chair of Module Management Group
 Ex officio member of Faculty Teaching Committee
 Ex officio member of MBBS Teaching Committee
 Ex officio member of relevant MBBS Year Teaching Committee
Responsibilities:
 To co-ordinate and implement module teaching and timetabling
 To ensure that the teaching students receive during the module is compatible with the core
curriculum
 To be responsible for the production, review and updating of Module Study Guides and
teaching materials (printed and electronic)
 To co-ordinate and implement an appropriate introduction to the module
 To attend personally, or to ensure that there is representation of the module on, the
“horizontal” module – related Management and / or Divisional Undergraduate Teaching
Committees
 To co-ordinate in-course assessment
 To review timetables to ensure that there is equivalence in the module teaching provided for
all students
 To receive the minutes of module-related Divisional Undergraduate Teaching Committees
 To act upon student feedback where this has identified issues with teaching which require
attention
 To providing returns regarding teaching quality to QMEC
 To co-ordinate module assessments, including writing and reviewing written questions and
papers and marking where required
 should
Estimated protected time: 2 PAs - FMS Divisional HEFCEt /SIFT
Admin support: FMS Divisional HEFCEt /SIFT
Year 5 Assessment Leads (Pathogenesis and Prevention/Data, Medicine, Surgery, Use of
Medicines)
To be appointed by Heads of Division in consultation with the Sub Dean (Assessment) and approved
by the Vice Dean (Education)
Remit:
 Co-ordination and management of Year 5 written assessments
 Compile, review and standard set written papers
53
Committees:
 Ex officio member of Year 5 Exam Panels
 Ex officio member of MBBS Year 5 Sub Board of Examiners
 Ex officio member of FMS Faculty Board of Examiners
Responsibilities:
 To work with the Sub Dean (Assessment) to co-ordinate and implement year 5 written
assessments
 To assist the Sub Dean (Assessment) to set and edit the papers
 To assist the Sub Dean (Assessment) to blueprint the papers
 To assist the Sub Dean (Assessment to develop question banks
 To ensure that the assessments are compatible with the core curriculum
 To produce and review the written questions
 To implement the standard setting processes
 To act upon student feedback where this has identified issues with Year 5 assessments which
require attention
 To review and respond to external examiners’ reports
Estimated protected time: 1 PA/FMS Divisional HEFCEt /SIFT
Admin support: FMS Divisional HEFCEt /SIFT
Year 5 OSCE Lead
To be appointed by Heads of Division in consultation with the Sub Dean (Assessment) and approved
by the Vice Dean (Education)
Remit:
 Co-ordination and management of Year 5 Long and Short Station OSCEs
 Compile, review and blueprint of OSCE stations
 To ensure equivalence between sites
Committees:
 Chair of Year 5 Sub Panel of Examiners (Clinical)
 Deputy Chair of MBBS Year 5 Sub Board of Examiners
 Deputy Chair of FMS Board of Examiners
Responsibilities:
 To co-ordinate the Year 5 Short Station OSCE
 To produce and review OSCE stations
 To blueprint the OSCE
 To ensure that the assessments are compatible with the core curriculum
 To select an appropriate venue and set it up to ensure the smooth running of the examination
 To prepare all scenario material for stations as appropriate to the patients selected in advance
of the examination
 To assist the Year 5 Administrator in recruiting examiners
 To liaise with local OSCE site leads
 To oversee recruitment of patients by Deputy Site Leads
 To oversee preparation of patient summaries by Deputy Site Leads
 To ensure that the Medical School and External Examiners are informed of problems which
may affect the performance of examiners or candidates
 To act upon student feedback where this has identified issues with Year 5 assessments which
require attention
 To review and respond to external examiners’ reports
Estimated protected time: 1 PA – UCL Medical School
Admin support: FMS Medical Student Admin
54
Year 5 OSCE Site and Deputy Leads (Medicine, Surgery, Use of Medicines)
To be appointed by Heads of Division in consultation with the Sub Dean (Assessment) and approved
by the Vice Dean (Education)
Remit:
 Co-ordination and management of Year 5 clinical examinations
 Provision and review of OSCE stations
 Assisted by Deputy Site Leads
Committees:
 Ex officio member of Year 5 Sub Panel (Clinical)
 Ex officio member of Year 5 Exam Panel
 Ex officio member of MBBS Year 5 Sub Board of Examiners
 Ex officio member of FMS Board of Examiners
Responsibilities:

















Plan the examination in collaboration with the Medical School Administration and the Chair of the
Year 5 Panel of Examiners.
Select an appropriate venue and set it up to ensure the smooth running of the examination.
Prepare all scenario material for stations as appropriate to the patients selected in advance of the
examination.
Provide, brief and train suitable patients for Stations 1.
Provide patients with appropriate signs for Stations 2 & 3.
Provide appropriate written/instruction for each briefing/substation (clearly written and in large
font).
Lead one or two assistants (SpR Staff Grade or SHO, skills centre staff) to help run the
examination.
Keep the Medical School informed of problems which are proving difficult to solve
Organise the delivery of the examiner and candidate briefing prior to each circuit
Ensure that the External Examiner (nominated by the Medical School) is informed of problems
which will affect the performance of examiners or candidates prior to the examination.
Fill in at short notice for any examiner who is temporarily indisposed.
Help to ensure the smooth running of the carousel.
Ensure the examiners are briefed to mark using only the 2B pencils supplied.
Ensure the mark-sheets are completed according to the regulations
Discuss with the examiners any irregularities in the mark-sheets or the conduct of the examination
so that corrective action can be taken as soon as possible.
Once the examination is running smoothly, rotate through the stations in reverse order to provide
quality control for examiners.
Report any academic problems to the Vice Dean and Vice Dean (Education)
Estimated protected time: 1 PA/FMS Divisional HEFCEt /SIFT
Admin support: FMS Medical Student Admin / SIFT
Vertical Module Leads
Vertical modules are those components of the core curriculum that are taught throughout the five year
period and which are integrated wherever possible into the “horizontal” teaching programme and the
different location based components.
Appointed by Heads of Division in consultation with UCLP Theme Leads where appropriate, and
approved by the Vice Dean (Education)
Module Leads must hold a substantive or an honorary contract with UCL.
55
Remit:
 To lead and co-ordinate vertical module teaching
 To manage firm leads and/or lead teachers and ensure consistency of teaching across firms
and/or sites
 To ensure the delivery of high quality module and workplace-based assessments in
accordance with Medical School requirements
 To ensure adequate provision of written and OSCE questions from module teachers and
participation in standard setting processes and clinical examinations
 To develop teaching materials including on-line resources and e-learning
 To participate in curriculum review and development
 To implement curriculum changes as directed by MBBS Teaching Committee
Committees:
 Chair of Module Management Group
 Ex officio member of Faculty Teaching Committee
 Ex officio member of MBBS Teaching Committee
 Ex officio member of MBBS Year Teaching Sub Committees
 Ex officio member of PDS Teaching Sub Committee
 Ex officio member of Faculty/MBBS Board of Examiners
 Ex officio member of relevant Sub Boards and Panels of Examiners
Responsibilities:
 To co-ordinate and implement vertical module teaching and timetabling and curriculum review
 To ensure that the teaching students receive during the vertical module is compatible with the
core curriculum
 To be responsible for the production, review and updating of the Module Study Guide and
teaching materials (printed and electronic)
 To co-ordinate and implement and appropriate introductory programme to the vertical module
 To co-ordinate in-course assessment
 To review and coordinate timetables
 To ensure that there is equivalence in the vertical module teaching provided for all students
 To attend personally, or to ensure that there is representation of the vertical module on, the
“horizontal” module – related Management Groups and / or Divisional Undergraduate
Teaching Committees
 To receive the minutes of module-related Divisional Undergraduate Teaching Committees
 To act upon student feedback where this has identified issues with teaching which require
attention
 To providing returns regarding teaching quality to QMEC
 To co-ordinate vertical module assessments, including writing and reviewing written questions
and papers and marking where required
Estimated protected time: 2 PAs - Divisional HEFCEt
Admin support: Divisional HEFCEt
Specialty Teaching Leads
Appointed by Heads of Division or NHS Trusts in consultation with the appropriate MBBS Sub Deans
and Module Leads, and approved by the Vice Dean (Education)
Specialty teaching leads must hold a substantive or an honorary contract with UCL.
REMIT
Curriculum:
56







To lead and co-ordinate specialty teaching across the MBBS programme and across teaching
sites
To work closely with site specialty firm leads/clinical lead teachers in determining the
curriculum for the speciality within the MBBS curriculum as a whole
To review timetables and to work with site specialty firm leads/clinical lead teachers to ensure
consistency and equivalence of teaching across firms and sites
To work closely with site specialty firm leads/clinical lead teachers to produce and develop
teaching materials including on-line resources and e-learning
To participate in curriculum review and development and to implement curriculum changes as
directed by MBBS Teaching Committee
To ensure the appointment of local firm leads at each site in conjunction with the MBBS Year
Lead
To communicate at least termly with NHS colleagues (consultants, junior doctors and other
professionals) regarding student feedback, curriculum changes and service changes, usually
by a presentation at a clinical audit or grand round
Assessment:


To ensure the provision of written and OSCE questions from specialty teachers and to ensure
participation in standard setting processes and clinical examinations
To work with MBBS assessment leads and local specialty firm leads to ensure the delivery of
high quality specialty and workplace-based assessments
Quality Assurance:


To act upon student feedback where this has identified issues with teaching which require
attention
To providing returns regarding teaching quality to QMEC (Quality Management and
Enhancement Committee)
Committees:

To attend or to ensure attendance by a deputy at MBBS Teaching Committees and Module
Management Groups
o Ex officio member of MBBS Module Management Groups
o Ex officio member of MBBS Teaching Committee
o Ex officio member of MBBS Year 3 Teaching Committee
Estimated protected time: 1 PA – Divisional HEFCEt (UCL employees) or SIFT (Trust employees) –
within overall PA allocation
Admin support: Divisions (UCL employees) or SIFT (Trust employees)
Specialty Site Leads/Clinical Teaching Leads
Appointed by Heads of Division/NHS Trusts in consultation with the appropriate MBBS Sub Dean(s)
and Specialty Teaching Lead, and approved by the Vice Dean (Education)
REMIT
Curriculum


To work closely with the Specialty Teaching Lead/Module Lead to review and coordinate
timetables and curriculum content to ensure that there is equivalence in the teaching provided
for all students at all sites
To work closely with the Specialty Teaching Lead/Module Lead to ensure that the teaching
students receive is compatible with the core and speciality curriculum
57




To work closely with the Specialty Teaching Lead/Module Lead to produce and develop
teaching materials including on-line resources and e-learning
To co-ordinate and implement local specialty/module teaching and timetabling
To co-ordinate and implement appropriate introduction courses
To implement curriculum changes and developments
Assessment:





To work in liaison with the Specialty Teaching Lead, MBBS Module Leads and Site Sub
Deans to ensure uniformity in the delivery of high quality assessments and equivalence in
standards of assessment and grading at all sites
To co-ordinate in-course assessment, workplace-based assessment and firm grade forms
To contribute to formative and summative assessments by writing and reviewing written and
OSCE questions
To participate in standard setting processes for the written papers and to ensure participation
by other members of the firm
To participate in clinical examinations and to ensure participation by other members of the firm
Quality Assurance:


To act upon student feedback where this has identified issues with teaching which require
attention
To providing returns regarding teaching quality to QMEC where requested
Committees:
To attend or to ensure attendance by a deputy at MBBS Module Management Groups
Estimated protected time: 1 PA – Divisional HEFCEt (UCL employees) or SIFT (Trust employees)
Admin support: Divisions (UCL employees) or SIFT (Trust employees)
Firm Lead/Firm Tutors/Lead Teachers
Each firm in Years 3, 4 and 5 is required under SIFT contracts with NHS Trusts to appoint a named
firm/specialty lead to take responsibility for MBBS teaching and educational supervision.
Appointed by Clinical Divisional Directors (or equivalent nominee with responsibility for approval of job
plans) in consultation with the Site Sub Dean and Module Lead and approved by the Vice Dean
(Education)
Remit:
 To lead, co-ordinate and manage local firm teaching
 To co-ordination and manage local firm and workplace based assessments
 To ensure the provision and review of written and OSCE questions for formative and
summative assessments
 To ensure participation in clinical examinations and standard setting processes
 To develop teaching materials including on-line resources and e-learning
Committees:
 Member of Module Management Group
 Member of MBBS Year Teaching Committee or DGH Undergraduate Committee
Responsibilities:
 To attend meetings of the Module Management Group and MBBS Year Teaching
Committee/DGH Undergraduate Committee or ensure attendance by a deputy
58








