REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday, March 21, 2011
MEMBERS
PRESENT
Mark Winter, Dave Holper, John Johnston, Alles Rebel, Jose Ramirez, Martha
Racine (phone), Becky Blatnick (phone), Keith Snow-Flamer, Utpal Goswami,
Ahn Fielding, Roxanne Metz
MEMBERS
ABSENT
ASCR rep (1), Ron McQueen, VP of Admin Service (vacant), Jolene Gates
CALL TO ORDER
Utpal Goswami called the meeting to order at 3:03 p.m.
MINUTES
The minutes of 03/07/2011 were approved as presented.
UNFINISHED
BUSINESS
AP2435
EVALUATION OF
PRESIDENT/SUPE
RINTENDENT
Support staff reported that the 30 day constituent review period regarding
AP2435 ended 03/07/2011, and that the only modifications requested by the
Board of Trustees related to the evaluation timeline.
The Council discussed the efficacy of the evaluation process outlined in the
administrative procedure. The following suggestions were made:
1. The evaluation process should somehow link performance with continued
employment
2. The evaluation process should call for all constituent groups to provide
evaluation of presidential performance
The Council noted that College Council’s role in revising procedure in chapters
one and two should be clarified.
ACTION A motion was made, seconded and passed unanimously to table the AP to allow
time for College Council to formulate the two recommendations and incorporate
the recommendations into the AP.
John Johnston volunteered to draft the suggested additions to the AP. John
reported that the revision would be complete in time for review at the 04/11/11
College Council meeting.
BP 1200 MISSION
AND VALUES
The Council reviewed the draft Mission statement and draft values. A motion
was made, seconded and passed unanimously to forward the mission statement
and values (as noted below) to the Board of Trustees for consideration and
ACTION adoption.
Mission Statement:
College of the Redwoods puts student success first by providing outstanding
developmental, career technical, and transfer education. The College partners
with the community to contribute to the economic vitality and lifelong learning
needs of its service area. We continually assess student learning and
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March 21, 2011
institutional performance and practices to improve upon the programs and
services we offer.
Values:
Student Success and Access: We put students first, ensuring that student
learning, advancement, and access are pivotal to all we do.
____________________________
Educational Excellence and Innovation: We value ongoing and systematic
planning and evaluating methods that move us toward excellence.
____________________________
Honoring Diversity: We value all members of our community and strive to
create a nurturing, honest, and open environment.
___________________________
Participatory Governance: We value ethical behavior and strive to create a
culture where all students, staff, faculty and administrators engage in inclusive,
ongoing and self-reflective decision making.
___________________________
Environmental Awareness: We value the environment and the need to
minimize our impacts upon it.
___________________________
Community Development: We value the economic and intellectual
development of the various communities we serve.
___________________________
Supportive Culture: We strive to create a supportive, problem-solving culture,
and we recognize the proven usefulness of an interest-based approach (IBA) for
achieving trust, cooperation and effective problem solving.
Utpal Goswami reported that the Vision ad-hoc committee would meet the week
of 03/28/2011 to litigate competing Visions. The product of the ad-hoc will be
forwarded to College Council for consideration. Utpal noted that potential thirdparty habitation of superseded campus structures may influence the District
Vision.
BP/AP 4020
PROGRAM AND
CURRICULUM
DEVELOPMENT
A motion was made, seconded and passed unanimously to forward BP and AP
4020 ‘Program and Curriculum Development’ to the Board and President
(respectively) for action and implementation. The Council concluded that the
process for program review should be outlined in a document other than an
administrative procedure.
AP 4022 LOCAL
APPROVAL OF
COURSES
A motion was made, seconded and passed unanimously to forward AP 4022
‘Local Approval of Courses’ to the President for consideration and
implementation.
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March 21, 2011
ACCREDITATION
SELF SUTDY
UPDATE
Utpal reported that the draft self study had been published for constituent review
and feedback, and that feedback was strongly encouraged.