To ensure that the aims and objective of the firm’s teaching are concordant with the aims and
objectives of the MBBS Teaching Committee and the School and will facilitate students’
achievement of the goals of the curriculum.
To ensure that firm handbooks are updated annually, contain all the required information, are
prepared in a uniform style and are available to students at the appropriate time.
To meet students on the first day of the attachment and provide any necessary orientation.
To ensure that there is adequate programmed teaching and agree the firm timetable with the
Module Lead/Divisional Undergraduate Education Tutor.
To ensure that the firm timetable is followed and the teaching programme is delivered
appropriately.
To be responsible for agreeing assessment and feedback with the Module Lead/Divisional
undergraduate Education Tutor.
To ensure that students receive appropriate and timely feedback on their performance on the
attachment.
To respond to the student feedback and comments on the attachment, and to explain to both
the Divisional Undergraduate Education Tutor and the students what steps have been or will
be taken to deal with matters raised by the students and the School
Estimated protected time: 1 PA SIFT
Admin support: SIFT
District General Hospital Undergraduate Tutors
Remit:
 Delivery of teaching requirements as set out by MBBS Teaching Committee and in SIFT
contracts
 Trust corporate responsibilities as set out by individual NHS Trusts
 SIFT budget holder
Committees:
 Ex officio Member of Year 5 Teaching Committee
 Chair of Trust Undergraduate Education Board
Responsibilities:
1MBBS Programme
 To oversee and establish, where absent, robust governance structures for managing medical
undergraduate education including structures for offering pastoral care to medical students on
this site.
 To work with the Undergraduate Administrator to deliver systems for monitoring the progress
of all UCL medical students posted to the Trust, and registration and approval of all
applications from medical students worldwide for elective postings in the Trust.
 To provide advice, guidance and support to Departmental Undergraduate Leads to ensure
consistent high quality training to medical students across the Trust.
 To be responsible for delivering all the Trust’s obligations to the medical school as stipulated
in the SIFT charter and other SLAs as appropriate. This includes organisation of revision
courses for medical students and the Final MBBS OSCE examinations held on this site.
 To recommend annually a cost-efficient budget for supporting medical undergraduate
education within the Trust and ensure, with the Undergraduate Education Board, that
transparent and fair mechanisms are in place for allocation of any approved budget.
 To explore opportunities for multi-professional teaching of medical students.
 To develop undergraduate education opportunities and teaching capacity within the Trust
through promotion of a teaching culture to include medical, nursing and other professional
groups and to explore joint appointment of dedicated clinical teachers and/or lecturers with the
medical school.
 To be the responsible officer within the Trust in identifying problems with undergraduate
education and taking the lead for dealing with them in accordance with the Trust’s policies.
59
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
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
These include appropriate policies for patients’ consent to examination by students, and
governance structures for dealing with patients used in teaching, courses and/or examinations
To support the medical director, or delegated assistant medical director, by taking the lead in
maintaining excellence in undergraduate education within the Trust
To ensure the adequate provision of high quality teaching to students
To provide a range of teaching and learning opportunities
To ensure access to a range of cases including a balanced mixture of elective and acute
emergency conditions, common conditions as well as direct referrals from general
practitioners and illnesses appropriate to the clinical specialty in which the student is based
To ensure appropriate student access to patients on wards, outpatients, day wards and
operating theatres and ensure that patients are aware of their rights in relation to having
students present during their treatment.
To ensure that students are given an appropriate mix of teaching (e.g. practical skills training,
small groups PAs, personal tuition and ward rounds)
To ensure that all students on clinical attachment have pastoral support, administrative
support and timetables
To provide regular assessment and give feedback to students on their performance
To in incorporate a minimum of 2 nights ‘on call’ in a 4 week attachment on the understanding
that students do the post take ward round the next day and allow the rest of the day as their
recovery period.
To help students to set objectives and achieve them through a weekly meeting, using the
student log book provided
To provide student contacts with other professions and specialty nurses to learn from them
and to understand their role
To involve students heavily in acute emergency work and case presentations
To provide a once weekly teaching session for all students at the DGH on generic topics, e.g.
fluid balance, nutrition, post-operative care and complications, etc.
To set up a limited number of training days or half-days on Immediate Life Support,
recognising the seriously ill patient, IV drug administration
Estimated protected time: As agreed locally - SIFT
Admin Support: SIFT
UCL Divisional Undergraduate Education Tutors
Each Division is required by UCL to appoint a Divisional Education Tutor to manage education within
the Division and to ensure compliance with Academic Services requirements by the Division.
To be appointed by the Head of Division and approved by the Vice Dean (Education).
To report to the Faculty Tutor(s).
The role may be combined with the role of MBBS Module Lead.
Remit:
 To oversee and ensure the effective operation of teaching and learning activities within the
division
 To ensure compliance with UCL academic services requirements for teaching and for quality
assurance
Committees:
 Chair of the Divisional Undergraduate Teaching Committee
 Ex officio member of the Faculty Teaching Committee
 Ex officio member of the MBBS Teaching Committee
 Ex officio member of the relevant MBBS Year Teaching Committee
 Ex officio member of the relevant MBBS Module Management Groups
60
Responsibilities relating to the Faculty/Division:
 To contribute to the Faculty Learning and Teaching strategy
 To update annually the Divisional Learning and Teaching strategy incorporating elements
from the MBBS Learning and Teaching strategy and to report the Divisional Learning and
Teaching strategy to the relevant Graduate and Undergraduate Faculty Teaching
Committee
 To update annually all programme specifications and report them to the relevant Graduate
and Undergraduate Teaching Committee
 To ensure that Divisional Graduate and Undergraduate Teaching Committee meet
regularly and submit minutes to the relevant Graduate and Undergraduate Faculty
Teaching Committee
 To ensure that Student-Staff Consultant Committees meet regularly and submit minutes to
the relevant Graduate and Undergraduate Faculty Teaching Committee
 To ensure that Divisional teaching and assessment policy comply with UCL and Faculty
requirements.
 To ensure that Divisional quality assurance complies with UCL and Faculty requirements
including the provision of annual Monitoring Reports and contribution to the MBBS AMR
as appropriate
 To respond to IQR, SEQ and other feedback by implementing improvements in teaching
 To implement peer observation of teaching for all HEFCE funded staff and to submit an
annual return to the relevant Graduate and Undergraduate Faculty Teaching Committee
 To ensure the appointment of a divisional administrative lead for teaching to co-ordinate
Graduate/or Undergraduate teaching and to attend the relevant Faculty Teaching
Committee
 To ensure provision of good quality administrative support for Graduate programmes and
good quality administrative support at each campus for MBBS teaching
Responsibilities relating to the MBBS programme:
 To ensure the implementation of the MBBS curriculum in liaison with the relevant Module
Management Lead and in accordance with the MBBS Learning and Teaching Strategy,
MBBS Teaching Committee, MBBS Board of Examiners, and the relevant Module
Management Group
 To liaise with MMG leads and Directors of Divisions to ensure appropriate allocation of
HEFCEt funded resources to the MBBS programme
Estimated protected time: 1 PA/ Divisional HEFCEt
Admin support: Divisional HEFCEt
61
iv. NHS Provider Trust/ Teaching Hospital Status
Criteria for the Designation of University NHS Provider Trusts
Applications are considered by the Dean and the Vice Dean (Education) on the basis of:
 Quantity and complexity of undergraduate teaching activity carried out by the Trust
 Provision of appropriate facilities and infrastructure
 Quality of undergraduate teaching carried out by the Trust
 Contribution to curriculum and assessment development and innovation
 Contribution to the leadership of the MBBS programme
 Contribution to the wider academic area of medical education
Conditions of designation include:
 It is reviewed at 5 year intervals
 It is subject to satisfactory performance in UCL quality assurance mechanisms
 The inclusion of a University nominee as a voting Non-Executive Director on the Trust Board
or the Board of Governors or a named Trust representative with:
o An understanding of the university regulatory processes, not necessarily at UCL
o An active interest in the quality of education provided by Trust to undergraduates
underpinned by clear lines of communication and responsibility within the Trust
o Experience in the delivery of medical education to medical students
o Knowledge of the funding of medical and other healthcare education in the UK
o Knowledge of the changes in education in the wider NHS, with an understanding of
the potential impact on undergraduate medical students
 A notice period of at least one academic year is mandatory in the event of removal of or
downgrading of University designation by the Medical School or withdrawal from University
designation by the Trust
Recommendations for designation are approved by the MBBS Teaching Committee and reported to
the University of London’s Medical Studies Committee.
Once confirmed as designated, a Main Provider Trust is encouraged to use the terms “University
Hospital NHS Trust” and/or “UCL Medical School Clinical Teaching Hospital” in conjunction with or as
part of its existing logo on letterheads and signs, and on any other documentation or display which
might be relevant from time to time. Associated Provider Trusts are encouraged to use the terms
“University Hospital NHS Trust” and/or “Associated with UCL Medical School”.
Main University NHS Provider Trusts
Criteria include:
 This must be an exclusive relationship with UCL for the MBBS programme
 Approximately 75 undergraduate FTEs per annum
 In certain circumstances, contribution in other areas listed above may be taken into account
where FTEs fall below this level
Associated University NHS Provider Trusts
Criteria include:
 Approximately 20 undergraduate FTEs per annum
 In certain circumstances, contribution in other areas listed above may be taken into account
where FTEs fall below this level
 Main provider of a specialist service to undergraduate education
A NHS Provider Trust falling below these student numbers but acting as a substantial centre of
research or postgraduate teaching might exceptionally be nominated for designation as a University
Provider Trust.
62
Compiled and edited by:
Professor Jane Dacre, UCL Medical School
Ms Gaynor Jones, Medical Student Administration (MSA)
Medical School
Committees (2)
1) ToR – UCL Faculty Teaching Committee
2) ToR – UCL Divisional Teaching Committees
3) ToR – MBBS Teaching Committee and Sub Committees:
4. i) MBBS Admissions Board
4. ii) MBBS IBSc Steering Group
4. iii) Year 1 and Year 2 Teaching Committee
4. v) Year 3 Teaching Committee
4. vi) Year 4 Teaching Committee
4. vii) Year 5/Foundation Year Teaching Committee
4. viii) Year 1 and Year 2 Module Management Groups
4. vix) Year 3 Module Management Groups
4. x) Year 4 Module Management Groups
4. xi) Cancer Medicine Module Management Group
4. xii) Drugs and Use of Medicines Management Group
4. xiii) Pathological Sciences Committee
4. xix) Module Implementation Groups
4. xv) Professional Development Spine Committee
4. xvi) Student Selected Components Committee
4. xvii) MBBS Careers and Foundation School Transition
4. xviii) MBBS Educational Facilities and Resources Committee
4. xvix) MBBS Quality Management and Enhancement Committee
4. xx) MBBS SIFT/HEFCE Strategy Group
4. xxi) Student Numbers Working Party
4. xxii) MBBS Student Support Committee
4. xxiii) MBPhD Committee
4) ToR – UCL/MBBS Staff-Student Consultative Committees
For organisational charts and chairs of committees see:
http://www.ucl.ac.uk/medicalschool/staff-students/committees
63
CONTENTS
1) Faculty Teaching Committees
65
2) Divisional Teaching Committees and MBBS Teaching Committee
67
3) MBBS Teaching Committee and Sub Committees
69
3.i) MBBS Admissions Board
69
3.ii) Intercalated BSc Steering Committee
70
3.iii) Year 1 and Year 2 Teaching Sub Committee
71
3.iv)
72
Year 3 Teaching Sub Committee
3.v) Year 4 Teaching Sub Committee
73
3.vi)
74
Year 5/Foundation Year Teaching Sub Committee
3.vii) Year 1 and Year 2 Module Management Groups
75
3.viii) Year 3 Module Management Groups
76
3.ix)
78
Year 4 Module Management Groups
3.x) Vertical Module Management Group: Cancer Medicine
79
3.xi)
80
Vertical Module Management Group: Drugs & Use of Medicines
3.xii) Vertical Module Management Groups: Pathological Sciences Committee81
3.xiii) Module Implementation Groups
82
3.xiv) Vertical Modules Committee
82
3.xv) Student Selected Components Committee
83
3.xvi) Careers and Foundation School Transition Committee
83
3.xvii) MBBS Educational Facilities and Resources Committee
84
3.xix) MBBS SIFT/HEFCE Strategy Group
86
3.xx) Student Numbers Working Party (Reporting to SIFT Strategy Group)
87
3.xxi) MBBS Student Support Committee
88
3.xxii) MBPhD Committee
89
4) UCL/MBBS Staff-Student Consultative Committees (UCL Academic Manual)89
64
1. FACULTY TEACHING COMMITTEES
Terms of reference
The following should be regarded as core terms of reference for FTCs. Faculties may have separate
UG and Graduate Teaching Committees. This list of items should not be regarded as exhaustive.
Subject to any general or particular direction which may be prescribed from time to time by the
Academic Committee and/or the relevant Faculty Teaching Committee(s), the Faculty Teaching
Committee(s) will normally be expected:
1. Within the framework of the UCL Learning and Teaching Strategy, to define, develop and
review a faculty-level learning and teaching strategy and/or oversee the definition,
development and review of divisional-level learning and teaching strategies by divisions within
the faculty.
2. Within the framework of Academic Committee statements of policy and good practice in
respect of quality management and enhancement (QME), to define, develop and keep under
regular review faculty QME processes and mechanisms.
3. To keep under review the teaching provision across the faculty and to provide a forum for
discussion of issues raised by Divisional Teaching Committees (DivTC).
4. To consider the academic and resource implications of new degree programmes from
divisions within the faculty and, if and when satisfied, submit these for consideration by the
Academic Committee's Programme Development Executive Sub-Committee (or relevant subgroup thereof). For undergraduate Medicine, proposals for new intercalated degree
programmes which contribute to the MBBS programme but are taught in other faculties should
be endorsed by the MBBS Teaching Committee.
5. To consider the academic and resource implications of proposals for new or amended course
units from divisions within the faculty and, if and when satisfied, submit these to the Registry
for approval.
6. To receive and consider programme reviews from divisions within the faculty and, if and when
satisfied, submit these to the Academic Committee's Programme Development Executive
Sub-Committee (or relevant sub-group thereof). For undergraduate Medicine, including
IBSc’s, this is via Divisional Teaching Committees reporting through the MBBS Teaching
Committee
7. To receive, in accordance with UCL policy2, reports from DivTCs on the operation of peer
observation of teaching and ensure that any issues arising from such reports are followed-up
appropriately with the DivTC(s) concerned. For undergraduate Medicine, this is via Divisional
Teaching Committees reporting via the MBBS Teaching Committee
8. To receive analyses from DivTCs of the results of student evaluation questionnaires. For
undergraduate Medicine, this is via the Medicine Quality Management and Enhancement
Committee.
9. To monitor the proceedings of the DivTCs by routinely receiving the Minutes of meetings. For
undergraduate Medicine, this is via the MBBS Teaching Committees and Module
Management Groups.
10. To monitor the minutes and proceedings of DivTCs and to ensure that such committees have
student representatives, as required by UCL policy. For undergraduate Medicine, this is via
the MBBS Teaching Committee.
65
11. To receive reports on or to consider, as appropriate, relevant issues arising from meetings of
Academic Committee3.
12. To report to Academic Committee by the submission of Minutes of each meeting of the FTC to
the officers of Academic Committee.
13. To report to the Faculty Board (if required by the Board).
Constitution
The following should be regarded as comprising minimum requirements for the constitution of a FTC:
Staff Membership
UG
Dean and/or Vice/Sub Dean
Faculty Tutor
Chairs of DivTCs and/or Divisional Undergraduate Tutors
One member of staff from each department within the faculty which offers a BSc programme (e.g.,
Chair of DivTC and/or Departmental Tutor)
GRADUATE
Dean and/or Vice/Sub Dean
Faculty Graduate Tutor
One member of staff from each department within the faculty (e.g., Chair of DivTC and/or
Departmental Tutor)
Chairs of steering committees of inter-faculty or inter-departmental programmes for which the parent
department is from within the faculty.
Student Membership
The FTC should include at least one undergraduate and one postgraduate student member4.
Committee chairs and/or secretaries should meet the student representatives in advance of the first
committee meeting, in order to brief them on the committees' works and proceedings and to put the
students at ease and introduce them to key committee members.
1. The term 'faculty' as used in this document should therefore be understood to mean 'faculty' or
'PGI'.
2. UCL's policy on peer observation of teaching is at Document E19 of the Academic Manual at
http://www.intranet.ucl.ac.uk/staffandstudent/reference/acman/PartE/E19.html
3. It is recommended that receipt of a report on the proceedings of the most recent meeting(s) of
Academic Committee (or other relevant institutional-level committees) should be a standing item on
the agendas for meetings of FTCs.
4. If the FTC agenda includes business which the Chair feels should not be discussed in the presence
of student members, there should be a separate, Reserved Area of Business section of the agenda.
Committee Secretary: Y5 Assessments Manager
66
2. DIVISIONAL TEACHING COMMITTEES and MBBS Teaching Committee
The following are core Terms of Reference for Divisional Teaching Committees (DivTCs) set out in
UCL’s Academic Manual.
Subject to any general or particular direction which may be prescribed from time to time by the
Academic Committee and/or the relevant Faculty Teaching Committee(s), the Divisional Teaching
Committee will normally be expected:
1. Within the framework of the UCL learning and teaching strategy, to define and develop a
departmental learning and teaching strategy and to review annually the strategy and progress being
made towards the achievement of its aims.
2. Within the framework of Academic Committee and Faculty Teaching Committee statements of
policy and good practice in respect of quality management and enhancement (QME), to define,
develop and keep under regular review departmental QME processes and mechanisms.
3. To consider and approve proposals to institute, amend, revise or withdraw courses or programmes,
for forwarding to the appropriate faculty committees or officers
4. To oversee arrangements within the division for course and programme review, according to the
programme review processes and timetable defined by the relevant Faculty Teaching Committee(s).
5. To devise individual course/programme student questionnaires according to guidance prescribed by
the Faculty Teaching Committee and/or the UCL Guidelines for Good Practice (Gold Book).
6. To receive and monitor the findings of analyses of student questionnaires and to define and keep
under review mechanisms for feedback to students on the outcome of such questionnaires.
7. To review annually the division’s arrangements for Induction Week.
8. To receive the divisions Self-evaluative Statement for Internal Quality Review (IQR) and approve
this for forwarding to the IQR team.
9. To report to the Head of Department (either via the Departmental Staff Meeting or through such
other mechanism as the Head of Department sees fit) by submission of the Minutes of each meeting
of the Committee to the Head.
10. To report to the Faculty Teaching Committee(s) concerned by submission of Minutes of each
meeting of the Committee to the officers of the relevant Faculty Teaching Committee(s).
MBBS Teaching Committee devolves specific responsibilities for the MBBS programme to the MBBS
Sub Committees which report to it, and devolves responsibility for overseeing IBSc programmes which
are taught in other departments to the IBSc Steering Committee which reports to it.
The following are additional terms of reference specific to MBBS Teaching Committee:
1. To review the academic and resource implications of the MBBS programme overall and to monitor
HEFCET allocations and budgets in liaison with the divisions that contribute to the programme.
2. To ensure adequate liaison with NHS Teaching Trusts in the development and delivery of local
teaching within NHS premises and by NHS staff, and to ensure similar liaison with other providers.
3. To oversee the management of student numbers in the MBBS programme including MBBS entry
to Year 1 and Year 3, IBSc numbers, Oxbridge entry and MBPhD numbers.
4. To oversee and approve arrangements for GMC visits and inspections.
67
5. To liaise with the North Central Thames Foundation School in their provision of F1 and F2 jobs
and the related application process.
6. To oversee the management of admissions to the MBBS programme via the MBBS Admissions
Board.
7. To oversee the management of IBSc programmes via the IBSc Steering Group.
8. To oversee the management of the MBBS curriculum via the MBBS Teaching Committees and
Module Management Groups.
9. To oversee the management of quality assurance processes and quality assurance visits via the
MBBS Quality Management and Enhancement Committee.
10. To oversee the management of educational facilities and resources via the MBBS Educational
Facilities Committee.
11. To oversee the management of SIFT liaison and strategy and to monitor the SIFT allocations and
budgets via the MBBS SIFT/HEFCE Strategy Committee.
12. To oversee the management of student support via the MBBS Student Support Committee.
13. To oversee the management of the MBPhD programme via the MBPhD Committee.
14. To receive the minutes of the MBBS Staff Student Consultative Committees and to ensure that
concerns are addressed appropriately.
15. To be responsible for all matters relating to the design, development, delivery, evaluation and
review of the MBBS curriculum.
16. To consider proposals for curriculum innovation submitted by the Academic Centre for Medical
Education and the MBBS Teaching Committees.
17. To consider the recommendations of the Year 1 and Year 2, Year 3, Year 4 and Year 5 SubBoards of Examiners and the UCL Medical School Board of Examiners and issues arising from incourse assessment, progression and Final Examinations for students enrolled on the MBBS
course.
18. To ensure the satisfactory discharge of the School's responsibilities under the Medical Act 1983
and to advise the Dean of the Medical School on the curricular implications of government
initiatives, General Medical Council recommendations and NHS Workforce Confederation
initiatives.
19. To have an overview of MBBS publications and learning resources
Meetings
The DivTC should normally meet at least once in the Autumn Term each year and at least once in the
Spring Term each year. Departments are encouraged to convene the DivTC more frequently if they
see fit to do so.
Faculty monitoring of DivTC operations
As indicated in the core terms of reference, FTCs (UG and Graduate) should routinely receive the
Minutes of DivTC meetings.
Membership




Chair: Director of UCL Medical School
Vice Dean (Professional Affairs)
68
Deputy Directors of UCL Medical School
Faculty Tutor, Medicine – Years 3,4,5


















Faculty Tutor, Medicine Year 1 and Year
2
SLMS Faculty Tutors
Medical School Support Tutors (Year 1
and Year 2, RF, UCLH, WH)
Sub Dean (Assessments)
Sub Dean (Careers and Foundation
School Transition)
Sub Dean (DGH Liaison)
Sub Dean (Educational Resources)
Sub Dean (eLearning)
Sub Dean (Electives)
Sub Dean (IBSc)
Sub Dean (MBPhD)
Sub Dean (Year 1 and Year 2)
Sub Dean (Year 3)
Sub Dean (Year 4)
Sub Dean (Year 5)








Sub Dean (VERTICAL MODULES)
Sub Dean (Quality Assurance)
Sub Dean (Student Selected
Components)
Site Sub Deans (RF, UCLH, WH,
Community)
Foundation School Director
Postgraduate Dean (London Deanery)
Chairs of Vertical Module Management
Groups: Cancer Medicine, Drugs and Use
of Medicine, Pathological Sciences,
Society and the Individual
Head of Medical Student Administration
Deputy Director of UCL Library Services
4 elected representatives from the SLMS
Faculties
Student representatives
The membership will also include, making allowance for the subject interests of its “Ex Officio” members,
adequate representation for the following:
Basic Sciences
Pathological Sciences
Pharmacology and the Use of Medicine
Medicine, Surgery, O&G, Paediatrics, Psychiatry
Primary Health Care/Community Based Teaching
Epidemiology/Public Health
Medical School Administration
Student representatives
Secretary: Y5 Assessments Manager
3. MBBS TEACHING COMMITTEE AND SUB COMMITTEES
3.i
MBBS Admissions Board
Terms of Reference



To receive data and analysis relating to recent UCAS admissions cycles
To review admissions requirements
To review the performance of current students and to evaluate the effects of changes to
admission policies on the intake of students
Membership









Chair: Admissions and Faculty Tutor (Medicine - Year 1 and Year 2)
Deputy Chair: TBA
Vice Dean (Education) and Director of UCL Medical School
Dean of Faculty of Life Sciences
Faculty Tutor (Medicine – Years 3,4,5)
Faculty Tutor (Life Sciences)
Medical School Support Tutor, Whittington Campus
Medical School Support Tutor, Royal Free Campus
Medical School Support Tutor, Bloomsbury Campus
69






Sub Dean (Careers)
Sub Dean (Year 1 and Year 2)
Sub Dean (Year 5)
Head of College Admissions
UCL Medical School Representatives
Student Representative(s)
Secretary: Principle Admissions Officer
3.ii Intercalated BSc Steering Committee
Terms of Reference
The Intercalated BSc Steering Committee is responsible for managing and monitoring all aspects of
the IBSc programmes conducted in any Faculty or Division offering an Intercalated BSc in accordance
with UCL regulations and in accordance with policies and procedures agreed for the MBBS
programme. The IBSc Steering Committee reports to the MBBS Teaching Committee on matters
relating to the curriculum, and to the MBBS Examination Board on matters relating to assessments.
Proposals for new or amended programmes of study are received and approved by UCL Education
Committee.
The Sub Dean (IBSc) is responsible for the overall management of IBSc programmes, admissions and
student quotas within agreed MBBS policies. Faculty Tutors are responsible for courses within their
Faculty.
Duties (Curriculum)
1. To ensure that IBSc programmes of study irrespective of Faculty are conducted in
accordance with the regulations for each programme of study and are appropriate to the
award of the IBSc.
2. To monitor existing IBSc programmes and course unit components.
3. To consider changes to existing IBSc programme and course unit components and to
approve PAQs (Programme Amendment Questionnaires) and UPCAMs (Undergraduate
Programme Component Amendment Forms).
4. To consider new IBSc programmes and to liaise where necessary regarding PIQs
(Programme Initiation Questionnaires)
5. To determine and review the application process
6. To manage IBSc places and admissions
7. To update the IBSc booklet and website annually
Duties (Assessments)
1.
2.
To ensure that assessment procedures within the Faculty hosting an IBSc are
administered in accordance with College and individual programme regulations and in
a proper and impartial manner.
To ensure that Boards of Examiners are set up for every IBSc programme Faculty and
to make appropriate arrangements for the examination of programmes shared with
other faculties.
3.
To ensure recommendations have been made to the College Board of Examiners for
the Internal External and Visiting Examiners, Chairs and Deputy Chairs for each
Board of Examiners.
4
To approve and monitor a unified marking scheme, including schemes for Award of
Honours or undergraduate degrees, for each Board of Examiners.
70
5.
To receive the Minutes from meetings at which recommendations for the final award
are made from each Board of Examiners.
6.
To receive and approve recommendations for the deans list, Faculty Medal, Jackson
Lewis and HAB Simons awards and inform Graduation and student awards office.
7.
To receive and approve applications for postponement of the award of Honours for
undergraduate degrees.
8.
To receive and consider the responses of Chairs of Board of Examiners to visiting
Examiners’ reports.
9.
To receive reports from the Board of Examiners of any problems related to the
operation of the procedures of the Board of Examiners and to monitor any action
taken by Boards in respect of such problems.
10
To receive information and monitor distribution of degree classification for each
programme
11.
To provide a summary for the Faculty Boards of Examiners of the responses made to
visiting examiners reports and to ensure that appropriate action has been taken where
required
Duties (Quality Assurance)
1.
2
3
To receive reports from internal quality and subject reviews and annual monitoring
reports and to ensure and monitor required action
To receive student feedback questionnaires and to address generic issues relating to
the IBSc degrees
To receive minutes from IBSc Staff Student Consultative Committees and to address
any generic issues
Membership
 Chair: Sub Dean (IBSc)
 Sub Dean (Year 1 and Year 2)
 Faculty Tutor (Life Sciences)
 Faculty Tutor (Medicine - Years 3,4,5)
 Faculty Tutor (Engineering)
 Faculty Tutor (Social and Historical Sciences)
 IBSc Tutors (all programmes)
 Student Representative(s)
Secretary: IBSc Administrator
3.iii Year 1 and Year 2 Teaching Sub Committee
Terms of reference

The Committee will report and make recommendations for action to the MBBS Teaching
Committee and copy the minutes to the Faculty of Life Sciences Teaching Committee for them
to consider in their implementation of the requirements of teaching commissioned by the
MBBS in their Faculty teaching and learning strategy.
71


The Year 1 and Year 2 Teaching Sub Committee will be responsible for all aspects of the
delivery, assessment and quality assurance of Year 1 and Year 2 (years 1 and 2) of the MB,
BS course, following the policy decisions of the MBBS Teaching Committee.
The Committee will:
o Co-ordinate and organise the timetable for Year 1 and Year 2 teaching and
assessment.
o Monitor the Year 1 and Year 2 course and conduct a review of the course from time to
time, as required.
o Receive and discuss Year 1 and Year 2 module questionnaires and determine actions
to be taken in the light of student feedback
o Receive and discuss Year 1 and Year 2 module questionnaires and determine actions
to be taken in the light of student feedback.
o Receive minutes and reports from the Staff: Student Consultative Committee, and
determine actions to be taken to address student concerns
o Receive comments from staff and students on all aspects of the delivery of the
course.
o Review students’ performance in formative and summative assessments and
determine whether changes are required in the delivery of the course. This will not
involve discussion of individual students, rather the performance of the class as a
whole.
Membership
Chair: Sub Dean (Year 1 and Year 2)
Year 1 and Year 2 Administrator and
Examinations Officer
Vertical Modules Administrator
Deputy Chairs: Year 1 and Year 2 Module
Lead
+ Sub Dean (Vertical Modules)
Director of UCL Medical School
Faculty Tutor, Life Sciences
Faculty Tutor, Medicine - Year 1 and Year 2
Faculty Tutor, Medicine – Years 3,4,5
Medical School Support Tutors
Chair, MBBS Teaching Committee
Chair, SSC Committee
Representatives of the Medical Library team
Timetable Co-ordinator
Cruciform Education Facilities Manager
Medical Students’ and Sites’ Officer
Medical student representatives from Years 1
&2
Medical Student Education Officers
(Bloomsbury Campus & Royal Free Campus)
Representatives of the SLMS Faculties
Committee Secretary:
Module Leads:
Foundations of Health and Medical
Practice
Infection and Defence
Circulation and Breathing
Fluids, Nutrition and Metabolism
Movement and Musculoskeletal
Biology
Neuroscience and Behaviour
Endocrine Systems and Regulation
Reproduction, Genetics and
Development
Cancer Biology
Vertical Module Leads:
Pathological Sciences
Drugs and Use of Medicine
Society and the Individual
Years 1 and 2 Manager
3.iv Year 3 Teaching Sub Committee
Terms of Reference


To report to MBBS Teaching Committee and advise on matters relating to the design,
development and delivery of Year 3 of the MBBS curriculum.
To co-ordinate and transmit to MBBS Teaching Committee, FBS Teaching Committee and
College Committees the issues arising from Module Management Groups and the Year 3 and
4 Staff:Student Consultative Committees.
72

To ensure that appropriate quality assurance mechanisms are in place and receive the
minutes and recommendations of the Quality Management and Enhancement Committee.
Membership
 Chair:Sub Dean (Year 3)
 Deputy Chair:Professor of Anatomy






Ex-Officio
Vice Dean (Education) and Director of UCL Medical School
Sub Dean (Curriculum)
Chair of MBBS Teaching Committee
Site Sub-Deans (Royal Free, UCLH, Whittington, Community)
Medical School Support Tutors




Module Lead – General Medicine including MiC
Module Lead – General Medical Specialities
Module Lead - Care of the Older Person/Orthopaedics and Rheumatology
Module Lead - Surgery






Sub Dean (Professional Development)
Vertical Module Lead – Cancer Medicine
Vertical Module Lead – Use of Medicines
Vertical Module Lead – Pathological Sciences
Vertical Module Lead – Epidemiology
Vertical Module Lead – Public Health

Divisional Undergraduate Tutors

Representatives from:








Basic Sciences
Ophthalmology
Quality Assurance
UCL MEDICAL SCHOOL
Assessment Sub Boards and Panels
Library
SIFT
Student Representatives
Committee Secretary: Year 3 Administrator
3.v Year 4 Teaching Sub Committee
Terms of Reference



To report to MBBS Teaching Committee and advise on matters relating to the design,
development and delivery of Year 4 of the MBBS curriculum.
To co-ordinate and transmit to MBBS Teaching Committee, FMS Teaching Committee and
College Committees the issues arising from Module Management Groups and the Year 3 and
4 Staff:Student Consultative Committees.
To ensure that appropriate quality assurance mechanisms are in place and receive the
minutes and recommendations of the Quality Management and Enhancement Committee.
Membership
 Chair:Sub Dean (Year 4)
73

Deputy Chair:Year 1 and Year 2 Neurosciences Lead






Ex-Officio
Vice Dean (Education) and Director of UCL Medical School
Sub Dean (Curriculum)
Chair MBBS Teaching Committee
Site Sub-Deans
Medical School Support Tutors








Module Lead - Women’s Health (O&G)
Module Lead - Women’s Health (CD)
Module Lead – Women’s Health (GUM/HIV)
Module Lead - Clinical Neurosciences (Psych)
Module Lead - Clinical Neurosciences (Neuro)
Module Lead - Child and Family Health(Paediatrics)
Module Lead - Child and Family Health (GP)
Module Lead - GP/Community Teaching

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Sub Dean (Professional Development)
Vertical Module Lead – Cancer Medicine
Vertical Module Lead – Use of Medicines
Vertical Module Lead – Pathological Sciences
Vertical Module Lead – Epidemiology
Vertical Module Lead – Public Health

Divisional Undergraduate Tutors
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Representatives from:
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Basic Sciences
Ophthalmology
Quality Assurance
UCL Medical School
Assessment Sub Boards and Panel
Library
SIFT
Student Representatives
Committee Secretary: Year 4 Administrator
3.vi Year 5/Foundation Year Teaching Sub Committee
Terms of Reference

To report to MBBS Teaching Committee and to consider all matters relating to:
o teaching and learning in Year 5 of the undergraduate curriculum and any
aspects of student assessment that contribute to the Final MBBS Examinations;
o the appointment procedures for FY posts and, as far as it is possible, the
arrangements for monitoring the quality of FY posts for their clinical experience
and training content.

To receive the minutes of UG Teaching Committees contributing to Year 5 of the MBBS
programme and to co-ordinate action required
74

To ensure that appropriate quality assurance mechanisms are in place and to receive the
minutes and recommendations of the Quality Management and Enhancement Committee.
Membership:
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Chair: Sub Dean (Year 5)
Deputy Chairs: Sub Dean (DGH Liaison) and Year 1 and Year 2 lead
Vice Dean (Education) and Director of UCL Medical School
Sub Dean (Curriculum)
Vice Deans/Campus Directors
Faculty Tutor (Medicine - Years 3,4,5)
Medical School Support Tutors/Campus Sub Deans
Associate Dean, North Central London
Director of PG Medical Education/Postgraduate Sub Dean
Chair, MBBS Teaching Committee
Chair, Quality Management and Enhancement Committee
Sub Dean (Assessment)
Sub Dean (Electives)
Sub Dean (eLearning)
Sub Dean (Year 1 and Year 2)
Module Lead for Drugs and Use of Medicines
Undergraduate Tutors/Clinical Tutors from associated District General Hospitals
Surgery (Surgical attachments)
General Practice Lead
A&E lead consultants for central sites
Head of Medical Student Administration
Year 5 Administrators
Foundation School Administrator
SIFT Administrator
Librarian
FY1 representatives
Student Representative(s)
Committee Secretary:
Y5 Assessment Manager
3.vii Year 1 and Year 2 Module Management Groups
Terms of Reference- Year 1 and 2
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to report and make recommendations to Year 1 and Year 2 Teaching Sub Committee
review and develop the undergraduate syllabus, integrate with Years 3-5 and monitor delivery
reviewing the Module Study Guide
submitting questions for formative assessments
submitting questions for examinations to the Year 1 and Year 2 Panel of Examiners
assisting with the scrutiny and standard setting of the examination papers
marking scripts
reviewing the marks obtained in the routine written tests, identifying any deficiencies in teaching suggested
questions or sections of the paper
receiving the minutes of module-related Departmental Undergraduate Teaching Committees
acting upon student feedback where this has identified issues with teaching which require attention
providing information to Student Staff Consultative Committee (SSCC)
providing returns regarding teaching quality to QMEC
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Membership
Ex Officio
Chair, Year 1 and Year 2 Teaching Sub Committee
Chair, MBBS Teaching Committee
Faculty Tutors (Medicine – Year 1 and Year 2 and Years 3,4,5)
Full membership to be determined by the Module Lead:
 Module Lead,
 Deputy Module Lead,
 VERTICAL MODULES representative
 Relevant teaching staff
 Designated divisional administrative support staff
3.viii Year 3 Module Management Groups
Terms of Reference – Year 3
 to report and make recommendations to Year 3 Teaching Sub Committee
 reviewing and developing the undergraduate syllabus, integrating with Years 1,2 and 3 and
monitoring delivery
 reviewing the Module Study Guide
 reviewing the site timetables to ensure that there is equivalence in the teaching provided at
each site
 submitting questions for the written tests to the Year 3 Panel of Examiners
 submitting OSCE stations for the clinical examinations
 reviewing the marks obtained in the routine written tests, identifying any deficiencies in
teaching suggested by the results obtained in individual questions or sections of the paper;
 co-ordinating the arrangements for the end-of-module clinical tests to ensure that students are
assessed to a common standard;
 receiving the minutes of module-related Departmental Undergraduate Teaching Committees.
 acting upon student feedback where this has identified issues with teaching which require
attention
 provide returns regarding teaching quality to QMEC
Membership
Ex Officio
Chair, Year 3 Teaching Sub Committee
Sub-Dean (Curriculum)
Chair, MBBS Teaching Committee
Faculty Tutor (Medicine - Years 3,4,5)
Medical School Support Tutors (Whittington, Bloomsbury and Royal Free)
General Medicine Specialties
Chair: Module Lead
Secretary: Division of Medicine MBBS Teaching Administrator
Representatives from:
General Medicine (RF, UCLH & WH
Campus)
Acute Medicine (RF, UCLH & WH Campus)
Ophthalmology
ENT
Pathological Sciences
Students
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Care of the Older Person and Orthopaedics and Rheumatology
Chairs: Module Lead
Secretary: Division of Medicine MBBS Teaching Administrator
Representatives from:
COOP (RF, UCLH & WH Campus)
Pathological Sciences
Orthopaedics (RF, UCLH & WH
VERTICAL MODULES
Campus)
Community teaching
Rheumatology (RF, UCLH & WH Campus)
Students
Ophthalmology
Year 1 and Year 2
General Medicine/Medicine in the Community
Chair: Module Lead
Secretary: Division of Medicine MBBS Teaching Administrator
Representatives from:
General Medicine (RF, UCLH & WH)
Cardiology
VERTICAL MODULES
Community teaching
Year 1 and Year 2
Pathological Sciences
Students
Surgery
Chair: Module Lead
Secretary: Division of Surgery MBBS Teaching Administrator
Representatives from:
Surgery (RF, UCLH & WH Campus)
Pathological Sciences
VERTICAL MODULES
Urology
Clinical Skills
Media Resources
Year 1 and Year 2
Students
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3.ix Year 4 Module Management Groups
Terms of Reference
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to report and make recommendations to Year 4 Teaching Sub Committee
reviewing and developing the undergraduate syllabus, integrating with Years 1,2 and 3, and
monitoring delivery
reviewing the Module Study Guide
reviewing the site timetables to ensure that there is equivalence in the teaching provided at
each site;
submitting questions for the written tests to the Year 4 Panels of Examiners
reviewing the marks obtained in the routine written tests, identifying any deficiencies in
teaching suggested by the results obtained in individual questions or sections of the paper;
co-ordinating the arrangements for the end-of-module clinical tests to ensure that students are
assessed to a common standard;
receiving the minutes of module-related Departmental Undergraduate Teaching Committees.
Acting upon student feedback where this has identified issues with teaching which require
attention
Provide returns regarding teaching quality to QMEC
Membership
Child and Family Health with Dermatology
Chair: Module Lead
Deputy: Deputy Module Lead
Secretary: Divisional MBBS Teaching Lead
Ex officio: Vice Dean (Education) and Director of UCL Medical School
Chair of MBBS Teaching Committee
Chair of Year 4 Committee
Sub Dean (Whittington Campus)
Sub Dean (Bloomsbury Campus)
Sub Dean (Royal Free Campus)
Representatives from
Paediatrics (Whittington Campus, Bloomsbury Campus, Royal Free Campus)
General Practice
Dermatology
District General Hospitals
Child Psychiatry
PH/Epidemiology
Community Teaching
Ethics
Pathological Sciences
Students
Clinical Neurosciences
Chair: Module Lead
Deputy: Deputy Module Lead
Secretary: Divisional MBBS Teaching Lead
Ex officio: Vice Dean (Education) and Director of UCL Medical School
Chair of MBBS Teaching Committee
Chair of Year 4 Committee
Sub Dean (Whittington Campus)
Sub Dean (Bloomsbury Campus)
Sub Dean (Royal Free Campus)
Representatives from
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Psychiatry (Whittington Campus, Bloomsbury Campus, Royal Free Campus)
PH/Epidemiology
Community Teaching
Ethics
Ophthalmology
Pathological Sciences
VERTICAL MODULES
Year 1 and Year 2
Students
Women’s Health and Communicable Diseases
Chair: Module Lead
Deputy: Deputy Module Lead
Secretary: Divisional MBBS Teaching Lead
Ex officio: Vice Dean (Education) and Director of UCL Medical School
Chair of MBBS Teaching Committee
Chair of Year 4 Teaching Sub Committee
Sub Dean (Whittington Campus)
Sub Dean (Bloomsbury Campus)
Sub Dean (Royal Free Campus)
Representatives from
O&G (Whittington Campus, Bloomsbury Campus, Royal Free Campus)
Communicable Diseases (Whittington Campus, Bloomsbury Campus, Royal Free Campus)
Gynaecology Teaching Assistants
PH/Epidemiology
Community Teaching
Ethics
Midwifery
Pathological Sciences
VERTICAL MODULES
Year 1 and Year 2
Students
3.x Vertical Module Management Group: Cancer Medicine
Terms of Reference

To report and make recommendations to MBBS Teaching Committee

Curriculum:
o To design a programme for the teaching of Cancer Medicine to undergraduate
medical students
o To organise the delivery of this teaching programme
o To ensure that the teaching students receive is compatible with the syllabus
o To ensure that there is equivalence in the teaching provided at each site
o To prepare and review Module Study Guides and teaching materials
o To co-ordinate liaison between Cancer Medicine and other aspects of the
undergraduate medical course

Assessment:
o To co-ordinate assessment within the module
o To ensure that all students are assessed to a common standard
o To prepare the Cancer Medicine components of formative and summative
examinations including preparing written questions and OSCE stations
o To assist with the provision and recruitment of examiners for the clinical examinations
o To assist with the provision and recruitment of standard setters

Quality Assurance:
o To evaluate and monitor the delivery of the Cancer Medicine teaching programme
79
o
o
o
o
To document and respond to student feedback on the Cancer Medicine teaching
programme
To act upon student feedback where this has identified issues with teaching which
require attention
To provide annual returns regarding teaching quality to QMEC
To report on the Cancer Medicine teaching programme to the MBBS Teaching
Committee
Membership
 Chair: Cancer Medicine Module Lead
 Director of UCL Medical School
 Sub-Dean (Curriculum)
 Sub-Dean Teaching – Year 3
 Sub-Dean Teaching – Year 4
 Sub-Dean Teaching – Year 5
 Faculty Tutor (Medicine Years 3,4,5)
 Representatives from each campus/Trust ((to be determined by Module Lead)
3.xi Vertical Module Management Group: Drugs & Use of Medicines
Terms of Reference
To report and make recommendations to MBBS Teaching Committee
 Curriculum
To design a programme for the teaching of Drugs and Use of Medicines to undergraduate
medical students throughout the MBBS course
To provide guidance on the delivery of this teaching programme within individual modules
and each Year of the MBBS
To ensure that the teaching students receive is compatible with the syllabus
To ensure that there is equivalence in the teaching provided at each site
To advise MBBS Teaching Committee on issues relating to the teaching of Drugs and Use of
Medicines
To prepare and review material relating to the Drugs and Use of Medicines teaching
programme for inclusion in Module and Year Study Guides
To co-ordinate liaison between Drugs and Use of Medicines and other aspects of the
undergraduate medical course
 Assessment
To advise on assessment issues relating to the teaching programme
To provide written questions for formative and summative assessments
To contribute to the design of OSCE stations under the direction of the Sub Panels of
Examiners (Clinical)
To assist with the provision and recruitment of examiners for the clinical examinations
To assist with the provision and recruitment of standard setters
Quality Assurance
To evaluate and monitor the delivery of the Drugs and Use of Medicines teaching programme
To document and respond to student feedback on the Drugs and Use of Medicines teaching
programme
To act upon student feedback where this has identified issues with teaching which require
attention
To provide returns regarding teaching quality to QMEC
To report on the Drugs and Use of Medicines teaching programme to the MBBS Teaching
Committee
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Membership
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Chair: Drugs and Use of Medicines Module Lead (Professor Ray Macallister)
Vice Dean (Education) and Director of UCL Medical School
Sub-Dean (Curriculum)
Sub-Dean Teaching – Year 1 and Year 2
Sub-Dean Teaching – Year 3
Sub-Dean Teaching – Year 5 Year 4
Sub-Dean Teaching – Year 5
Faculty Tutor (Medicine Years 3,4,5)
Faculty Tutor (Life Sciences)
Pharmacology representative from Year 1 and Year 2
Clinical Pharmacology representatives from Years 3,4,5
Clinical Pharmacology representatives from each campus/Trust
Other representatives as determined by Module Lead
3.xii Vertical Module Management Groups: Pathological Sciences Committee
Terms of Reference

To report and make recommendations to MBBS Teaching Committee

To design a programme for the teaching of Pathological Sciences to undergraduate medical
students
To organise the delivery of this teaching programme.
To prepare the Pathological Sciences component of all the examinations held during the
undergraduate medical course
To evaluate and monitor the delivery of this Pathological Sciences teaching programme
To document and respond to student feedback on the Pathological Sciences teaching
programme
To co-ordinate liaison between Pathological Sciences teaching and other aspects of the
undergraduate medical course
To report on the Pathological Sciences teaching programme to the MBBS Teaching
Committee and to the Faculty

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Membership
 Chair: Academic Lead for Pathological Sciences
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Director of UCL Medical School
Sub-Dean (Curriculum)
Sub-Dean Teaching – Year 3
Sub-Dean Teaching – Year 4
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Representatives from each campus in:
Clinical Biochemistry (Whittington Campus/Bloomsbury Campus/Royal Free Campus)
Haematology (Bloomsbury Campus/Royal Free Campus)
Pathology (Histo) (Whittington Campus/Bloomsbury Campus/Royal Free Campus)
Immunology (Bloomsbury Campus/Royal Free Campus)
Medical Microbiology (Whittington Campus/Bloomsbury Campus/Royal Free Campus)
Neuropathology (Bloomsbury Campus)
Virology (Bloomsbury Campus/Royal Free Campus)
Committee Secretary: Divisional MBBS Teaching Administrator
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3.xiii Module Implementation Groups
Module Implementation Groups may be constituted as working groups reporting to Module
Management Groups.
Terms of Reference
To report to MMGs
To advise and to report to MMGs on the design of new modules
To advice and to report to MMGs on the implementation of components
To develop new initiatives and innovations
To timetable and implement teaching on behalf of MMGs
Membership
Module Co-ordinator
Module Lead
Representatives drawn from the MMG
Representatives from other modules by invitation
3.xiv Vertical Modules Committee
Terms of Reference
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To report to MBBS Teaching Committee and advise on matters relating to the design,
development and delivery of the Vertical Module components of the MBBS
To co-ordinate and transmit to MBBS Teaching Committee the issues arising from the Vertical
Modules
To ensure that the VM teaching that the students receive is compatible with the curriculum
To produce the VM Study Guides
To review students’ feedback and to document action taken to address issues concerning
teaching and learning
To ensure that appropriate quality assurance and enhancement mechanisms are in place
To produce, approve and submit questions for the written and practical examinations
To review the marks obtained in routine written tests
Membership
 Chair:Sub Dean (Vertical Modules)
 Sub Dean (Year 1 and Year 2)
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Spine leads
Communications Skills
Community Orientated Medicine
Clinical Skills
Ethics & Law
Evaluation of Evidence
Health Promotion
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Student representatives
To be appointed
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VM Administrative staff
VM Administrator/Royal Free Campus
VM Asst Administrator/Bloomsbury Campus
Community Orientated Medicine Administrator/Whittington Campus
Year Administrators
Committee secretary: Vertical Modules Administrator
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3.xv Student Selected Components Committee
Terms of Reference


to report and make recommendations to MBBS Teaching Committee
to consider all matters relating to the provision, teaching and assessment of SSCs throughout the MBBS
Membership:
Chair: Sub Dean (Student Selected Components)
Sub Dean (VERTICAL MODULES)
Sub Dean (Quality)
Faculty Tutor (Medicine - Year 1 and Year 2)
Faculty Tutor (Medicine – Years 3,4,5)
Sub Dean Year 1 and Year 2
Sub Dean Year 3
Sub Dean Year 4
Sub Dean Year 5
Year 1 and Year 2 SSC Administrator
Year 3 SSC Administrator
Year 4 SSC Administrators
Year 5 SSC Administrator
Student representatives
Secretary: Years 1 and 2 Administrator
3.xvi Careers and Foundation School Transition Committee
Terms of Reference
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To report and make recommendations to MBBS Teaching Committee
To oversee all matters relating to Careers and Foundation School transition
To develop a structured careers support system from Year 1 to Year 5 of the MBBS programme
To co-ordinate careers sessions during Year Preparation for Practice Weeks
To co-ordinate provision of advice relating to foundation school applications
To co-ordinate provision of advice relating to ST training and choice of medical speciality
To liaise with UCL careers service to draw on UCL provision and advice on self-presentation on
paper and at interview
To advise and co-ordinate policies relating to foundation school applications including ranking
methods
To oversee calculation and issue of foundation application rankings
To oversee the National Transfer of Information process to the Foundation School in liaison with
the Faculty Tutor
To oversee student applications for Special Circumstances in liaison with the Faculty Tutor
To develop a dedicated Medical School careers website
Membership:
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Chair: Sub Dean (Careers)
Deputy Chair: UCL Careers Advisor
Vice Dean (Education) and Director of UCL Medical School
Faculty Tutor (Medicine – Years 1 and 2)
Faculty Tutor (Medicine – Years 3,4,5)
Medical School Support Tutors
Sub Dean (Year 1 and Year 2)
Sub Dean (Year 3)
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Sub Dean (Year 4)
Sub Dean (Year 5)
Sub Dean (DGH Liaison)
Sub Dean (VERTICAL MODULES)
Site Sub Dean (Community)
Head of Medical Student Administration
Foundation School Administrator
UCL Careers Advisor
Student Representative(s)
Committee Secretary: Careers/FS Transition Administrator
3.xvii MBBS Educational Facilities and Resources Committee
Terms of Reference

To send representation to the SLMS Facilities and Resources Committee, via the Director of
UCL Medical School, to ensure support and provision of facilities to meet the needs of the
MBBS curriculum

To report to and to make recommendations to the MBBS Teaching Committee
concerning the facilities and resources required to deliver the MBBS curriculum
To report to and to make recommendations to the FMS Teaching Committee, MBBS
Quality Management and Enhancement Committee, the SLMS Deans and the Director
of UCL Medical School on the provision of facilities to meet the needs of the MBBS
curriculum

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
To monitor and review the provision, function, and support of educational facilities across all
medical school and NHS sites and through all stages of the curriculum
To consider and advise on how best the provision of facilities can meet the needs of the
medical curriculum
To receive notice and to address problems relating to facilities and physical resources at NHS
sites via the site sub-deans/ trust undergraduate teaching committees
To receive notices concerning library facilities and resources
To receive notices concerning IT and e-Learning facilities resources
To set up from time to time specific working groups to review the needs of the curriculum and
level of support required and advise on how best this can be delivered to match educational
needs with appropriate resources
The committee will meet three times a year
Membership

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Chair: Sub Dean (Educational Resources)
Director of UCL Medical School
Site Sub Dean, Bloomsbury Campus
Site Sub Dean, Royal Free Campus
Site Sub Dean, Whittington Campus
Sub Dean (Year 1 and Year 2) and Chair of Years 1 and 2 Teaching Sub Committee
Sub Dean (Year 3) and Chair of Year 3 Teaching Sub Committee
Sub Dean (Year 4) and Chair of Year 4 Teaching Sub Committee
Sub Dean (e-Learning)
Clinical Skills Centre Manager (Bloomsbury Campus)
Cruciform Centre Manager
Head of Medical Student Administration
UCL Medical School webmaster
Joint Academic Support Managers: Biomedicine, UCL Library Services
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
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SIFT Officer
SLMS Facilities and Resources Committee representative
Faculty Manager (FMS)
Student representative(s)

Co-opted members to cover specific facilities or provision as required e.g.
o Administrator: Timetabling, ECM and Web Site
o Audio-Visual Dept representative
o IT in teaching and learning representative
o Livenet and Discourse representative
o Media Resources representative
Committee Secretary: Facilities and Resources Administrator
3.xviii MBBS Quality Management and Enhancement Committee
Terms of Reference
Overall function
The Medical School Quality Management & Enhancement Committee (mQMEC) is responsible for the
overview of academic standards and quality assurance and enhancement processes within the
Medical School and in the development of policy and practice in relation to such processes.
The mQMEC reports to the MBBS Teaching Committee, the Dean, the Faculty Undergraduate
Teaching Committees of Brain Sciences, Life Sciences, Population Health Sciences and Medical
Sciences.
Main objectives and functions
The main objectives and functions of the Quality Management and Enhancement Committee
are subject to any general or particular direction that may, from time to time, be given by the
Director of the Medical School and the Faculty Teaching Committees of Brain Sciences, Life
Sciences, Population Health Sciences and Medical Sciences.

The Committee will monitor the activities of the Quality Assurance Agency for Higher Education
and of other external bodies concerned with the assurance of quality and/or standards insofar as
they impinge on the Medical School and to advise the Director, the UCL Education Committee,
the MBBS Teaching Committee and the Faculty Teaching Committee accordingly.

The Committee will promote the development at Faculty and Departmental levels of initiatives
relating to quality enhancement and the enhancement of academic standards.

The Committee is responsible for the planning of the preparatory work involved in Internal Quality
Audits of the Medical School carries out under the auspices of University College London’s
Internal Quality Review procedure.

The Committee will plan and coordinate the work of the Medical School in preparing the formal or
informal visits by the education committees of the General Medical Council or other validating
professional bodies.

The Committee will promote discussion and sharing of good practice between the departments of
the Medical School in relation to quality assurance and enhancement.

The Committee will discuss any issues raised by the on-line student evaluation feedback.
Organisation and structure

The members of the Committee are appointed ex officio, and include the Vice Chair, UCL
Education Committee, who is in a position to feed back to College QMEC.
85

The Committee will meet regularly on quarterly basis.