Utpal requested that Council members encourage their constituents to review
the draft self study and provide feedback. One method of providing feedback is
through the inside.redwoods.edu feedback forum. Utpal noted that all feedback
and comments will be reviewed by the Self Study Steering Committee.
Roxanne Metz agreed to emphasize the self study feedback timeline on the
Inside Redwoods Self Study site.
Roxanne mentioned that Self Study Planning Agenda items related to College
Council were:
1. Approval of a procedure for program revitalization/discontinuation
2. Completion of the Governance document
COLLEGE
COUNCIL AND
THE BROWN ACT
Support staff detailed previous Council discussion regarding the Brown Act.
Council members requested further deliberation, specifically:
1. Review of likely advantages and disadvantages of operating in the spirit
of the Brown Act
2. Legal clarification regarding whether College Council’s operations
mandate abidance of the Brown Act
NEW BUSINESS
BUDGET
PLANNING
COMMITTEE
REPORT
Utpal reported that the Budget Planning Committee prioritized 67 program
review requests, of which 35 were approved for funding in the 2010-11 fiscal
year. Utpal noted that the final prioritization list is available on the Budget
Planning Committee Website on inside.redwoods.edu.
Utpal also reported that at the 04/04/2011 Board of Trustee meeting, the Board
of the Trustees would take action regarding allocation of measure Q funds for
technology infrastructure upgrades and deferred maintenance.
Utpal went on to explain that the Budget Planning Committee was currently
prioritizing operating requests in preparation for the development of the 2011-12
budget. The operating requests are submitted to the budget planning committee
and are prioritized for 2011-12 funding along with program review requests
ranked by the Integrated Planning Functional Committees (IPFC). The results of
the IPFC program review request rankings, coalesced with the prioritized
operating request, will inform the tentative budget presented to the Board of
Trustees in May.
HANDS ACROSS
CALIFORNIA
Dave Holper reported that a group of CR stakeholders were organizing
participation in the “Hands Across California” event scheduled for Sunday, April
17th at 1 p.m. If the County of Humboldt approves a permit, the line will form at
the CR marquee and continue south along Tompkins Hill Road. Proceeds of the
fundraiser benefit CR students through scholarships leveraged through the
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March 21, 2011
Osher Foundation.
BP 537 STUDENT
EQUITY PLAN
Dave Holper reported that the Chancellor’s office required CA Community
Colleges to maintain and update annually a Student Equity Plan. Dave reported
that he had thoroughly reviewed CR’s Student Equity Plan and concluded an
update may be in order.
Roxanne Metz noted that the Comprehensive Accreditation Self Study contained
a planning agenda item that called for the Student Equity Plan to be updated in
Fall 2011. Utpal Goswami suggested we begin work now.
POLICY AND
PROCEDURE
REVISION
PROCESS
Support staff suggested College Council continue discussion regarding the
formation of the policy and procedure revision sub-committee.
The Council identified the following potential members:
1. Pru Ratliff
2. Sue Alton
3. Cheryl Tucker
4. Faculty Member
Utpal suggested that support staff prepare a document outlining the unfinished
work related to updating policies and procedures.
Utpal suggested adding a floating member to the committee to act as subject
matter expert when working in specific areas.
Dave Holper suggested College Council create a flowchart detailing how policy
and procedure are updated.
Dave Holper suggested that the College Council website include a section
regarding policy and procedure development that contained:
1. links to resources that inform effective policy and procedure revision
2. process description and flowcharts that outline policy and procedure
revision processes, including 10+1, chapter one and two, etc.
GOVERNANCE
PRNICIPLES
UPDATES/FUTUR
E AGENDA ITEMS
Utpal presented the Governance Principles document that he authored intending
to outline the principles that will govern relationships here at CR. Utpal reported
the document would be reviewed and discussed at the April 8 th governance
summit. Utpal noted that he hoped to hear feedback regarding the document at
the April 8th meeting.
1. Clarify policy and procedure revision processes
2. First read of student services draft policies and procedures
The meeting was adjourned at 4:30 pm
DE