The Committee is serviced by the Quality Assurance Unit.
Membership
The membership of the Committee is made up of educational and administrative leads and student
representatives. Positions are held ex officio.
Chair: Sub-Dean (Quality)
Sub Dean (Year 4)
Deputy Chair: Sub Dean (Year 1 and 2)
Sub Dean (Year 5)
Faculty Tutor (Year 1 and 2)
Sub Dean (Educational Resources and Learning)
Faculty Tutor (Year 3 and 4)
Sub Dean (Careers and Foundation School Transition)
Faculty Graduate Tutor(s)
Sub Dean (Community and PCT Liaison)
Vice Dean & Director of Medical
Education
Sub Dean (eLearning)
Chair of MBBS Teaching Committee
Sub Dean (SSCs)
Deputy Director of Medical Education
Student Support Tutors
Chair, UCL Education Committee
Head of Medical Student Administration
Sub Dean (Whittington Campus)
Medical School Senior Administrators
Sub Dean (Royal Free Campus)
SIFT Management
Sub Dean (Bloomsbury Campus)
Student Representatives:
Sub Dean (Vertical Modules)
Quality Administrator (Secretary)
Sub Dean (Year 3)
The Chairperson is appointed ex officio. In the absence of the Chairperson and Deputy Chairperson
the meeting of the Committee will be cancelled.
Records
The Quality Assurance Unit will prepare and maintain written records of the Committee’s activities,
including agendas and minutes of all Committee meetings. This record will be stored electronically on
the S: drive and as a hard copy in the Quality Assurance Unit files.
3.xix MBBS SIFT/HEFCE Strategy Group
Terms of Reference
The SIFT Strategy Group is the Medical School committee for SIFT budget policy and strategy. At
meetings SIFT finance and the School’s relationship to the NHS are discussed in the context of
undergraduate medical education at UCL.
The SIFT Strategy Groups reports and makes recommendations to the MBBS Teaching Committee
The group is supported by both the SIFT office and Medical School Quality Assurance team.
The group meetings are held quarterly at mutually agreeable times, ideally preceding the NHS London
SIFT Group meeting. The group is serviced by the SIFT Office.
The Chair will attend the SIFT Group hosted by the NHS London.
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Working groups are convened on an ad-hoc basis to deal with issues raised at the SIFT Strategy
Group that a) require prompt action between scheduled meetings of the SIFT Strategy Group or b)
require specific and detailed project work. These meetings will also be organised by the SIFT Office.
Objectives
1. Review the annual allocation of SIFT funding to ensure that it accurately reflects the
undergraduate medical curriculum.
2. Formulate clear mechanisms for the allocation of SIFT funding for the future which will ensure
that the allocation is fair and transparent.
3. Review Trust annual statements of SIFT expenditure.
4. Ensure efficient use of other resources to develop education.
5. Ensure that teaching and administrative activity relating to SIFT funding, both within UCL and
in the NHS, takes into account quality assurance activities and SIFT Service Level Agreement
compliance.
6. Deal with Trust non-compliance to QA activities and SIFT SLAs.
7. Advise on changes or amendments to SIFT Service Level Agreements.
8. Establish and promote good relations with NHS London (the Strategic Health Authority for
London) as the organisation that holds and distributes the SIFT funding for UCL.
9. Promote good relations with the NHS organisations and independent sector healthcare
providers that deliver undergraduate clinical training for UCL that is commissioned by SIFT.
10. Report on other MPET funding relating to UCL.
11. Discuss any other educational or funding issues related to medical education affecting the
Medical School.
Membership





Chair: Director of UCL Medical School
Vice Dean (Professional Affairs)
Whittington Campus Director
Faculty Tutor (Medicine Years 3,4,5)
Medical School Support Tutors (Whittington Campus/Bloomsbury Campus/Royal Free
Campus)
Site Sub Deans Whittington Campus/Bloomsbury Campus/Royal Free Campus)
Site Sub Dean (Community)
Sub Dean (Quality)
DGH Undergraduate Tutor Representative
Head of Medical Student Administration
Director of Medical School Finance
Deputy Director of UCL Library Services
SIFT Co-ordinator
SIFT Assistant Administrator









The following members will attend meetings for specific items/issues as necessary:


Vice Provost (Health)
Deans of SLMS Faculties
3.xx Student Numbers Working Party (Reporting to SIFT Strategy Group)
Terms of Reference
To report to MBBS Teaching Committee and to advise on matters relating to student numbers
To agree and monitor UCL Medical School student numbers
To produce forecasts of student numbers
The Working Party shall meet three times per year (September/October, January and late March).
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Membership:
Director of UCL Medical School (Chair)
Vice Dean (Professional Affairs)
Faculty Tutor (Medicine Years 3,4,5)
Faculty Tutor (Medicine Year 1 and Year 2)
Sub-Dean (Admissions, Student Support)
Sub Dean (Year 1 and Year 2)
Sub-Dean (Year 3)
Sub-Dean (Year 4)
Sub Dean (Year 5)
Sub Dean (MBPhD)
Head of Medical Student Administration
IBSc Administrator
MBPhD Administrator
Oxbridge Administrator
Year 3 Administrator
Year 5 Administrator
Director of Finance, SLMS
SIFT Officer
Secretary: Careers/FS Transition Administrator
3.xxi MBBS Student Support Committee
Terms of Reference
To report to and make recommendations to MBBS Teaching Committee
To act consistently within the Terms of Reference of the UCL Student Support Co-ordinating
Committee (see UCL Terms of Reference below).
In addition, to consider the following matters relating specifically to undergraduate Medical Students:
o Occupational Health provision
o Criminal Record Bureau disclosures
o Immunisation requirements
o Fitness to practise issues
o Welfare, health and conduct issues relating to individual students
UCL Student Welfare Co-ordinating Committee
Subject to any general or particular direction that may from time to time be given by the Academic
Committee, the Student Welfare Co-ordinating Committee is charged by Council:
1. To consider and determine policy statements in respect of all aspects of the welfare of
undergraduate and graduate students of UCL.
2. To collate information on student welfare and to communicate to departments relevant
information to ensure that all students are aware of the full range of welfare activities both
within and outside UCL that are available to them.
3. To ensure that those concerned with student welfare work in a structured, co-ordinated and
co-operative manner to provide the best service to students.
4. To develop policies and good practice advice on dealing with student welfare problems.
5. To identify and advise UCL on issues where the need to improve student welfare is likely to
make additional resource demands.
6. To liaise with other committees and areas of UCL that have activity related to student welfare
by cross representation.
7. To report to the Academic Committee (i) by submission of an annual report on the work of the
Student Welfare Co-ordinating Committee, and (ii) by submission to Academic Committee
Officers of the minutes of each meeting of the Student Welfare Co-ordinating Committee.
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Membership
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Chair: Vice Dean (Professional Affairs) or Faculty Tutor
Deputy Chair: Faculty Tutor (Medicine – Years 3,4,5)
Vice Dean (Education)
Faculty Tutor (Medicine – Year 1 and Year 2)
Sub-Dean (Admissions, Student Support) & Faculty Tutor (Medicine–Year 1 and Year 2)
Sub-Deans (Student Support)
Medical School Support Tutors
Site Sub Deans
Head, UCL Student Counselling Service
OASIS Manager
Occupational Health Representative
GP Representative
Year 1 and Year 2 Administrative Representative
Year 3 and Year 4 Administrative Representatives
Year 5 Administrative Representative
Student Representatives
Committee Secretary: Welfare Administrator
3.xxii MBPhD Committee
Terms of Reference:
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To report to the MBBS Teaching Committee and to advise on matters relating to admission to,
design, development, delivery, assessment and quality assurance of the MBPhD programme.
To co-ordinate and transmit to MBBS Teaching Committee issues arising from the MBPhD
Programme.
To receive details of PhD funding arrangements.
To oversee the MBPhD Alumni Scheme.
The Committee shall meet three times per year (October, January and May).
Membership:
Chair: Sub Dean (MBPhD)
Vice Dean (Education) and Director of UCL Medical School
Faculty Tutor (Medicine - Years 3,4,5)
MBPhD Programme Director
Director, Division of Medicine
Module Lead for Pathological Sciences
Sub-Dean (Year 3)
MBPhD Administrator
Director of Medical School Management
Head of Medical Student Administration
Student Representative
Committee Secretary: MBPhD Administrator
4. UCL/MBBS Staff-Student Consultative Committees (UCL Academic Manual)
UCL Practice
1. UCL Regulation for Management 14.5 provides as follows: 'In each academic Department there
shall be a Staff-Student Consultative Committee, except that in the Faculty of Medical Sciences a
89
single Staff-Student Consultative Committee shall operate for the MBBS programme as a whole. Each
Staff-Student Consultative Committee shall meet at least twice in each academic year. The Head of
the Department or, within FMS the Director of UCL Medical School, shall ensure that the constitution
and the procedures of this Committee are acceptable to the staff and students of the Department or
Faculty. The minutes of each meeting of each such committee shall be forwarded to the Dean of
Students, as Chair of the UCL Joint Staff Student Committee (JSSC), for receipt on behalf of the UCL
JSSC.
2.
The JSSC also requests that Departments:
a) ensure that DSSCC agendas and minutes are produced and circulated to a standard,
time-frame (it is recommended that a two week time-frame for production of the minutes
from the date of the meeting is a reasonable expectation);
b) ensure that DSSCC agenda include a standing item “matters arising from the minutes”,
to ensure that feedback on action points raised at previous meetings is reported;
c) record in the minutes of each meeting of the Departmental Staff-Student Consultative
Committee (DSSCC) the names of those in attendance, giving titles and, for student
members, year of study;
d) record in the minutes any action to be taken and by whom;
e) ensure that the minutes are signed by at least one student member of the DSSCC;
f) ensure that the minutes are displayed within the Department and are placed on the
departmental web-site;
g) submit the minutes of the DSSCC to Departmental Staff Meetings for consideration and
action where necessary;
h) ensure that committee chairs and/or secretaries should meet the student
representatives in advance of the first committee meeting, in order to brief them on the
committees' works and proceedings and to put the students at ease and introduce them
to key committee members;
i) ensure that the DSSCC is aware of the existence and terms of reference of the JSSC;
j) ensure an appropriate* level of administrative support from departments to DSSCCs to
ensure that they operate to a consistent level and standard; *‘appropriate' is here
defined as ‘not a student taking the minutes but a member of administrative staff'.
3.
The JSSCC submits an annual summary to the UCL Academic Committee of the operation of the
above arrangements.
4.
At its meeting on 29 November 2000, JSSC agreed the following constitution and terms of
1
reference for DSSCCs .
Constitution
 Head of Department (or Deputy)/Programme Director/Senior member of academic staff;
 at least one member of staff responsible for undergraduate students;
 at least one member of staff responsible for taught Masters students*;
 at least one member of staff responsible for research students*;
 at least one undergraduate student from each year of study;
 at least one taught masters student*;
 at least one graduate research student*;
 at least one part-time student, where appropriate;
 the Departmental UCL Union Council representative.
* Not required where there is a separate committee for graduate students.
Terms of reference
 to discuss follow-up action resulting from previous DSSCC meetings, in particular any matter
which was referred to the Departmental Staff meeting;
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to comment upon the outcome of degree programme and course evaluation questionnaires
and any consequent follow-up action;
to receive notification of any Departmental changes with respect to teaching, admissions, and
assessment;
to comment upon any significant changes to Departmental policy which would have a direct
consequence for teaching, admissions, and assessment;
to comment upon safety within the Department;
to comment upon physical resources within the Department e.g. computer/library facilities etc.;
to make students aware of the Departmental Equal Opportunities Liaison Officer.
Arrangements for inter-departmental degree programmes
5. Degree programmes that are inter-departmental (with contributions from more than two
departments) are required to have a separate, programme based, Staff Student Consultative
Committee. Regulations for Management 14.6 and 14.7 provide as follows:
14.6 Subject to the provisions of Regulation 14.7 below, there shall be, for each combined studies
degree programme operating within UCL and involving more than two Departments of UCL, a
Staff-Student Consultative Committee, which shall meet at least twice in each academic year. The
academic staff responsible for the co-ordination of such a degree programme shall ensure that the
constitution and procedures of this committee are acceptable to the staff and students involved in
the degree programme. The minutes of each meeting of each such committee shall be forwarded
to the Dean of Students, as Chair of the UCL Joint Staff-Student Committee, for receipt on behalf
of the UCL Joint Staff-Student Committee.
14.7 Where the academic staff responsible for the co-ordination of a combined studies degree
programme operating within UCL and involving more than two Departments of UCL consider that
it will not be appropriate for a separate Staff-Student Consultative Committee to operate for the
degree programme in question, those staff shall ensure that the views of students following the
programme can be expressed instead either through (i) the Staff-Student Consultative
Committees of the Departments concerned, as prescribed in Regulation 14.4, or through (ii) an
annual meeting which all students following the programme shall be invited to attend, or through
both (i) and (ii).
6. At its meeting on 29 November 2000, JSSC agreed the following constitution and terms of
1
reference for programme based SSCCs .
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Constitution
The Programme Co-ordinator;
The Programme Tutor(s);
at least one student from each year of study;
at least one part-time student, where appropriate;
the Departmental UCL Union Council representative(s).
Terms of Reference
to discuss follow-up action resulting from previous meetings, in particular any matter which
was referred to a Departmental Staff meeting;
to comment upon the outcome of degree programme and course evaluation questionnaires
and any consequent follow-up action;
to receive notification of any Departmental changes with respect to teaching, admissions, and
assessment;
to comment upon any significant changes to Departmental policy which would have a direct
consequence for teaching, admissions, and assessment;
to comment upon safety within the Department(s);
to comment upon physical resources within the Department(s) e.g. computer/library facilities
etc.;
to make students aware of the Departmental Equal Opportunities Liaison Officer(s).
Details of Faculty practice
7. Faculty of Arts and Humanities Faculty practice accords with College practice as a
minimum requirement, though many Departments meet considerably more often than twice in
91
each academic year. For Combined Studies degrees, the relevant Departmental Teaching
Committees report regularly to the appropriate Combined Studies Steering Committees
concerning matters raised at SSCCs. Faculty guidelines for steering committees now stipulate
that Combined Studies Steering Committees must address any concerns or complaints raised
by students taking their particular degree programme(s).
8. Faculty of Social and Historical Sciences Faculty practice accords with College practice as
a minimum requirement, though all its Departments have committees which meet more often
than twice in each academic year.
9. Faculty of Laws This single Department Faculty has one Staff-Student Committee which
reports to Departmental meetings (which have the same membership as Faculty Board
meetings). Any matters needing further consideration are referred to Faculty Teaching
Committees (FTCs).
10. Faculty of Mathematical and Physical Sciences Within the Faculty, DSSCCs meet at least
once per term and keep minutes. The FTC expects to receive copies of the minutes. The FTC
also considers any issues and advises the Dean of Students (as Chair of JSSC) on any action
that may be necessary.
11. Faculty of Engineering Typically, DSSCCs meet twice a year and consist of two or three
academic staff (usually including the Departmental Tutor), plus one or two students from each
undergraduate year and each postgraduate course. The student-staff ratio on these
committees is therefore greater than 2:1. Some Departments have a student chair, and all
produce formal minutes. Action is usually recorded under matters arising. To date all action
has been by Departmental staff, except when dissatisfaction with a course from outside the
Faculty requires the Departmental Tutor to approach the outside Department concerned on
behalf of the DSSCC.
12. Faculty of the Built Environment Each section within The Bartlett - Architecture,
Construction Management, Planning, Bartlett School of Graduate Studies, and Development
Planning Unit - holds two Staff-Student Committees per year, to which all students and staff
associated with that section are invited. The meeting considers issues raised in course
questionnaires, and any other issues that students and staff wish to raise. All meetings are
minuted. Minutes are signed by a student and displayed in the department. Minutes are
received by the FTC, and are also passed to the Faculty Tutor, and then forwarded to the
Dean of Students.
13. Faculty of Life Sciences (Biological and Medical) For BSc and Postgraduate students,
there are no Faculty guidelines on the composition of Staff-Student Committees beyond those
required by College regulations. The Faculty's Teaching Committees (BSc and Postgraduate)
have no routine involvement, but monitor student questionnaires and feedback from tutors.
Faculty representatives attend departmental teaching committees and therefore hear SSCC
issues.
14.Faculty of Medical Sciences
For Graduate taught and research programmes, Divisional Graduate Staff Student
Consultative Committees report to a Faculty Graduate Staff Student Consultative Committee,
which reports to the JSSC. Minutes are reported to the Faculty Graduate Teaching and
Research Committee to ensure that student issues are actioned.
For the MBBS programme, which is managed by UCL Medical School within FMS and taught
across 4 different Faculties, there are 2 staff-student committees which reflect the structure
and length of the curriculum. These committees (Year 1 and Year 2 SSCC and Years 3,4,5
SSCC) report minutes to the Faculty of Medical Sciences Teaching Committee and also report
minutes to the MBBS Teaching Committee which takes action regarding student issues.
These committees meet each term and membership is made up largely, but not exclusively,
from the executive of the Medical Students Union. The proportion of student to staff members
is of the order of 2:1. Academic membership includes the Faculty Tutor, Medical School
Support Tutors and Year/Module leads from all years of the MBBS programme.
1. Approved by Academic Committee on 11 June 2001.
92
Compiled and edited by:
Professor Jane Dacre, UCL Medical School
Ms Gaynor Jones, Medical Student Administration (MSA)
Medical School
Examination Boards (3)
Faculty Board of Examiners - Membership and Terms of Reference
MBBS Board of Examiners, Sub Boards and Panels of Examiners:
Years 1 and 2 Sub Board of Examiner
Years 1 and 2 Panel of Examiners
Year 3 Sub Board of Examiners
Year 3 Panel of Examiners
Year 3 Sub Panel of Examiners (Clinical)
Year 4 Sub Board of Examiners
Year 4 Panels of Examiners (Year 4/CFHD/CN/WHCD)
Year 5 Sub Board of Examiners
Year 5 Panel of Examiners
Year 5 Sub Panel of Examiners (Clinical)
MBBS Standard Setting Groups
MBBS Assessments
Organisation
Principles
Policies relating to clinical examination marks
Assessment in Years 1 and 2:
Assessments
Examiners
Mark Scheme and Progression Criteria
Assessment in Year 3:
Assessments
Examiners
Mark Scheme and Progression Criteria
Assessment in Year 4:
Assessments
Examiners
Mark Scheme and Progression Criteria
Assessment in Year 5
Assessments
Examiners
Mark Scheme
Criteria for awards of Distinction and Merit
University of London Gold Medal
For organisational charts see: http://www.ucl.ac.uk/medicalschool/staff-students/committees
93
i) Faculty Board of Examiners
The MBBS programme, including the IBSc component, is managed through UCL Medical School. The
programme is structured differently from the majority of UCL UG degree programmes and is taught in the
Faculties of Brain Sciences, Life Sciences, Medical Sciences and Population Health Sciences. The
examination processes are managed through the MBBS Board of Examiners which reports to the Faculty
of Medical Sciences Examination Board, and the MBBS Board of Examiners interfaces with the IBSc
assessment processes through the MBBS IBSc Steering Group.
Membership of Faculty Boards of Examiners (UCL Regulations for Boards of Examiners Section
4):
The members of each Faculty Board of Examiners for undergraduate programmes shall be the Chairs
of Boards of Examiners in the Faculty responsible for assessing undergraduate programmes and the
Faculty Tutor/Sub-Dean of the Faculty or his/her nominee.
The members of each Faculty Board of Examiners for taught graduate programmes shall be the
Chairs of Boards of Examiners in the Faculty responsible for assessing taught graduate programmes
and the Faculty Tutor/Sub-Dean of the Faculty or his/her nominee.
Each Faculty Board of Examiners shall have a Chair and a Deputy Chair. The same person, normally
the Dean, shall be the Chair of both the undergraduate and taught graduate Faculty Boards of
Examiners. If it is decided that the undergraduate and graduate Faculty Board of Examiners should
each have a different Chair, it is suggested that the Chair of each should be the Deputy Chair of the
other, in order to maintain links between the two Boards. If the nature of the Faculty requires it, it is
acceptable for both Faculty Boards of Examiners, undergraduate and graduate, to meet at the same
time under one Chair.
Internal and External Examiners appointed to Boards of Examiners at UCL shall have the right to
attend meetings of the relevant Faculty Board of Examiners and the right to speak but not to vote at
such meetings, but may be requested by the Chair of the Faculty Board of Examiners to withdraw
temporarily if their nominations as examiners are the subject of discussion.
The quorum of a Faculty Board of Examiners shall be one-fifth of the membership including the Chair
or Deputy Chair.
Responsibilities (UCL Regulations for Boards of Examiners Section 5):
The primary responsibility of each Faculty Board of Examiners, whether at undergraduate or graduate
level, shall be to ensure that assessment procedures within the Faculty are administered in
accordance with UCL and programme regulations and in a proper and impartial manner. In carrying
out this responsibility Faculty Boards of Examiners shall meet at least once a year and undertake the
following duties:
Duties:
Each Faculty Board of Examiners will need to meet in the first term. By this time most of the reports
from External Examiners for undergraduate programmes for the previous year should have been
received and considered by the Boards of Examiners and could therefore be considered by the
Faculty Board of Examiners together with any responses.
Be responsible for ensuring that Boards of Examiners are set up for every programme within the
Faculty leading to an award and that Boards of Examiners are set up for any other programme for
which the Faculty Board of Examiners deems this necessary and to make appropriate arrangements
for the examination of programmes shared with other Faculties;
94
Recommend to the UCL Board of Examiners the External Examiners for each Board of Examiners for
which the Faculty Board of Examiners is responsible;
Approve marking schemes, including in the case of the undergraduate Board Schemes for the Award
of Honours, for each Board of Examiners for which the Faculty Board of Examiners is responsible;
Receive the Minutes of the meeting at which recommendations for the final award are made from each
Board of Examiners for which the Faculty Board of Examiners is responsible;
It will normally be sufficient for the Chair of the Faculty Board to receive the Minutes and report that
they have been received to the Board. The full Faculty Board of Examiners, however, has the right to
view, where it deems such action appropriate, any set of Minutes from the Boards of Examiners for
which it is responsible.
Recommend for approval to the UCL Board of Examiners awards, including, where appropriate, the
award of Honours.
Approve, in the case of the Faculty Boards of Examiners responsible for undergraduate programmes,
applications for postponement of the award of Honours;
Receive and consider the responses of Chairs of Boards of Examiners to External Examiner reports;
Receive reports from the Boards of Examiners of any problems related to the operation of the
procedures of Boards of Examiners and of any action taken by Boards in respect of such problems;
Consider any general issues which arise from the foregoing;
Provide a summary for the UCL Board of Examiners and the Faculty of the responses made to
External Examiner reports for the Boards for which it is responsible;
In practice, the Chair of each Faculty Board will produce and send this summary to the Policy Officer
(Examiners), Registry, who will forward it to the UCL Board of Examiners. A proforma has been
produced by the Registry for this purpose (see UCLAppendix 2).
Report annually (via its Minutes) on its business to the UCL Board of Examiners and the Faculty and
pass on to the UCL Board of Examiners any matters which are not Faculty-specific or which give
cause for serious concern.
In the Event of an Emergency
In the event that the assessment of students, the award of degrees to students and/or decisions on
progression from one year of the degree programme to the next are affected by an emergency, the
Procedures in the event of an Emergency Affecting the Work of Boards of Examiners should be
invoked. The Procedures and advice on them are at Appendix 9.
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ii) MBBS Board of Examiners
Members:
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Chair: Director of UCL Medical School
Faculty Tutor (Medical Sciences – Years 3,4,5)
Faculty Tutor (Medical Sciences - Years 1 and 2)
Sub Dean (Assessment)
Chair of Years 1 and 2 Sub Board of Examiners
Chair of Year 1 & Year 2 Panel of Examiners
Chair of Year 3 Sub Board of Examiners
Chair of Year 3 Panel of Examiners
Chair of Year 4 Sub Board of Examiners
Chair of Year 4 Child and Family Health with Dermatology Panel of Examiners
Chair of Year 4 Clinical Neurosciences Panel of Examiners
Chair of Year 4 Women’s Health and Communicable Diseases Panel of Examiners
Chair of Year 5 Sub Board of Examiners
Chair of Year 5 Panel of Examiners
Chair of the IBSc Steering Committee
Chairs of IBSc Exam Boards in FBS, FMS and FPHS (2011/12)/all relevant faculties (2012/13)
Members of UCL Medical School and other academic leads
MBBS Exam Liaison Officers
IBSc Exam Liaison Officer
Responsibilities:
The primary responsibility of the MBBS Board of Examiners is to ensure that assessment procedures
for the MBBS are administered in accordance with UCL and programme regulations and in a proper
and impartial manner and that the IBSc components of the 6 year programme meet the requirements
of the overall programme. Administration of MBBS assessments procedures is via the MBBS Sub
Boards and Panels of Examiners, and oversight of the IBSc components is via the IBSc Steering
Committee. The MBBS Board of Examiners reports to the Faculty of Medical Sciences Board of
Examiners, but has responsibility for reporting all required items relating to the MBBS programme
taught in each of the SLMS Faculties
Duties:
For the MBBS and IBSc’s taught in FBS, FMS and FPHS (2011/12)/all relevant faculties (2012/13):
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To recommend external examiners to the UCL Board of Examiners via the FMS Board of
Examiners
To approve marking schemes for the MBBS and IBSc harmonised mark
To receive the minutes of meetings at which recommendations for final awards are made
To receive and consider the responses of Chairs of Boards of Examiners to External Examiner
reports
To receive reports from the Boards of Examiners of any problems related to the operation of
the procedures of Boards of Examiners and of any action taken by Boards in respect of such
problems
To consider any general issues which arise from the foregoing
To provide a summary for the UCL Board of Examiners and the Faculties of FBS, FMS and
FPHS (2011/12)/all relevant Faculties (2012/13) of the responses made to External Examiner
reports (Chair’s summary, proforma UCLAppendix2, to be sent to the Policy Officer
(Examiners), Registry, who will forward it to the UCL Board of Examiners.
To report annually (via its Minutes) on its business to the UCL Board of Examiners and the
Faculties of FBS, FMS and FPHS, and pass on to the UCL Board of Examiners via FMS
Board of Examiners any matters which are not Faculty-specific or which give cause for serious
concern.
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For the MBBS:
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To make recommendations to the MBBS Teaching Committee about the nature of
assessments in Years 1-5 of the MBBS course
To oversee the MBBS Sub Boards and Panels of Examiners
To approve appointments of internal examiners
To ensure that the standard of the assessment is appropriate
To ensure that individual disciplines are properly represented
To approve the mark schemes for each year
To receive and approve the minutes of the Panels/Sub Boards of Examiners and the
recommendations concerning progression
To receive reports from external examiners and responses from Panels/Sub Boards of
Examiners, and ensure appropriate follow action
iii.i) Years 1 and 2 Sub Board of Examiners
Membership:
 Chair: Director of UCL Medical School
 Sub-Dean (Assessments)
 Sub-Dean (Years 1 and 2)
 Sub Dean (Vertical Modules)
 Faculty Tutor (Medicine - Years 3,4,5
 Faculty Tutor (Medicine - Years 1 and 2)
 Welfare Tutors
 UCL Medical School representatives
 Examinations liaison officer
 A minimum of one external examiner
 Coordinators of horizontal and vertical modules:
Foundations of Health and Disease
Infection and Defence
Circulation and Breathing
Fluids, Nutrition and Metabolism
Movement and Musculoskeletal Biology
Neuroscience and Behaviour
Endocrine Systems and Regulation
Reproduction, Genetics and Development
Cancer Biology
Mechanisms of Drug Action
Society and the Individual
 Y1/Y2 Exams Liaison Officer
Responsibilities:
The Year 1 and 2 Sub Board of Examiners is responsible for overseeing the assessment
processes in Years 1 and 2 and for progression. The Sub Board reports to the MBBS Board of
Examiners.
Duties:
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To receive and confirm the results of the year 1 and year 2 examinations
To determine progression of students
To determine awards of Distinction in Medical Sciences
To determine awards of Merit
To confirm the award of prizes
To discuss students who have not passed the examinations
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To receive comments from the external examiners on the standard, conduct and outcome of
the examinations, and their comparability with other medical schools.
iii.ii) Years 1 and 2 Panel of Examiners
Membership
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Sub-Dean (Years 1 and 2)
Coordinators of horizontal and vertical modules:
Foundations of Health and Disease
Infection and Defence
Circulation and Breathing
Fluids, Nutrition and Metabolism
Movement and Musculoskeletal Biology
Neuroscience and Behaviour
Endocrine Systems and Regulation
Reproduction, Genetics and Development
Cancer Biology
Mechanisms of Drug Action
Society and the Individual
Vertical Modules
Y1/Y2 Exams Liaison Officer
Duties:
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to make recommendations to the MBBS Board of Examiners about the format of assessments
in Years 1 and 2 through the Years 1 and 2 Sub Board of Examiners
to set up question banks
to set the written papers
to be responsible for the standard setting process and marking criteria
to oversee the delivery of the written papers and marking
to receive and act upon comments from the external examiners on the standard, conduct and
outcome of the examinations, and their comparability with other medical schools.
iii.iii) Year 3 Sub Board of Examiners
Membership:
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Director of UCL Medical School
Faculty Tutor (Medicine - Years 3,4,5
Sub Dean (Assessment)
Chair of Year 3 Panel of Examiners
Chair of Year 3 SSO Sub Panel
Chair of Year 3 Standard Setting Group
Welfare Tutors
representatives from UCL Medical School
representatives from each of Pathological Sciences, Medicine, Use of Medicines, Surgery,
PCPH
a minimum of one external examiner
Y3 Exams Liaison Officer
Responsibilities:
The Year 3 Sub Board of Examiners is responsible for overseeing the assessment processes in
Year 3 and for progression to Year 4. The Year 3 Sub Board of Examiners reports to the MBBS
Board of Examiners.
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Duties:
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To meet once a year after the conclusion of the Year 3 assessments
To receive the results of each element of the Year 3 assessments:
o End-of-block written assessments
o End-of-block firm assessments
o End of year OSCE
To consider the overall scores for each element of the Year 3 assessments:
o Written assessments (40% of year total)
o Firm assessments (20% of year total)
o OSCE (40% of year total)
To determine progression of students to Year 4
To determine awards of merit
To confirm the award of prizes
To discuss students who have not passed the assessments and their requirements for repeat
study
iii.iv) Year 3 Panel of Examiners
Membership
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representatives from each of Pathological Sciences, Medicine, Use of Medicines, Surgery,
PCPH
representatives from the Deanery
representatives from UCL Medical School
Duties:
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to make recommendations to the MBBS Board of Examines about the format of assessments
in Year 3 through the Year 3 Sub Board of Examiners
to set up EMQ, SBA and OSCE question banks
to set the written and OSCE papers
to be responsible for the standard setting process and marking criteria
to oversee the delivery of the written papers and marking
to receive and act upon comments from the external examiners on the standard, conduct and
outcome of the examinations, and their comparability with other medical schools.
iii.v) Year 3 Sub Panel of Examiners (Clinical)
Membership
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Year 3 OSCE leads
Representatives from UCL Medical School
Representatives from Medicine, Surgery, Use of Medicines, PCPH, Public Health
Duties:
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to implement the clinical assessments
to set the stations
to be responsible for the standard setting process and marking criteria
to co-ordinate the OSCE Site Leads
to oversee the running of the assessments and marking
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iii.vi Year 4 Sub Board of Examiners
Membership
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Director of UCL Medical School
Faculty Tutor (Medicine - Years 3,4,5)
Welfare Tutors
Chair of Year 4 Panel of Examiners
Chair of Year 4 CFHD Panel of Examiners
Deputy Chair of Year 4 CFHD Panel of Examiners
Chair of Year 4 Clinical Neurosciences Panel of Examiners
Deputy Chair of Year 4 Clinical Neurosciences Panel of Examiners
Chair of Year 4 WHCD Panel of Examiners
Deputy Chair of Year 4 WHCD Panel of Examiners
representatives from UCL Medical School
a minimum of one external examiner
Y4 Exams Liaison Officer
Responsibilities:
The Year 4 Sub Board of Examiners is responsible for ratifying the assessment processes and
results in each of the Year 4 modules and for progression to year 5. The Year 4 Sub Board
reports to the MBBS Board of Examiners.
Duties:
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To review progression in December and April after the conclusion of each module assessment
To meet in August after the conclusion of the Year 4 assessments
To determine progression of students to Year 5
To determine awards of Distinction in Clinical Science
To determine awards of merit
To confirm the award of prizes
To discuss students who have not passed the assessments and their requirements for repeat
study
iii.viii Year 4 Module Panel of Examiners (CFHD/CN/WHCD)
Membership
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Module Leads and Deputy Leads
A minimum of 2 representatives from each speciality
Faculty Tutor or representative
a Public Health Physician
a minimum of one external examiner from each specialty
Responsibilities
The Year 4 Module Panels of Examiners are responsible for overseeing the assessment
processes, delivery, marks and results in each module. The Module Panels meet 3 times a year
after the module assessments in December, April and August. The Year 4 Module Panels reports
to the Year 4 Panel of Examiners in December and April and to the Year 4 Sub Board of
Examiners in August.
Duties:
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recruiting external examiners to oversee the assessment process
setting up EMQ and OSCE questions banks
setting the written and OSCE papers
standard setting and marking criteria
conducting an Examiners’ Meeting at the end of each module to determine the results of the
assessments
making recommendations to the Year 4 Sub Board of Examiners to assist the Board to
determine which students will need to repeat clinical attachments in their failed subjects and
be re-assessed
to receive and act upon comments from the external examiners on the standard, conduct and
outcome of the examinations, and their comparability with other medical schools.
iii.ix Year 5 Sub Board of Examiners
Membership:
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Director of UCL Medical School
Faculty Tutor (Medicine - Years 3,4,5)
Faculty Tutor (Medicine - Years 1 and 2)
Sub Dean (Assessment)
Chair of Year 5 Panel of Examiners
Chair of Year 5 SSO Sub Panel
Chair of Year 5 Standard Setting Group
Welfare Tutors
Representatives from UCL Medical School
Assessment Leads for Pathological Sciences, Medicine, Use of Medicines and Therapeutics,
Surgery, PCPH, Public Health
Clinical Site and Deputy Site Leads
Y5 Exams Liaison Officer
Responsibilities:
The Year 5 Sub Board of Examiners is responsible for overseeing the assessment processes in
Year 5 and for the award of the final MBBS qualification. The Sub Board reports to the MBBS
Board of Examiners.
Duties:
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To meet once a year after the conclusion of the Year 5 assessments
To receive the results of the Year 5 assessments
To determine the award of the final MBBS qualification
To determine the award of Distinctions in Clinical Practice
To determine the award of Certificates of Merit
To determine the award of prizes
iii.x Year 5 Panel of Examiners
Membership
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Director of UCL Medical School
Sub Dean (Assessment)
Representatives from UCL Medical School
101
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Assessment Leads for Pathological Sciences, Medicine, Use of Medicines and Therapeutics,
Surgery, PCPH, Public Health
Clinical Site and Deputy Site Leads
The lead clinicians from each of the Year 4 blocks will be invited to participate as appropriate
Y5 Exams Liaison Officer
Duties:
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To determine the format of the final MBBS assessments
To establish question banks for written examinations
To set the examination papers
To review the question papers for content, style and balance and level of difficulty
To be responsible for the standard setting process and marking criteria
To oversee the running of the written assessments
To receive reports from the Year 5 Sub Panel of Examiners (Clinical) on the running of the
clinical assessments
To receive and act upon comments from the external examiners on the standard, conduct and
outcome of the examinations, and their comparability with other medical schools.
iii.xi Year 5 Sub Panel of Examiners (Clinical)
Membership
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Sub Dean (Assessment)
Year 5 OSCE Lead
Year 5 OSCE Site Leads and Deputy Site Leads
Representatives from the Clinical Skills Centres
Representatives from UCL Medical School
Representatives from Medicine, Surgery, Use of Medicines, PCPH, Public Health
Representatives from Epidemiology & Public Health/Communication Skills/Ethics
Representatives from other disciplines to be invited to participate as appropriate
Duties:
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to determine the format of the clinical assessments (Long and Short Station OSCEs)
to implement the clinical assessments
to set the stations
to be responsible for the standard setting process and marking criteria
to oversee the running of the assessments
to oversee the OSCE Site Leads
to receive and act upon comments from the external examiners on the standard, conduct and
outcome of the clinical examinations, and their comparability with other medical schools.
iv) MBBS Standard Setting Groups
Terms of Reference
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To review the questions set by the Panels of Examiners
To agree a mark for each item
To determine the pass mark for each paper based on the mean of the agreed scores for each
item
Standard Setting for written assessments
The Standard Setting at UCL employs an Angoff approach. A representative group of approximately
8-10 teachers reviews the questions individually and each member of the group indicates the
102
percentage of borderline candidates they think would get the correct answer to each question. Initial
scores are confidential until the end of the first round of standard setting. The standard is then
discussed in a second round and an agreed mark is chosen for each item. In cases of disagreement,
those at each end of the spectrum of proposed scores have a discussion to reconcile. The pass mark
for the examination is the mean score of the item scores.
Please note that for SBA papers the range should be between 20%-100% as candidates have a 1 in 5
chance of getting the question right by guessing.
Standard Setting for OSCE
The pass mark for the OSCE is calculated using a borderline group method of standard setting.
A global score for overall performance on each OSCE station is given in addition to the station score.
5 = Clear Pass
4 = Pass
3 = Borderline
2 = Fail
1 = Clear Fail
The marks achieved by borderline candidates on each station are extracted and the mean of the
borderline marks calculated for each station. The pass mark for the OSCE is the mean of the mean
marks for each station.
Membership
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Module/assessment leads from the relevant year of the programme
Minimum of 8 teachers of varying seniority from each of the relevant disciplines
v) MBBS Assessments
v.i) Organisation and management
UCL regulations and procedures including membership and responsibilities of College Boards of
Examiners, conditions of appointment and responsibilities of examiners; procedures in respect of
breach of examination regulations etc are set out at:
http://www.ucl.ac.uk/registry/UCLStaff/Pink_Book/
MBBS Examination Boards, Sub Board and Panels of Examiners report to the Faculty of Medical
Sciences Examination Board, which is ultimately responsible to the Vice Provost and Head of the
Medical School. The Faculty Board of Examiners reports to the College Board of Examiners, and the
Medical School is represented at the UCL Board of Examiners by the Faculty Tutors.
The assessments in each year of the programme are the responsibility of the Chairs of the respective
Sub Boards.
v.ii) Principles
The assessment of all aspects of the course was designed using the principles below. These
principles were discussed at the Association for Medical Education in Europe International Conference
in 2004 and the following statements were agreed by an international group:
1. Our assessment decisions are ideally based on multiple instruments.
2. The assessment is based on a mix of skills and subject area.
103
3. The methods and content of the assessment are transparent and communicated to the
students before the beginning of that academic year.
4. Assessments are defensible in Court.
5. All Clinical fail marks are qualified by comments from assessors.
6. The tests are both cross sectional (at the end of the year) and longitudinal (throughout the
year).
7. Tests are as cost effective as possible.
8. Mitigating circumstances are considered prior to Examination Boards.
9. All Clinical assessors are briefed on the test and expected level of attainment of the students
prior to the assessment.
10. Assessors are encouraged to assess, and advised not to teach during an assessment.
11. The end goal is to test the achievement of competency.
12. Compensation is employed between instruments.
13. Decisions on pass/fail criteria are made using criterion referencing.
14. The overall aim of the assessment is to generate optimal educational impact on the Course
and to encourage students to learn what the Faculty believes they need to.
15. Not every assessment occasion is a decision moment as data is collected throughout the
year.
16. The assessment programme is as rigorous, sharp, and clear as possible.
17. The final judgment is based on various sources but still has a judgment element to it during
the examination board.
18. Resit assessments in the clinical years are avoided where possible.
The assessments and examinations in the M.B.,B.S. programme have been designed to test, fairly
and objectively, students’ attainments with regard to defined objectives for knowledge, problem
solving, skills and attitudes. The overall level of attainment required to graduate with the degrees of
MBBS has been set such that qualifying students be given Provisional Registration with the General
Medical Council. The assessments are much more heavily focussed on the clinical and
communication skill competencies required by Foundation School trainees than was previously the
case.
Examinations are set at the end of each year, primarily to assess work done during the year, but may
also include relevant material taught in earlier years. A pass is required before students can progress
to the following year.
v.iii) Policies relating to clinical marks
Normalising of Marks
Marks for OSCEs taken over a number of days may be normalised if T Tests show a significant
difference between sessions.
=TTEST(range 1, range 2,2,2)
If the difference is significant (p<0.05), a normalising equation developed by Dr Richard Morris, a
statistician in the Department of Primary Care and Population Sciences, is applied to the OSCEs
taken by each cohort of students to ensure equity:
X represents the individual candidate’s score
Y represents the mean of the mean scores for each cohort
Z represents the mean score for the same cohort as X
XxY
Z
104
Marks affected by examination incidents and irregularities:
In cases where the score for an individual station is not available, the average of the candidate’s
scores for the other stations will be taken. Examples include:
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Station discounted because of an examination irregularity
Station discounted because of an examination incident
Station discounted because the statistics show that the station has performed badly
Mark sheet not completed or incorrectly completed by examiner
Mark sheet missing
In cases where there is a problem with a station in one circuit of the OSCE and this potentially affects
the fairness of the assessment for other students, the marks achieved in that station will be removed
for the whole cohort. An example of this is if an examiner has filled in a number of OSCE mark sheets
incorrectly.
Marks affected by special examination provision:
In cases where a candidate is unable to attempt a station, a mark of 0 will be awarded in accordance
with the Medical School’s policy for special provision at clinical examinations and with the GMC’s
requirement for competent performance as a doctor irrespective of any disability. Full details of at:
http://www.ucl.ac.uk/medicalschool/staff-students/general-information/a-z/#support-cards
vi) Assessment in Years 1 and 2
Assessment in Years 1 and 2 is overseen by the Years 1 and 2 Sub Board of Examiners and the
Years 1 and 2 Panel of Examiners. Standard Setting Groups are responsible for setting the pass
marks using the modified Angoff method.
The Years 1 and 2 mark scheme can be found at: http://www.ucl.ac.uk/medicalschool/staffstudents/assessments
Formative Assessments
Formative assessments are held at intervals throughout the academic year. By definition they do not
count towards the final end-of-year mark but a good overall performance will be taken into account by
the examiners when considering students whose performance is “borderline” in the summative
examinations. The main objective of the formative assessments is to stimulate efficient learning. They
also provide practice for the end-of-year summative assessments. All types of assessment will have
been used at least once during the year.
Students whose performance in the formative assessments in February gives cause for concern are
invited to meet the Sub Dean (Teaching) to discuss their study skills and any problems that may be
affecting their studies.
Current schedule and format of formative assessments
Year 1 Foundations of Health and Medical Practice: on-line SBA
Year 1Infection and Defence: on-line SBA
Year 1Intermodular week (February): exam hall SBA, MEQ, Data Interpretation
Year 1Fluids, Nutrition and Metabolism: on-line SBA
Year 2Movement and Musculoskeletal Biology: on-line SBA
Year 2Neuroscience and behaviour: on-line SBA
Year 2Intermodular week (February): exam hall EMQ, MEQ, Data Interpretation
Year 2Reproduction, Genetics and Development: on-line SBA
105
Summative Assessments
Summative assessments in Year 1 and Year 2 comprise a series of written examination papers and
an Anatomy spot test at the end of the academic year May/June. Students who are unsuccessful in
their first attempt have an opportunity to re-sit the full diet of examinations in July.
All the assessment exercises are designed in such a way as to provide an integrated assessment of
students’ abilities across modules, spines and disciplines, and test intellectual and practical skills
rather than simple recall of factual information.
3 styles of question are used in assessments:
1. Single Best Answer (SBA)
2. Modified Essay (MEQ)
3. Data Interpretation
Year 1
MBBS 1001
MBBS 1002
MBBS 1003
MBBS 1004
Year 2
MBBS 2001
MBBS 2002
MBBS 2003
MBBS 2004
SBA
SBA
MEQ
Data Interpretation
Practical + Spot
2 hours
2 hours
2 hours
2 hours (75% of marks)
1 hour (25% of marks)
25% of total marks
25% of total marks
25% of total marks
25% of total marks
SBA
SBA
MEQ
Data Interpretation
Practical + Spot
2 hours
2 hours
2 hours
2 hours (75% of marks)
1 hour (25% of marks)
25% of total marks
25% of total marks
25% of total marks
25% of total marks
Feedback (Formative)
On-line feedback is part of each formative assessment. Notes on ‘common misconceptions’ are
posted on Moodle. Marks and quartile rankings are given in February as an indication of performance
against the cohort. Marked MEQ papers are returned to students. Students whose performance in
the formative assessments in February gives cause for concern are invited to meet the Sub Dean
(Teaching) to discuss their study skills and any problems that may be affecting their studies.
Feedback (Summative)
Overall marks and quartile rankings are given for the summative assessments and copied to Personal
Tutors. Students who are required to resit the examinations are invited to discuss their performance in
more detail with the Faculty Tutor.
Sample Questions
Sample questions are available on the Medical School intranet site at: http://www.ucl.ac.uk/medicalschool/staffstudents/assessments/
Student Selected Components
Students must complete 2 SSCs to a satisfactory standard to pass the year.
SSCs are graded A-E:
A=Well above level expected / or 70-100%
B=Above level expected / or 60-69%
C=At level expected / or 55-59%
D=Borderline / 50-54%
E=Fail or/<49%
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SSCs marks must be returned to the Student Office before the commencement date of the summative
examinations to be recorded on the end-of-year mark sheet for consideration at the Examiners’
Meeting.
Students who have not completed two SSCs to a satisfactory standard will be deemed “not complete”
in their end of year assessment and will not be permitted to enter the next year of the course.
Required Course Work
Students who have not completed assigned course work may be barred from the examinations, or
may be deemed “not complete” in the end of year assessment, and therefore not permitted to enter
the next year of the programme.
Extenuating circumstances
Students who wish to bring to the attention of the Sub Board of Examiners circumstances which may
affect or may have affected their performance in assessments or examinations must complete an
extenuating circumstances form and submit the form, together with appropriate documentation e.g. a
medical certificate or doctor’s letter, as soon as possible and not later than 7 days after the date of the
last examination, and prior to the Examination Board in accordance with UCL procedures. Any
extenuating circumstances received after this period will not be considered.
Extenuating circumstances are considered at a Pre-Examination Board Meeting and scores awarded
depending on the severity of the circumstances in accordance with UCL guidelines and tariffs. Scores
are recorded on the mark sheet presented to the examiners at the meeting of the Years 1 and 2 Sub
Board of Examiners.
Further information and an ECP form may be found at: http://www.ucl.ac.uk/medicalschool/staff-
students/assessments/
Deferred entry and re-sit attempts
In accordance with the MBBS regulations:
i) Candidates are required to sit all sections of the examination in May/June, unless extenuating
circumstances approved by the Faculty Tutor prevent this, in which case the candidate will be required to
sit all sections in July. Candidates who do not sit examinations in May/June without an acceptable
reason, approved by the Faculty Tutor, will be deemed to have made an attempt at the examination and
will be permitted to present themselves for re-examination on one occasion only. Candidates who, for
the first time, sit the examinations for Year 1 in July and are unsuccessful, will be required to present
themselves for re-examination in the following May/June as a non-registered student unless the Faculty
requires the student to pursue a further course of study.
ii) Candidates who fail may normally present themselves for re-examination on only one occasion. They
will be required to take all four papers at the resit examination. Candidates who fail at the first attempt
may be required to pursue a course of study prescribed by the Faculty Tutor before being permitted to
re-enter the examination.
iii) Candidates will not normally be allowed to commence Year 2 or an intercalated degree or Year 3 until
they have satisfactorily completed all sections of the Years 1 and 2 examinations. Candidates who fail
the Years 1 and 2 examinations at the end of Year 2 and pass on resit may be required to interrupt for a
year.
Where a candidate has 2 failed attempts at any Years 1 and 2 summative assessment, consideration is
given at the Examination Board to supporting an exceptional 3rd attempt. Representation made after the
Examination Board cannot be considered.
Where extenuating circumstances are declared after the meeting of the Examination Board,
consideration is only given, in accordance with UCL Student Grievance Procedures, where
examiners could not reasonably have been made aware, formally, of special circumstances (eg
illness) which significantly affected performance. In these exceptional circumstances, the
Medical School takes advice from external examiners.
107
v.i) Examiners in Years 1 and 2
There are external examiners in all the main academic disciplines represented in Years 1 and 2. They
are involved in setting the examination questions, in ensuring an appropriate spread of questions
across disciplines and modules and ensuring an appropriate standard of marking.
v.ii) Years 1 and 2 Mark Scheme
The Years 1 and 2 Sub Board of Examiners is responsible for overseeing assessment in Years
1 and 2 and for determining progression to the next year of the programme. The Years 1 and 2
Panel of Examiners is responsible for delivering the assessments in Years 1 and 2 and reports
to the Years 1 and 2 Sub Board of Examiners.
The following mark scheme applies to examinations in Year 1 and to examinations in
Year 2:
2. 4 papers, each of equal weight. The pass mark for each paper is determined by
standard setting using the modified Angoff method.
3. The pass marks having been agreed, an aggregate score is calculated as the sum of
the pass marks for each of the 4 papers.
4. Pass/Fail is determined by the aggregate score.
5. A scaled mark is calculated for IBSc purposes after determining Pass/Fail for the
MBBS using the criteria set out in paragraph 22.
Pass/Fail Criteria
Candidates are placed into 1 of 3 groups according to the criteria below for the Sub
Board of Examiners to determine the final results. Consistent with the recommendations
of the GMC, UCL Medical School will evaluate the adoption of SEMs during the 20112012 academic session.
Candidates are placed into the following groups:

Group 1 (Pass)
Candidates who meet all the following criteria are placed in Group 1 (Pass):

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the aggregate mark for the 4 papers equals or exceeds the standard set
pass mark for the papers
the mark for each individual paper equals or exceeds the standard set pass
mark or is below the standard set pass mark for that paper by not more
than 5 percentage points of the pass mark
Group 2 (Fail)
Candidates who do not meet the criteria to be placed in Group 1 (Pass) are
placed in Group 2 (Fail) providing that they meet all the following criteria:


the aggregate mark for the 4 papers falls no more than 5 percentage points
of the aggregate pass mark below the standard set pass mark for the
papers
the mark for each individual paper is below the standard set pass mark for
that paper by not more than 10 percentage points of the pass mark
108
These candidates will be discussed at the Years 1 and 2 Sub Board of Examiners’
Meeting in the light of their overall performance in the examination, their course
and assessment record throughout the MBBS course, and any relevant
extenuating circumstances. These candidates will normally fail but may, in
exceptional circumstances, be passed at the discretion of the Sub Board of
Examiners.
Results should be recorded as “P” (Pass) or “F” (Fail).
Candidates who fail and are eligible for a further attempt will be required to resit all
parts of the examinations for Year 1 or Year 2 at the next possible occasion.

Group 3 (Clear Fail)
Candidates who do not meet the criteria to be placed in Group 1 or Group 2
are placed in Group 3 (Fail). These will be candidates to whom one or more of
the following apply:


the aggregate mark for the 4 papers falls more than 5 percentage points
below the standard set pass mark for the papers
the mark for each individual paper is below the standard set pass mark for
that paper by more than 10 percentage points of the pass mark
Candidates who are eligible for a further attempt will be required to resit all parts of
the examinations for Year 1 or Year 2 at the next possible occasion.
Examiners’ Meetings
6. A pre-exam board meeting between the Chair of the Years 1 and 2 Sub Board of
Examiners, the Deputy Chair of the Years 1 and 2 Sub Board of Examiners, the Chair
of the Years 1 and 2 Panel of Examiners, and the Faculty and Welfare Tutors will be
held without knowledge of individual candidate marks to consider the overall results,
extenuating circumstances submitted in accordance with UCL regulations, and any
examination irregularities or incidents reported during the examinations. Extenuating
circumstances will be awarded a tariff of A, B, C or X according to UCL guidelines, a
standardised report for each candidate in Group 2 and for re-sit candidates in Group
3 will be compiled, and a recommendation of strong support, some support or no
support will be agreed and reported to the Years 1 and 2 Sub Board of Examiners.
7. A meeting of the Years 1 and 2 Sub Board of Examiners will take place to confirm the
marks of all candidates and to review candidates in Group 2 and Group 3 in the light
of the recommendations from the pre-exam board meeting. The decisions of the Sub
Board are final. The results will be reported to the Faculty of Medical Sciences Board
of Examiners.
9.
The Sub Board will determine recommendations for the award of merits and
distinctions as follows:
Certificates of Merit
 will be awarded to approximately the top quintile of the cohort based on the overall
outcomes of the assessments in each year
 will be restricted to candidates who have passed all components of the examination
 will be restricted to scores obtained at the first sitting
 will be recorded on the Medical School academic transcript
Distinction in Medical Sciences
 will be awarded to approximately the top decile of the cohort based on the overall
outcomes of the assessments in Year 1 and Year 2
 will be restricted to candidates who have passed all components of the examination
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will be restricted to scores obtained at the first sitting
will be recorded on the Medical School academic transcript
will be recorded on the University MBBS Degree Certificate
10.
The Years 1 and 2 Sub Board of Examiners will determine recommendations for
the awards of Medical School prizes in accordance with the regulations for each
award.
11.
Under the MBBS regulations, candidates are required to sit all sections of the
examination in May/June, unless extenuating circumstances approved by the
Faculty Tutor prevent this, in which case the candidate will be required to sit all
sections in July. Candidates who do not sit examinations in May/June without an
acceptable reason, approved by the Faculty Tutor, will be deemed to have made
an attempt at the examination and will be permitted to present themselves for reexamination on one occasion only. Candidates who, for the first time, sit the
examinations for Year 1 in July and are unsuccessful, will be required to present
themselves for re-examination in the following May/June as a non-registered
student unless the Faculty requires the student to pursue a further course of study.
Candidates who fail may normally present themselves for re-examination on only one
occasion. They will be required to take all four papers at the resit examination. Candidates
who fail at the first attempt may be required to pursue a course of study prescribed by the
Faculty Tutor before being permitted to re-enter the examination.
Candidates will not normally be allowed to commence the second year of the course until
they have satisfactorily completed all the sections of the first year examination. Candidates
will not normally be allowed to commence an intercalated degree or Year 3 until they have
satisfactorily completed all sections of the Year 2 examinations. Candidates who fail the
Year 2 examinations and pass on resit may be required to interrupt for a year.
12.
Where a candidate has 2 failed attempts at any Years 1 and 2 summative
assessment, consideration is given at the Examination Board to supporting an
rd
exceptional 3 attempt with the approval of the external examiners.
Representation made after the Examination Board cannot be considered.
13.
Where extenuating circumstances are declared after the meeting of the
Examination Board, consideration is only given, in accordance with UCL Student
Grievance Procedures, where examiners could not reasonably have been made
aware, formally, of special circumstances (eg illness) which significantly affected
performance. In these exceptional circumstances, the Medical School takes
advice from external examiners.
14.
Harmonised IBSc mark
st
A scaled mark based on 1 sitting MBBS marks is calculated for IBSc purposes after
determining the results for the MBBS examinations and the re-sit examinations.
The scaled mark is based on the aggregate mark using the following formula:
50 + (50 X B/100)
where 50 = the IBSc pass mark and where B = the percent of the candidate’s mark
above the pass mark for the MBBS
Worked example:
110
If B = 20% then scaled mark for IBSc purposes = 50 + (50 X 20/100) = 50 + (50 X
0.2) = 60

Group 1 Pass - overall MBBS mark (MBBS1005/2005) scaled to a nominal
50% pass mark.

Group 2 Pass - scaled mark capped at 50 [at the discretion of the Phase 1
Sub Board of Examiners, candidates in this group may carry their full scaled
mark as calculated for the Group 1 category ]

Group 2 Fail - scaled mark capped at 49

o
This result is reported for BSc purposes as CP (Condoned Pass) in
accordance with UCLs harmonised mark schemes for candidates
who pass the MBBS examinations at a second or subsequent
attempt and are eligible to continue on the course.
o
This result is reported for BSc purposes as F (Fail) for candidates
who fail the MBBS examinations at a second or subsequent attempt
and are required to leave the course.
Group 3 Fail - scaled mark capped at 45
o
This result is reported for BSc purposes as CP (Condoned Pass) in
accordance with UCLs harmonised mark schemes for candidates
who pass the MBBS examinations at a second or subsequent
attempt and are eligible to continue on the course.
o
This result is reported for BSc purposes as F (Fail) for candidates
who fail the MBBS examinations at a second or subsequent attempt
and are required to leave the course.
15.
The harmonised IBSc marks for all candidates are determined at the MBBS Re-sit
Sub Board of Examiners in July.
16.
First sitting MBBS marks are used for the calculation of the IBSc except in
documented cases of extenuating circumstances where the MBBS Sub Board of
Examiners has discretion to allow a subsequent result to carry forward.
17.
The award of the IBSc degree is based on a 12 course unit programme
comprising:
oYear 1 MBBS 4 course units
oYear 2 MBBS 4 course units
oYear 3 IBSc 4 course units
18.
The final IBSc award is calculated using a ratio of 1:1:6 where Y1 = 1, Y2 = 1, IBSc
= 6.
vi) Assessment in Year 3
Assessment in Year 3 comprises written, clinical and module assessments, each of which contributes
to the overall end-of-year mark and must be passed before students can enter Year 4. An
assessment of professionalism and fitness to practise underlies all parts of the MBBS course and
assessments. Mark schemes and progression criteria include provision for teachers and examiners to
111
submit reports if any aspect of a candidate’s performance during the course or assessments gives
cause for concern about behaviour, attitude or fitness to practise. Fitness to Practise reports are
considered by Faculty Tutors and by Examination Boards and can lead to a student failing to progress or
to qualify.
The Year 3 mark scheme can be found at: http://www.ucl.ac.uk/medicalschool/currentstudents/assessments/index.htm
Information about Fitness to Practise reports can be found at:
https://www.ucl.ac.uk/medicalschool/current-students/faqs/
1. Written Assessment – Formative and Summative
Week 20 Formative Assessment
On-line clinical problem solving assessment comprising 75 integrated case-based single best answer
questions (SBA) blueprinted against the Year 3 course components and Good Medical Practice and
covering the following broad headings:
 Pathogenesis and Prevention of Disease – enabling clinical problems to be considered from
the perspective of Pathological Sciences, disordered physiology, genetics, public health and
epidemiology
 Data interpretation – containing illustrated clinical material and integrating elements of
Pathological Sciences with a clinical scenario
 Use of Medicines
 Taught Course in Medicine
 Module and firm teaching in:
Cardiothoracic Medicine & Medicine in the Community
Care of the Elderly/Orthopaedics & Rheumatology
General Medical Specialities/ ENT
Surgery with Anaesthetics
Week 40 Summative Assessment
1 x 3 hour clinical problem solving paper comprising 150 integrated case-based single best answer
questions (SBA) blueprinted against the Year 3 course components and Good Medical Practice and
covering the following broad headings:
 Pathogenesis and Prevention of Disease – enabling clinical problems to be considered from
the perspective of Pathological Sciences, disordered physiology, genetics, public health and
epidemiology
 Data interpretation – containing illustrated clinical material and integrating elements of
Pathological Sciences with a clinical scenario
 Use of Medicines
 Taught Course in Medicine
 Module and firm teaching in:
Cardiothoracic Medicine & Medicine in the Community
Care of the Elderly/Orthopaedics & Rheumatology
General Medical Specialities/ ENT
Surgery with Anaesthetics
Sample questions may be found at http://www.ucl.ac.uk/medicalschool/currentstudents/assessments/index.htm
All papers are computer marked. There is no negative marking.
2. Clinical Assessment
A clinical assessment comprising a short station OSCE with a minimum of 15 stations held at the end
of Year 3.
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3. Module Assessment
In-course clinical assessments held during and at the end of each module and comprising 2 elements:
A) Module Exercises and B) Clinical Performance/Attitudes.
A) Module Exercises:
Each student should complete in each module a minimum of:
2 Clinical assessment Exercises (CEX) and
2 Case Based Discussions (CBD) or Case Note Reviews (CNR)
The Clinical assessment EXercise is a snapshot of the student /patient interaction with the patient
present. It may take the form of a mini-Osler, an observed long case or a shorter interaction
(depending upon the firm/ module) allowing assessment of the clinical skills, attitudes and behaviours
of students essential to a high quality history and examination. Ideally, each of these encounters
should represent a different clinical problem and students should ensure that they cover all of the
assessed areas during the whole of year 3.
The Case Based Discussion should be used by a student to have a focused discussion around a
patient they have seen with a doctor who then assesses them on the basis of that discussion. The
patient is not normally present. The aim of the CBD is to enable an assessor to provide systematic
assessment and structured feedback.
The student should select a case record from patients they have seen and of whom they have some
knowledge. The discussion will start from and be centered on the student’s clerking and is designed to
assess clinical decision-making and the application or use of medical knowledge in the care of the
patient. It should enable the discussion of the ethical and legal framework of practice, and it allows
students to discuss the management and treatment plans for that patient. The student chooses the
timing, the cases and the assessor, but normally a consultant or GP should be the assessor for one of
these exercises in each module.
The Case Note Review format allows the clerking to be assessed without the student being present
and is designed to fit in with those firms who cannot ensure that a teacher is always available to
assess the student in person. Students should produce hand written contemporaneous notes on
hospital paper, as if they were going to be filed in a patient record, and including diagnosis/
management plan and reflection on each case. They should not write an essay on a related topic and
not have spent hours typing it up on a word processor. One of the aims for this assessment is to look
at written communication.
Feedback
Immediate feedback should be provided after each encounter by the observer rating the student. This
should be done using the anchor statements and areas for development and an action plan should be
agreed for each encounter.
Documentation
The documentation required for each of these assessments is held by the student and is
downloadable from the Medical School website at: http://www.ucl.ac.uk/medicalschool/currentstudents/course-information/portfolio/. Each form includes anchor statements which are used to guide
marking.
B) Clinical performance and attitudes
These assessments are carried out during each module and comprise interim reports from firm
teachers at appropriate points and an overall evaluation by the firm lead at the end of the module.
The firm lead is responsible for reviewing all information available and for evaluating and commenting
on:
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



team working
problem solving skills
ability to communicate
attendance
Failure to achieve satisfactory performance in any of these areas will result in referral to the Faculty
Tutor.
Students whose attendance in one module is inadequate may only proceed to the end-of-year
assessments with the permission of the Faculty Tutor/Medical School Support Tutor. Students whose
attendance in more than one module is inadequate will not normally be permitted to enter the end-ofyear assessments.
vi.i) Examiners in Year 3
Internal Examiners in Year 3
Examiners for the Year 3 clinical assessments may be drawn from Consultant staff, GPs, CCT
holders, Specialist Trainees at Grade 1 or higher and from Professions allied to Medicine as
determined at item writing and confirmed during the OSCE blueprinting process as appropriate for the
complexity of the station and the competencies being tested.
External Examiners in Year 3
Two external examiners are appointed in Year 3 to ensure that the standard of the programme
of study is appropriate for Year 3 of the course for the MBBS degrees, and to ensure that the
assessment procedures have been carried out and the decisions leading to progression to Year
4 arrived at in a proper and impartial manner. Appointment as an external examiner is
renewable annually for a period of up to 4 consecutive years. External examiners may be
drawn from clinical academic or consultant staff at consultant level.
The responsibilities of External Examiners are:





To approve the form and content, as far as is practicable, of the proposed written assessments
and criterion-referenced mark schemes
To approve the form and content, as far as is practicable, of the proposed OSCE papers and mark
schemes
To view the OSCE on one or more sites
To recommend to the Sub Board of Examiners, in the event of a disagreement, the final result to
be derived from the written assessments, OSCE and firm grades with regard to progression. Such
a recommendation will be carefully considered by the Sub Board of Examiners, but the decision
shall be arrived at by a majority vote of those present at the Progression Meeting
To report back to UCL on an annual basis on the conduct of the examination, the effectiveness of
the assessments and any lessons to be drawn from them
vi.ii) Year 3 Mark Scheme
The Year 3 Sub Board of Examiners is responsible for overseeing assessment in Year 3 and for
determining progression to Year 4. The Year 3 Panel of Examiners is responsible for delivering the
assessments in Year 3 and reports to the Year 3 Sub Board of Examiners.
Assessment in Year 3 comprises 3 components: written, clinical and module assessments. The
awards of merit and quartile ranks for Year 3 are based on the total marks for these written and clinical
components. Year 3 assessment prizes are calculated using the total marks for the components
specified in their individual regulations.
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Professionalism and Fitness to Practise Reports
An assessment of professionalism and fitness to practise underlies all parts of the MBBS course and
assessment.
Mark schemes and progression criteria include provision for teachers and examiners to submit Fitness
to Practise reports if any aspect of a candidate’s performance during the course or assessments gives
cause for concern about behaviour, attitude or fitness to practise. Fitness to Practise reports are
considered by Faculty Tutors and by Examination Boards and can lead to a student failing to progress or
to qualify.
Students whose attendance in one module is inadequate are required to see the Faculty Tutor or one
of the Welfare Tutors to explain their absence and may only enter the Year 3 assessments with the
permission of the Faculty Tutor.
Students whose attendance in more than one module is inadequate will not normally be permitted to
enter the end-of-year assessments.
Written Assessment (MBBS3001)
1.1 Single Best Answer paper, total marks expressed as a percentage.
2.
The pass mark for the written assessment is determined by standard setting using the
modified Angoff method.
Clinical Assessment (MBBS3002)
3.
1 short station OSCE, at least 15 stations, total marks expressed as a percentage.
4.
The pass mark for the clinical assessment is determined by standard setting using the
Borderline Group method.
5.
The written and clinical assessments are equally weighted.
Module Assessment (MBBS3003)
6.
4 end-of-module assessments each including 4 work place based assessments of which 2
must be CEX and 2 must be CBD or CNR.
Pass/Fail Criteria
Candidates are placed into 1 of 3 groups according to the criteria below for the Sub
Board of Examiners to determine the final results. Consistent with the recommendations
of the GMC, UCL Medical School will evaluate the adoption of SEMs during the 20112012 academic session.
7.
Candidates are placed into the following groups:
Group 1 (Pass)
Candidates who meet all the following criteria are placed in Group 1 (Pass):



the written assessment mark equals or exceeds the standard set pass mark
the clinical assessment mark equals or exceeds the standard set pass mark
4 end-of-module assessments each including 4 work place based assessments
have been submitted or satisfactory evidence certified in advance of the
Examiners’ Meeting by the Educational Supervisor or nominee or the Faculty
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
Tutor or nominee that any missing assessments were outside the student’s
control
no more than 1 Fitness to Practise report has been upheld during the year
Group 2 (Fail)
Candidates who do not meet the criteria to be placed in Group 1 (Pass) are placed in Group 2
(Fail) if they meet all the following criteria:





the written assessment mark is not more than 5 percentage points below the
standard set pass mark
the clinical assessment mark is not more than 5 percentage points below the
standard set pass mark
the candidate has failed to submit 1 or more of the 4 end-of-module
assessments and has not provided satisfactory evidence certified in advance of
the Examiners’ Meeting by the Educational Supervisor or nominee or the
Faculty Tutor or nominee that any missing assessments were outside the
student’s control
the candidate has failed to submit 1 or more of the 16 work place based
assessments and has not provided satisfactory evidence certified in advance of
the Examiners’ Meeting by the Educational Supervisor or nominee or the
Faculty Tutor or nominee that any missing assessments were outside the
student’s control
no more than 2 Fitness to Practise reports have been upheld during the year
These candidates will be discussed at the Year 3 Sub Board of Examiners’ Meeting in
the light of their overall performance in the examination, their course and assessment
record throughout the MBBS course, and any relevant extenuating circumstances.
These candidates will normally fail but may, in exceptional circumstances, be passed at
the discretion of the Sub Board of Examiners.
Results should be recorded as:

Pass with a Directed Elective (DE)
These candidates will be required to take a directed elective at an approved teaching
hospital in the UK in order to provide the best chances of success in finals. In exceptional
circumstances and under the supervision of the Sub Dean (Electives), consideration may
be given to requests to take an elective abroad providing that the elective is at a teaching
hospital with a western case mix similar to that seen in the UK and that 6 consecutive
weeks are spent at the same teaching hospital.

Fail (F)
Candidates who are eligible for a further attempt will be required to repeat Year 3
and to resit all parts of the examination at the next possible occasion.
Group 3 (Clear Fail)
Candidates who do not meet the criteria to be placed in Group 1 or Group 2 are placed in
Group 3 (Clear Fail). These will be candidates to whom one or more of the following apply:



the written assessment mark is more than 5 percentage points below the
standard set pass mark
the clinical assessment mark is more than 5 percentage points below the pass
mark
the candidate has failed to submit 1 or more of the 4 end-of-module
assessments and has not provided satisfactory evidence certified in advance of
the Examiners’ Meeting by the Educational Supervisor or nominee or the
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


Faculty Tutor or nominee that any missing assessments were outside the
student’s control
the candidate has failed to submit 1 or more of the 16 work place based
assessments and has not provided satisfactory evidence certified in advance of
the Examiners’ Meeting by the Educational Supervisor or nominee or the
Faculty Tutor or nominee that any missing assessments were outside the
student’s control
3 or more Fitness to Practise reports have been upheld during the year
Candidates who are eligible for a further attempt will be required to repeat Year 3
and to resit all parts of the examination at the next possible occasion.
Examiners’ Meetings
8.
A pre-exam board meeting between the Chair of the Year 3 Sub Board of Examiners, the
Chair of the Year 3 Panel of Examiners and the Faculty and Welfare Tutors will be held
without knowledge of individual candidate marks to consider the overall results,
extenuating circumstances submitted in accordance with UCL regulations, fitness to
practise reports submitted by teachers and examiners, and any examination irregularities
or incidents reported during the examinations. Extenuating circumstances will be
awarded a tariff of A,B,C or X according to UCL guidelines, a standardised report for
each candidate in Group 2 and for re-sit candidates in Group 3 will be compiled, and a
recommendation of strong support, some support or no support will be agreed and
reported to the Year 3 Sub Board of Examiners. Fitness to practise reports issued by
teachers and already ratified by the Faculty Tutor will be upheld. Fitness to practise
reports issued by examiners will be considered and upheld where issued in accordance
with the instructions on the forms or discounted if not issued properly or if the concerns
have already been addressed in the mark scheme.
9.
A meeting of the Year 3 Sub Board of Examiners will take place to consider and confirm
the marks of all candidates and to review candidates in Group 2 and Group 3 in the light
of the recommendations from the pre-exam board meeting. The decisions of the Sub
Board of Examiners are final. The results will be reported to the Faculty of Medical
Sciences Board of Examiners.
10.
The Sub Board will determine recommendations for the award of merit as follows:






will be awarded on the basis of the overall outcomes of the assessments in Year 3
will be awarded to approximately the top quintile of the cohort
will be restricted to scores obtained at the first sitting
will be determined each year by the Year 3 Sub Board of Examiners
may be rescinded, at the discretion of the Sub Board, for candidates who have
received one or more fitness to practise forms
will be recorded on the Medical School academic transcript
11.
The Sub Board will determine recommendations for the awards of Medical School
prizes in accordance with the regulations for each award.
12.
In accordance with the MBBS regulations, candidates who fail at the second attempt after 12
months’ repeat study will normally be required to leave the School.
Final mark sheets
13.Results are recorded on the final mark sheet as:
PPass
FFail
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MMerit
DEDirected Elective
X
Result not yet available (includes, for example, plagiarism or exam irregularity where
the result of a hearing is awaited. Must be amended later on the mark sheet and
MSSR to the appropriate result)
NG Not graded (for ungraded clinical attachments)
NRNot received (for missing firm grades/logbook marks)
ABSAbsent
WDWithdrawn
14.Quartile position is recorded on the final mark sheet as:
75-100%(Top quartile)
50-75%
25-50%
0-25%(Bottom quartile)
15.
A notification of results sheet is emailed to each candidate and to their personal tutor and a
copy is filed on the student record.
vii) Assessment in Year 4
Assessment in Year 4 comprises written and clinical assessments which contribute to the overall
module mark and which must be passed before students can enter Year 5, and in-course assessment
in the form of a portfolio containing firm grades and records of activity which must be presented at the
end-of-module assessment.
An assessment of professionalism and fitness to practise underlies all parts of the MBBS course and
assessments. Mark schemes and progression criteria include provision for teachers and examiners to
submit reports if any aspect of a candidate’s performance during the course or assessments gives
cause for concern about behaviour, attitude or fitness to practise. Fitness to Practise reports are
considered by Faculty Tutors and by Examination Boards and can lead to a student failing to progress or
to qualify.
The Year 4 mark scheme can be found at: http://www.ucl.ac.uk/medicalschool/currentstudents/assessments/Year 4
Information about Fitness to Practise reports can be found at:
https://www.ucl.ac.uk/medicalschool/current-students/faqs/
CHFD
CN
WHCD
Written assessments
2 hours 30 minutes
120 x SBA
Written assessments
2 hours 30 minutes
120 x SBA
Written assessments
2 hours 30 minutes
120 x SBA
Approximate proportionality:
Paediatrics - 50%
GP – 30%
Dermatology – 10%
Public Health – 10%
Approximate proportionality:
Psychiatry – 52%
Neurology – 31%
Public Health – 7%
Child Psychiatry – 3%
Ophthalmology – 7%
Approximate proportionality:
O&G – 60%
CD – 35%
Public Health – 5%
Total responses = 120
Angoff pass mark
50% of final mark for
assessment
OSCE
Approx 1 hour 30 minutes
Total responses = 120
Angoff pass mark
50% of final mark for
assessment
OSCE
Approx 1 hour 30 minutes
Total responses = 120
Angoff pass mark
50% of final mark for
assessment
OSCE
Approx 1 hour 30 minutes
118
14-16 x 5 minute scored stations,
approx 12 to be interactive
+ rests
14-16 x 5 minute scored stations,
approx 12 to be interactive
+ rests
14-16 x 5 minute scored stations,
approx 12 to be interactive
+ rests
Approx proportionality:
9 Paediatrics
4 General Practice
1 Dermatology
Approx proportionality:
8 Psychiatry
1 Child Psychiatry
5 Neurology
1 Ophthalmology
Approx proportionality:
8 O&G
3 GUM/HIV
3 Trop Med/Micro/ID
1 minute warnings
3 column answer sheets
Global score
Borderline Regression standard
setting
50% of final mark for
assessment
1 minute warnings
3 column answer sheets
Global score
Borderline Regression standard
setting
50% of final mark for
assessment
Candidate briefings: standard
powerpoint by Skills Centre staff
for each session
Candidate briefings: standard
powerpoint by Skills Centre staff
for each session
Examiner briefings: standard
powerpoint by module lead (or
deputy) for each session
Examiner briefings: standard
powerpoint by module lead (or
deputy) for each session
Portfolio/Firm grades
Portfolio/Firm grades
3 fully completed Placement
Reports required in the following
attachments:
Core Paeds
General Paeds
Core GP
3 fully completed Placement
Reports required in the following
attachments:
General Psych
Specialist Psych
Neurology
Grades in Knowledge, Clinical
Method, Communication,
Professional Attitude, and
Overall Performance to be
determined as follows:
A = Well above level expected
B = Above level expected
C = At level expected
D = Borderline
E = Fail – referral to Faculty
Tutor
Grades in Knowledge, Clinical
Method, Communication,
Professional Attitude, and
Overall Performance to be
determined as follows:
A = Well above level expected
B = Above level expected
C = At level expected
D = Borderline
E = Fail – referral to Faculty
Tutor
Additional Placement Report in
GP Child Health to be submitted.
Additional Placement Reports in
Ophthalmology and GP Mental
Health to be submitted.
Additional Placement Report in
Base Midwifery to be submitted.
Training Record Card must be
handed in at OSCE:
Must be fully complete.
At least 7 specified Workplace
Based Assessments must
Training Record Card must be
handed in at OSCE:
Must be fully complete.
At least 9 specified Workplace
Based Assessments must
Training Record Card must be
handed in at OSCE:
Must be fully complete.
At least 3 specified Workplace
Based Assessments must
be completed.
119
1 minute warnings
3 column answer sheets
Global score
Borderline Regression standard
setting
50% of final mark for
assessment
Candidate briefings: standard
powerpoint by Skills Centre staff
for each session
Examiner briefings: standard
powerpoint by module lead (or
deputy) for each session
Portfolio/Firm grades
4 fully completed Placement
Reports required in the following
attachments:
Base O&G
Away O&G
GP Womens Health
Communicable Disease
Grades in Knowledge, Clinical
Method, Communication,
Professional Attitude, and
Overall Performance to be
determined as follows:
A = Well above level expected
B = Above level expected
C = At level expected
D = Borderline
E = Fail – referral to Faculty
Tutor
be completed.
An up to date training Portfolio
may be requested for some
students.
be completed.
An up to date training Portfolio
may be requested for some
students.
An up to date training Portfolio
may be requested for some
students.
Prizes
Students with unexplained
missing Placement Report forms
(5 required in total), missing
workplace-based assessments
or a missing Training Record
Card will be placed in Group 2 or
Group 3 at the Exam Board.
Prizes
Students with unexplained
missing Placement Report forms
(5 required in total), missing
workplace-based assessments
or a missing Training Record
Card will be placed in Group 2 or
Group 3 at the Exam Board.
Prizes
2 prize in each 14 week module
for highest score in all
components
3 Psychiatry prizes per session
for highest score in these
components
2 O&G prize in each 14 week
module for highest score in these
components
3 Neurology prizes per session
for highest scores in these
components
1 Communicable Diseases prize
in each 14 week module for
highest score in these
components
Students with unexplained
missing Placement Report forms
(4 required in total), missing
workplace-based assessments
or a missing Training Record
Card will be placed in Group 2 or
Group 3 at the Exam Board.
Project prizes for each module
Project prizes for each module
1 HIV/GU prize in each 14 week
module for highest score in these
components
Project prizes for each module
Feedback
Feedback
Feedback
Written assessment:
i)
overall score
ii)
sub test scores
Written assessment:
i)
overall score
ii)
sub test scores
Written assessment:
i)
overall score
ii)
sub test scores
OSCE
iii)
iv)
OSCE
iii)
iv)
OSCE
iii)
iv)
overall score
sub test scores
overall score
sub test scores
overall score
sub test scores
vii.i) Examiners in Year 4
Internal Examiners in Year 4
Examiners for the Year 4 clinical assessments may be drawn from Consultant staff, GPs, CCT
holders, Specialist Trainees at Grade 1 or higher and from Professions allied to Medicine including
Midwifery Tutors and Sexual Health Advisors as determined at item writing and confirmed during the
OSCE blueprinting process as appropriate for the complexity of the station and the competencies
being tested.
External Examiners in Year 4
One or more external examiners may be appointed in each specialty to ensure that the standard of the
programme of study is appropriate for Year 4 of the course for the MBBS degrees, and to ensure that the
120
assessment procedures have been carried out and the decisions leading to progression to Year 5 arrived
at in a proper and impartial manner. Appointment as an external examiner is renewable annually for a
period of up to 4 consecutive years. External examiners may be drawn from clinical academic or
consultant staff at consultant level.
The responsibilities of external examiners are:






To approve the form and content, as far as is practicable, of the proposed written assessments
and criterion-referenced mark schemes
To approve the form and content, as far as is practicable, of the proposed OSCE papers and mark
schemes
To view the OSCE on one or more sites
To recommend to the Panel of Examiners, in the event of a disagreement, the final result to be
derived from the written assessments, OSCE and firm grades with regard to referral to the Year 4
Sub Board of Examiners held at the end of the year. Such a recommendation will be carefully
considered by the Panel of Examiners, but the decision shall be arrived at by a majority vote of
those present at the Examiners’ Meeting
To report back to UCL after each assessment on the conduct of the examination, the effectiveness
of the assessments and any lessons to be drawn from them
To attend the Year 4 Sub Board of Examiners held at the end of the year to determine progression
to Year 5
vii.ii) Year 4 Mark Scheme
The Year 4 Sub Board of Examiners is responsible for overseeing assessment in each of the Year 4
modules and for determining progression to Year 5. Each module has a Panel of Examiners which is
responsible for delivering the assessments and which reports to the Year 4 Sub Board of Examiners.
Assessment in Year 4 comprises written and clinical assessments and the completion of a portfolio in
each of 3 modules:
 Child and Family Health with Dermatology (CFHD MBBS4001)
 Clinical Neurosciences (CN MBBS 4002)
 Women’s Health with Communicable Diseases (WHCD MBBS4003)
The portfolio includes module grades, workplace based assessments and a training record and must
be handed in at the module assessment.
Professionalism and Fitness to Practise Reports
An assessment of professionalism and fitness to practise underlies all parts of the MBBS course and
assessments. Mark schemes and progression criteria include provision for teachers and examiners to
submit reports if any aspect of a candidate’s performance during the course or assessments gives
cause for concern about behaviour, attitude or fitness to practise. Fitness to Practise reports are
considered by Faculty Tutors and by Examination Panels and can lead to a student failing to progress or
to qualify.
Students whose attendance is inadequate are required to see the Faculty Tutor or one of the Welfare
Tutors to explain their absence and may only enter the assessments with the permission of the
Faculty Tutor.
Module Written Assessment
1.Written assessment, total marks expressed as a percentage
2.
The pass mark for the written assessment is determined by standard setting using the
modified Angoff method.
Module Clinical Assessment
121
3.
1 short station OSCE, at least 16 stations, total marks expressed as a percentage.
4.
The pass mark for the clinical assessment is determined by standard setting using the
Borderline Group method.
5.
The written and clinical assessments are equally weighted.
Pass/Fail Criteria
Candidates are placed into 1 of 3 groups according to the criteria below for the Sub Board of
Examiners to determine the final results. Consistent with the recommendations of the GMC,
UCL Medical School will evaluate the adoption of SEMs during the 2011-2012 academic
session.
6.
Candidates are placed into the following groups:
Group 1 (Pass)
Candidates who meet all the following criteria are placed in Group 1 (Pass):




the written assessment mark equals or exceeds the standard set pass mark
the clinical assessment mark equals or exceeds the standard set pass mark
all required module grades and all specified work place based assessments
and the required Training Record have been submitted, or satisfactory evidence
certified in advance of the Examiners’ Meeting by the Educational Supervisor or
nominee or the Faculty Tutor or nominee that any missing items were outside
the student’s control
no Fitness to Practise reports have been withheld during the year
Group 2 (Fail)
Candidates who do not meet the criteria to be placed in Group 1 (Pass) are placed in Group 2
(Fail) if they meet the following criteria:


the written assessment mark is not more than 5 percentage points below the
standard set pass mark
the clinical assessment mark is not more than 5 percentage points below the
standard set pass mark
the candidate has failed to submit 1 or more of the required module grades, or 1
or more of the specified workplace based assessments, or the required Training
Record, and has not provided satisfactory evidence certified in advance of the
Examiners’ Meeting by the Educational Supervisor or nominee or the Faculty
Tutor or nominee that any missing items were outside the student’s control

1 Fitness to Practise report has been upheld during the year

or if
These candidates will be discussed at the Panel of Examiners’ Meetings in the light of
their overall performance in the examination, their portfolio including module grades,
and any relevant extenuating circumstances. These candidates will normally fail but
may, in exceptional circumstances, be passed at the discretion of the Panels of
Examiners.

Candidates in this group who are passed without penalty should be recorded on the final
mark sheet as “P” (Pass)
122

Candidates in this group who are confirmed as having failed should be recorded on the
final mark sheet as CF” (Compensatable Fail)
Group 3 (Clear Fail)
Candidates who do not meet the criteria to be placed in Group 1 or Group 2 are placed in
Group 3 (Clear Fail). These will be candidates to whom one or more of the following apply:



the written assessment mark is below the standard set pass mark by more than
5 percentage points
the clinical assessment mark is below the standard set pass mark by more than
5 percentage points
the candidate has failed to submit 1 or more of the required module grades, or 1
or more of the specified workplace based assessments, or the required Training
Record, and has not provided satisfactory evidence certified in advance of the
Examiners’ Meeting by the Educational Supervisor or nominee or the Faculty
Tutor or nominee that any missing items were outside the student’s control
or if

1 or more Fitness to Practise reports have been upheld during the year
Panels of Examiners’ Meetings
7.
Each Panel of Examiners holds a pre-exam panel meeting between the Chair of the
Panel of Examiners, Faculty representative and/or Welfare Tutors to consider, without
knowledge of candidate marks, extenuating circumstances submitted in accordance with
UCL regulations, fitness to practise reports submitted by teachers and examiners, and
any examination irregularities or incidents reported during the examinations. Extenuating
circumstances will be awarded a tariff of A,B,C or X according to UCL guidelines. Fitness
to practise reports issued by teachers and already ratified by the Faculty Tutor will be
upheld. Fitness to practise reports issued by examiners will be considered and upheld
where issued in accordance with the instructions on the forms or discounted if not issued
properly or if the concerns have already been addressed in the mark scheme. The
recommendations of the pre-exam panels will be reported to the Panels of Examiners.
8.
Each Panel of Examiners holds a meeting to confirm the marks of all candidates and to review
candidates in Group 2 and Group 3 in the light of the recommendations from the pre-exam
board meeting. The decisions of the Panels of Examiners are final. The results will be reported
to the Year 4 Sub Board of Examiners.
9.
Each Panel of Examiners will determine recommendations for the award of merit as
follows:






10..
will be awarded on the basis of the assessment results for each module:
o Child and Family Health with Dermatology
o Clinical Neurosciences
o Women’s Health and Communicable Diseases
will be awarded to approximately the top quintile of each assessment cohort
will be restricted to scores obtained at the first sitting
will be determined at the end of each module assessment by the Panel of Examiners for
the module
may be rescinded, at the discretion of the Panels, for candidates who have received
one or more fitness to practise forms
will be recorded on the Medical School academic transcript
Each Panel of Examiners will determine recommendations for the awards of Medical
School prizes in accordance with the regulations for each award.
123
Sub Board of Examiners’ Meeting
12.
At the end of each module assessment, the Year 4 Sub Board of Examiners meets to ratify the
recommendations of the 3 Panels of Examiners.
13.
At the discretion of the Chair of the Year 4 Sub Board of Examiners, the results for students
placed in Group 2 (CF) or Group 3 (F) at Exam Panel Meetings because of unexplained missing
reports or firm grades may be reviewed if students submit all missing grades within 1 week of the
Module Exam Panel meetings in December and April, and by the day before the Year 4 Sub
Board in August.
14.
At the end of Year 4, the Year 4 Sub Board of Examiners meets to ratify the results of all
candidates and to determine progression to Year 5 in the light of the results in all 3 modules. The
decisions of the Sub Board of Examiners are final. The results will be reported to the Faculty of
Medical Sciences Board of Examiners.
15.
The actions open to the Year 4 Sub Board of Examiners are:
(a) CF (Compensatable Fail) in 1 module
Pass Year 4 and progress to Year 5 without penalty.
(b) F (Clear Fail) in 1 module
Re-sit the module with the option of:
i)Re-sitting during Year 4 with the next timetabled module assessment in April or August and
without a revision attachment
ii)Progressing to Year 5 and re-sitting the module in December after a 4 week clinical revision
attachment which replaces the first timetabled SSC for students in Elective Group 1 and
the second timetabled SSC for students in Elective Group 2.
(c) CF (Compensatable Fail) in 2 modules
CF (Compensatable Fail) and/or F (Clear Fail) in 2 modules
CF (Compensatable Fail) and/or F (Clear Fail) in 3 modules
Fail Year 4 and required to:




delay entry to year 5
delay qualification by 12 months
repeat all Year 4 modules
enter the integrated summative assessment at the end of Year 4
All candidates with a directed elective from Year 3 are also required to fulfil the elective conditions
set out in the Year 3 mark scheme.
16.
The Sub Board will determine recommendations for the award of Distinctions in Clinical
Sciences based on examination results in Year 3 and Year 4 as follows:



will be awarded to approximately the top decile of the cohort
will be awarded on the basis of the overall outcomes of the Phase 2 assessments using a
ratio of 60:40 in favour of Year 3 scores and to candidates who have achieved 3 out of 4
merits in Years 3 and 4 regardless of their overall score
will be restricted to scores obtained at the first sitting
124




will be determined by the Year 4 Sub Board of Examiners
may be rescinded, at the discretion of the Sub Board, for candidates who have received
one or more fitness to practise forms
will be recorded on the Medical School academic transcript
will be recorded on the University MBBS Degree Certificate
17. Resit candidates
In December, April and August, the Year 4 Sub Board of Examiners will review the results of all
resit candidates. The actions open to the Sub Board are:

Candidates who re-sit a module assessment during Year 4 and do not pass at their
rd
second attempt will progress to Year 5 and enter the module assessment for the 3 and
final attempt in December after a 4 week clinical revision attachment which replaces the
first timetabled SSC for students in Elective Group 1 and the second timetabled SSC for
students in Elective Group 2.

Candidates who are unable to sit the module assessment in December will be required to
withdraw from Year 5, to re-join Year 4, and to enter the Year 4 integrated summative
rd
assessment as their 3 and final attempt.

Candidates who progress to Year 5 and do not pass a module assessment at their second
attempt in December will be required to withdraw from Year 5, to re-join Year 4, and to
rd
enter the Year 4 integrated summative assessment as their 3 and final attempt.

Candidates who progress to Year 5 and are unable to sit the module assessment in
December will be required to withdraw from Year 5, to re-join Year 4, and to enter the
rd
Year 4 integrated summative assessment as their 3 and final attempt.

Candidates who are unable to enter the integrated summative assessment as their 3
attempt will be required to repeat the year and the integrated summative assessment.

Candidates who do pass at the 3 attempt will be required to leave the School.

Candidates who have previously failed and repeated 2 years of the MBBS programme,
excluding the IBSc, and who fail Year 5 will be required to leave the course.
rd
rd
18. Final mark sheets
Results should be recorded on each end-of-module mark sheet as follows
PPass
CFCompensatable Fail
FClear Fail
MCertificate of Merit
DEDirected Elective
X
Result not yet available (includes, for example, plagiarism or exam irregularity where
the result of a hearing is awaited. Must be amended later on the mark sheet and
MSSR to the appropriate result)
NA
Not assessed (grades/marks not awarded for this part of the course)
NG Not graded (consultant/supervisor unable to grade)
NRNot received (grade not returned to Medical Student Administration)
ABSAbsent
WDWithdrawn
Quartile positions should be recorded on the final mark sheet as follows:
125
75-100%(Top quartile)
50-75%
25-50%
0-25%(Bottom quartile)
A notification of results sheet is emailed to each candidate and to their personal tutor, and a copy is
filed on the student record.
viii) Assessment in Year 5
The Final MBBS examination is an integrated written and clinical assessment in Medicine, Surgery,
Pathological Sciences, Use of Medicines and Public Health. It includes assessment of general
professional skills including communication, ethics, practical and clinical skills. It does not include
Paediatrics, Obstetrics, Gynaecology or Psychiatry (which are assessed in Year 4), except where
these are in the context of acute general medicine or surgery. The subject range is focussed on
knowledge, skills and attitudes needed for FY1. The examinations are held in June of Year 5.
An assessment of professionalism and fitness to practise underlies all parts of the MBBS course and
assessments. Mark schemes and progression criteria include provision for teachers and examiners to
submit reports if any aspect of a candidate’s performance during the course or assessments gives
cause for concern about behaviour, attitude or fitness to practise. Fitness to Practise reports are
considered by Faculty Tutors and by Examination Boards and can lead to a student failing to progress or
to qualify.
The Final MBBS mark scheme can be found at: http://www.ucl.ac.uk/medicalschool/currentstudents/assessments/Year 5
Information about Fitness to Practise reports can be found at:
https://www.ucl.ac.uk/medicalschool/current-students/faqs/
Under the MBBS regulations, candidates are required to sit all sections of the examinations for Phase
3 together, and are normally required to qualify within 12 months of completing the course.
The Final MBBS examination is in 2 parts:
Written assessment – Papers A and B
2 clinical problem solving papers comprising integrated case-based single best answer questions
(SBA) blueprinted against the MBBS course requirements and good medical practice and covering the
following broad headings:




Pathogenesis and Prevention of Disease – enabling clinical problems to be considered from
the perspective of Pathological Sciences, disordered physiology, genetics, public health and
epidemiology
Data Interpretation – containing illustrated clinical material and integrating elements of
Pathological Sciences with a clinical scenario.
Acute Clinical Conditions – covering the common presenting emergencies in an A/E
Department and in a GP Surgery; their relevant symptoms and signs, and investigations; their
management, including the use of medicines, observations and continuing care
Chronic Clinical Conditions – covering presentation and management of chronic clinical
conditions in hospital and primary care.
Paper A3 hours150 Single Best Answer questions each with 5 items
Paper B3 hours150 Single Best Answer questions each with 5 items
126
Sample questions can be found at http://www.ucl.ac.uk/medicalschool/currentstudents/assessments/Year 5 .
All papers are computer-marked. There is no negative marking.
Clinical Assessment- Part C
A Long Station OSCE (LSO) assessing clinical method and a Short Station OSCE (SSO) assessing
more specific conditions and practical procedures.
Long Station OSCE
Generic, standardised marking schedules are used throughout the assessment, and any concerns
about fitness to practise are also reported. Sample mark sheets may be found on the Medical School
website at http://www.ucl.ac.uk/medicalschool/current-students/assessments/Year 5.
Station 1 - History taking. Students take an observed history from a real patient and discuss
differential diagnosis and management.
Station 2 – Physical examination. This comprises examination of the cardiovascular, respiratory and
abdominal systems in rotation, 10 minutes per system.
Station 3 – Physical examination This comprises examination of the locomotor system, neurological
system and a surgical examination, 10 minutes per system.
Station 4 – Professional Skills. This comprises 3 stations covering ethics and law, evaluation of
evidence and communication skills, 10 minutes per task.
Station 1 – 30 minutes
Observed History TakingCand 1
Cand 2
Cand 3
Station 2 – 30 mins, 10 minutes per system
Physical Examination:
Cardiovascular
Cand 4
Chest
Cand 5
Abdomen Cand 6
Station 3 – 30 minutes, 10 minutes each system
Physical Examination:
Locomotor
Cand 7
Neurology Cand 8
Peripheral Vascular SurgeryCand 9
Station 4 – 30 minutes, 10 minutes per task
Professional Skills:
Ethics and LawCand 10
Evaluation of Evidence Cand 11
Communication Skills
Cand 12
Short Station OSCE
127
The Short Station OSCE consists of approximately 20 x 5 or 10 minute stations covering some short
clinical cases, e.g. ophthalmology, practical procedures, therapeutics, and emergency medicine,
history taking.
viii.i) Examiners in Year 5
Internal Examiners in Year 5
Examiners for the Year 5 Long Station OSCE may be drawn from Consultant Staff, GPs or CCT
holders. Specialist Trainees at Grade 3 or higher may be used in emergencies.
Examiners for the Year 5 Short Station OSCE may be drawn from Consultant staff, GPs, CCT holders,
Specialist Trainees at Grade 3 or higher and from Professions allied to Medicine as determined at item
writing and confirmed during the OSCE blueprinting process as appropriate for the complexity of the
station and the competencies being tested.
External Examiners in Year 5
A minimum of 8 external examiners are appointed annually including:
1 examiner in Pathological Sciences to review the papers
1 subject specialist from each of the below to review papers and to participate in the LSO:
1 General Physician
1 General/Orthopaedic Surgeon
1 Clinical Pharmacologist
1 Public Health Physician/Epidemiologist
1 General Practitioner
2 clinical educationalist to observe the SSO
Appointment as an external examiner is renewable annually for a period of up to 4 consecutive years.
External examiners may be drawn from clinical academic or consultant staff at consultant level.
Responsibilities
To ensure that the standard of the programme of study is appropriate for Year 5 of the course for the
MBBS degrees and to ensure that the assessment procedures have been carried out and decisions
arrived at in a proper and impartial manner
To ensure that the standard of the examination is such that the University as a Licensing Body has
fulfilled its obligations to the General Medical Council
Duties
To approve the form, content and standard, as far as is practicable, of the proposed written
assessments and criterion-referenced mark schemes
To approve the form and content, as far as is practicable, of the proposed OSCE papers and mark
schemes
To attend the OSCE on one or more sites, to observe one or more circuits in reverse order to quality
control the examiners, to participate in examining at one or more circuits, and to report any untoward
events to the MBBS Board of Examiners (clinical examiners only).
To review the marks for the written and clinical assessments
To recommend to the Board of Examiners, in the event of a disagreement, the final result to be
derived from the written and clinical assessments with regard to qualification with the degrees of
M.B.,B.S. Such a recommendation will be carefully considered by Board of Examiners, but the
decision shall be arrived at by a majority vote of those present at the Final Examiners Meeting.
To report back to UCL after each assessment on the conduct of the examination, the effectiveness of
the assessments and any lessons to be drawn from them.
128
viii.ii) Year 5 Mark Scheme
The Year 5 Sub Board of Examiners is responsible for overseeing assessment in Year 5 and for
awarding the final MBBS qualification. The Year 5 Panel of Examiners is responsible for
delivering the assessments in Year 5 and reports to the Year 5 Sub Board of Examiners.
Professionalism and Fitness to Practise Reports
An assessment of professionalism and fitness to practise underlies all parts of the MBBS course and
assessment. Mark schemes and progression criteria include provision for teachers and examiners to
submit Fitness to Practise reports if any aspect of a candidate’s performance during the course or
assessments gives cause for concern about behaviour, attitude or fitness to practise. Fitness to Practise
reports are considered by Faculty Tutors and by Examination Boards and can lead to a student failing to
progress or to qualify.
Students whose attendance is inadequate are required to see the Faculty Tutor or one of the Welfare
Tutors to explain their absence and may only enter the assessments with the permission of the
Faculty Tutor.
Written Assessment (MBBS5001)
1.
2 Single Best Answer papers, equally weighted, total marks expressed as a percentage.
2.
The pass mark for the written assessment is determined by standard setting using the
modified Angoff method.
Clinical Assessment (MBBS5002)
3.
2 clinical OSCEs, long and a short station, equally weighted, marks for each OSCE
and total marks for the clinical assessment expressed as a percentage.
4. The pass mark for each OSCE is determined by standard setting using the
Borderline Group method.
5.
The written and clinical assessments are equally weighted.
Pass/Fail Criteria
Candidates are placed into 1 of 3 groups according to the criteria below for the Sub Board of
Examiners to determine the final results. Consistent with the recommendations of the GMC,
UCL Medical School will evaluate the adoption of SEMs during the 2011-2012 academic
session.
6.
Candidates are placed into the following groups:

Group 1 (Pass)
Candidates who meet all the following criteria are placed in Group 1 (Pass):




the written assessment mark equals or exceeds the standard set pass
mark
the clinical assessment mark equals or exceeds the standard set pass
mark
the mark for each OSCE is below the standard set pass mark for that
OSCE by not more than 5 percentage points
no more than 2 Fitness to Practise reports have been upheld during the
year
129

Group 2 (Fail)
Candidates who do not meet the criteria to be placed in Group 1 (Pass) are
placed in Group 2 (Fail) if they meet all the following criteria:

the written assessment mark is not more than 5 percentage points below
the standard set pass mark
 the clinical assessment mark is not more than 5 percentage points below
the standard set pass mark
 the mark for each OSCE is not more than 10 percentage points below the
standard set pass mark for that OSCE
or if:

3 or more Fitness to Practise reports have been upheld during the year
These candidates will be discussed at the Final Examiners’ Meeting in the light
of their overall performance in the examination, their course and assessment
record throughout the MBBS course, and any relevant extenuating
circumstances. These candidates will normally fail but may, in exceptional
circumstances, be passed at the discretion of the Sub Board of Examiners.
Results should be recorded as “P” (Pass) or “F” (Fail).
Candidates who fail and are eligible for a further attempt will be required to
resit all parts of the Final MBBS Examination at the next possible occasion.

Group 3 (Clear Fail)
Candidates who do not meet the criteria to be placed in Group 1 or Group 2 are
placed in Group 3 (Clear Fail). These will be candidates to whom one or more of the
following apply:



the written assessment mark is more than 5 percentage points below the
standard set pass mark
the clinical assessment mark is more than 5 percentage points below the
standard set pass mark
the mark for each OSCE is more than 10 percentage points below the
standard set pass mark for that OSCE
Candidates who are eligible for a further attempt will be required to resit all
parts of the Final MBBS Examination at the next possible occasion.
Examiners’ Meetings
7.
A pre-exam board meeting between the Chair of the Faculty Board of Examiners, the
Chair of the Year 5 Sub Board of Examiners, the Chair of the Year 5 Panel of Examiners
and the Faculty and Welfare Tutors will be held without knowledge of individual candidate
marks to consider the overall results, extenuating circumstances submitted in accordance
with UCL guidelines, fitness to practise reports submitted by teachers and examiners,
and any examination irregularities or incidents reported during the examinations.
Extenuating circumstances will be awarded a tariff of A,B,C or X according to UCL
guidelines, a standardised report for each candidate in Group 2 and for re-sit candidates
in Group 3 will be compiled, and a recommendation of strong support, some support or
no support will be agreed and reported to the Year 5 Sub Board of Examiners. Fitness to
practise reports issued by teachers and already ratified by the Faculty Tutor will be
upheld. Fitness to practise reports issued by examiners will be considered and upheld
where issued in accordance with the instructions on the forms or discounted if not issued
properly or if the concerns have already been addressed in the mark scheme.
130
8.
A meeting of the Year 5 Sub Board of Examiners will take place to confirm the marks of
all candidates and to review candidates in Group 2 and Group 3 in the light of the
recommendations from the pre-exam board meeting. The decisions of the Sub Board of
Examiners are final. The results will be reported to the Faculty of Medical Sciences Board
of Examiners.
9.
The Sub Board will determine recommendations for the award of distinctions and merits
as follows:
Distinction in Clinical Practice
 will be awarded to approximately the top decile of the cohort based on the
overall outcomes of the assessments in Year 5
 will be restricted to scores obtained at the first sitting
 will be recorded on the University MBBS degree certificate
 may be rescinded, at the discretion of the Year 5 Sub Board of Examiners, for
candidates who have received one or more serious concerns forms
Award of Merit
 will be awarded to approximately the top quintile of the cohort based on the
overall outcomes of the assessments in Year 5
 will be restricted to scores obtained at the first sitting
 will be recorded on the Medical School academic transcript
 may be rescinded, at the discretion of the Year 5 Sub Board of Examiners, for
candidates who have received one or more serious concerns forms
10.
The Sub Board will determine recommendations for the awards of Medical School
prizes in accordance with the regulations for each award.
11.
In accordance with the MBBS regulations, candidates who fail may present themselves for reexamination after completing a minimum period of 5 months’ clinical study as determined by the
Faculty Tutor. Candidates shall normally qualify within 12 months of completing the clinical
course. In exceptional circumstances, however, candidates may be permitted to make one
further attempt at the discretion of the Faculty Tutor of Medical Sciences. If permission is
granted, candidates will normally be required to re-sit at the first occasion on which the
examination is held after permission has been granted.
Final Mark Sheets
12.
Results should are recorded on the final mark sheet as:
PPass
FFail
DDistinction
MCertificate of Merit
X
Result not yet available (includes, for example, plagiarism or exam
irregularity where the result of a hearing is awaited. This mark should
be amended when agreed on the mark sheet and in MSSR to the
appropriate result)
ABSAbsent
WDWithdrawn
13.
Notification of results is emailed to each candidate and to their personal tutor and a copy
is filed on the student record.
The notification of results sheet includes:
Written assessment pass mark Candidate written assessment mark
Clinical assessment pass mark Candidate clinical assessment mark
131
Long and Short Station OSCE pass marksCandidate Long and Short station OSCE
marks
Number of Fitness to Practice reports issued
ResultDistinction/Merit/Pass/Fail
ix) Criteria for award of Certificates of Merit and Distinctions
Years 1 and 2 (Medical Sciences)
Certificates of Merit in Year 1
 will be awarded on the basis of the overall outcomes of the assessments for Year 1 will be
awarded to approximately the top quintile of the cohort
 will be restricted to candidates who have passed all components of the examination
 will be restricted to scores obtained at the first sitting
 will be determined at the end of Year 1 by the Year 1Sub Board of Examiners
 will be recorded on the Medical School academic transcript
Certificates of Merit in Year 2
 will be awarded on the basis of the overall outcomes of the assessments for Year 2
 will be awarded to approximately the top quintile of the cohort
 will be restricted to candidates who have passed all components of the examination
 will be restricted to scores obtained at the first sitting
 will be determined at the end of Year 2 by the Year 2 Sub Board of Examiners
 will be recorded on the Medical School academic transcript
Distinction in Medical Sciences
 will be awarded to approximately the top decile of the cohort in Year 2 based on the overall
outcomes of the assessments in Year 1 and Year 2
 will be restricted to candidates who have passed all components of the examination
 will be restricted to scores obtained at the first sitting
 will be determined at the end of Year 2 by the Year 2 Sub Board of Examiners
 may be rescinded, at the discretion of the Sub Board, for candidates who have received
one or more fitness to practise forms
 will be recorded on the Medical School academic transcript
 will be recorded on the University MBBS Degree Certificate
Years 3 and 4 (Clinical Sciences)
Certificates of Merit
Year 3






will be awarded on the basis of the overall outcomes of the assessments in Year 3
will be awarded to approximately the top quintile of the cohort
will be restricted to scores obtained at the first sitting
will be determined each year by the Year 3 Sub Board of Examiners
may be rescinded, at the discretion of the Sub Board, for candidates who have received
one or more fitness to practise forms
will be recorded on the Medical School academic transcript
Year 4
 will be awarded on the basis of the assessment results for each module:
Child and Family Health with Dermatology
Clinical Neurosciences
Women’s Health and Communicable Diseases
 will be awarded to approximately the top quintile of each assessment cohort
 will be restricted to scores obtained at the first sitting
132



will be determined at the end of each module assessment by the Panel of Examiners for the
module
may be rescinded, at the discretion of the Panels, for candidates who have received
one or more fitness to practise forms
will be recorded on the Medical School academic transcript
Distinction in Clinical Science
 will be awarded to approximately the top decile of the cohort
 will be awarded on the basis of the overall outcomes of the Year 3 and Year 4 assessments
using a ratio of 60:40 in favour of Year 3 scores and to candidates who have achieved 3 out
of 4 merits in Years 3 and 4 regardless of their overall score
 will be restricted to scores obtained at the first sitting
 will be determined by the Year 4 Sub Board of Examiners
 may be rescinded, at the discretion of the Sub Board, for candidates who have received
one or more fitness to practise forms
 will be recorded on the Medical School academic transcript
 will be recorded on the University MBBS Degree Certificate
Year 5 (Clinical Practice)
Certificates of Merit
 will be awarded on the basis of the overall outcomes of the assessments in Year 5
 will be awarded to approximately the top quintile of the cohort
 will be restricted to scores obtained at the first sitting
 will be determined by the Year 5 Sub Board of Examiners
 may be rescinded, at the discretion of the Sub Board, for candidates who have received
one or more fitness to practise forms
 will be recorded on the Medical School academic transcript
Distinction in Clinical Practice
 will be awarded on the basis of the overall outcomes of the assessments in Year 5
 will be awarded to approximately the top decile of the cohort
 will be restricted to scores obtained at the first sitting
 will be determined by the Year 5 Sub Board of Examiners
 may be rescinded, at the discretion of the Sub Board, for candidates who have received
one or more fitness to practise forms
 will be recorded on Medical School academic transcript
 will be recorded on the University MBBS degree transcript
 is not affected by performance in Student Selected Components, nor by performance in Years
1-4 of the programme.
133
University of London Gold Medal
Nominations for University of London Gold Medal vivas are determined by the Year 5 Panel of
Examiners. To be eligible, candidates must have achieved a Distinction in Clinical Practice. The ratio
of candidates from each school is 1:75.
The examination takes the form of a viva conducted by a board of 6 examiners acting in pairs. Each
candidate spends 10 minutes at each of the 3 tables and is interviewed for 5 minutes by each
Examiner, so the overall examination of each candidate lasts for 30 minutes. The subjects
represented are: Pathological Sciences, Medicine, Surgery, Use of Medicines and Therapeutics,
Obstetrics and Gynaecology and Paediatrics. The criteria to be examined are: knowledge; clinical
context and therapeutic relevance and evidence-base; social and community context and relevance;
recent advances; judgement and reasoning.
The Gold Medal winner is also awarded a prize of £500.
The runner-up is awarded the Betuel Prize and £200.
Candidates taking finals under UCL regulations who are nominated for and attend the vivas are issued
a certificate stating “Proxime Accessit” to the Gold Medal.
Candidates taking finals under the regulations of the University of London who are nominated for and
attend the vivas are recorded as “Proxime Accessit to the Gold Medal” on University of London degree
certificates.
134
APPENDIX 5: SIFT ACCOUNTABILITY STATEMENT
UCL MEDICAL SCHOOL
STATEMENT OF SIFT ACCOUNTABILITY
1. Introduction
This statement should be used to show how SIFT funding has been used within the Trust during a financial year.
2. Trust Information
Trust Name
Report for Accounting Year
Completed By
Date Completed
3. SIFT Income
Amount (£)
CLINICAL PLACEMENT
FACILITIES
Medical Student
FTE
N/A
135
CLINICAL REVISION inc OSCE
OTHER
SUB TOTAL
SAVINGS/CUT (show as negative)
TOTAL SIFT INCOME
N/A
-
N/A
-
-
SUMMARY
INCOME
SIFT Income
EXPENDITURE
Net Effect
-
Staff Costs
-
Operational Costs
-
Physical Costs
-
Other costs
TOTAL
-
-
-
4. SIFT Expenditure
4.1 MANPOWER COSTS (inclusive of On
Costs)
Direct Staff Cost
Consultant grade - linked to teaching PAs
Consultant grade - contributions to salary not linked to teaching PAs
Consultant grade - when acting as Educational Supervisors (AKA
Personal Tutors)
SPR/Clinical Fellow/ST/CMT
Foundation Trainee
Locum/Agency Physician
Locum/Agency Surgeon
Nurse - grade I
Nurse - grade H
Nurse - grade G
Nurse - grade F
Nurse - grade E or above
Nurse - agency
Allied Health Professional
Allied Health Professional - agency
Placement Facilitator
Placement Facilitator - agency
Student Administrator - managerial
Student Administrator - clerical
Campus Vice Dean
Campus Sub Dean
Pharmacists
136
Amount (£)
-
No.PAs / FTE Posts*
-
TOTAL
-
*FTE for the number of individuals in post not the medical student FTE relating to clinical
placement
Indirect Staff Cost
Occupational Health
IT Support
Human Resources (not including recruitment
expenses)
Human Resources (recruitment expenses)
Finance Department
Facilities/Estates Department
Other Support Departments (please specify)
Staff Training
Amount (£)
-
4.2 OPERATIONAL COSTS
Contributions to Trust Departmental Operational Budgets
(running cost)
Medicine
Surgery
O&G
Paediatrics
A&E
Radiology
Facilities/Estates Department (staff cost only)
Pathology
Domestic Service
Other Contributions to Hospital Capital
Charges(please specify)
Miscellaneous Student Administration
Stationery
Printing
Photocopying
Catering
Student Scholarships/Prizes
Other (please specify)
Amount (£)
Amount (£)
-
4.3 PHYSICAL COSTS
Teaching Facilities in Non-Clinical Areas
Clinical Skills Centre - general
Clinical Skills Centre - mannequins
Simulation centre usage
Lecture Theatre
Video Conferencing/Livenet
Library
IT - Access to Clinical Records
Amount (£)
-
137
-
IT - Cluster Room
IT - Computer purchases
IT - Computer maintenance
IT - Networks / WiFi
Postgraduate Centre
General Laboratories
Dissection Labs
Other (please specify)
-
Clinical Area Teaching Facilities
Clinic Seminar Room
Ward Seminar Room
Operating Theatre Seminar Room
Examination/Treatment Rooms
Other (please specify)
Amount (£)
-
Other Facilities not specifically related to
Teaching
Recreation Area/Rest Room/Bar
Staff Canteen
Student Administration Offices
Student Accommodation
Refurbishment (specify area)
Other (please specify)
Amount (£)
-
4.4 OTHER COSTS
Recharges to other NHS organisation or HE
organisation
Recharge (please specify reason for recharge and organisation paid)
Amount (£)
-
Student examinations / Any Other Costs
Provision of space for student examinations
Exam costs (excluding space)
Mock exam costs (excluding space)
Any other costs (please specify)
Amount (£)
-
SECTION 4 TOTAL
-
5. RECONCILIATION
SIFT Income over SIFT Expenditure
(section 3 total minus section 4 total)
-
138
6. Declaration
This statement of SIFT accountability is a true and accurate report of
the use of SIFT funding within the Trust and has been approved by
the Trust Director of Finance
Signed
Name
Position
Date
139
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SIFT Annual Report 2011/12 UCL Medical School